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Automatic Storage and Retrieval System for ILL
Helen Sakrihei, The National Library of NorwayDocument Delivery Satellite Meeting, Nancy 2014
Topics
• ILL in Norway• Establishment of the Repository
Library• Storage solutions• Automatic storage and retrieval system• The collection• How does it work?• Digitization• Advantages and disadvantages• User feedback• Summary
ILL in Norway
1-3 percent of loans are ILL
2013: 800 000 ILL in Norway
42% within the same county
20% from the Repository Library
The establishment of the RL: 1
1980s: lack of storage space a problem for many Norwegian libraries
Need for a shared national storage facility and a interlibrary lending center
The establishment of the RL: 2
1989: Mo i Rana department of The National Library of Norway
Repository Library a major task for the department
First years
Large volumes of publications
Ordinary bookshelves
Mobile shelves
New storage solution
End of 90’s: need for new storage
Several alternatives were considered
2000: the Automatic Storage and Retrieval System was chosen
Automatic Storage and Retrieval System - Outside
Ready for use in 2003
Outside: Ordinary storage building
52 x 13 x 14 meters
Automatic Storage and Retrieval System - Inside
43.500 steel boxes
Three automatic miniload cranes
Retrieval center with three pick-up stations
150 meters of powered rollers
Chaos storage
Chaos storage
Books have no permanent box or folder
Boxes have no permanent place in the storage
Barcodes on publication, box and folder
The collection
1 000 000 monographs 500 000 periodicals Audio books, music CDs,
microfilms Publications from
Norwegian libraries. Legaly deposited new
publications Complete collection of
Norwegian monographs
How does it work? 1
Loan orders are automatically transferred to the storage
The WMS locates the position of the boxes
The cranes fetch the boxes
How does it work? 2
• The boxes are brought from the storage to the Retrieval center
How does it work? 3
Operators pick the books, and read the barcodes
Another book is put in the box
Up to 800 items per day
Capacity: 150 items per hour
https://www.youtube.com/watch?v=SeC7xjvPqKs&list=UUbKQvjl1emq6Zj-Uij8BTbw
What we don’t do
Store the books in logical order
Pick the books from shelves
Put them back in the same place when they are returned
What we do
• Store randomly
• Receive the boxes automatically
• Return the books in any box
Digitization
• NLN is digitizing its entire collection
• 356 000 digitized books so far
• 250 000 books will become accessible online
Advantages of ASRS
Compact and safe storage
Efficient handling of loan orders
Reliable Great overview
of the collection
Disadvantages?
None
User feedback
Users are libraries, most Norwegian
99% satisfied users
Fast delivering Almost complete
collection Lending figures
doubled
What are we doing now?
• The storage is full
• Building av new ASRS
• Ready for use in 2015
• Capacity: 1 million items for the RL
Summary
The ASRS has given us compact and safe storage
Automated handling of loan orders is effective and reliable
Chaos-storing is safe(!)