Attendance and Enrollment Overview · ISEE (Idaho System for Educational Excellence). SDE Recommends: •Attendance records should be maintained at each school building. Teachers

Supporting Schools and Students to Achieve

SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION

Pam BrewerFinance Specialist, Senior

Overview

Attendance and Enrollment

Funding Basics

Approximately 90% of your funding is based on student attendance.

Nearly 80-85% of your expenditures will be salaries and benefits.

Attendance and Enrollment Overview | 2

School Funding

Enrollment drives attendance

ADA (Average Daily Attendance) = Support Units

Units drive funding:•85-90% of your State funding

• Payments using Midterm Reporting Period• First day of school to/including first Friday in November

Discretionary – Operational Funding•Best 28 week – July payment


What is a Support Unit

ADA/Divisor = Support Unit• Unit Calculation Table (IC 33-1002)

• A divisor takes the size of the District/Charter attendance categories into consideration:• Kindergarten• Elementary• Secondary• Exceptional Child• Alternative

• A divisor also takes the amount of ADA per Grade grouping into consideration

• Minimum Units are used for equalization


Unit Divisor Table (33-1002)

Attendance and Enrollment| 5

School Age (IC 33-201)

“School Age” is defined as including all persons resident of the state, between the ages of five (5) and twenty-one (21) years. The age of five (5) shall be attained when the fifth anniversary of birth occurs on or before the first day of September of the school year in which the child is enrolled in kindergarten. Any child of the age of five (5) who has completed a private or public out-of-state kindergarten for the required 450 hours but has not reached the “school age” requirement in Idaho shall be allowed to enter the first grade.

The Attorney General states that once a child is properly enrolled, it is within the discretion of school officials to change the placement if it is in the child’s best interest.


A Day in Session

Kindergarten:Less than 2.5 hours per day = zero day of attendance2.5 hours to less than 4 hours = half (.5) day of attendance4 hours or more = full (1.0) day of attendance

Note: Kindergarten is only funded on half (.5) day of attendance

Grades 1-12:Less than 2.5 hours per day = zero day of attendance2.5 hours to less than 4 hours = half (.5) day of attendance4 hours or more = full (1.0) day of attendance

“Day in Session”

A school day may be counted as a “day in session” when the school is open and students are present and under the guidance and direction of teachers in the teaching process. Lunch periods, breaks, passing time and recess will not be included. (IDAPA 08.02.01)


Attendance

Aggregate Attendance: the total number of students physically present.

ADA (Average Daily Attendance):•Aggregate number of days enrolled students are

present, divided by the number of days of school in the reporting period.


Attendance and ADA


100 Students

Week 1 Week 2 Week 3 Week 4 Week 5 Totals ADA

Session 5 5 5 5 5 5 days

Aggregate 475 480 489 490 480 2414 96.56

95 96 97.8 98 96 482.80

500.00

Session 5 5 5 5 4.5 4.5 days

Aggregate 475 480 489 490 432 2366 96.57

95 96 97.8 98 96 482.80

450.00

Session 5 5 5 5 5 5 days

Aggregate 475 480 489 490 415 2349 93.96 School is in session - Friday State tourney

95 96 97.8 98 83 469.80 many students are absent

500.00

Session 5 5 5 5 4.5 4.5 days

Aggregate 475 480 489 490 386 2320 94.69 School has early release on Friday

95 96 97.8 98 86 472.58 Students did not attend the

450.00 full 2.5 hours on Friday

Calendars

Two types of Calendars are reported to the SDE:

• Instructional – hours of classroom instruction based on grade levels (IC 33-512)

• ISEE (Idaho System for Educational Excellence) student attendance• Kindergarten• Elementary (1-6)• Secondary (7-12)

ISEE Calendars drive funding• Enrollment tracking• Attendance accounting• Support Unit Calculation


Accurate Reporting

Calendars• Setting Calendars

• Check for low days of attendance based on district/charter history• Calendar Types:

• Students must be attached to the correct calendar:• K = Kindergarten (recorded in days – full and half)• R = Regular school (including JDC) (recorded in days – full and half)• A = Alternative school (recorded in hours)• DR = Non-public student coming for a class or two (recorded in hours)• SA = Summer Alternative school (approval needed) ( recorded in hours)• SR = Summer Juvenile Detention (recorded in days – full and half)

