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ASSOCIATION OF STATE DAM SAFETY OFFICIALS
2017 SOUTHEAST REGIONAL CONFERENCE
APRIL 18 – 20, 2017
MUSIC CITY CENTER NASHVILLE, TENNESSEE
Heritage Trade Show Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 534-8050 • [email protected] www.heritagesvs.com
Dear Exhibitor: Your company is exhibiting at the event below. Please direct this service manual to the person in charge of your exhibit.
General Information Booth Equipment Each 10’x10’ booth will be set with 8’ high blue & white back drape, 3’ high blue side dividers, one (1) 6’ blue skirted table, two (2) chairs, one (1) wastebasket, one (1) 10’ x 10’ tuxedo carpet, one (1) standard electrical outlet and a 7” x 44” one-line identification sign. Exhibit Hall Carpet The exhibit area is carpeted in tuxedo (gray carpet with black specks). To enhance the appearance of your booth, rental carpet is available through Heritage Trade Show Services. Please refer to the enclosed carpet brochure and furniture/carpet order form. Discount Price Deadline Date In order to receive advance order discount rates listed on the price sheet, we must receive your order and payment by Thursday, March 30th, 2017. Shipments to Advance Warehouse Deadline Date Heritage will begin receiving freight at the advance warehouse on Monday, March 20th, 2017. To avoid late fees all shipments to the advanced warehouse must arrive no later than Tuesday, April 11th, 2017. Show Schedule Exhibitor Move-In Tuesday April 18th 1:00 p.m. - 5:30 p.m. Exhibit Hours Tuesday April 18th 5:30 p.m. - 7:00 p.m. Wednesday April 19th 7:30 a.m. - 6:30 p.m. Thursday April 20th 7:30 a.m. - 3:30 p.m. Exhibitor Move-Out Thursday April 20th 3:30 p.m. - 5:30 p.m.
• Empty crates and containers will begin being returned by 3:30 p.m., Thursday, April 20th. • All carriers must check-in no later than 4:30 p.m. on Thursday, April 20th. Heritage will begin redirecting all
outbound freight not claimed by appointed freight carriers to the preferred show carrier at 4:30 p.m. • Please refer to the Outbound Shipments Form included in this packet for detailed information regarding
outbound shipping procedures.
(Continued on next page)
ASDSO 2017 SOUTHEAST REGIONAL CONFERENCE APRIL 18 – 20, 2017
MUSIC CITY CENTER NASHVILLE, TENNESSEE
GGeneral Information Shipping Information Warehouse Shipping Information: Exhibitor Company Name and Booth Number Heritage Trade Show Services C/O UPS Freight 45 Teledyne Pl. La Vergne, TN 37086 FOR: ASDSO 2017 Heritage will accept exhibit materials beginning Monday, March 20th, 2017 at the above address. Material arriving after Tuesday, April 11th, 2017 will be received at the warehouse with an additional after deadline charge. Show Site Shipping Address: Exhibitor Company Name and Booth Number C/O Heritage Trade Show Services Music City Center (Halls A1/A2/B) 700 Korean Veterans Blvd. Nashville, TN 37203 FOR: ASDSO 2017 Freight will be accepted at show site beginning Tuesday, April 18th, 2017. See the Material Handling Instructions within this kit for additional information. Service Center Hours The Heritage Exhibitor Service Center will be staffed during exhibitor move-in and exhibitor move-out. Assistance We want you to have a successful show. If we can be of assistance, please call our Exhibitor Services at 314-534-8500.
We Appreciate Your Business
Toll Free: 1 (800) 360–4323 • Fax: 1 (314) 534-8050 • [email protected] www.heritagesvs.com
ASDSO 2017 SOUTHEAST REGIONAL CONFERENCE APRIL 18 – 20, 2017
MUSIC CITY CENTER NASHVILLE, TENNESSEE
Remit To:
CREDIT CARD AUTHORIZATION RECAP OF SERVICES FORM
One copy of this form with your check or credit card information must be forwarded to Heritage at the above address. All orders received at the Exhibitor Service Desk will be charged at standard rates. All outstanding balances must be paid by the close of the show. Adjustments to your invoice will not be made after the close of the show. Heritage requires that you provide a credit card authorization form if you require material handling, sign hanging or labor services. For your convenience, Heritage will use the authorization to charge your credit card for any charges which Heritage may be obligated to pay on behalf of exhibitor, including without limitation, any shipping charges from HES Logistics Inc., if incurred.
If you wish to charge the amount of your advance order to your credit card account, please complete the following:
Card Holder's Name (Please print): _________________________________________________________________________________________
Cardholder's Signature: ______________________________________________________________________________________________________
Credit Card Billing Address: _________________________________________________________________________________________________
City: State: Zip: __________________________________
Credit Card Number: _______________________________________________V- Code / / / Expiration Date ____/____ (3 – 4 Digit # On Back of Card or Front of AMEX)
Charge to: American Express MasterCard Visa Discover
If for any reason the submitted credit card or check is declined or returned, a $25.00 processing fee will be added to the final invoice. For your convenience, we will also process your card for payment of any additional charges incurred at show site. We will automatically provide this service unless informed otherwise by you.
FURNITURE/CARPET ....................................................................................................................................................................................... $ _________________ ACCESSORIES ..................................................................................................................................................................................................... $ _________________ RENTAL UNITS ................................................................................................................................................................................................... $ _________________ ESTIMATED MATERIAL HANDLING/DRAYAGE (Credit Card Required) ............................................................................................ $ _________________ PRIORITY EMPTY CONTAINER RETURN/ACCESSIBLE STORAGE ................................................................................................ $ _________________ ESTIMATED LABOR (Credit Card Required) ................................................................................................................................................... $ _________________ BOOTH CLEANING .......................................................................................................................................................................................... $ _________________ SIGN SERVICE..................................................................................................................................................................................................... $ _________________
TOTAL AMOUNT DUE $ _______________
NAME OF CONVENTION ASDSO 2017 BOOTH # ___________________________________
EXHIBITING COMPANY PHONE # FAX # ___________________________________
ADDRESS CITY STATE ZIP __________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO ___________________________________________________________________________________________________________________
CONTACT NAME DATE ________________________________________ (Print & Sign)
Please Return This Form Promptly To the Address Above-Retain One Copy for Your Files
Please note: In some instances equipment or services listed above may be handled by other contractors. Payment should be made directly to those contractors and not listed as part of the total due Heritage.
Remit To:
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page. All charges for equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your convenience, MasterCard, American Express, Visa and Discover will be accepted. Fax orders will be accepted with enclosed credit card authorization form only. Charges for rental items listed below are for the duration of the show, and include delivery and removal. Cancellation of equipment delivered will be subject to a 100% cancellation charge for labor involved. Orders received after the deadline are subject to availability.
ITEM QTY DISCOUNT STANDARD AMOUNT # RATES RATES
FURNITURE F60 Plastic Side Chair (White) ............................. 47.40 61.65 ___________ F50 Padded Sled Base Chair (Gray) .................. 61.85 80.45 ___________ F9 Padded Chair (Gray) ...................................... 61.85 80.45 ___________ F10 Padded Arm Chair (Gray) ............................ 67.10 87.20 ___________ F20 Custom Padded Arm Chair ......................... 79.20 103.00 ___________ F30 Padded High Stool (Gray) ............................ 75.75 98.50 ___________ F40 Custom Padded High Stool ........................ 99.45 129.30 ___________ LC01 Black/Expresso Couch ................................ 495.00 643.50 ___________ LC02 Black/Expresso Chair .................................. 310.00 406.00 ___________ F245 Coffee Table ................................................... 195.00 253.50 ___________ F75 Executive Chair .............................................. 195.00 253.50 ___________ CARPET C10 9' X 10' ............................................................. 126.05 163.90 ____________ C20 9' X 20' ............................................................. 247.50 321.10 ____________ C30 9' X 30' ............................................................. 370.10 481.10 ____________ C40 9' X 40' ............................................................. 497.30 646.50 ____________ C50 9' X Per 10' increment ................. 126.05 163.90 ____________ AREA CARPET (Indicate Dimensions for Special Size Carpet) C60_______, ‘ X ‘ per sq. ft. (100 sq. ft. min.) 2.15 2.75 ___________ COLORS: RED BLUE HUNTER GREEN BURGUNDY PLUM GRAY BLACK
Area carpet is required for all booths larger than 30’, or for booths configured as islands or peninsula areas.
PADDING AND VISQUEEN (90 sq. ft. min.) C70 ' X ' Carpet padding/per sq. ft............ 1.05 1.35 __________ C80 ' X ' Visqueen covering/per sq. ft...... .60 .80 _________
ITEM QTY DISCOUNT STANDARD AMOUNT # RATES RATES
DRAPED DISPLAY TABLE F110 4' Table – 30" high ..................................... 85.60 111.25 ___________ F120 6' Table – 30" high ................................... 102.95 133.80 ___________ F130 8' Table – 30" high ................................... 120.30 156.35 ___________ F140 4' Table – 42" Counter high .................. 106.40 138.30 ___________ F150 6' Table – 42" Counter high .................. 123.75 160.85 ___________ F160 8' Table – 42" Counter high .................. 141.10 183.45 ___________ F170 4th side table drape .................................. 35.85 46.60 ___________ COLORS: RED BLUE TEAL BURGUNDY HUNTER GREEN
PLUM GRAY BLACK WHITE GOLD EXPO GREEN UNDRAPED DISPLAY TABLE F190 4' Table – 30" high ....................................... 54.95 71.40 ___________ F200 6' Table – 30" high ....................................... 67.10 87.20 ___________ F210 8' Table – 30" high ....................................... 79.80 103.75 ___________ F220 4' Table – 42" Counter high .................... 59.55 77.45 ___________ F230 6' Table – 42" Counter high .................... 70.55 91.70 ___________ F240 8' Table – 42" Counter high .................... 86.15 112.00 ___________ _30” Diameter Pedestal Table (Gray) ...... 119.10 154.80 ___________ F80 18” High F90 30” High F100 42” High TABLE RISERS COVERED WHITE (Riser Dimension: 10" Wide x 8" high) F260 6' Long riser .................................................... 46.50 60.45 ___________ F270 8' Long riser .................................................... 56.20 73.05 ___________
SPECIAL DRAPE BACKGROUNDS F280 3' H. Background/per ft. ................... 11.55 15.05 ___________ F290 _____ 8' H. Background/per ft. ................. 12.70 16.55 ___________ COLORS: RED BLUE TEAL BURGUNDY HUNTER GREEN
PLUM GRAY BLACK WHITE GOLD EXPO GREEN *Show colors will be given when color is not selected.
9.25% Tax ____________________ TOTAL ORDER _________________
NAME OF CONVENTION ASDSO 2017 BOOTH # _____________________________________
EXHIBITING COMPANY PHONE # FAX # _____________________________________ ADDRESS CITY STATE ZIP __________________________________ EMAIL ORDER CONFIRMATION & INVOICE TO ________________________________________________________________________________________________________________________________________________ CONTACT NAME DATE ____________________________________ (Print & Sign)
Please Fax, Mail or Email This Form Promptly To Heritage Using The Information At The Top Of The Page - Retain One Copy for Your Files
FURNITURE/CARPET RENTAL ORDER FORM
Heritage Trade Show Ser Toll F Fax: (314) 534-8050 exhibitor.services@heritagesvs. www.heritagesvs .com
Furniture/CarpetFurniture Furniture
F60 Plastic Side Chair, WhiteF50 Padded Sled Base Chair, GrayF9 Padded Chair, GrayF10 Padded Arm Chair, GrayF30 Padded High Stool, GrayF20 Padded Arm Chair, CustomF40 Padded High Stool, CustomF75 Executive ChairLC02 Black/Expresso ChairF245 Coffee TableLC01 Black/Expresso Couch
F40F20
F50F60
F10F30
F9
Black
BurgundyB rg nd
Blue
Hunter GreenHunter Green
Red
GrayG
Plum
Carpet
Blue Plum
LC01
LC02
*Couch is 7’ wide x 3’ tall x 40” deep
*Chair is 33” wide x 33” tall x 33” deep
Display TablesPedestal TablesF80 Pedestal Table 30” x 18” hF90 Pedestal Table 30” x 30” hF100 Pedestal Table 30” x 42”h
Draped Display TablesF110 4’ x 2’x 30” F140 4’ x 2’ x 42” F120 6’ x 2’ x 30” F150 6’ x 2’ x 42”F130 8’ x 2’ x 30” F160 8’ x 2’ x 42”
Undraped Display TablesF190 4’ x 2’x 30” F220 4’ x 2’x 42”F200 6’ x 2’ x 30” F230 6’ x 2’ x 42”F210 8’ x 2’ x 30” F240 8’ x 2’ x 42”F80 F90 F100
F190F220
F110F140
F200F230
F120F150
F210F240
F130F160
Red Teal Burgundy
Hunter Green
Expo Green
Gold
Gray Plum White
Blue Black
Remit To:
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page. All charges for equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your convenience, MasterCard, American Express, Visa and Discover will be accepted. Fax / Email orders will only be accepted with enclosed credit card authorization form. Charges for rental items listed below are for the duration of the show, and include delivery and removal. Cancellation of equipment delivered will be subject to a 100% cancellation charge for labor involved. Orders received after deadline are subject to availability.
