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IN CONJUNCTION WITH
201520152015201555
TH AN
NUAL C&S EXHIBITION
MINNEAPOLIS, MINNESOTAOCT 4-6, 2015
2015 EXHIBITORS KIT
BoothReservations
Begin Oct. 1, 2014
at 10:00 AM!
THE 55th ANNUAL RSSI C&S EXHIBITIONIn Conjunction with Railway Interchange 2015
Railway Systems Suppliers, Inc. in partnership with AREMA, RSI and REMSA invite you to participate in the 2015 Railway Interchange Conference and Exhibition being held Oct. 4th - 6th at the Minneapolis Convention Center in Minneapolis, MN.
In an effort to increase the value for our exhibitors, RSSI, REMSA and RSI have worked together to negotiate reduced pricing for the exhibit booth spaces for the 2015 exhibition.
The 2015 Exhibition and Conference will once again be the largest railroad exhibition being held in North America. AREMA will also be holding its annual technical conferences and seminars as part of the Conference and Exhibition. Separate registration for the exhibits and the AREMA conferences will be required.
Following is the 2015 Railway Interchange Exhibition schedule: Sunday, Oct. 4th: Exhibition Open 1:00 PM to 6:00 PM Reception 4:30 PM to 6:30 PM RSSI Hospitality Suite 8:00 PM to 10:00 PM (Marriott)
Monday, Oct. 5th: Exhibition Open 10:00 AM – 6:00 PM Lunch provided Reception 4:30 PM to 6:30 PM Railway Interchange 8:00 PM - ??? Social Event Tuesday, Oct. 6th: Exhibition Open 8:00 AM – 4:00 PM Breakfast & Lunch provided
Booth space reservations will be accepted as of 10:00 AM EST on Wednesday, October 1, 2014 and will continue to be accepted until Wednesday, September 30, 2015. Booth reservations can be made by calling the RSSI office at (904) 379-3366 between 10:00 AM - 3:00 PM EST Monday-Friday. Mark your calendar to call early to assure you get the location you desire!
Accommodations:RSSI has arranged hotel accommodations for attendees and exhibitors at the Minneapolis Marriott City Center (RSSI Headquarters), the Radisson Plaza Hotel Minneapolis and the Graves Hotel. Hotel reservations may be made through our website in early January, 2015.
IN CONJUNCTION WITH
2015201520152015
55
TH AN
NUAL C&S EXHIBITION
MINNEAPOLIS, MINNESOTAOCT 4-6, 2015
The 2015 RSSI C&S Exhibition will be held as part of Railway Interchange in Minneapolis, MN. The following details should assist you with your planning:
Exhibition Dates: Sunday, October 4th 1:00 PM – 6:00 PM Monday, October 5th 10:00 AM – 6:00 PM Tuesday, October 6th 8:00 AM – 4:00 PM
Exhibition Location: Minneapolis Convention Center, RSSI Exhibit Area
Exhibit Space:• Exhibit spaces are 10’ x 10’ (100 Sq. Ft.)
• Space assignments will be made on a first-come, first served basis
• Exhibit space rental rates are on a sliding scale based on square footage (see below):
IMPORTANT NOTICE: All exhibitors (without exception) who have an island booth space (20x20 or larger), booths higher than one story, and those with covered tops or canopies are required to submit a rendering of their booth to RSSI. The rendering must include the height and width of back and side walls and the placement and dimensions of large objects. Renderings must be submitted to RSSI by June 1, 2015.
PLANNING YOUR EXHIBIT SPACE:You are making an important decision to exhibit, plan ahead for the space your team and products will require. As a rule of thumb, you should not have more than two company representatives per 10x10 (single) booth space. Remember – you want to invite your customers into your booth!
Exhibit Space Rental Rates Sq. Ft. Spaces Per Sq. Ft. Per Space100-500 1-5 $20.00 $2,000 600-1000 6-10 $17.50 $1,750 1100 + 11+ $15.00 $1,500
REMINDER!BOOTH SELECTION STARTS OCT. 1, 2014 @ 10:00AM EST
Railway Systems SuppliersPolicy on Entertainment
Adopted May 17, 2010 for use at Railway Interchange Exhibitions
Dear RSSI Member,
Beginning in the year 2000, RSSI made a number of changes in the operation of the annual exhibit. The results since then have been outstanding, for both the exhibitors as well as our guests. Without question, we have the best exhibition in the industry!
In 2015 RSSI, as a member of Railway Interchange, will be exhibiting along with two other associations (REMSA and RSI). In addition, AREMA will be holding their conference and seminars in conjunction with Railway Interchange. The RSSI format has been overwhelmingly successful as evidenced by the attendance setting record levels this past year.
The three trade associations (REMSA, RSI, & RSSI) have agreed to hold a joint social event on Monday night, October 5, 2015 (details to come). This event is open to all registered attendees of AREMA, RSI, REMSA, & RSSI.