• Grade Groupings• Each grade grouping should attend the same days to maximize funding

• Kindergarten• Elementary 1-6• Secondary 7-12

• Attendance• Record accurately• Verify your data after each ISEE upload to your information


Kindergarten Calendar

Kindergarten Numbering System:• 1 = AM only (every day)• 2 = PM only (every day)• 3 = MWF (week 1) T Th (week 2) (two sessions per day)• 4 = MW every other F (two sessions per day)• 5 = T Th every other F (two sessions per day)• 6 = AM & PM (full day) every day• 7 and above = all other schedules

A separate calendar must be assigned in ISEE for each schedule within a building. Do NOT combine students who are attending different schedules on one calendar


Kindergarten Attendance

For half-day kindergarten students who attend either a morning session or afternoon session, their daily attendance will be reported as a .5 each day they are in attendance and their calendar will match with .5 days available to attend.

For full-day kindergarten students, their daily attendance will be reported as a 1.0 each day they are in attendance and their calendar will match with 1.0 days available to attend. Funding is for half-days only.

It is very important to set up your calendars to match your kindergarten attendance schedule.


Recording Attendance

Uniform Reporting (IC 33-120)• The state superintendent of public instruction shall prescribe

forms and format for uniform accounting for financial and statistical reports and performance measurements to provide consistent and uniform reporting by school districts. ISEE (Idaho System for Educational Excellence).

SDE Recommends:• Attendance records should be maintained at each school

building. Teachers should be recording Elementary attendance twice a day and Secondary attendance during each class period. These reports should be review weekly.


Attendance and ISEE

We gather information through ISEE and Attendance and Enrollment will use the following for funding:

District Calendar• Includes the different types of calendars, grade groups, days in

session and emergency closures.Student Daily Attendance

• EDUID of each student and their attendance – attached to calendars and buildings

Student Demographics• Includes specific information about each student enrolled. We use

grade levels, the district/charter the student is attending, the building they are attached to, if they are non-public students, if they are border students and the exit/entry dates.


Attendance – additional types

Homebound students

Dual enrolled – Publicly enrolled

Dual enrolled – Non-public students

Alternative schools/IDLA attendance

Juvenile Detention attendance

Emergency Closures

Early Graduates


Homebound students

A homebound student is one that would normally attend school but due to an illness or accident is unable to attend.

IC33-1003A – For illness or accident that necessitates an absence from school for more than ten (10) consecutive days, the school district may include homebound students in its total attendance, provided that academic instruction has been given by appropriate certified professional staff employed by the district.

• Typical reasons are medical and/or doctor driven

Note: Beginning on the eleventh (11) day and thereafter, the student may be included in the total aggregate attendance.

• Books and assignments are sent home and the district will report the student in full attendance until they are released by the doctor and return to school.


Dual Enrolled – Publicly enrolled students

A public dual enrolled student is any student attending more than one traditional public school, public charter school or public virtual school.• Based on how the two public schools report the attendance, the ADA will be split

accordingly in the system. If there is a disagreement on the split, it is up to the two public schools to work out how the ADA will be divided or set up a tuition agreement. • You must use a R (regular) calendar and report attendance in .5 or 1.0 following the rules

of daily attendance. Please note that a student must be in attendance at least 2.5 hours a day to register ADA.

• It is important to exit the student on their last day of attendance.

Note: No student shall generate more than one (1) ADA.

ISEE reports: Allocated Enrollment and the Greater than 1 ADA report allow each district/charter to identify these students by their EDUID assignments, enrollment and attendance. Please review these reports prior to the correction deadlines to find any issues and problems with sharing ADA.


Dual Enrolled – Non-publicly enrolled students

Students educated in other than public schools, and who attend classes at a public school, public charter school or public virtual school are considered dually enrolled students.• These students must attend at lease two and one half (2.5) hours per week to be included in the aggregate

attendance.

There are two options for reporting:• Attach students to a dual enrolled (DR) calendar. The time is reported in hours rather than half or full days. The

student must be identified as Ph = Y in the student demographics file and assigned a grade level.• Manually add the student’s attendance to the attendance file (Reg calendar) based on this formula:

• Total minutes of attendance X days attended (55 x 5 = 275)• Total hours of attendance divided by 60 (275/60 = 4.58)• Aggregate hours of attendance divided by 4 (4.58/4 = 1.15 (round to 1.0))

Note: Be careful when identifying students as non-public versus students enrolled in another public district, charter or virtual charter.