ITEM QTY DISCOUNT STANDARD AMOUNT # RATES RATES
ACCESSORIES A10 Wastebasket..................................................... 16.65 21.65 ___________
A20 Tripod Easels .................................................... 27.75 36.10 ___________
D250 Chrome Sign Holder ................................... 102.35 133.05 ___________
A30 Chrome Stanchion ......................................... 20.80 27.05 ___________
A40 Velour Rope 6’ Black ..................................... 20.80 27.05 ___________
A50 Coat Tree ........................................................... 60.35 78.50 ___________
A60 Chrome Bag Rack........................................... 60.35 78.50 ___________
A70 Literature Rack .............................................. 117.95 153.35 ___________
A80 Garment Rack 5’ ............................................. 64.75 84.20 ___________
A90 2 Way Straight Arm Rack ............................ 88.80 115.45 ___________
A100 4 Way Slant Arm Rack .................................. 99.45 129.30 ___________
A106 Raffle Ticket Drum ......................................... 55.00 71.50 ___________
A107 Fishbowl ............................................................. 20.00 26.00 ___________
A110 6’ Tensabarrier ................................................. 94.35 122.70 ___________
DISPLAY CABINETS AND COUNTERS
Black Fabric Gray Fabric White PVC
MD20 Counter 1M x 1/2M x 42” High, W/Shelf............. 388.60 505.15 __________
Counter Lock ..................................................................................21.95 28.55 __________
MD21 Counter 2M x 1/2M x 42” High, W/Shelf .................543.55 706.65 __________
2 Counter Locks ..........................................................................43.90 57.10 __________
MD22 Curved Counter 1M x 1/2M x 42” High W/Shelf….427.46 555.67 __________
Counter Lock ..................................................................................21.95 28.55 __________
MD23 Radius Counter 1M x 1/2M x 42” High …………..…...512.95 666.85 __________
MD30 Cabinet 1M x 1/2M x 42” (White Only/ Comes With Lock & Shelf)
…………………………………………………………………………………………...........466.32 606.22 __________
ITEM QTY DISCOUNT STANDARD AMOUNT # RATES RATES
DISPLAY D10 Pegboard Panels (4'x8')..............................166.55 216.50 ________
D11 Pegboard 6” Single Hook...............................8.35 10.85 ________
D12 Pegboard 8” Single Hook...............................9.70 12.65 ________
D20 Tackboard Panels (4'x8').............................124.90 162.40 ________
Horiz. Vert.
D31 Fabric Impact Panel 1 Meter x 8’.............305.30 396.89 ________
D40 Gridwall 2’x8’ Black........................................113.80 147.95 ________
D60 Gridwall 6” Single Hook................................. 8.35 10.85 ________
D70 Gridwall 8” Single Hook................................. 9.70 12.65 ________
D50 Slatwall 1 Meter x 8’.................................... 152.65 198.45 ________
D120 Slatwall Waterwalls Hooks............................25.00 32.50 ________
D121 Slatwall 8” Bracket..............................................9.70 12.65 _________
D130 Shelf 1 meter wide...........................................41.65 54.15 _________
D210 Acrylic Holder………..........................................17.35 22.55 _________
D220 Arm Light........................................................... 37.00 48.10 _________
D140 4’ Full View Showcase..................................367.80 478.10 _________
D150 6’ Full View Showcase..................................395.55 514.20 _________
D160 4’ Quarter View Showcase....................... 312.25 405.95 _________
D170 6’ Quarter View Showcase....................... 351.60 457.05 _________
Looking for something else? Please contact us at [email protected] for assistance.
9.25% Tax _____________ TOTAL ORDER ___________
NAME OF CONVENTION ASDSO 2017 BOOTH # ____________________________________
EXHIBITING COMPANY PHONE # FAX # ____________________________________ ADDRESS CITY STATE ZIP __________________________________ EMAIL ORDER CONFIRMATION & INVOICE TO ________________________________________________________________________________________________________________________________________________ CONTACT NAME DATE ______________________________________________________________________ (Print & Sign)
ACCESSORIES/DISPLAY RENTAL ORDER FORM
Accessories
A10 D250 A30 A40
A20 A70
A100 A 0 A110
A60
Accessories:A10 WastebasketA20 Tripod EaselD250 Chrome Sign HolderA30 Chrome StanchionA40 Velour Rope 6’ BlackA50 Coat TreeA60 Chrome Bag Rack
A70 Literature RackA80 Garment Rack 5’A90 2 Way Straight Arm RackA100 4 Way Slant Arm RackA110 6’ Tensabarrier
A107 Fishbowl
A80
A106
A107
Heritage Trade Show Ser Toll F Fax: (314) 534-805 exhibitor.services@heritagesvs www.heritagesvs. com
Display
D20D30 (Shown)
D10 D50 D40 D31
D11D12 D121
D60D70
D220
D130
DisplayD10 Pegboard Panels 4’x8’ VerticalD50 Slatwall 1 Meter x 8’D40 Gridwall 2’x8’D31 Fabric Impact Panel 1 Meter x 8D11 Pegboard 6” Single Hook
D12 Pegboard 8” Single HookD121 Slatwall 8” BracketD60 Gridwall 6” Single HookD70 Gridwall 8” Single HookD130 Shelf 1 meter wide x 12” deepD220 Arm Light
D120 Slatwall Waterwalls HooksD140 4’ Full View ShowcaseD150 6’ Full View ShowcaseD160 4’ Quarter View ShowcaseD170 6’ Quarter View Showcase
D30 Horizontal Tackboard MD30 Display Cabinet 1 MeterMD20 Display Counter 1 Meter
D120D140D150 (Shown)
D160D170 (Shown)
MD30
MD22 Curved Counter 1 MeterMD 3 Counter 1 Meter Dia.
MD20 (Top)MD21 (Bottom) MD22 (Bottom)
MD21 Display Counter 2 Meter
D20 Vertical Tackboard
MD23 (Top)
Remit To: MODULAR RENTAL DISPLAY
ORDER FORM Cancellation: No refunds if cancelled after the deadline.
Late Request: Request after deadline will be filled as available at the standard rate.
Choose Your Exhibit – Check One
MD01 DISPLAY ONE: 10’ STANDARD DISPLAY Package Includes: Installation and dismantling labor 1 HeaderOne 10’ x 10’ Standard Carpet One 1 meter counter Three Arm Lights
ADVANCED RATE $1,811.25
STANDARD RATE $2,354.65
MD02 DISPLAY TWO: 20’ STANDARD DISPLAY Package Includes: Installation and dismantling labor One 10’ x 20’ Standard carpet 2 Headers One 2 meter counter Two 1 meter counters 6 Halogen Lights
ADVANCED RATE $4,147.50
STANDARD RATE $5,391.75
MD03 DISPLAY THREE: 20’ DELUXE DISPLAY Package Includes: Installation and dismantling labor One 10’ x 20’ Standard Carpet 2 Headers One 1.5 meter counter Four shelves 5 Halogen Lights
ADVANCED RATE $4,462.50
STANDARD RATE $5,801.25
MD04 DISPLAY FOUR: 20’ DELUXE DISPLAY Package Includes: Installation and dismantling labor One 10’ x 20’ Standard carpet 1 Header 4 Counters 5 Halogen Lights
ADVANCED RATE $4,856.25
STANDARD RATE $6,313.15
MD05 DISPLAY FIVE: 20 X 20 ISLAND DISPLAY Package Includes: Installation and dismantling labor One 20’ x 20’ Standard carpet 2 Headers 4 Counters
ADVANCED RATE $8,006.25
STANDARD RATE $10,408.15
MD06 DISPLAY SIX: 20 X 20 ISLAND DISPLAY Installation and dismantling labor One 20’ x 20’ Standard carpet 4 Headers 4 Counters
ADVANCED RATE $8,662.50
STANDARD RATE $11,261.25
Circle your carpet color: Black Blue Burgundy Gray Red
Choose Your Panels Standard and Optional Panel Choices
White Hardwall Black/Gray Velcro – Circle: Black or Gray Opt. Color Hardwall (per panel) - Specify
Advanced Rates:
Included Included $70.00 ea.
Advanced Rates:
Included Included $91.00 ea.
Indicate Your Header Sign Copy Your company name will be printed in block lettering on the White Header sign. Check which color lettering you would like Black Blue Red
Please indicate here if you would like us to assist you with logo identification or other customized graphics. • Remember to order the following items, they are NOT included in booth package; • Furniture • Electrical Service • Custom Logo • Floral • Cleaning Service
Yes, I have completed and enclosed the Payment Form Sub. Total_____________
9.25% Tax_____________ TOTAL ORDER_____________ NAME OF CONVENTION ASDSO 2017 BOOTH # ____________________________________
EXHIBITING COMPANY PHONE # FAX # __________________________________ ADDRESS CITY STATE ZIP ________________________________ EMAIL ORDER CONFIRMATION & INVOICE TO _______________________________________________________________________________________________________________________________________________ CONTACT NAME DATE ___________________________________ (Print & Sign)
Heritage Trade Show Ser Toll F Fax: (314) 534-805 exhibitor.services@heritagesvs www.heritagesvs .com
Modular Displays
MDO1 Modular Hardwall Display Package 1 MDO2 Modular Hardwall Display Package 2
MDO3 Modular Hardwall Display Package 3 MDO4 Modular Hardwall Display Package 4
MDO5 Modular Hardwall Display Package 5 MDO6 Modular Hardwall Display Package 6
Remit To:
A. SHIPMENTS TO WAREHOUSE Heritage Trade Show Services will start receiving crated, boxed or skidded materials 30 days prior to show move-in. Shipments will be received Monday through Friday between the hours of 10:00 a.m. and 4:00 p.m. For uncrated and loose shipments, please refer to shipments to show site below. Shipments must be sent with freight charges prepaid. Collect shipments will not be accepted. A 200 lb. minimum will apply for each shipment received. Rates below include receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading.
Label each piece and address all shipping documents/bills of lading as follows for shipments to warehouse:
EXHIBITOR COMPANY NAME BOOTH NO. _________________________________ HERITAGE TRADE SHOW SERVICES C/O UPS FREIGHT TOTAL PIECES _________________________________ 45 TELEDYNE PL. LA VERGNE, TN 37086 APPROX. WT. _________________________________ FOR: ASDSO 2017
**DELIVERIES TO THE WAREHOUSE MUST BE MADE BETWEEN THE HOURS OF 10 AM – 4 PM, MONDAY THROUGH FRIDAY**
RATES FOR SHIPMENTS TO WAREHOUSE Deadline Date: Tuesday, April 11, 2017 To Avoid Late Fees Description Rate per 100 lbs. Min Charge I Packaged Shipments to the Advance Warehouse $ 70.50 $ 141.00
II Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS or U.S. Mail to the Advance Warehouse $ 84.60 $ 169.20
III Packaged Shipments to the Advance Warehouse after the deadline date $ 88.13 $ 176.26
IV Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS, or U.S. Mail to the Advance Warehouse after the deadline date $ 102.23 $ 204.46
B. SHIPMENTS TO SHOW SITE Heritage Trade Show Services will receive and unload shipments at show site only during scheduled exhibitor move-in times. Do Do not ship to show site at any other times, as the facility has no provisions to accept advance shipments. Shipments must be sent with freight charges prepaid. Collect shipments will not be accepted. A 200 lb. minimum will apply for each shipment received. Rates below include receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading.