The RSSI Board of Directors has adopted a policy which requires all of our members and their associates to refrain from organized private entertaining of customers during the days of any and all RSSI scheduled functions during the RSSI C&S exhibitions. During RSSI/Railway Interchange exhibitions, RSSI will provide a common hospitality room at the RSSI headquarters hotel for all RSSI member companies and their C&S customer guests to include activities as well as food and beverage. When RSSI sponsors a common hospitality room, RSSI members are free to hold impromptu dinners with customers between the times the exhibits close and the common hospitality room opens each day. Members are expected to participate in the common hospitality room activities when the hospitality room is open. All private organized entertaining is to be avoided during the times the RSSI common hospitality room is open. NOTE: RSSI member private hospitality rooms are strictly forbidden.
Those years when RSSI does not exhibit in conjunction with Railway Interchange, a common hospitality room will not be provided and the normal RSSI exhibition format will be followed. During such years, private member hospitality rooms are not permitted and no organized private entertaining is permitted.
The RSSI Board of Directors has consulted with the primary executives and management among our railroad customer base and we have their complete support of this policy. All RSSI members are expected to comply with this policy.
As part of the exhibitor’s contract you are required to certify that all representatives and associates of your organization have been notified of the RSSI revised policy on entertainment and will observe and abide by this policy.
THE RSSI EXHIBITION DELIVERS!WHY THE RSSI C&S EXHIBITION WORKS…• Over 80% of the attendees have the authority or have a decisive influence in the purchasing decisions.
• The majority of attendees find the exhibition as an effective means to keep up to date with technology and stay in- tune to the new products and services which are available.
• Attendees are able to get questions answered in person by the technical representatives of the exhibitors rather than having to pass the question through several layers of corporate hierarchy.
• RSSI provides a venue where ALL railroad, rail transit and government representatives are invited as our guest (at no cost) to attend. This includes participation in all of the food receptions functions that are provided.
• Railroad and Rail Transit Communication & Signal representatives of every level make attending the RSSI Exhibition a priority.
• Exhibitions serve a variety of purposes for visitors.
• The proven attendance rate over the past nine years provides positive returns for exhibitors.
HOW TO MAKE THE MOSTOF YOUR EXHIBITION SPACE• Book Early! As with all real estate transactions, location matters.
• Set PRACTICAL objectives. What do you want or expect from this exhibition experience?
• What products or services will the attendees want or expect to see? Be certain to have technical representatives available to answer any questions that might arise.
• Keep your booth SIMPLE. Don’t overwhelm your guests. Always (always) invite the attendee “into” the space (as you would the front door to your home) – don’t block the entrance with tables and displays that prevent access. Statistics state that at least 50% of your booth space should be available for visitors.
• Change your display layout from year to year. You want the customer to be inquisitive as to what is in the booth, not to glance your way and say “Oh, I’ve already seen that.”
• Provide adequate staffing of the booth. It is suggested that booth personnel be rotated every four hours to eliminate the “burn out” and fatigue that is often prevalent. You don’t want the customer at the end of the day to be greeted by a weary booth worker.
• Most important – SMILE! Everyone likes to be greeted by a friendly smile,a prospective customer shouldn’t have to apologize for wanting additional information. NEVER (I repeat, NEVER) read a book while on booth duty. This signals to the potential customer that you are bored with what is in your booth – and if you are bored, chances are they will be as well.
PROVEN REASONS TO EXHIBIT• RSSI has a 54 year history of providing an exhibition venue for railroad/rail transit communication and signal suppliers.
• Meet people that are interested in the signal and communication sector of the industry.
• Build stronger relationships with your clients.
• Hands on demonstrations of your products and services rather than through a website or catalogue.
• Interact with all levels of personnel (field technicians through executive level).
• Customers are able to provide immediate feedback on your products.
• With a properly staffed booth, questions posed can be answered immediately.
• Provide recognition of your company name and products
• Locate additional customers through interaction with other exhibitors.
• Launch a new product or service with immediate customer access.
54th Annual C&S Exhibition May 21 & 22, 2014
EXHIBIT SPACEAPPLICATION & CONTRACT
SEE REVERSE SIDE
RSSI invites you to par�cipate in the 55th Annual RSSI C&S Exhibi�on in conjunction with Railway Interchange being held October 4-6, 2015 in Minneapolis, MN at the Minneapolis Conven�on Center. The RSSI exhibits will be open
free of charge to all US and interna�onal railroad, transit, and government agency a�endees.
All space and corresponding rental rates will be assigned via telephone conversa on with the Railway Systems Suppliers, Inc. office. (904-379-3366)
We authorize Railway Systems Suppliers, Inc. to hold space number (s) ____________________________
For use by the undersigned at the quoted rental of $______________.
Member Company Name: _________________________________________________________________________________________
Address: ____________________________________________________________________________________________
City: ______________________________ State/Province: __________________________ Zip:____________________
Lis ng in Program: (limit 20 words) ____________________________________________________________________________________________
______________________________________________________________________________________________________________________
In order to validate this contract: 1. We a�ach hereto our check for the exhibit space rental. RSSI will return a copy of the contract upon acceptance. 2. We agree that space assigned to us shall be accepted by us unless we reject it within ten (10) days.3. We agree that the Exhibit Contract Provisions printed on the reverse hereof are part of this Contract.