Please be aware, we have found many DR calendars that have been set up incorrectly, either the calendar was set up with days and attendance was recorded in hours or the calendar was set up in hours and the attendance was recorded in days. Or the calendar was set up with days and attendance recorded the same. This may cause a loss in funding.


Reporting Non-Publicly enrolled students

Non-publicly enrolled traditional school students• Grade level – assign a grade level to the student based on

age and knowledge• Ph = Y• Report attendance in hours per day (matching the

calendar).

Non-publicly enrolled Special Ed students• Grade level = NG(SPED services)

• Ph – Y• Special Ed = Y• Do not report attendance


Alternative and IDLA

Alternative schools:• Calendar type = A, attendance is reported in hours and

calendars and attendance must show maximum instructional hours for the day. Full time equivalent is based on 25 hours a week.

IDLA (Idaho Digital Learning Academy):

• Regular students: add and include these in daily attendance• Non-publicly enrolled students: use a DR calendar and

follow the directions for DR calendars.Attendance and Enrollment Overview |

21

Detention Center Attendance

There are 12 recognized Juvenile Detention Centers in Idaho

• The approved JDC will report attendance on students placed in these facilities while the students are under the instruction and guidance of a certified teacher.• The home district/charter will NOT record

attendance.


Emergency closures and waivers

When a school is closed, or if a school remains open but attendance is significantly reduced because of storm, flood, failure of the heating plant, loss or damage to the school building, quarantine or order of any city, county or state health agency, or for reason believed by the board of trustees to be in the best interest for the health, safety or welfare of the pupils…the ADA shall be considered as being the same as for the days when the school was open (IC 33-1003A)

Not recognized as an Emergency closure:• Teacher strike or the withholding of service• Funeral services• State tournaments• Construction delays


Emergency Closure Form

Attendance and Enrollment | 24

Original Building Report


New Building Report


Early Graduates

Continue to report attendance for high school senior students who graduate early. • Students who graduate mid-school year of their

senior year (granted permission)

Create attendance records based on the first semester (usually not 100%). Use course code 86000 and exit them at the end of the years as a regular student.


Other Early Graduates

Students (juniors) that complete their 1-12 curriculum early and have an exit code of 4G Early Graduation 1 year assigned, are eligible for an advanced opportunities scholarship however their attendance cannot be included for a senior year.

Students (juniors) that complete their 1-12 curriculum early and are taking advantage of advanced opportunities with dual-credit courses (college courses) can be included in the attendance roles, as they are still seniors.


ISEE Balancing Reports

After each ISEE transmission, run the following reports:

• Current Year Support Unit Calculation• Building Level• Net Enrollment Report• Enrollment Detail Report• Aggregate Attendance Detail• Best 28 Weeks (end of the year)• District Wide• Prior Year Support Unit Calculation (NA for Charter Schools)• Greater than 1 ADA• Allocated Enrollment Report



Current Year Support UnitEffective Date: 7/10/2018 Idaho State Department of Education

7/10/2018 2:59:05 PM

Page: 1 Attendance/Enrollment System

Current Year Support Unit Calculation

School Year: 2017 - 2018

Report Type: Midterm Reporting Period

Days/Sessions Aggregate Special Adjusted Unit Support

Midterm

Reporting

Attendance A.D.A Education A.D.A Divisor Units

Kindergarten Administrative 48.00 4,298.50 89.55 89.55 / 40.0 = 2.24

Elementary 1-3 Administrative 48.00 10,797.00 224.94 (18.72) 206.22 / 20.0 = 10.31

Elementary 4-6 Administrative 48.00 12,592.50 262.34 (15.90) 246.44 / 23.0 = 10.71

Secondary Administrative 48.00 23,662.00 492.96 (25.80) 467.16

Exceptional Education

/ 16.0 = 29.20

Exceptional Preschool 0.06

Exceptional Elementary 34.62

Exceptional Secondary 25.80

14.5 = 4.17Exceptional Education Total

Total Support Units 56.63

Protected Support Unit Adjustment: -0.02% -0.01

Total Support Units (adjusted for protection) 56.62

60.48 /

Days in Session may not equal actual Days in Session due to rounding.