Label each piece and address all shipping documents/bills of lading as follows for shipments to show site:
EXHIBITOR COMPANY NAME BOOTH NO. _________________________________ C/O HERITAGE TRADE SHOW SERVICES MUSIC CITY CENTER (HALLS A1/A2/B) TOTAL PIECES _________________________________ 700 KOREAN VETERANS BLVD. NASHVILLE, TN 37203 APPROX. WT. _________________________________ FOR: ASDSO 2017 RATES FOR SHIPMENTS TO SHOWSITE
Description Rate per 100 lbs. Min Charge VI Packaged Shipments to the Show site $ 78.25 $ 156.50
VII Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS or U.S. Mail to the Show site $ 93.90 $ 187.80
VIII Loose or Uncrated Shipments or Shipments requiring Special Handling to the Show site (Rate will not be split for mixed shipments. The uncrated rate will apply) $ 109.55 $ 219.10
The per cwt. (100 lb.) rates listed above are based on inbound weight only, rounded up to the next 100 lbs.. Services include receiving, unloading, delivery to booth, storage and return of empty containers, moving materials to the dock and reloading on designated outbound carrier.
ESTIMATED COSTS. * (Round to next highest whole number)
Estimated Weight in lbs. 100 = * x Rate = Total
CONTINUED ON NEXT PAGE
MH-S
SHIPPING INSTRUCTIONS MATERIAL HANDLING INFORMATION
Heritage shall not be liable for piece count or condition of any shipments received without individual carrier receipts or freight bills from carriers such as UPS, Federal Express, Express Mail, Parcel Post, private vehicles, etc, due to their delivery procedures.
C. INBOUND SHIPMENTS All shipments must have a bill-of-lading or delivery receipt showing number of pieces, true weight, and description of merchandise. If shipments arrive without weight on bill-of-lading and weight is unobtainable, Heritage will estimate the weight. If actual scale weights are not submitted prior to move-out the estimated weight will be final and binding. All shipments received are subject to reweigh. Copies of bills-of-lading, with the name of the carrier, should be forwarded to HERITAGE TRADE SHOW SERVICES as soon as shipments are made. This will assist in tracing, if required. Shipments received at the warehouse after scheduled exhibitor set-up or shipments received at show site after exhibitor move-in times, are subject to surcharges to cover additional trucking or labor and will be billed accordingly. D. EMPTY CONTAINER LABELS Empty container labels will be available at the service desk for all exhibitors using Heritage material handling services. Affixing the labels is the sole responsibility of the exhibitor or his representative. All previous labels should be removed or obliterated. Heritage assumes no responsibility for removal of containers with old empty labels, improper information on empty labels or valuables stored in containers removed for storage. E. ADDITIONAL AVAILABLE SERVICES All per 100 lb. Rates quoted in the foregoing do not include any Blocking, Spotting, or Bracing in booth, or Local pickups for deliveries. For such services, the following rates apply: STRAIGHT TIME OVERTIME
Forklift with Operator $ 195.00 per hr. $ 295.00 per hr. (One Hour Minimum) (Up to 4,000 lb. Capacity) Material Handler $ 62.75 per hr. $ 94.13 per hr. (One Hour Minimum) Local Pickups & Deliveries $ 149.20 per hr. $ 223.80 per hr. (One Hour Minimum)
F. SPECIAL SERVICES Metal banding will be available for securing outbound shipments at a rate of $.50 per foot, plus labor (One Hour Minimum). Shrink wrap of a pallet will be charged at $50.00 per pallet. Mobile equipment will be moved into and out of the exhibit facility at $150.00 per round trip unless otherwise noted in this kit. G. OUTBOUND SHIPMENTS Exhibitors are responsible for labeling their exhibit materials and providing outbound shipping information. To assist you with these arrangements, Heritage will have a Service Desk in the exhibit hall with labels, bills-of-lading and available shipping information. When materials are labeled, packed and ready to be shipped, completed bills-of-lading should be turned in at the Service Desk. Pick ups for local deliveries or small package shipments, i.e., UPS and Parcel Post should be dealt with in the same manner as all other outbound shipments. In order to expedite removal of materials, Heritage reserves the right to change designated carriers, if such carriers fail to pickup or refuse to accept shipments. Where no disposition is made, materials will be returned to the warehouse awaiting shipping instructions. H. RETURNED SHIPMENTS TO HERITAGE WAREHOUSE Where no disposition has been made for outbound shipments or later scheduled pickups are necessary; Heritage will return exhibit materials to the warehouse and load on outbound carriers at the rate of $30.00 per 100 lbs. or fraction thereof for each shipment returned. Minimum charge: $300.00. I. LIMITS OF LIABILITY AND RESPONSIBILITY 1. Heritage Trade Show Services shall not be responsible for loss, theft, or disappearance of exhibitor’s materials after same has been delivered to
exhibitor’s booth and shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. 2. Heritage Trade Show Services shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth
for reloading after the Show. Bills-of lading covering outgoing shipments, which are furnished by Heritage Trade Show Services to exhibitors, will be checked at time of actual pickup from the booth and corrections made where discrepancies occur.
3. Heritage Trade Show Services liability shall be limited to the physical loss of or damage to the specific article which is lost or damaged, and in any event Heritage Trade Show Services’ maximum liability shall be limited to $ .30 per pound per article with a maximum liability of $50.00 per item, or $1,000.00 per shipment, whichever is less.
4. Heritage Trade Show Services shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same.
AUTHORITY TO HANDLE All terms and conditions herein stated are understood and accepted.
NAME OF CONVENTION ASDSO 2017 BOOTH # __________________________________ EXHIBITING COMPANY PHONE # FAX # ___________________________________ ADDRESS CITY STATE ZIP __________________________________ EMAIL ORDER CONFIRMATION & INVOICE TO ___________________________________________________________________________________________________________________ CONTACT NAME ____________________________________________________________________________DATE ____________________________________________ (Print & Sign) Please Return This Form Promptly To Heritage Trade Show Services-Retain One Copy For Your File.
Remit To:
PRIORITY RETURN/ ACCESSIBLE STORAGE FORM
All orders must have a credit card authorization form on file.
Priority Empty Container Return This service provides for the priority return of your empties to your booth after the close of the show. This
service must be ordered prior to the removal of your empties. If you would like this service, please fill out the information below and return to Heritage Trade Show Services, Inc..
Priority Empty Container Return....................................................................$100.00 per container Estimated Number of Pieces............................................................................________________
PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE PIECES HAVE BEEN TAKEN TO STORAGE
ACCESSIBLE STORAGE
A storage area will be available for exhibitor’s samples and literature in the facility. Depending on space available in the facility, these items may be stored on trailers in the loading dock area. Heritage employees will be available to access storage items during show hours, one hour prior to show opening, and one half hour after show closing each day. All materiel in storage on the last day of the show will be returned to their designated booth space at the close of the show. Due to fire regulations and for security purposes, NO LARGE DELIVERIES CAN BE MADE DURING SHOW HOURS. Show management reserves the right to stop deliveries at any time during the show hours, so please schedule deliveries prior to show opening. Storage space may be limited. Orders MUST be received by the deadline date to guarantee storage space. The charge for storage space is as follows:
Accessible Storage Rate: $100.00 base charge, plus labor charges per delivery (one hour minimum) Labor Rates: Straight Time: (one hour minimum per man)..........................................$62.75 8:00 a.m. - 4:30 p.m. Monday - Friday Over Time: (one hour minimum per man)................................................$94.13
YES, I wish to reserve space for accessible storage, I plan on storing ___________pallets/boxes/crates/cases (# of pieces) (circle one)
Deliveries To have items placed in or removed from accessible storage, please notify the Heritage Service Desk.
ALL GOODS STORED WITH HERITAGE ARE STORED AT YOUR OWN RISK. We shall not be liable for any injury, damage, loss, theft, or destruction, including, but not limited to damage from atmospheric conditions or rust, negligence (whether caused by ourselves or by servants, agents, employees or others), failures to act breach of contract, breach of warranty, water condensation, fire, floods, acts of God or any act beyond our sole control. We are not liable for any direct, consequential, or incidental damages nor for loss of profit or loss due to failures to obtain or turnover goods at any particular time or place whatsoever, however such loss may be incurred. We are not liable for or chargeable with any loss of sales, income, resale, commissions, or brokerage, nor for any freight or demurrage.
NAME OF CONVENTION ASDSO 2017 BOOTH # __________________________________
EXHIBITIING COMPANY PHONE # FAX # ___________________________________
ADDRESS CITY STATE ZIP __________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO ________________________________________________________________________________________________________________________________________________
CONTACT NAME DATE _____________________________________________________________ (Print & Sign)
Please Return This Form Promptly To The Address Above-Retain One Copy For Your File
DO NOT DELAY!
DO NOT DELAY!
DO NOT DELAY
HERITAGE Trade Show Services
ADVANCE SHIPMENT TO WAREHOUSE
TO:_______________________________________________
EXHIBITOR NAME
BOOTH NUMBER: ____________________________________ HERITAGE TRADE SHOW SERVICES C/O UPS FREIGHT
45 TELEDYNE PL. LA VERGNE, TN 37086
FOR: ASDSO 2017
HERITAGE Trade Show Services
ADVANCE SHIPMENT TO WAREHOUSE
TO:_______________________________________________
EXHIBITOR NAME
BOOTH NUMBER: ____________________________________ HERITAGE TRADE SHOW SERVICES C/O UPS FREIGHT
45 TELEDYNE PL. LA VERGNE, TN 37086
FOR: ASDSO 2017
HERITAGE Trade Show Services
ADVANCE SHIPMENT TO WAREHOUSE
HERITAGE Trade Show Services
ADVANCE SHIPMENT TO WAREHOUSE
TO:_______________________________________________
EXHIBITOR NAME
BOOTH NUMBER: ____________________________________ HERITAGE TRADE SHOW SERVICES C/O UPS FREIGHT
45 TELEDYNE PL. LA VERGNE, TN 37086
FOR: ASDSO 2017
TO:_______________________________________________
EXHIBITOR NAME
BOOTH NUMBER: ____________________________________ HERITAGE TRADE SHOW SERVICES C/O UPS FREIGHT
45 TELEDYNE PL. LA VERGNE, TN 37086
FOR: ASDSO 2017
DO NOT DELAY!
IMPORTANT NOTICE REGARDING DIRECT SHIPMENTS
Please be aware that the Music City Center does NOT receive exhibitor freight, literature or supplies through the venue package room. The center’s package room is too small to handle Exhibit Materials and the venue’s everyday receiving. All exhibit materials, being shipped directly to show site must be addressed as listed below to insure unloading and delivery to your booth area. NOTE: Direct shipments will only be received beginning at 1:00 p.m., Tuesday, April 18th, 2017. Any materials sent to the venue prior to this date may be returned to sender and/or may be turned over to Heritage Trade Show Services and will be billed according to the Show’s Shipping & Receiving Rates, and will be subject to venue assessed fees. All shipments should be accompanied with a Bill of Lading or Packing List indicating the total weight of shipment and piece count. See the enclosed Shipping Information/Material Handling Order Form for detailed service descriptions, rates and limits of liability.
WE APPRECIATE YOUR COOPERATION. HERITAGE TRADE SHOW SERVICES
EXHIBITOR COMPANY NAME ____________________________ BOOTH NUMBER ____________________________ C/O HERITAGE TRADE SHOW SERVICES MUSIC CITY CENTER (HALLS A1/A2/B) 700 KOREAN VETEREANS BLVD. NASHVILLE, TN 37203 FOR: ASDSO 2017
Toll Free: 1 (800) 360–4323 • Fax: 1 (314) 534-8050 • [email protected] www.heritagesvs.com
HERITAGE Trade Show Services
DO NOT DELAY DIRECT SHIPMENT TO
SHOW SITE
MUST NOT ARRIVE BEFORE TUESDAY, APRIL 18, 2017
TO:____________________________________________
EXHIBITOR NAME
BOOTH NUMBER:____________________________
C/O HERITAGE TRADE SHOW SERVICES MUSIC CITY CENTER (HALLS A1/A2/B) 700 KOREAN VETERANS BLVD. NASHVILLE, TN 37203
FOR: ASDSO 2017
HERITAGE Trade Show Services
DO NOT DELAY DIRECT SHIPMENT TO
SHOW SITE
MUST NOT ARRIVE BEFORE TUESDAY, APRIL 18, 2017
TO:____________________________________________
EXHIBITOR NAME
BOOTH NUMBER:____________________________ C/O HERITAGE TRADE SHOW SERVICES
MUSIC CITY CENTER (HALLS A1/A2/B) 700 KOREAN VETERANS BLVD. NASHVILLE, TN 37203
FOR: ASDSO 2017
HERITAGE Trade Show Services
DO NOT DELAY DIRECT SHIPMENT TO
SHOW SITE
MUST NOT ARRIVE BEFORE TUESDAY, APRIL 18, 2017
TO:____________________________________________
EXHIBITOR NAME
BOOTH NUMBER:____________________________ C/O HERITAGE TRADE SHOW SERVICES
MUSIC CITY CENTER (HALLS A1/A2/B) 700 KOREAN VETERANS BLVD. NASHVILLE, TN 37203
FOR: ASDSO 2017
HERITAGE Trade Show Services
DO NOT DELAY DIRECT SHIPMENT TO
SHOW SITE
MUST NOT ARRIVE BEFORE TUESDAY, APRIL 18, 2017
TO:____________________________________________
EXHIBITOR NAME
BOOTH NUMBER:____________________________ C/O HERITAGE TRADE SHOW SERVICES
MUSIC CITY CENTER (HALLS A1/A2/B) 700 KOREAN VETERANS BLVD. NASHVILLE, TN 37203
FOR: ASDSO 2017
Exhibit Transportation Order/Estimate Form
HES LOGISTICSFREIGHT SERVICES
SHOW NAME:
SHOW LOCATION: PLEASE ARRANGE TRANSPORTATION FOR MY EXHIBIT MATERIALS
PICK UP INFORMATION
COMPANY NAME BOOTH NUMBER
STREET ADDRESS SUITE/FL. NO.
