CRITICAL

Audrey VillaroCraig CroteauNirav ShahStella ZayetsPath

Renewables

Agenda

Scope Overview Team Charter, Project Charter, Goals and

Objectives, Description, Scope, Assumptions,

Constraints and Stakeholder Analysis

Process Project Life Cycle

Work Breakdown Structure

Money Cost Baseline

Risk Risk Management

Team Responsibility Assignment Matrix

Communication Plan

Team CharterMission:

By working together as a team we will sharpen and formalize our project management skills resulting in a successfully (B+ or better) completion of course PMx470 all the while keeping a sense of humor and enjoying the process.

Team CharterValues:

Respect in the form of contributing and communicating as professionals to meet agreed upon deadlines and obligations.

Ground Rules: Email with an open mobile phone policy. Members are to check their email daily and respond appropriately. NO disappearing acts without prior team notification.

Project Charter

Company: Critical Path Renewables (CPR)Solar Project Consulting/Design/Implementation

Vision Statement: Implement renewable energy projects that provide business and financial advantage to our clients.

Client: Liberty Ship Way Office Buildings

 

Goals and Objectives

Project Goals: Reduction and predictability of building

operational costs Increase building profitability Increase market ability resulting in high

occupancy and premium rates Environmental stewardship

Solar Project Objectives: Offset 80-100% of electric bill with renewable

energy Operational by June 1st, 2011

Project Description

Implement a solar power system that offsets 80-90% of buildings electric bills.

Based on current electric use system sizing and cost are as following:

Building 10/20:

452 kW DC / 394 kW AC Est. Cost $2,922,384

Building 28:

135 kW DC / 118 kW AC Est. Cost $ 875,231

Building 30:

280 kW DC / 243 kW AC Est. Cost $1,802,385

Project Scope

In Scope:

1) Project Management (PMP Best Practices)

2) Feasibility & financial analysis

3) Conceptual design4) Project plan5) Deliverables (RFP, Rebate

Documents, Owner Manual)

Not in Scope:

1) Landscaping2) Building Modification /

Upgrade3) Re-Roofing4) Environmental Impacts

Study5) Soils Engineering 6) Structural Engineering7) Project Construction

Assumptions

Company can use tax advantages

Space is available to locate the system

Direct sunlight is available

ConstraintsBuilding structural viability

Shading

Building Codes / Fire Codes

Property use

Stakeholder Expectations

Stakeholder Expectations

Building owners25yr IRR (Internal Rate of Return) >

8%

Building occupantsBusiness continuity and renewable

energy

Team Critical Path On time on budget bonus

Solar Company (Construction) Accurate project information

PG&E Meet set milestones and requirements

Marin Energy Authority (Funding)Production of renewable energy as

predicted

Project Life Cycle

•Develop Project Charter

•Define Project Objectives

•Feasibility Assessment

•Financial Analysis

•Prepare Project Documents

Initiation

Project Life CyclePlanning

•Financing

•Preliminary Design/Engineer

•Placement Options

•RFP

•Vendor Selection

•Permit Submission

•Preliminary Project Schedule

Initiation

Project Life Cycle

Execution

•Finance Secured

•Design Approved

•Placement Identified

•Permit Approved

•Construction

Initiation Planning

Project Life CycleMonitoring/Controlling

• Contracts

• Status Report

• Inspection/Acceptance Procedure

•Review/Approve Invoice/ Cost

•Rebate Program Documents

•Supplies/System Delivery

•Update Project Schedule

• Scope Change

Planning

ExecutionInitiation

Project Life Cycle

Acceptance/Closeout

•Municipalities Signoff

•PG&E Signoff

•Customer Acceptance

•Owner’s Manual

•Warranty Documents

Initiation Planning

Execution Monitoring/Controlling

Work Breakdown Structure

Project Schedule

Cost Baseline

Cost by PhaseInitiation/Planning $650,000

Execution $4,580,000

Monitor/Control $110,000

Acceptance/Closeout $20,000

Total $5,360,000

Risk ManagementRisk Description Trigger Mitigation Strategy Contingency Plan Probability Impact

Rebate Amount Change Tracking chart Send in Rebate Application N/A High Med

Change in solar project team Team Member on/off Agenda set in place Hire New Member Low Low

Change in Building Occupancy Notification Longer term leases Adjust system sizes Low High

Equipment Availability/Delivery Limited Supply Equipment Forecast Have Multiple Suppliers Low Low

Contractor Performance Off-Schedule Require Construction Schedule Alternative Contractor Low Low

Building Structural viability Building Codes Preliminary Engineering Assessement Structural Reinforcement Low Low

Weather Seasons Track Weather Schedule Flexibility Med Low

Theft Equipment left out Secure Equipment Heavy Security during off hours Low Low

Car Port feasability/Soil Stability Loose Soil Engineering Techniques On-site Analsyis Low Low

Change in electric demand Electric bill fluctuation N/A resize system Low Med

Communication Plan 

Communication Type

Objective of Communication

Medium Frequency Audience Owner Deliverable

Kickoff Meeting

Introduce the project team and

the project. Review project objectives and manaement

approach.

Face to Face Once• Project Sponsor

• Critical Path Team• Stakeholders

Critical Path Team• Agenda

• Meeting Minutes

Project Team Meetings

Review status of the project with the

team

• Face to Face• Conference Call Weekly Critical Path Team Critical Path Team

• Agenda• Meeting Minutes

Technical Design Meetings

Discuss and develop technical

design solutions for the project

Face to Face As Needed Project Technical StaffConstruction

Manager

• Agenda• Meeting Minutes

Monthly Project Status Meetings

Report on the status of the

project to management

• Face to Face• Conference Call Monthly Critical Path Team Critical Path Team

• Agenda• Meeting Minutes

Project Status Reports

Report the status of the project

including activities, progress, costs

and issues

Email Monthly

• Project Sponsor•Critical Path Team

•Construction Manager

Critical Path TeamProject Status

Report

Project Close Out

Construction inspections and sign-off

PG&E permission to operate (PTO)

Customer Sign-off

Rebate Incentive Claim Form

Operator’s Manual and Warranty

Documentation