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Automated Admission Management System for
Community Colleges
National Centre for Innovations in Distance Education
Indira Gandhi National Open University
Existing Situation
Presently we get database from Community Colleges in CDs or through e-mail
Delay in getting data from Some Community Colleges Scattered database in varied structures from different
Community Colleges Because of Varied structure, problem in merging the
data Data received in excel sheets which is converted in
database Data received in the un-approved courses/programmes Sometimes data without Course Codes
Solution lies in …..
Automation of Database Management Online Admission Management System Online Exam Data Management System
Automated Admission and Examination Management System
for Community Colleges
Modules of the Automated Database Management System Community College Module
Community College Unit Module
Students Module
Community College ModuleAdmission Related Facilities for Community College Online Registration of Individual Student Generating Various Reports Taking print out of
Programme-wise Summary of Registered Students Programme-wise Detailed list of Registered Students Session-wise and Programme-wise Total Registered
Students Editing/Updating of Admission Data Downloading Students’ Data
Community College Unit ModuleFacilities for Community Colleges Unit Confirm registration of students Generate college wise enrollment number of
confirmed students Generating Various Reports Taking Print out of
College and programme-wise list of registered students Session and programme-wise summary report
Downloading Students’ Data
Students’ Module
Admission Related Facilities for Students Check Status of Confirmation Print confirmation letter
Exam Related Facilities for Students Check Status of Registration for Exam Online Printing of Hall Ticket Check Result Print Provisional Marksheet
Features of Database Automation System Authorized access to the Community College
Module Each CC is given separate User ID and
Password Password can be changed by the Community
College Centralized data base No possibility of duplicacy of data entry Data can be updated/edited by the authorized
Community
Benefits of Database Automation Reduced cost in database development &
management Distributed data entry system will save time & efforts Performs real time data capture Entire data at one place i.e. centralized database Implementing a Standard method of work flow Elimination or minimization of double entry Enables Generation of reports by multiple users i.e.
CCU, CCs, SED and SRD
Features of Database Automation System………. Contd. College except Enrollment No. & Registration No possibility of editing after confirmation of
registration by the CCU Data base can be downloaded in MS Access No Community College can view or download
the data of others CCU can view and download data of all
Community College