CITY ZIPSTATE
CONTACT INFORMATION
FAX TELEPHONE
CONTACT NAME
EMAIL ADDRESS
PLEASE FAX OR EMAIL TO: PHONE: 1-708-361-3722 [email protected] Fax: 1-708-361-3866
PICK UP DATE OFFICE HOURS
INSURANCE (Optional): Declared Value:
NO. OF PIECES DESCRIPTION DIMENSIONS GROSS WEIGHT
FOR DIMENSIONS PLEASE PROVIDE L x W x H
YES NO
YES NO
DOCK ACCESS
RESIDENTIAL YES NO
FREIGHT SERVICES
COMPLETE SHADED AREAS
STRAIGHT BILL OF LADING - SHORT FORM - ORIGINAL - Not Negotiable
RECEIVED, subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading.reirrac dias hcihw ,woleb detacidni sa denitsed dna ,dengisnoc ,dekram ,)nwonknu egakcap fo stnetnoc fo noitidnoc dna stnetnoc( deton sa tpecxe ,redro doog tnerappa ni ,woleb debircsed ytreporp eht
dias ta yreviled fo ecalp lausu sti ot yrrac ot seerga )tcartnoc eht rednu ytreporp eht fo noissessop ni noitaroproc ro nosrep yna gninaem sa tcartnoc siht tuohguorht dootsrednu gnieb reirrac drow eht(ot etuor dias fo noitrop yna ro lla revo ytreporp dias fo yna ro lla fo reirrac hcae ot sa ,deerga yllautum si tI .noitanitsed dias ot etuor eht no reirrac rehtona ot reviled ot esiwrehto ,etuor sti no fi noitanitsedcitsemoD mrofinU eht fo snoitidnoc dna smret eht lla ot tcejbus eb llahs rednuereh demrofrep eb ot ecivres yreve taht ,ytreporp dias fo yna ro lla ni detseretni emit yna ta ytrap hcae ot sa dna ,noitanitsed
Straight Bill Lading set forth (1) in Official, Southern, Western, and Illinois Freight Classifications in effect on the date hereof. If this is a rail or a rail-water shipment, or (2) in the applicable motor carrierclassification or tariff if this is a motor carrier shipment.
htrof tes ,foereht kcab eht no esoht gnidulcni ,gnidal fo llib dias eht fo snoitidnoc dna smret eht lla htiw railimaf si eh taht seifitrec ybereh reppihS in the classifications or tariff which governs the.sngissa sih dna flesmih rof detpecca dna reppihs eht yb ot deerga ybereh era snoitidnoc dna smret dias eht dna ,tnempihs siht fo noitatropsnart
COMPANY NAME
SHIPTO
Indicate desiredmethod of shipment : Common
CarrierAirFreight
CompanyTruck
OverniteCarrier
CustomerPick up
VanLines
DesiredArrival Date
BOOTH NUMBER
CONVENTION
TRAILER NO.
SHIPPERS NUMBER
FREIGHT CHARGESARE TO BE"MARK ONE"
PREPAID COLLECT
CARRIER REQUESTED
CARRIER USED
NumberPieces
KIND OF PACKAGE, DESCRIPTION OF ARTICLES,SPECIAL MARKS, AND EXCEPTIONS
*Weight(Sub. to Cor.)
Classor Rate
CheckColumn
Crates Exhibition Paraphenalia (Item 154630-NMFC)
Cartons
Cases / Trunks
Skids
Carpets
TOTAL PIECES TOTAL WEIGHT
CompanyName
Street
City, State
INSTRUCTIONS
RETURN COMPLETE BILL OF LADING TO SERVICE DESK.
IF CONSIGNED TO ADDRESS AND BILL TO ADDRESS ARE THE SAME, FREIG HT WILL BE SENT COLLECT (CHARGESTO BE PAID BY CONSIGNEE) UNLESS PRIOR ARRANGEMENTS ARE MADE DIR ECTLY WITH FREIGHT CARRIER
From
CITY STATE ZIP
STREET
CITY
ATTENTION
SEN
D F
REI
GH
T C
HA
RG
ES T
O
SEND FREIGHT CHARGES TO:
Telephone
XSIGNATURE OF SHIPPER PRINT
XSIGNATURE OF CARRIER OR AGENT
Day: ____________ Date: ____________ Time: ___________
VALUE:
HES Logistics, Inc.
HES Logistics
620 Shenandoah Ave.
St. Louis, MO 63104
1-866-493-1675
To
PLEASE FAX OR EMAIL TO: PHONE: 1-866-493-1675 [email protected] Fax: 1-708-361-3866
IF CONSIGNED TO ADDRESS AND BILL TO ADDRESS ARE THE SAME, FREIGHT WILL BE SENT COLLECT (CHARGESTO BE PAID BY CONSIGNEE) UNLESS PRIOR ARRANGEMENTS ARE MADE DIRECTLY WITH FREIGHT CARRIER
THE PROPERTY DESCRIBED BELOW, IN APPARENT GOOD ORDER, EXCEPT AS NOTED (CONTENTS AND CONDITION OF CONTENTS OF PACKAGE UNKNOWN) MARKED, CONSIGNED AND DESTINED AS INDICATED BELOW, WHICH SAID CARRIER(THE WORD CARRIER BEING UNDERSTOOD THROUGHOUT THIS CONTRACT AS MEANING ANY PERSON OR CORPORATION IN POSSESSION OF THE PROPERTY UNDER THE CONTRACT) AGREES TO CARRY TO ITS USUAL PLACE OF DELIVERY AT SAIDDESTINATION IF ON ITS ROUTE, OTHERWISE TO DELIVER TO ANOTHER CARRIER ON THE ROUTE TO SAID DESTINATION. IT IS MUTUALLY AGREED, AS TO EACH CARRIER OF ALL OR ANY OF SAID PROPERTY OVER ALL OR ANY PORTION OF SAID ROUTE TODESTINATION, AND AS TO EACH PARTY AT ANY TIME INTERESTED IN ALL OR ANY OF SAID PROPERTY, THAT EVERY SERVICE TO BE PERFORMED HERE UNDER SHALL BE SUBJECT TO ALL THE TERMS AND CONDITIONS OF THE UNIFORM DOMESTICSTRAIGHT BILL LADING SET FORTH (1) IN OFFICIAL, SOUTHER, WESTERN, AND ILLINOIS FREIGHT CLASSIFICATIONS IN EFFECT ON THE DATE HEROF. IF THIS IS A RAIL OR A RAIL-WATER SHIPMENT, OR (2) IN THE APPLICABLE MOTOR CARRIERCLASSIFICATION OR TARIFF IF THIS IS A MOTOR CARRIER SHIPMENT.
SHIPPER HEREBY CERTIFIES THAT HE IS FAMLIAR WITH ALL TH ETERMS AND CONDITIONS OF THE SAID BILL OF LADING, INCLUDING THOSE ON TEH BACK THEREOF, SET FORTH IN THE CLASSIFICATIONS OR TARIFF WHICH GOVERNS THETRANSPORTATION OF THIS SHIPMENT, AND THE SAID TERMS AND CONDITIONS ARE HEREBY AGREED TO BY THE SHIPPER AND ACCEPTED FOR HIMSELF AND HIS ASSIGNS
COMPANY NAME
✔ Standard
Greg Yemm
IMPORTANT INFORMATION
REGARDING OUTBOUND SHIPMENTS
To ensure that your outbound shipment is handled according to your instructions, please be advised of the following:
CONTACT YOUR CARRIER TO SCHEDULE PICK UP OF YOUR SHIPMENT. You must call your carrier, unless you are using the show recommended carrier. Carriers, including FED EX and UPS, will not pick up your shipment unless you have made arrangements with them. In the event your selected carrier fails to show on final move-out day, your shipment will be rerouted to Heritage’s show carrier. PACK AND LABEL YOUR MATERIALS. Banding, shrink wrap and shipping labels are available at the Heritage Service Desk. COMPLETE AND TURN IN A HERITAGE BILL OF LADING FOR EACH OUTBOUND SHIPMENT. Bill of ladings may be obtained from the Heritage Service Desk. Complete a bill of lading for each shipment/destination. Turn in all completed bill of ladings to the Heritage Service Desk once your shipments are ready to be loaded out. For your convenience, show recommended carriers are available to handle outbound transportation.
Thank you and we hope you have a great show!
UNION JURISDICTION RULES
Since Work Rules and Union Jurisdictions vary from city to city, we apprise you of the following statements to help you in understanding the Union Requirements in the facility.
DECORATOR & CARPENTER JURISDICTION It is necessary for all exhibitors to use qualified union personnel for the installation and dismantling of prefabricated exhibits and displays and to install and remove draperies and floor covering. The handling, placing or setting out of merchandise that is to be displayed does not require union labor and may be done by the exhibitor. In addition, the installation or dismantling of an exhibit which does not require the use of hand tools, or more than one person, and can be accomplished within thirty minutes, may be performed by the owner or company representative. Your labor requirements can be ordered on the enclosed Exhibit Labor Order Form.
TEAMSTER JURISDICTION Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site. Even local exhibitors should clear all movements of exhibit materials through this department, as we will have priority at the unloading area at all times. Union jurisdiction allows individually hand carried items only and will not permit exhibitors use of dollies, hand trucks or pushcarts. Material Handling Services may be ordered in advance by completing and returning the enclosed Shipping Information and Service Order Form or by ordering on site at the Heritage Service Desk.
SAFETY Standing on chairs, table or other rental equipment is prohibited. This equipment is not engineered to support your weight. Heritage cannot be responsible for injuries or falls caused by the improper use of this equipment. If assistance is required in assembling your booth, please order labor in the Display Labor section of the Heritage order form and the necessary ladders and/or tools will be provided.
NOTE:
If you encounter any difficulty with any laborer, or if you are not satisfied with the work performed, please bring this to the attention of the Show Manager at Heritage. Please refrain from voicing complaints directly to craft personnel.
The person in charge of your exhibit should carefully inspect and sign all work order forms. If there are any questions about any bills, bring the bill to the appropriate Service Desk and discuss it with the person in charge.
Remit To: EXHIBITOR APPOINTED CONTRACTOR
THIRD PARTY AUTHORIZATION
EXHIBITOR APPOINTED CONTRACTOR If your company plans to use a firm who is not the official service contractor as designated by Show Management, please complete this form and return to the address above.
NOTE: If you require material handling, sign hanging or exhibit labor, Heritage requires a completed credit card authorization form on file in order to provide these services.
EXHIBITOR APPOINTED CONTRACTOR
_________________________________________________________
ADDRESS __________________________________________________________
__________________________________________________________
CONTACT PERSON _____________________________________
PHONE _________________________________________________
Non-official contractors must use labor supplied by Heritage unless the following requirements are fulfilled:
Exhibitors must return this completed form to Heritage at least thirty (30) days prior to the show.
Non-official contractors must submit proof of adequate insurance, in the form of an original policy rider, listing Heritage as an additional insured, furnished by their broker to Heritage’s office no later than thirty (30) days in advance of actual installation dates. This must include a copy of your Worker’s Compensation insurance.