Contract Submi�ed By: _________________________________________ Title: __________________________________
Signature: _______________________________________ E‐Mail: _________________________________
Phone: __________________________________________ Fax: ___________________________________
Mail Payment and Completed Applica on to: Railway Systems Suppliers, Inc.
13133 Professional Drive • Suite 100 • Jacksonville, FL 32225 Phone: 904-379-3366 Fax: 904-379-3941
Bill My Credit Card, I understand that a 3% processing fee will be charged for this service.
VISA _____ MasterCard _____ American Express _____ 3 Digit Security Code: ________
Card #___________________________________________ Expiration Date: __________ Zip Code: _______________
Name on Card: __________________________________ Signature: ___________________________________________
Phone Number: _________________________________
This Section To
Be Completed by
the RSSI Office:
RSSI Policy on Entertainment: As part of the Exhibit Space Application and Contract, I hereby certify that all
representatives and associates of the above stated member company have been notified of the RSSI Policy on
Entertainment and will observe and abide by this policy. Member Representative: ____________________________________ Phone Number: _________________________
SignatureRequired
SignatureRequired
RECORD OF PAYMENT:
Check or Conf # _________________________ Payment Amount: ____________________
Date Deposit Accepted: _________________ Accepted By: _________________________
EXHIBIT SPACE APPLICATION & CONTRACT(BOOTH SELECTION STARTS OCTOBER 1, 2014 @ 10:00 EST)
55TH ANNUAL C&S EXHIBITIONIN CONJUNCTION WITH
201520152015201555
TH AN
NUAL C&S EXHIBITION
MINNEAPOLIS, MINNESOTAOCT 4-6, 2015
EXHIBIT CONTRACT PROVISIONS
REQUESTS FOR EXHIBIT SPACE: Requests for exhibit space must be handled in the following manner –1) Following receipt of the exhibit information packet containing exhibit floor plan, contract form, etc., PHONE the RSSI office
(904) 379-3366 to confirm availability of desired space(s) prior to forwarding application and payment.2) RSSI staff will confirm available space selection in the member company’s name pending receipt of confirming contract and payment.
If contract and payment are not received within forty-five (45) days, the space will be released and made available to other members.3) Upon receipt of the application and payment the RSSI staff will verify the space number(s) and rental amount and sign to finalize the contract.4) A copy of the finalized contract will be returned to the applicant.5) The Exhibitor Service Manual is available in electronic format.
Please send to the following e-mail address:
____________________________________________________________
ASSIGNMENT OF EXHIBIT SPACE:Space assignments are made according to a priority mailing system, giving a time preference for selection according to past participation. Assignment of space will be made in the order of requests received. RSSI reserves the right to shift space assignments after the contract has been signed if they find it necessary to do so.
USE OF EXHIBIT SPACE:
1) All demonstrations and exhibits must be confined to the Exhibitor’s designated area. Exhibiting in any other area not designated by Railway Systems
Suppliers, Inc. is not permitted.
2) No Exhibitor shall assign, sub-let, or share the whole or any part of the exhibit space allotted.
3) Direct selling or taking of orders in the aisles is strictly forbidden. Such activities must be confined to the exhibitors allotted exhibit space.
PAYMENTS AND CANCELLATIONS:In applying for space, the Exhibitor must submit the payment in full along with the fully executed Exhibit Space Application and Contract within 45 days of reserving the booth space. In the event of cancellation by the Exhibitor at any time, Railway Systems Suppliers Inc. shall have the right to rent the space to another exhibitor without obligation to return the amount already paid and the right to retain such amount as liquidated damages.
LIABILITIES:
Space is leased with the understanding that the Exhibitor will hold Railway Systems Suppliers, Inc., the Decorator and the Minneapolis Convention Center harmless from any and all liability that may result from any cause whatsoever. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Railway Systems Suppliers, Inc., the Decorator and the Minneapolis Convention Center, it’s employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorneys fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the Exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of Railway Systems Suppliers, Inc., the Decorator, or Minneapolis Convention Center, their employees and agents.
In addition, Exhibitor acknowledges that Railway Systems Suppliers, Inc., and/or the Minneapolis Convention Center does not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the Exhibitor.
Railway Systems Suppliers, Inc., its agents and employees, will not be liable for failure to hold the Exhibition as scheduled. Payments for booth space will be returned in that event except that any actual expenses incurred in connection with the Exhibition will be deducted if the Exhibition is called off on or after June 1, 2015 because of fire, any act of God, public enemy, strike or epidemic, or any law or regulations of public authority, which makes it impossible or impractical to hold the Exhibition.
EXHIBIT SPACE RENTAL RATES:All spaces are 10’ x 10’ in size. Rental fees are based on the square footage of the area selected as follows:
Exhibit Space Rental RatesSq. Ft. Spaces Per Sq. Ft. Per Space
100-500 1-5 $20.00 $2,000 600-1000 6-10 $17.50 $1,750 1100 + 11+ $15.00 $1,500
NON-MEMBER SPACE RENTAL RATES: $3550.00 Per 100 Sq. Ft.