Average Daily Attendance (A.D.A.) Term Average Daily Attendance (A.D.A.) 1st Rpt Period

Preschool (Special Ed) 0.06 Preschool (Special Ed) 0.06

Kindergarten 86.99 Kindergarten 89.55

Elementary 452.31 Elementary 452.66

Secondary 462.12 Secondary 467.17

Exceptional 60.42 Exceptional 60.42

Alternative Secondary Alternative Secondary

Total 1,061.89 Total 1,069.85

Summer Alternative Secondary Summer Alternative Secondary

Summer Juvenile Detention Summer Juvenile Detention

Building Level


Vacation

Days

Adjusted

Aggregate

Attendance

0.0 2,954.50

0.0 2,935.00

0.0 3,608.00

0.0 3,558.50

0.0 3,592.00

0.0 3,616.50

0.0 3,584.00

0.0 3,588.50

0.0 3,579.00

0.0 2,142.50

0.0 33,158.50

Effective Date: 7/10/2018 Idaho State Department of Education

7/10/2018 3:34:48 PM


Regular Attendance Information By Building


Period(s): 1

XXX

HIGH SCHOOL

Secondary

Week Number Monday Date

Days In

Session

Emerg

Closure Days

Aggregate

Attendance ADA

10 8/28/2017 4.0 0.0 2,954.50 738.63

11 9/4/2017 4.0 0.0 2,935.00 733.75

12 9/11/2017 5.0 0.0 3,608.00 721.60

13 9/18/2017 5.0 0.0 3,558.50 711.70

14 9/25/2017 5.0 0.0 3,592.00 718.40

15 10/2/2017 5.0 0.0 3,616.50 723.30

16 10/9/2017 5.0 0.0 3,584.00 716.80

17 10/16/2017 5.0 0.0 3,588.50 717.70

18 10/23/2017 5.0 0.0 3,579.00 715.80

19 10/30/2017 3.0 0.0 2,142.50 714.17

Total 46.0 0.0 33,158.50 720.84

Net Enrollment


Secondary All Grades

Bldg K 1st 3rd 4th 5th 6th 7th 8th 10th 11th 12th Net Total Net Total

Region

000

0001 0 0 0 0 0 0 0 0 100 79 71 336 336

0002 0 0 0 0 99 89 82 85 0 0 0 167 355

0003 91 71 79 85 0 0 0 0 0 0 0 0 408

MIDDLE SCHOOL 0 0 188 0

ELEMENTARY 2 80 406 0

SCHOOL DISTRICT

HIGH SCHOOL 0 0 0 86

Building Pre 2nd Net Total 9th

3

End Date: 11/3/2017

Elementar


Provider(s): 000 SCHOOL DISTRICT

Building(s): All

Charters: Both

Period: 1

Begin Date: 7/8/2017

Effective Date : Idaho State Department of Education

Page: 1 Attendance/Enrollment System 7/10/2018 3:44:30 PM

Net Enrollment Report

Aggregated Attendance Detail

Attendance and Enrollment Overview| 33

28-Aug 04-Sep 18-Sep 02-Oct 09-Oct 16-Oct 23-Oct 30-Oct

1.50 2.00 2.50 2.50 2.50 2.50 2.50 1.50

1.50 2.00 2.50 2.50 2.50 2.50 2.50 1.50

1.50 2.00 2.50 2.50 2.50 2.50 2.50 1.50

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2.50 2.50 1.50

4.50 6.00 7.50 7.50 7.50 10.00 10.00 6.00

4.50 6.00 7.50 7.50 7.50 10.00 10.00 6.00

28-Aug 04-Sep 18-Sep 02-Oct 09-Oct 16-Oct 23-Oct 30-Oct

1.50 3.50 5.00 5.00 5.00 4.00 3.00 1.00

3.00 4.00 5.00 3.00 4.50 4.50 5.00 3.00

3.00 4.00 4.00 3.00 5.00 5.00 5.00 3.00

3.00 4.00 5.00 0.00 5.00 5.00 5.00 3.00

3.00 4.00 5.00 3.00 5.00 5.00 1.00 1.00

13.50 19.50 24.00 14.00 24.50 23.50 19.00 11.00

Idaho State Department of Education

Page: 1 Attendance/Enrollment System 7/11/2018 9:47:07 AM

Aggregated Attendance Detail Report

Current Or Archive: UseCurrent


Effective Date: 7/11/2018

Provider(s): '000 SCHOOL DISTRICT