All personnel must be properly badged for the show. Labor must conform to local labor jurisdiction as outlined
under the appropriate section of this service manual.
Non-official installation and dismantle contractors may provide supervision. Non-official contractors are allowed on the exhibit floor only during official installation and dismantle hours, providing the information above it supplied.
It is the responsibility of the exhibitor to assure that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event.
THIRD PARTY AUTHORIZATION FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR: We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of charges. In the event that the named third party does not discharge payment of the invoice prior to the last day of the show, charges will revert to the exhibiting company. The items checked below are to be invoiced to the third party:
ALL SERVICES
BOOTH CLEANING
I & D LABOR
MATERIAL HANDLING/IN & OUT
RENTAL FURNITURE & CARPET
SIGNS
OTHER (Please specify) THIRD PARTY AGENT: CREDIT CARD ACCOUNT NO. _____________________________________ EXPIRATION DATE ____/____VERIFICATION CODE ___/___/___/___
PERSONAL CREDIT CARD COMPANY CREDIT CARD CARDHOLDER'S NAME ___________________________________________ AUTHORIZED SIGNATURE ________________________________________ PRINT NAME _____________________________________________________ COMPANY NAME ________________________________________________ ADDRESS__________________________________________________________ CITY/STATE/ZIP ___________________________________________________ PHONE FAX ______________________
We have read, understand and agree to all terms as described above and have advised our show site representative accordingly.
Exhibitor Signature: Print Name: Date: _________________________
(Please Print) NAME OF CONVENTION ASDSO 2017 BOOTH # ___________________________________
EXHIBITING COMPANY PHONE # FAX # ___________________________________
ADDRESS CITY STATE ZIP __________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO ___________________________________________________________________________________________________________________
CONTACT NAME ____________________________________________________________________________DATE ____________________________________________ (Print & Sign)
Please Return This Form Promptly To the Address Above-Retain One Copy for Your Files
Remit To:
EXHIBIT LABOR ORDER FORM DISPLAY LABOR FOR INSTALLATION & DISMANTLE OF EXHIBITS
The enclosed credit card authorization form must be completed and returned when ordering Exhibit Labor. For your convenience, MasterCard, American Express, Visa and Discover will be accepted.
RATES: STRAIGHT TIME (One hour minimum per man) ...................................................................................... $62.75 PER HOUR 8:00 A.M. to 4:30 P.M. Monday through Friday OVERTIME (One hour minimum per man) ................................................................................................ $94.13 PER HOUR After 4:30 P.M. to 8:00 A.M. Monday – Friday and all hours on Saturday and Sunday
Starting time can be guaranteed only in those instances where men are requested for the start of the working day, which is 8:00 a.m. The minimum charge for one hour per man will apply and time will commence in accordance with exhibitor's request. Failure to call for labor at requested time will result in a one hour charge per man requested unless 48 hour advance notice is provided. Individual workmen's interpretations of plans diagrams, photos, and their speed of installation and dismantling cannot be guaranteed to conform to your estimate or past experience.
INSTALLATION ERECT EXHIBIT UNDER HERITAGE SUPERVISION
Heritage will supervise the installation of your exhibit, however, specific instruction, blueprints, etc., should be provided to facilitate an economical, correct installation. A supervision charge of 30%, minimum charge $45.00, will be added to your labor invoice. The next page must also be filled out if your exhibit will be assembled by Heritage. No of men Estimated hours each man Total hrs _____ X rate ST/OT _____ + 30%_____ = _________ Please complete the reverse side of this form
FURNISH LABOR TO ERECT EXHIBIT UNDER EXHIBITOR'S SUPERVISION Have (No.) of men available as close as possible to (A.M.-P.M.) on (Day) (Date) to erect exhibit under exhibitor's supervision. Exhibitor must check in at service desk to obtain labor. No. of men _______ Estimated hrs each man ________ Total hrs _______ X rate ST/OT _________ = __________
DISMANTLE DISMANTLE EXHIBIT UNDER HERITAGE SUPERVISION
Heritage will supervise the dismantling of your exhibit, when crates are returned. Make sure complete outbound shipping information has been given to the freight service desk. A supervision charge of 30%, minimum charge $45.00, will be added to your labor invoice. The next page must also be filled out if your exhibit will be disassembled by Heritage. No of men Estimated hours each man Total hrs _____ X rate ST/OT _____ + 30%_____ = _________ Please complete the reverse side of this form
FURNISH LABOR TO DISMANTLE EXHIBIT UNDER EXHIBITOR'S SUPERVISION Have (No.) of men available as close as possible to (A.M.-P.M.) on (Day) (Date) to dismantle exhibit under exhibitor's supervision. Exhibitor must check in at service desk to obtain labor. No. of men _______ Estimated hrs each man ________ Total hrs _______ X rate ST/OT _________ = __________
ESTIMATED TOTAL ______________________
NAME OF CONVENTION ASDSO 2017 BOOTH # __________________________________________________________
EXHIBITING COMPANY PHONE # FAX # _______________________________________________
ADDRESS CITY STATE ZIP ___________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO _______________________________________________________________________________________________________________________________________________________________________________
CONTACT NAME DATE ________________________________________________ (Print & Sign)
(CONTINUED ON NEXT PAGE)
COMPANY NAME ______________________________________________ BOOTH # ______________________________________________
PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY HERITAGE I&D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE. Carrier________________________________________________________ Carrier Phone Number __________________________________________________________
Shipped to: Warehouse __________ Show Site ___________ From: City/State __________________________Date ___________________________
Total No. of: Crates ___________ Cartons _________ Fiber Cases _________ Other (Specify) ______________________________________________
Set up Plan/Photo: Attached _________________ To Be Sent With Exhibit ___________________ In Crate No. ______________________________
Carpet: With Exhibit ______________ Rented From Heritage _________________ Color _________________ Size __________________________________
Electrical Placement: Drawing Attached _______________ Drawing With Exhibit ______________ Electrical Under Carpet ____________________________
Comments:_____________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
Graphics: With Exhibit ___________________________________________ Shipped Separately ___________________________________________________________
Comments:_____________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
Special Tools/Hardware Required: ________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
Ship To:__________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
Method: Common Carrier Air Freight Van Line Other (Specify)
Carrier:(If Known) _______________________________________________________________________________________________________________________________
Freight Charges: Prepaid Bill To: _______________________________________________________________________________________________
Collect _______________________________________________________________________________________________
_______________________________________________________________________________________________
Please note: Heritage will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel, nor for concealed damage which may occur during shipping.
_________________________________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________________________________
Name_______________________________________________________________________________Phone No.____________________________
INBOUND SHIPPING INFORMATION
SET-UP INFORMATION
OUTBOUND SHIPPING INFORMATION:
SPECIAL INSTRUCTIONS/COMMENTS:
PLEASE PROVIDE AN EMERGENCY CONTACT:
Remit To:
BOOTH CLEANING SERVICE ORDER FORM
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page. All charges for equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your convenience, MasterCard, American Express, Visa and Discover will be accepted.
INDIVIDUAL CLEANING FOR YOUR BOOTH MAY BE ORDERED BY CHECKING BELOW THE SERVICES DESIRED. CHARGES BASED UPON GROSS EXHIBIT BOOTH AREA. (100 SQ. FT. MINIMUM)
CARPET CLEANING RATES
Vacuuming before initial opening of Exhibit and daily thereafter, 40¢ per sq. ft. including emptying of waste baskets nightly per day
Vacuuming ONCE before initial opening of Exhibit 40¢ per sq. ft.
TOTAL SQ FT X RATE PER SQ FT = DAILY COST X NO. OF DAYS = TOTAL $_________
EXHIBIT CLEANING Cleaning and dusting of display background and furnishings before 45¢ per sq. ft.
initial opening of Exhibit and DAILY thereafter per day
Cleaning and dusting of display background and furnishings ONCE before initial opening of exhibits 45¢ per sq. ft.
TOTAL SQ FT X RATE PER SQ FT = DAILY COST X NO. OF DAYS = TOTAL $________
PORTER SERVICE Includes emptying of wastebaskets and policing of your exhibit at $47.15 per hour
two-hour intervals during show hours (4 hour minimum per day)
TOTAL HOURS ______X RATE PER HOUR $______ = DAILY COST ______X NO. OF DAYS = TOTAL $ ________________________
REQUESTED TIME(S) FOR PORTER SERVICE: ________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
Special Instructions : __________________________________________________________________________
______________________________________________________________________________________________________________ TOTAL ORDER AMOUNT $__________
NAME OF CONVENTION ASDSO 2017 BOOTH # ___________________________________________________________
EXHIBITING COMPANY PHONE # FAX # ____________________________________________________
ADDRESS CITY STATE ZIP ________________________
EMAIL ORDER CONFIRMATION & INVOICE TO _______________________________________________________________________________________________________________________________________________________________________________
CONTACT NAME DATE ____________________________________________________ (Print & Sign)
Please Return This Form Promptly To The Address Above-Retain One Copy For Your File
Remit To:
SIGN SERVICE ORDER FORM
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page. All charges for equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your convenience, MasterCard, American Express, Visa and Discover will be accepted.
STANDARD SIZE SIGNS QTY DISCOUNT STANDARD TOTAL PRICE PRICE
7”X11” _____@ 41.25 53.65 = $________ 7”X44” _____@ 48.75 63.40 = $________
11”X14” _____@ 48.75 63.40 = $________ 14”X22” _____@ 56.25 73.15 = $________ 14”X44” _____@ 66.75 86.80 = $________ 22”X28” _____@ 66.75 86.80 = $________ 28”X44” _____@ 90.00 117.00 = $________ 40”X60” _____@ 139.50 181.35 = $________ Easel Back _____@ 7.50 9.75 = $________ Sentra ___x___@ 16.50 sq.ft. 24.75 sq. ft = $________
DIGITAL GRAPHICS Heritage has the capabilities to provide you with the finest digital graphic reproduction available. Capabilities include four–color, photo-quality, high resolution digital printing in virtually any size for banners, signage, exhibit graphics and more. _____________L X____________W = sq. ft. sq. ft. __________ x $12.75 = $ __________
$12.75 per sq. ft. (standard price $16.55) Minimum order 9 sq. ft. (1296 sq. in.) Double sq. ft. for double-sided graphics Round sq. ft. to next whole increment File conversion, retouching, cloning or color correcting may incur additional labor charges
Any art designs are inclusive of the above prices. Please send any high quality files sized appropriately or able to be proportionately enlarged with the fonts embedded or outlined. If text is to be edited by Heritage then please send the font files as well. Preferred files are high resolution PDF’s.
INDICATE YOUR SIGN COPY HERE
*Please feel free to attach additional sign copy on separate page.
Vertical Horizontal Easel Back
Color of Background Color of Lettering
Note: File conversion, retouching, cloning or color correcting may incur additional labor charges. SETUP/COMPUTER LABOR Straight Time - $88.00 Overtime - $156.00 9.25% TAX _________
Double Time - $176.00 TOTAL _________ (PLEASE PRINT) NAME OF CONVENTION ASDSO 2017 BOOTH #___________________________________
EXHIBITING COMPANY PHONE # FAX # _________________________________
ADDRESS CITY STATE ZIP ________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO _______________________________________________________________________________________________________________________________________________
CONTACT NAME DATE __________________________________ (Print & Sign)
Please Fax, Mail or Email This Form Promptly To Heritage Using The Information At The Top Of The Page - Retain One Copy for Your Files
or complete this form and submit via fax or mail.
