MinutesePermits Working Group Meeting

Friday, October 23, 2015 9:00 a.m. – 11:00 a.m. Broward County Government Center West Hearing Rooms

1 North University Drive, Plantation, FL 33324

1. Chairperson Jeffery Halsey opened the meeting at approximately 9:12 a.m.2. The Working Group considered the question of Broward County Building Officials (BCBO) Association

membership on the Working Group.a. Ken Koch described BCBO association of Building Officials, Inspectors, and Plans Examiners.

Created in 1977 by Code Enforcement Professionals, it is an operative group on the “front lines” in Building Departments. They are interested in the development process and participating in resolving impediments in the permitting process.

b. Working Group agreed that BCBO be represented on the Working Group. For the foreseeable future, Mr. Koch will be representing BCBO.

c. Working Group described as a collaborative group who meet quarterly to advocate moving in the direction to make permitting easier for the customer.

3. JoAnn Loiodice (Intern with the Pollution Prevention Division) presented an ePermits Case Study:a. Work done so far on Broward County’s ePermits solution: 22 business lines, 5 on now with 2

more ready. b. Case Study is on first 3 business lines: Surface Water Management License (SWM),

Development and Environmental Review (DER), and Asbestos Statement of Responsibilities (SRRA)

c. Goal: all 22 programs on ePermits by 20184. Discussion on major change initiatives:

a. Major change initiatives require change agent with authorityb. Time to complete inversely proportional to authority. Examples:

i. Broward County ePermits (22 businesses online) - Five (5) yearsii. Taxi industry and Uber: Political priority - 15 months to change entire industryiii. Climate Change: In 16 months, organizational foundation for climate change embedded

by former Mayor, including with four county compact iv. GoSOLAR: –Grant driven taking four (4) years v. Florida Department (possibly FDOT): Attempt to combine multiple districts’ computer

systems not undertaken – too expensive and riskyc. Working Group satisfied with accomplishments?

i. January agenda discuss future leadership of the workgroup5. Discussed communication issues between Fire Departments and Building Departments:

a. Coordination between codes (Fire and Building) is better, but not yet in syncb. Concurrent reviews between building and fire departments to not happenc. Fire Marshall review a significant opportunity for improving permit approval timeline Agree that

Fire representation on the Working Group would be beneficial

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d. Jeff will reach out to the Fire Marshall on behalf of ePermits Working Groupi. Jim Dipietro will draft invitation and suggest whom to invite

6. Action Plan from Last Meeting:a. Work with the Alliance to promote the updated Miller report once published: Alliance still

awaiting input from two citiesb. Promote completed ePermitting recommended practices: File name standards were

completed, but currently no plans for any outreach effort with just this recommended practice. .c. ePermits survey results: Connie will send updated results to all (and post online)d. Investigate changing 27-66 to reflect concurrent building permit review and

environmental review processes: No objections received. Waiting for legal to give approval expected in October. Next step will be Planning Council (Nov/Dec) then to the Commission Agenda in January 2016.

e. Develop draft RFI: Jeff presented draft RFI (meeting handout and emailed 10/05/2015)i. Agreed to split into two RFIs:

1. Countywide ePermit Solution (virtual system)2. Contractor Documentation Database

ii. Need two or more vendors to participate for each of the two RFIsiii. Next agenda in January

1. Two finalized RFIs ready for distribution2. Obtain workgroup approval

iv. After January meeting1. Send to vendors on municipal survey and any other targeted outreach 2. Letter to city managers inviting city participation in vendor presentations

7. Next Meeting will be in January8. The meeting adjourned at 11:10 a.m.

Meeting Action Items1 Finalize update of the Miller Report (Alliance)2 Develop a network of responsible parties (Connie Boden)3 Discuss authority to lead ePermits initiative (Workgroup)

Distribute updated city survey (Connie Boden)4 Invite BSO Fire Marshall representation on Working Group (Jeff Halsey and Jim Dipietro)5 Update on 27-66 changes to reflect concurrent building permit and environmental review processes

(Jeff Halsey)6 2 draft RFIs for ePermitting solutions (1) Countywide ePermit Solution (2) Contractor Documentation

Database

Connie Boden, Broward County/PPD(954) 519-1405cboden@broward.org

Jeffery Halsey, Broward County/PPD(954) 519-1468jhalsey@broward.org

Attendees

Steve Bassett, Commissioner, Florida Building Commission (FBC)Jack Bennings, CareerSource Broward / Greater Fort Lauderdale Alliance (GFLA)Ken Koch, Representative, Broward County Building Officials (BCBO)James Dipietro, Administrative Director, Board of Rules and Appeals (BORA)

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Jeffery Halsey, Broward County EPGMD/PPDDebra K. Mink, Building Owners and Managers Association (BOMA)Vicki Morrow, Broward County GISJohn Siegle, Construction Association of South Florida (CASF)Claudio Grande, Building Official, City of TamaracD. Cris Fardelmann, Board of Rules and AppealsJoAnn Loiodice, Broward County, PPD InternLinda Loiodice, Broward County, IT ManagerThuy Turner, Broward County/PRDConnie Boden, Broward County/PPD