Building(s): All

Begin Attend Week: 1 - 07/01/2017

End Attend Week: 19 - 10/30/2017

000 SCHOOL DISTRICT

001 SCHOOL BUILDING

Kindergarten

Edu Id Name 11-Sep 25-Sep

000000001 Student, Happy 2.50 2.50

000000002 Two, Number 2.50 2.50

000000003 Set, Sun 2.50 2.50

000000004 Rise, Moon 0.00 0.00

000000005 Roll, Rock

Total Kindergarten 7.50 7.50

Total Grade Grouping Kindergarten 7.50 7.50

Tenth Grade

Edu Id Name 11-Sep 25-Sep

000000007 East, West 5.00 5.00

000000008 North, South 4.50 4.00

000000009 West, North 5.00 5.00

000000010 Broncos, Go 5.00 2.00

Total Tenth Grade 24.50 21.00

000000011 Things, Stranger 5.00 5.00

Best 28 Weeks Report


11,747.50

Totals: 130.0 0.0 2,375.22 308,778.50

28 29 1/8/2018 5.0 0.0 2,349.50

11,780.50

27 30 1/15/2018 4.0 0.0 2,350.53 9,402.00

26 36 2/26/2018 5.0 0.0 2,356.10

11,820.00

25 39 3/19/2018 5.0 0.0 2,359.80 11,799.00

24 17 10/16/2017 5.0 0.0 2,364.00

11,836.00

23 38 3/12/2018 5.0 0.0 2,364.30 11,821.50

22 23 11/27/2017 5.0 0.0 2,367.20

9,470.50

21 43 4/16/2018 5.0 0.0 2,367.40 11,837.00

20 49 5/28/2018 4.0 0.0 2,367.66

11,853.00

19 21 11/13/2017 5.0 0.0 2,368.70 11,843.50

18 16 10/9/2017 5.0 0.0 2,370.60

11,865.00

17 18 10/23/2017 5.0 0.0 2,372.90 11,864.50

16 37 3/5/2018 5.0 0.0 2,373.00

11,881.00

15 44 4/23/2018 5.0 0.0 2,374.90 11,874.50

14 45 4/30/2018 5.0 0.0 2,376.20

11,888.50

13 15 10/2/2017 3.0 0.0 2,376.49 7,129.50

12 41 4/2/2018 5.0 0.0 2,377.70

11,889.50

11 46 5/7/2018 4.0 0.0 2,377.90 9,511.50

10 20 11/6/2017 5.0 0.0 2,377.90

11,912.00

9 14 9/25/2017 5.0 0.0 2,378.30 11,891.50

8 19 10/30/2017 5.0 0.0 2,382.40

9,542.00

7 12 9/11/2017 5.0 0.0 2,382.50 11,912.50

6 11 9/4/2017 4.0 0.0 2,385.53

11,947.00

5 42 4/9/2018 5.0 0.0 2,385.60 11,928.00

4 47 5/14/2018 5.0 0.0 2,389.40

12,054.50

3 13 9/18/2017 4.0 0.0 2,394.03 9,576.00

2 10 8/28/2017 5.0 0.0 2,410.90

ADA

Adjusted Aggregate

Attendance

1 9 8/21/2017 2.0 0.0 2,450.25 4,900.50


SCHOOL DISTRICT

Elem 1-6

Rank

Weeek

Number

Monday

Date

Days In

Session

Emerg

Closure

Days


7/23/2018 8:36:05 AM


Regular Attendance Information By Building

Prior Year Support Unit


Unit

Divisor

/ 40.00 =

/ 40.00 =

/ 40.00 =

/ 20.00 =

/ 12.00 =

/ 14.50 =

/ 12.00 =


###################


Prior Year Support Unit Calculation


Report Type: Midterm Reporting Period

000 SCHOOL DISTRICT

Prior Year

Prior Year A.D.A Support

A.D.A. Minus % Units

Kindergarten Administrative NonTrack

Track 3

Kindergarten Administrative Summary 24.12 23.40 0.75 Minimum

Track 101

Track 601

Elementary 1-6 Administrative Summary 176.02 170.74 8.54

Track 401

Track 601

Secondary Administrative Summary 161.63 156.78 13.07

Exceptional Education

Exceptional Preschool 1.26

Exceptional Elementary 15.30

Exceptional Secondary 9.74

Exceptional Education Total 26.30 25.51 1.76

Separate Attendance Units, Alternative Secondary Schools, District-to-Agency Contracts, Border Contracts