E-mail: ______________________________________ Phone: __________________________________________ Fax: ___________________________________
120V Standard Electrical Outlets QTY
Advance Rate (if Rcvd
14 days prior) Floor Order Amount Miscellaneous Electrical Supplies QTY
Advance Rate (if Rcvd
14 days prior) Floor Order Amount
0 - 500 Watts (5 amps, single outlet) $85 $110 $ 25' Extension Cords $20 $25 $
501 - 1000 Watts (10 amps, single outlet) $95 $125 $ Triple Tap (3 outlets) $8 $9 $
1001 - 1500 Watts (15 amps, single outlet) $105 $150 $ Power Strip (6 outlets) $23 $33 $1501 - 2000 Watts (20 amps, single outlet) $115 $165 $
Sub-Total Connections $
For 24 Hour Power, Add 50% to Connections Add 50% $Sales Tax (9.25%) + CBID Fee (0.25%) Charged
on Connections ONLY $ Sub-Total Miscellaneous $
Special Placement Labor (1 hr)See Labor Rate Schedule Below $
Sales Tax (9.25%) + CBID Fee (0.25%) Charged on Connections ONLY $
120V Standard Total $ Miscellaneous Total $
208V Single Phase Connections: Labor minimum: 2 hrs/drop (1 hr. in + 1 hr. out) QTY
Advance Rate (if Rcvd
14 days prior) Floor Order Amount 208V Three Phase Connections: Labor minimum: 2 hrs/drop (1 hr. in + 1 hr. out) QTY
Advance Rate (if Rcvd
14 days prior) Floor Order Amount
10 amps: □ neutral required? $165 $260 $ 10 amps: □ neutral required? $205 $300 $
20 amps: □ neutral required? $185 $300 $ 20 amps: □ neutral required? $225 $335 $
30 amps: □ neutral required? $265 $425 $ 30 amps: □ neutral required? $305 $460 $
40 amps: □ neutral required? $375 $550 $ 40 amps: □ neutral required? $375 $600 $
50 amps: □ neutral required? $425 $600 $ 50 amps: □ neutral required? $415 $750 $
60 amps: □ neutral required? $425 $690 $ 60 amps: □ neutral required? $450 $825 $
Add'l 10 amps: □ neutral required? $65 $80 $ Add'l 10 amps: □ neutral required? $65 $80 $
100 amps: □ neutral required? $530 $750 $ 100 amps: □ neutral required? $705 $1,000 $200 amps: □ neutral required? $900 $1,100 $ 200 amps: □ neutral required? $1,305 $1,900 $400 amps: □ neutral required? $1,100 $1,500 $ 400 amps: □ neutral required? $2,605 $3,500 $
Sub-Total Connections $ Sub-Total Connections $For 24 Hour Power, Add 50% to Connections Add 50% $ For 24 Hour Power, Add 50% to Connections Add 50% $
Sales Tax (9.25%) + CBID Fee (0.25%) Charged on Connections ONLY $
Sales Tax (9.25%) + CBID Fee (0.25%) Charged on Connections ONLY $
Total Labor Hours (2 x Connection total)See Labor Rate Schedule Below $ $ Total Labor (2 x Connection Subtotal)
See Labor Rate Schedule Below $ $
208V Single Phase Total $ 208V Three Phase Total $
QTY AMPS Rate Amount
Three Phase Neutral $ $Three Phase Neutral $ $
For 24 Hour Power, Add 50% to Connections Add 50% $Sales Tax (9.25%) + CBID Fee (0.25%) Charged
on Connections ONLY $
Total Labor Hours (2 x Connection total)See Labor Rate Schedule Below $ $
480V Total $
Advance Rate (if Rcvd 14 days prior)
Floor Order
$60 $75$90 $120
$120 $150
Company check or US Bank money order in the amount of $ __________________________
208V Single Phase Total: $
Section Totals Labor included Amount
120V Standard Total: $Miscellaneous Total: $
Payment must be received 14 days prior to 1st move in date to receive Advanced Rate.Name of Event: __________________________________________________________________ Event Date: _____________________________Booth/Room:______________________
Music City CenterElectrical
Service Order FormPhone: 615-401-1440/ Fax: 615-401-1439
Order online at www.nashvillemusiccitycenter.com
Company Name: _________________________________________________________________ Ordered By: _____________________________________________________________
Address: _______________________________________________________________________ City, State, Zip: ___________________________________________________________
Motor or Service Connections: Labor will be added to the categories listed below in hour increments. (Check all that apply)
Sub-Total:
9.50% Sub-Total:
9.50%
9.50%
Sub-Total:
9.50%
Holidays
Sub-Total:
Monday - Friday; 8:00 a.m. - 5:00 p.m.
Saturdays & Sundays and Weekday Evenings (After 5:00 p.m.)
480V Total: $
HOURLY LABOR RATE SCHEDULE: Diagram of electrical placement must accompany order. Any changes in placement
will have additional labor charges.
208V Three Phase Total: $
480V Please call Service Representative for Quote. 615-401-1440 ……… Labor minimum: 2 hrs/drop (1 hr. in + 1 hr. out)
$TOTAL DUE:
9.50%
Fax To: 615-401-1439 Mail To: Music City Center, Service Representative, 201 Fifth Avenue South, Nashville, TN 372032015-2016
Make check payable to: Music City Center
Credit Card: American Express ____________ MasterCard ____________ Visa ___________ Discover ____________
Credit Card Number: __________________-__________________-__________________-__________________ Exp. Date: ______-_____ Island Booth (Middle of Booth)
Card Name: __________________________________ Signature: _______________________________________ Date: ___________________ Standard Booth (Back of Booth)
Service PlacementFor special placement, please fax a
drawing and add 1 hour labor
Payment, Authorization & Fee Acceptance: Your signature on this form serves as acceptance of the Terms and Conditions, and authorizes the MCC to charge the credit card provided for payment of services ordered on this form. The Music City Center offers Visa, MasterCard, Discover & American Express as credit card payment options via mail or phone. TERMS AND CONDITIONS on page 2.Should TERMS AND CONDITIONS not be attached please contact [email protected] for current order terms.
MCC Use Only
Installed by Date
Confirmation of orders provided upon request
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20. Any requirements over and above what is listed on this form should be attached and returned to MCC.
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Submission of this order authorizes Music City Center electricians to cut floor coverings as may be required to install service.
*PLEASE READ THESE TERMS AND CONDITIONS COMPLETELY.BY PROVIDING AN AUTHORIZED SIGNATURE ON THE FRONT OF THIS SERVICE ORDER FORM,
YOU ARE AGREEING TO THE FOLLOWING TERMS AND CONDITIONS.
All material and equipment furnished by the Music City Center for the service ordered shall remain the property of the Music City Center and shall be removed by Music City Center staff only at the close of the show. A replacement fee will be charged to the exhibitor for any MCC supplied equipment removed from the booth.
All exhibitor equipment, regardless of source of power, must comply with the National Electrical Code, all Federal, State, and Local Safety Codes.
The Music City Center serves as its own exclusive utility service provider. Under NO circumstances shall anyone other than MCC's electrician make electrical connections.
Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work, and operation may be executed without an MCC electrician. However, all service connections and overload protection to such equipment must be made by an MCC electrician.
Any service requiring overhead distribution of electrical power must be requested ten (10) working days in advance of the first move-in day and will incur additional charges.
The Music City Center reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by Music City Center's electrical supervisors.
Diagram of electrical placement must accompany order. If no diagram is received, standard electrical placement will be in the back of booth. Special placement adds 1 hour labor charge. Changes in placement will have additional labor charges.
To receive advance rates, the order and complete payment must be received by the Music City Center a minimum of fourteen (14) days prior to the first scheduled move-in day. Advance orders shall receive priority installation and service.
Use of clip sockets, latex or lamp cord wire, unapproved duplex or triplex attachment plugs in exhibits are prohibited.
Permanent building electrical outlets are not part of booth space and are not to be used by exhibitors unless specified otherwise.
All exhibitor equipment must be properly tagged or marked with complete information as to type and/or amount of current, voltage, phase, frequency, horsepower, etc.
Submission of this order authorizes Music City Center electricians to place distribution panels, quad boxes, and cords as may be required for power distribution to your booth and adjacent booths. Any changes in placement will have additional labor charges.
Obstructions blocking utility floor pockets, distribution panels, quad boxes, or cords are subject to relocation at the exhibitors' expense as may be deemed necessary by MCC electricians or the Fire Marshal's office.
Payment in full must be rendered prior to service installation.
Credit will not be issued for service installed and not used.
All exhibitor owned 120 volt cords must be 3 wire and grounded. All exposed non-current carrying metal parts of energized fixed equipment shall be grounded.
Rates for all connections include bringing one service connection to the booth in the most convenient manner for MCC electricians and do not include connecting equipment or wiring.
24-Hour Service: Add 50% to service requirement charge. When 24-hour service is NOT required, exhibitor is expected to turn equipment off at the end of the day or 24-hour service will be charged.
Exhibitors must furnish all 208V and 480V male and female plugs.
When ordering 200 amps, MCC will provide two (2) 100 amp parallel legs. User must balance the load.
Claims will not be considered unless filed by the exhibitor and prior to close of show.
Prices are subject to change without notice.
Your signature on this form authorized the MCC to charge the credit card provided for payment of services ordered. The Music City Center offers Visa, MasterCard, Discover & American Express as credit card payment options via mail or phone.
CBID Fee: Starting January 1, 2014, a 0.25% fee must be collected on sales of goods or services inside the Central Business Improvement District that are subject to sales tax. The Music City Center resides in that district.
2015-2016
Music City CenterTerms and Conditions of Electrical Services
Standard Electrical Services:120 Volt, A.C., Single Phase, 60 Cycle; 208 Volt, A.C., Single Phase, 60 Cycle
208 Volt, S.C., Three Phase, 60 Cycle; 480 Volt, A.C. Three Phase, 60 Cycle
or complete this form and submit via fax or mail.
Name of Event: _____________________________________________________ Event Date: ________________ Booth/Room: ____________________
Company Name: ____________________________________________________Ordered By:_________________________________________________
Address: __________________________________________________________ City, State Zip: _____________________________________________E-mail: ___________________________________________________________ Phone: ________________________ Fax: ________________________
Compressed Air: 20 CFM, 90-100 lbs. PSI (Prices based on 1/4" to 1/2" line) QTYAdvance Rate
(if received 14 days prior) Floor Order AmountService charge for 1st Connection (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $130 $175 $
Each additional connection (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $100 $125 $Lines above 1/2" in size, add 50% to service connection charge $65 $88 $
Water: Minimum pressure, 45 PSI maximum pressure. 60 PSI (Prices based on 3/8" to 1/2" line) QTY
Advance Rate (if received 14 days prior) Floor Order Amount
Service charge for 1st Connection (Drain not included) . (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $125 $150 $
Each additional connection (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $60 $90 $
Lines above 1/2" in size, add 50% to service connection charge $63 $75 $
Drain: (Price based on 1" line) QTYAdvance Rate
(if received 14 days prior) Floor Order AmountService charge for 1st Connection (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $95 $115 $
Each additional connection (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $45 $65 $
Lines above 1" in size, add 50% to service connection charge $48 $58 $
One Time Water Fill including Drain (applicable labor will apply): QTYAdvance Rate
(if received 14 days prior) Floor Order AmountService charge for one time fill and drain (Up to 500 gallons maximum) . (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $175 $225 $Each additional 1000 gallons (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $55 $100 $Natural Gas: 1025-1030 BTU per cubic foot at 7" water column pressure (4 oz.) Pricesbased on 1/2" line. QTY
Advance Rate (if received 14 days prior) Floor Order Amount
Service charge for 1st Connection (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $275 $300 $Each additional connection (Min. Labor: 1 hr. in + 1 hr. out = 2 hrs minimum) $200 $225 $
$
9.50% $
Connections Total: $
Labor: Labor is charged in one hour increments. (Minimum 1 hr. in - 1 hr. out per drop.) HoursAdvance Rate
(if received 14 days prior) Floor Rate Amount
Monday - Friday; 8:00 a.m. - 5:00 p.m. $60 $75 $
Saturdays & Sundays and Weekday Evenings (After 5:00 p.m.) $90 $120 $Holidays $120 $150 $
$
Total Due: $
Company check or US Bank money order in the amount of $ ______________
Credit Card Number: ____________-____________-____________-____________ Exp. Date: _______-_______
Card Name: ___________________________________ Signature: _____________________________________ Date: ___________
Air line size: ________ CFM required: ________. Call for Pricing for CFM above 20. Note: If pressure is critical, exhibitor should arrange to have a pressure regulator valve installed.
Water line size: ______________. Note: Pressure may vary. No guarantee can be made of minimum and maximum pressures. If pressure is critical, exhibitor should arrange to have a pressure regulator valve installed.
2015-2016 White copy: Service Rep; Yellow copy: Electrician; Pink copy: Accounting; Goldenrod copy: Customer
Note: Exhibitors must furnish all necessary fittings to connect to 1/2" female pipe thread for gas, air, and water connections.
Make check payable to : Music City Center
Installed by Date Confirmation of orders provided upon request
Credit Card: American Express ____________ MasterCard ____________ Visa ____________ Discover ____________
Fax To: 615-401-1439 Mail To: Music City Center, Service Representative, 201 Fifth Avenue South, Nashville, TN 37203
Drain line size: ____________.
MCC USE ONLY
Service Placement For special placement, please fax a
drawing and add 1 hour labor. Island Booth (Middle of Booth)
Standard Booth (Back of Booth)
Connections Sub-Total:
Payment, Authorization & Fee Acceptance: Your signature on this form serves as acceptance of the Terms and Conditions, and authorizes the MCC to charge the credit card provided for payment of services ordered on this form. The Music City Center offers Visa, MasterCard, Discover & American Express as credit card payment options via mail or phone. TERMS AND CONDITIONS on page 2. Should TERMS AND CONDITIONS not be attached please contact [email protected] for current order terms.
Payment must be received 14 days prior to 1st move in date to receive Advanced Rate.
Sales Tax (9.25%) + CBID Fee (0.25%) Charged on Connections ONLY
Labor Total:
Music City CenterNatural Gas, Compressed Air, Water, & Drain
Service Order FormPhone: 615-401-1440/ Fax: 615-401-1439
Order online at www.nashvillemusiccitycenter.com
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2015-2016
Claims will not be considered unless filed by the exhibitor prior to close of show.
Prices are subject to change without notice.
Your signature on this form authorizes the MCC to charge the credit card provided for payment of services ordered on this form. The Music City Center offers Visa, MasterCard, Discover & American Express as credit card payment options via mail or phone.
All exhibitor equipment must comply with Southern Building Code, all Federal, State, and Local Safety Codes.
The Music City Center serves as its own exclusive utility service provider. Under NO circumstances shall anyone other than MCC staff make air, water, gas, or drain connections.
Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work, and operation may be executed without assistance from MCC staff. However, all service connections to such equipment must be made by MCC staff.
Any service requiring overhead distribution must be requested ten (10) working days in advance or the first move-in day and will incur additional charges.
The Music City Center reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by Music City Center's utility supervisors.
To receive advance rates, the order and complete payment must be received by the Music City Center a minimum of fourteen (14) days prior to the first scheduled move-in day. Advance orders shall receive priority installation and
All material and equipment furnished by the Music City Center for the service ordered shall remain the property of the Music City Center and shall be removed by Music City Center staff only at the close of the show. A replacement fee will be charged to the exhibitor for any MCC supplied equipment removed from the booth.
Submission of this order authorizes Music City Center staff to cut floor coverings as may be required to install service.
Air and water service pressure may vary and no guarantee can be made of minimum and maximum pressures. If pressure is critical, exhibitor should arrange to have a pressure regulator installed.
Rates for all connections include bringing one service connection to the booth in the most convenient manner for MCC staff and does not include connecting equipment.
Exhibitors must furnish all necessary fittings to connect to 1/2" female pipe thread for gas, air, and water connections. A detailed booth drawing is required to ensure proper placement of ordered service.
Submission of this order authorizes Music City Center staff to place hoses, air lines, and gas lines as may be required for power distribution to your booth and adjacent booths. Relocation of power lines already installed will require a new order at floor rates.
Obstructions blocking utility floor pockets, water, air, and gas lines are subject to relocation at the exhibitors' expense as may be deemed necessary by MCC staff or the Fire Marshal's office.
Any requirements over and above what is listed on this form should be attached and returned to MCC.
Payment in full must be rendered prior to service installation.
Credit will not be issued for service installed and not used.
CBID Fee: Starting January 1, 2014, a 0.25% fee must be collected on sales of goods or services inside the Central Business Improvement District that are subject to sales tax. The Music City Center resides in that district.
Music City CenterTerms and Conditions of Utility Services
*PLEASE READ THESE TERMS AND CONDITIONS COMPLETELY.BY PROVIDING AN AUTHORIZED SIGNATURE ON THE FRONT OF THIS SERVICE ORDER FORM,
YOU ARE AGREEING TO THE FOLLOWING TERMS AND CONDITIONS.
Internet Services QTY Amount
BRONZE INTERNET PACKAGE Shared bandwith up to 1.5 Mbps
Recommended usage: * Light Web Surfing/Email * * NO Wireless or Wired ROUTERS * *
GOLD INTERNET PACKAGE Shared bandwith up to 10 Mbps
Required for: Cyber Cafe (wired)/Social Media Feeds/Multimedia Downloads/Uploads* * NO Wired or Wireless ROUTERS * *
Additional Devices for Gold Service
PLATINUM INTERNET PACKAGE Connection speeds from 3-10 Mbps or more
Required for: Audio/Visual HD Streaming/Interactive Presentation/Demonstration/Accessing Remote Resources/Web Casting
* * ROUTERS ALLOWED * * Dedicated Intenet Service (3 Mbps)
Dedicated Internet Service (6 Mbps)
Dedicated Internet Service (10 Mbps)
Additional Devices for Plantinum Service
Additional Services:
Fiber Optic Cable Dry Pair
Co-Location(s) Per Device
VLAN Setup and Configuration
Internal Networking - Room to room, per connection
Network Switch (Tech labor required)
Tech Support/Labor (per hour)
Telephone Services (Includes 1 cable drop with an RJ11 jack for the duration of the show) : QTY Amount
Standard Phone Line - includes line with jack. Voice Fax Credit cardAnalog Telephone needed (no additional charge)
Voice Mail (requires a digital multi line phone set)
Optional Telephone Services - Digital Multi-line Phone Set
Optional Telephone Services - Polycom Conference SpeakerphoneDo you want to call Long Distance? (Please circle one) First 10 minutes Domestic calls included in connection fee. LD will be billed to the authorized credit card below, at the close of the event. Additional convenience fee of $3.99 will apply to all post event charges.
ISDN Line, 128K BRI (Does not include connection equipment)
Long Distance: AmountTotal Long Distance Charges (per minute Domestic / per minute Int'l.)
Miscellaneous Equipment Rental (Does NOT include power): QTY Amount
Desktop Computer with 17" Flat Panel Monitor for duration of show
Laptop Computer
21" Flat Panel Monitor
Fax Machine
Printer
Company check or US Bank money order in the amount of $ _______________________
Credit Card Number: ______________-______________-______________-_____________ Exp Date:
Name of Event: _________________________________________________ Event Date: ________________________________ Booth/Room: ________________
Company Name: ________________________________________________ Ordered By:____________________________________________________________________
Address: ______________________________________________________ City, State, Zip: ________________________________________________________________
E-mail: ________________________________________________________ Phone: ________________________________ Fax: ___________________________
$600 $695
50.00$ 75.00$
Advance Rate (if rec'd 14 days prior) Floor Order
Advance Rate (if rec'd 14 days prior)
230.00$ 300.00$
900.00$
800.00$
500.00$ 500.00$
Internet Services & Labor Total:
250.00$
Communications and TechnologyMusic City Center
Service Order FormPhone: 615-401-1440/ Fax: 615-401-1439Email: [email protected]
Payment must be received 14 days prior to 1st move in date to receive Advanced Rate.
WIFI ACCESS The Music City Center offers free WIFI in the public space, full building WIFI access can be purchased through our self service portal on-site.
Connect your device to "MCC WIFI" and follow the on screen instructions.
Inte
rnet
Ser
vice
3,025.00$ 4,325.00$
4,950.00$ 6,930.00$
6,750.00$ 9,450.00$140.00$
140.00$ 200.00$
900.00$ 1,170.00$
Floor Order
675.00$
Payment, Authorization & Fees: Your signature on this form serves as acceptance of the Terms and Conditions, and authorizes the MCC to charge the credit card provided for payment of services ordered on this form. The Music City Center offers Visa, MasterCard, Discover & American Express as credit card payment options via mail or phone. TERMS AND CONDITIONS on page 2.
2015-1 White copy: Service Rep; Yellow copy: Communications; Pink copy: Accounting Office; Goldenrod copy: Customer
Make check payable to: Music City Center
Credit Card: American Express _________ MasterCard _________ Visa _________ Discover __________
Name on Card: ________________________________ Signature: _________________________________ Date: ________________
For special placement, please fax a drawing and add 1 hour labor.
Island Booth (Middle of Booth)
Comments:
MCC USE ONLY
Installed by Date Confirmation of orders provided upon request
Paym
ent I
nfo
Fax To: 615-401-1439 Mail To: Music City Center, Service Representative, 201 Fifth Avenue South, Nashville, TN 37203
350.00$
150.00$
2,500.00$
200.00$
2,500.00$
200.00$
800.00$
Read Terms & Conditions
100.00$ 110.00$ 125.00$ 150.00$
Standard Booth (Back of Booth)
Service Placment
Advance Rate (if rec'd 14 days prior) Floor Order
55.00$ 75.00$
105.00$ 150.00$
Usage Rate
70.00$ 75.00$
Mis
cella
neou
s
Telephone & Equipment Total:Sales Tax (9.25%) + CBID Fee (0.25%) Charged on above Equipment & Services ONLY 9.50%
Total Due:
225.00$ 250.00$
305.00$ 400.00$ 350.00$ 425.00$
$0.50 / $3.00Telephone & Equipment Sub-Total:
Yes No
Tele
phon
e Se
rvic
eA
dd'l
Serv
ices
Music City Center Audiovisual201 Fifth Avenue, South, Nashville, TN 37203
Phone: 615.401.1328; email: [email protected]
20" LCD Monitor $125.00 12 Input Mixer (4 Mic/4 Stereo) $100.00
24" LCD Monitor (16:9) $200.00 14 Input Mixer (6 Mic/4 Stereo) $110.00
32" LCD Monitor w/roll cart (16:9) $250.00 CD Player w/ Auto Repeat $65.00 42" LCD Monitor (16:9)* $350.00 Computer Audio Interface $20.00 47" LCD Monitor(16:9)* $400.00 Wired Mic (Handheld/Podium) $45.00 50" Monitor (16:9)* $475.00 Wired Mic (Lavalier) $45.00 60" Monitor (16:9)* $700.00 Wireless Mic (Handheld) $150.00 103" HD Plasma Monitor (16:9) Wireless Mic (Lavalier) $150.00 LED Display/Wall Wireless Mic (Headset) $200.00 *Price includes 6' floor stand and attached speakers Small Sound System** $300.00
Audio Patch $100.00Rigging Truss & Motor Rentals **Price includes floor stand & 4-input mixer
Flipchart Package $50.00 5' x 7' Pull-up Screen $35.00 DVD Player w/ Auto Repeat $50.00 8' x 8' Tripod Screen $50.00 LCD Support Package $25.00 7.5' x 10' Front Screen w/ Dress Kit (4:3) $200.00 LCD Projector (4000 lumens) $400.00 9' x 12' Front Screen w/ Dress Kit (4:3) $250.00 LCD Projector (5000 lumens) $550.00 5.75' x 10' Front Screen w/ Dress Kit (16:9) $300.00 Laptop/Desktop Computer Package 7.5' x 13' Front Screen w/ Dress Kit (16:9) $365.00 Delivery Information Order Total Information
Show Name: 1 - Equipment Total $
QTY
QTY
Video/Miscellaneous AVDaily Rate
Please Call
QTY
Please Call
Display Equipment Audio Equipment
Please Call
QTYScreens Daily Rate
Please Call
Daily Rate
Daily Rate
Show Name: 1 Equipment Total $ Booth/Room #: 2 - Total Number of Show Days Delivery Date: Time: 8a 12p 12p 3p 3p 6p 3 - Subtotal (line 1 x 2) $ Pick-Up Date: Time: 4 - Sales Tax 9.50% (line 3 x .095) $ Onsite Contact: 5 - Delivery/Set-up Fee (25% of line 3. $100min) $ Onsite Contact Cell #:: 6 - Total Amount Due (line 3+4+5) $
Company Name: Employee Name: Phone: Billing Address: City, State, Zip: Email Address:
My signature below confirms my understanding of the following:1.
2. I am aware that this form will be kept on file.3. The signed charge slip may be used for payment of rental charge.4. I agree to supply a copy of my credit card (front & back), and of my valid driver's license.
(Orders cannot be processed without copy of credit card and driver's license)Check Enclosed*: (Please make payable to LMG, Inc.) *Payment is due in advance of equipment deliveryCredit Card #: Exp. Date: Security Code:Cardholder: Driver's License #:Cardholder Signature: Date:
Company / Customer Information
Payment Information
Music City Center AV, (provided by LMG, Inc.) accepts payment using major credit cards. There is a convenience fee associated with this service. The convenience fee is 3%. Convenience fee does not apply if payment is made in the form of electronic funds
Notes:
Additional Services : Important Additional Information
On site cancellations will result in a minimum one-day charge.