Separate Kindergarten 4.54 4.40

Kindergarten Separate

Separate Elementary 32.28 31.31 2.61

Elementary 1-6 Separate

Total Prior Year A.D.A. 424.88 Total Support Units 26.73

<------------------------------- Current Year ------------------------------->

A.D.A

Support

Units

Total A.D.A. 424.88 Total Protected Support 26.73

Protected Support Unit Adjustment: -0.02% (0.01)

Total Support Units

(adjusted for protection)

26.72

Current Total ADA (P-12) 406.11 <Protected>

Prior Year First Period Minus 3% 412.14 Use Protected or Current Year's Support Units

* Excludes Alternative Summer, Summer Juvenile Detention, Border, and District-to-Agency Contracts

Greater than 1 ADA


district Id Edu Id Grade Name Calendar Type Instruction

Days

Reported

Attend Days

Adjusted Days Reported

Student ADA

Adjusted ADA

000 000000001 Fifth Grade Regular School 4 4.00 2.50 1.00 0.50

0000 000000001 Fifth Grade Regular School 2 2.00 0.50 1.00 0.50

00000 000000002 Second Grade Regular School 5 5.00 4.00 1.00 0.80

0000 000000002 Second Grade Regular School 4 1.00 0.50 0.25 0.20

0000 000000003 Ninth Grade Regular School 4 4.00 3.00 1.00 0.83

00000 000000003 Ninth Grade Regular School 5 1.00 1.00 0.20 0.17


7/11/2018 10:38:01 AM

Page: 1 Basic Education Attend Enroll System

Greater Than One ADA Report


Provider: '000 SCHOOL DISTRICT

District Name school Id School Name Name Week Begin

Date

LARGE DISTRICT 001 LARGE ELEMENTARY Duck, Daffy 8/21/2017

HOME DISTRICT 002 HOME ELEMENTARY Duck, Daffy 8/21/2017

EVEN LARGER DIST 003 EVEN LARGER ELEM Bunny, Bugs 1/22/2018

HOME DISTRICT 002 HOME ELEMENTARY Bunny, Bugs 1/22/2018

HOME DISTRICT 002 HOME MIDDLE Runner, Road 10/30/2017

ONLINE 005 ONLINE Runner, Road 10/30/2017

Allocated Enrollment Report


District ID Edu Id Grade Time Total

Time

Allocated

Time

classcount Total

Classes

Allocated

Class Count

000 00000001 11 829 1797 0.46 3 7 0.43

0000 00000002 11 968 1797 0.54 4 7 0.57

0001 SPECIALITY SCHOOL Hooper, Chief


7/11/2018 10:22:45 AM

Page: 1 Basic Education Attend Enroll System

Allocated Enrollment Report


HOME DISTRICT 0002 HOME DISTRICT Hooper, Chief

Provider: '000 SCHOOL DISTRICT

District School Number School Name Name

FIRST DISTRICT

Preschool FTE Detail


District eduid Birth Date Minutes

Per Week

Calc FTE Max FTE

000000001 4/5/2013 450.00 0.47 0.47

000000002 9/13/2013 450.00 0.47 0.47

000000003 8/8/2012 450.00 0.47 0.47

000000004 1/4/2013 450.00 0.47 0.47

000000005 6/7/2013 1350.00 1.41 1.00

000000006 11/28/2013 450.00 0.47 0.47

000000007 7/23/2014 450.00 0.47 0.47

000000008 12/6/2012 920.00 0.96 0.96

000000009 3/21/2013 450.00 0.47 0.47

000000010 9/24/2012 450.00 0.47 0.47

000000011 4/5/2013 450.00 0.47 0.47

000000012 9/18/2012 450.00 0.47 0.47

000000013 3/4/2013 450.00 0.47 0.47

000000014 5/29/2012 450.00 0.47 0.47

000000015 4/1/2013 920.00 0.96 0.96

000000016 1/30/2013 450.00 0.47 0.47

000000017 4/3/2013 450.00 0.47 0.47

000000018 3/25/2013 450.00 0.47 0.47

000000019 11/28/2012 450.00 0.47 0.47

000000020 11/3/2012 450.00 0.47 0.47

000000021 5/30/2013 450.00 0.47 0.47

000000022 10/2/2013 450.00 0.47 0.47

Total: 11740.00 12.23 11.82

Student, V 4

Student, S 5

Student, T 5

Student, U 4

Student, P 5

Student, Q 4

Student, R 5

Student, M 5