You will be billed directly for any applicable house charges.
Ince
This order form lists some of our basic audio visual equipment and services. If you do not see what you need on this form, please call (615-405-1325) for assistance. LMG maintains one of the largest inventories in the United States. LMG invests in a full line of high-end video, audio, lighting, and audio visual equipment to handle all your needs. Call an LMG representative today for a detailed quote for your next event.
Payment is due in advance via check or major credit card.Prices are based upon standard configurations or set-up's.Additional labor charge may apply for custom configurations.You will receive a faxed/emailed confirmation of your order.
TERMS & CONDITIONSNOTE: ALL PAYMENT, INCLUDING APPLICABLE TAX, IS DUE AT THE TIME SERVICES ARE
ORDERED. PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT.
RENTAL AGREEMENT - All equipment rentals are based on Show Rates and apply to show days only. Rental prices do not include labor, delivery, electrical services, or removal of equipment from your booth. It is understood and agreed that RENTER is renting LMG equipment for a specified period of time and is responsible for its safe return. RENTER hereby agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to said property. All rental equipment must be returned to LMG in the same condition as it was in at the time of delivery to RENTER, reasonable wear and tear excluded. RENTER will immediately notify LMG of any damage to the rental equipment, and RENTER hereby agrees to be billed for any damage to, or loss of, rental equipment damaged or lost while in RENTER’S care, custody and/or control. In no event shall RENTER permit any equipment to be used and/or possessed by other
If you are exempt from payment of sales tax, LMG requires you to forward an exemption certificate for the State in which the services are to be used. Resale certificates are not valid unless RENTER is rebilling these charges to its customers. For International exhibitors, LMG requires 100% prepayment of advance orders, and any orders and services placed at show site must be paid at the show. These payment terms and conditions shall be governed by and construed in accordance with the LAWS OF THE STATE OF TENNESSEE. In the event of any dispute between the RENTER and LMG relative to any loss, damage, or claim, such RENTER shall not be entitled to and shall not withhold payment, or any partial payment, due to LMG for its services, as an offset against the amount of any alleged loss or damage. Any claims against LMG shall be considered a separate transaction, and shall be resolved on its own merits LMG reserves the right
Delivery Information
damaged or lost while in RENTER’S care, custodyand/or control. In no event shall RENTER permit any equipment to be used and/or possessed by other exhibiting parties other than the named RENTER without prior consent of LMG in each instance.
CANCELLATIONS - Cancellation of equipment rental and services must be received by the deadline date to avoid minimum charges on equipment. If equipment and services have been provided at time of cancellation, minimum charges will apply.
PAYMENT TERMS - Full payment, including any applicable tax, is due at the time services are ordered. All payments must be in U.S. dollars. Orders received without advance payment or after the deadline date will incur additional [After Deadline] charges as indicated on the order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of LMG except where specifically identified as a sale. It is the RENTER’S responsibility to advise our Exhibit Service personnel of any problem with any order, and to check invoices for accuracy prior to the close of the exhibit.
any alleged loss or damage. Any claims against LMGshall be considered a separate transaction, and shall be resolved on its own merits. LMG reserves the right to charge RENTER for the difference between the RENTER’S estimate of charges and the actual charges incurred by RENTER, or for any charges that LMG may be obligated to pay on behalf of RENTER, including without limitation, any shipping charges.
UNPAID BALANCES - Should there be any pre-approved unpaid balance after the close of the show, terms will be net, due and payable in Nashville Tennessee upon receipt of invoice. Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a prepayment basis only. If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess finance charge received by LMG shall be either applied to reduce the principal unpaid balance or refunded to the payer.
Music City CenterTerms and Conditions
COMMUNICATIONS AND TECHNOLOGY SERVICE ORDER FORM
* PLEASE READ THESE TERMS AND CONDITIONS COMPLETELY. BY PROVIDING AN AUTHORIZED SIGNATURE ON THE FRONT OF THIS SERVICE ORDER FORM,
YOU ARE AGREEING TO THE FOLLOWING TERMS AND CONDITIONS .
1. PROCESSING THE SERVICE ORDER FORM requires: A. Payment in US dollars for ALL services ordered. B. All information on the Service Order Form to be completed. Missinginformation will delay processing. C. Default placement of cabling is in rear of booths that are in rows, in the center of island booths, and in the front of meeting rooms. For specialplacement of voice and data lines in your booth or room fax a floor plan with desired locations provided and include a 1 hour labor charge.
2. EQUIPMENT PROCEDURES: A. Customer is responsible for returning all equipment issued by or rented from MCC in good condition to the MCC Service Desk. B. Lost, stolenor damaged equipment will be charged to the customer’s authorized credit card at prevailing rates.
3. UNLESS OTHERWISE DIRECTED, Music City Center staff are authorized to cut floor coverings to permit installation of service. Obstructions blocking utility floor boxes are subjectto relocation as necessary.
4.PAYMENTS AND REFUNDS: A. Payment in full is required before service can be connected. B. The “Payment Options” section on the Service Order Form must be completed on every service order. By providing an authorized signature on the front of this form, you authorize MCC to charge the amount due as pre-payment for services ordered, as well as any charges incurred for additional services ordered during the event, to the authorized credit card. C. Refunds in full will be granted (except on special order items*) if requested more than 10 days prior to the event start date. A $100 charge per each telephone/data line and a $250 charge per each Ethernet and/or ISDN line cancelled will apply when request for cancellation is made less than 10 days prior to the event start date. (*Specially ordered services must be paid for in full, including all installation fees, once the order is placed by MCC. No refunds will be given.) D. Services installed but not used will not be refunded. E. Customer service issues must be reported to MCC prior to the close of show. In order for a refund to be considered, all claims must be filed in writing with MCC prior to the close of the event. F: Internet speeds are not guaranteed. G: Power must be ordered separately. Price does NOT include power.
5. ADVANCE ORDERS: To receive the advance rate, advance orders must be received a minimum of fourteen (14) days prior to the first exhibitor move-in day and correct paymentmust accompany the order. Advance Orders shall receive priority service.
6. TELEPHONE, DIAL-UP INTERNET AND ISDN: A. Service will be delivered over a standard RJ11 jack. B. All lines will be restricted from “976, 900, 10-10” dialing unlessotherwise requested in writing and approved by MCC. A charge may apply for this. C. Long distance charges of $.50/minute domestic and $3.00/minute international, as well ascharges for all toll calls made (Directory Assistance, etc.) will be applied to the authorized credit card provided. D. Local and long distance telephone service providers for voiceservices will be MCC's selected provider(s). E. MCC will provide customer with a call accounting log upon request. F. Power must be ordered separately. Price does NOTinclude power.
7. MCC INTERNET/DATA SERVICES: A. Service will be delivered over a standard RJ45 jack or 802.11b/g wireless access points. B. Wired service is 10/100Mbps over a gigabitfiber-optic backbone. Wireless service is currently delivered at speeds up to 54Mbps over a gigabit fiber-optic backbone. C. Customers will be issued one user name andpassword or IP address for each connection purchased. D. Due to the nature of the Internet, MCC cannot guarantee any level of performance or accessibility beyond our gateway.The MCC has the capability to monitor traffic and bandwidth usage in order to maintain an acceptable level of performance from the Ethernet network for all users. E. The choice ofthe Internet Service Provider (ISP) is at the sole discretion of MCC. If the customer requires that a specific vendor provide these services, arrangements must be made 12 (twelve)weeks prior to the move in date. F. MCC does not guarantee the safety or security of equipment, software, or proprietary information connected to or carried over services installedby MCC and/or its sub-contractors. G. Internet speeds are not guaranteed. H. Power must be ordered separately. Price does NOT include power.
8. MCC PROVIDES LIMITED FIREWALL SECURITY AND NO ANTI-VIRUS PROTECTION ON OUR NETWORK. CUSTOMER IS RESPONSIBLE FOR PROVIDING THEIR OWNFIREWALL SECURITY AND ANTI-VIRUS SOFTWARE. As is consistent with other service providers, MCC is not responsible in any way for damage to equipment or software, lossof proprietary information or network delays or interruptions caused by unauthorized security breaches or intrusions. CUSTOMER MAY BE HELD LIABLE FOR ANY DAMAGES TOEQUIPMENT, SOFTWARE, OR PROPRIETARY INFORMATION, OR ANY DAMAGES DUE TO NETWORK DELAYS, INTERRUPTIONS, TROUBLESHOOTING AND/OR REPAIRIF THE ORIGIN OF A SECURITY BREACH OR INTRUSION IS DETERMINED TO HAVE ORIGINATED FROM THEIR DEVICE. MCC STRONGLY ADVISES EVERY CUSTOMERTO TAKE PROPER SECURITY MEASURES TO PROTECT THEIR OWN EQUIPMENT AND SOFTWARE.
9. CUSTOMER INTERNET/DATA RESPONSIBILITIES: A. MCC REQUIRES THAT UPDATED AND CURRENT ANTI-VIRUS PROTECTION BE INSTALLED ON EVERY DEVICECONNECTED TO THE MCC NETWORK. B. AT NO TIME will a client power up any wireless device not provided by MCC without prior authorization. C. At no time, whileconnected to the MCC network will the client use/run their own DHCP server. D. Customer must provide a list of all required connections, containing exact location (exhibit boothnumber, meeting room number, etc.) and type of device being connected (switch, router, hub, PC, etc.) E. Any customer device that is determined to be causing interference withthe normal operation of the MCC network must, at MCC's request, be immediately disabled or disconnected from the network. F. Customer must provide equipment that isproperly configured and equipped with either a Wi-Fi adapter card or an Ethernet adapter card rated for 10/100 Mbps with an RJ45 connection.
10. INTERNET USER/CUSTOMER RESPONSIBILITY: A. Internet user has full, unrestricted access to the Internet. Matters considered improper, offensive, or even unlawful bygroups or individuals are not the responsibility of the Internet Service Provider(s) and/or MCC. B. Customer is responsible for the proper configuration of customer providedequipment and software for Internet services, etc. Customer is responsible for all services outside of basic Internet connectivity including e-mail, VPN, FTP, web services, etc.
11. COMPUTER EQUIPMENT RENTAL includes setup of computer and monitor, but does not include power or internet connections.
12. OTHER REQUIREMENTS over and above what is listed on this form should be attached and returned to the Music City Center.
13. MCC’S OBLIGATIONS UNDER this Agreement are subject to limitations, and MCC and/or it’s subcontractors shall not be liable for delays, failure to perform, or destruction ormalfunction of the equipment and services, or any consequences of the above, caused, occasioned or due to fire, flood, water, the elements, labor disputes or shortages, utilitycurtailments, power failure, explosions, civil disturbances, government regulatory requirements, acts of God or public enemy, war, military or government requisition, shortages ofequipment or supplies, unavailability of transportation, acts or omissions of anyone other than MCC, it’s representatives, agents, subcontractors or employees, or any other causebeyond MCC’s reasonable control. In no event shall MCC be liable to the customer or to any other party for special, collateral, exemplary, indirect, incidental, or consequentialdamages. Such excluded damages include, but are not limited to loss of profits, loss of use or interruption of business, or other cons or carried over services installed
14. COMMUNICATION SERVICES ARE TO BE ordered by each customer separately, and are not to be shared with other customers. Any customer sharing communication serviceswithout written authorization from MCC shall be charged for that service at standard rates on a complete second Service Order Form. All additional charges will be billed to theauthorized credit card at the close of the event.
15. ONLY MCC PERSONNEL are authorized to modify system wiring or cabling. All material and equipment furnished for this service contract shall remain property of MCC.
16. ALL CUSTOMER EQUIPMENT must comply with FCC regulations and be configured to operate with “dial 9” service. MCC reserves the right to limit use of outside communicationdevices, including wireless devices.
17. PRICES are based upon current wage rates and are subject to change without notice. Rates quoted for all connections cover only bringing one service to the booth inthe most convenient manner and do not include connecting customer owned equipment.
18. PAYMENT AUTHORIZATION & FEES: Your signature on this form authorizes the MCC to charge the credit card provided for payment of services ordered on this form. The Music City Center offers Visa, MasterCard, Discover & American Express as credit card payment options via mail or fax.
19. CBID Fee: Starting January 1, 2014, a 0.25% fee must be collected on sales of goods or services inside the Central Business Improvement District that are subject to sales tax. The Music City Center resides in that district.
The Music City Center serves as its own Exclusive Telecommunications and Internet Service Provider.2015-16
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Exhibit Hall Fire Regulations