Student, N 5

Student, O 4

Student, J 5

Student, K 4

Student, L 5

Student, G 3

Student, H 5

Student, I 5

Student, D 5

Student, E 4

Student, F 4

000 SCHOOL DISTRICT 0000 ELEMENTARY

SCHOOL

Student, A 4

Student, B 4

Student, C 5


District Name School

number

SchoolName name age


7/23/2018 9:20:59 AM


Preschool FTE Detail Report

Maximize Your Funding

Establish accurate calendars; look at historical dataEnsure that the calendar type is correct for each student Integrate each grade group in the correct calendarDouble check entry and exit datesRun Allocated Enrollment and Greater than 1 ADA reports to

identify dual enrolled studentsSend in submissions early to check data and make corrections

by the deadlinesHave a designated person assigned to run attendance and

enrollment reports within 2-3 business days after transmissionAttend workshops/roadshows – ISEE Roadshow, IASBO

Workshop and the Legislative RoadshowAttendance and Enrollment Overview |

39

ISEE Submission ScheduleFY2018-2019


Collection Period (Data) Submission Period

Summer Alternative 05/28/2018 – 08/17/2018 08/03/2018 - 09/07/2018

October Submission 8/13/2018 - 9/28/2018 09/28/2018 - 10/15/2018

November Submission 8/13/2018 - 11/02/2018 11/02/2018 - 11/16/2018 February 15th Payment

ATTENDANCE & ENROLLMENT

CORRECTIONS:


Correction Deadline

3/22/19

May 15th Payment


End of Year Submission 08/13/2018 - 06/21/2019 05/24/2019 - 06/21/2019 July 15th Payment

ATTENDANCE &

ENROLLMENT

CORRECTIONS:

MIDTERM REPORTING PERIOD

4TH REPORTING PERIOD

FINAL REPORTING PERIOD

All corrections to Midterm reporting MUST be submitted by the deadline of 3/22/19

Correction Deadline

12/07/18

March Submission 8/13/2018 - 03/01/2019 03/01/2019 - 03/15/2019

Attendance & Enrollment and Staffing

1st day of school through the 1st Friday of November Submission

Including Summer School

November - February Submission & Corrections

Attendance & Enrollment and Staffing

Attendance & Enrollment Final Submission 6/21/19

March – June Submissions

Deadline 6/21/19

Any corrections to Midterm reporting period can be made with subsequent

submissions until the June Deadline.

May Submission 08/13/2018 – 05/03/2019 05/03/2019 – 05/17/2019

Department of Education – School Finance

Contacts

Tim Hill, Assoc. Deputy Superintendent [email protected]

Julie Oberle (IFARMS) [email protected]

Brandon Phillips (Staffing) [email protected]

Dian Winn (Financial Specialist) [email protected]

Pam Brewer (Attendance) [email protected]

Carol Piranfar (Budgets) [email protected]

Mandy Fulbright (Info Coordinator) [email protected]

Janesse Siler (Info Coordinator) [email protected]

Phone number: 208-322-6840

Web site:

Idaho State Department of Education, Public School Finance

State Department of Education


mailto:[email protected]






http://www.sde.idaho.gov/finance

Supporting Schools and Students to Achieve

SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION

Questions?

Pam Brewer | Finance Specialist, Senior


650 W State Street, Boise, ID 83702

208 332 6800

[email protected]

www.sde.idaho.gov


Documents

Attendance and Enrollment Overview · ISEE (Idaho System for Educational Excellence). SDE Recommends: •Attendance records should be maintained at each school building. Teachers