Asset Transaction

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Knowledge Transfer Program

Lenny Byrd

End User Trainin

Columbia, SC

June 9, 2009

The SC Enterprise Information System is a project of the SC Budget and Control Board, Division of State Information Technology.

State of South Carolina. All rights reserved.


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Course Agenda

Creating a Single Asset (AS01)

Creating Multiple Assets (AS01)Creating Sub Assets (AS11)

Change Assets Master Record (AS02)

Display Assets Master Record (AS02)Block Assets Master Record (AS02)

Delete Assets Master Record AS02

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Creating An Asset via T-Code AS01

Click Matchcode button to display alist of the possible asset classes.

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Choosing An Asset Class

proposed by the system and the G/L accountsthat the system will post to.

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The General Tab

Never enter a quantity when creatingthe asset shell. Always enter the unitof measure (normally ea for each).

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The Time-Dependent Tab

The time-de endent fields determinehow the asset transactions will post tothe general ledger and where budgetwill be consumed.

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Origin Information

.

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Depreciation Areas Useful Life

This is the proposed useful life for bothmodified and full accrual depreciation. Youare able to override this information if

necessary.

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Created Asset Number

The created asset number is.

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Creating Multiple Assets Via T-Code AS01

(1) Enter the Asset Class.

(2) Enter the number of sub-assets to becreated. In this case we are preparing tocreate two computers that differ only by the

inventory number.

(3) Press Enter.

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(1) Enter a description, the inventory number

(2) Click the Time Dependent tab.

for the first computer, and unit of measureEA.

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(2) Click the Saveicon.

(1) Enter Business Area, Cost Center, Fund,Functional Area, Grant, then press enter. TheFund Center will appear automatically based onthe Cost Center.

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.

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(1) Note that both computers have thesame inventory number. Change thesecond line to 101 (as an example).

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Click the green checkmark to continue.

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The status bar indicates thatyou have created two asset

.

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Creating Sub-Assets

Create Sub-Assets when the asset has moret an one un ng source

Do not create sub-assets for tax, shipping andhandling, installation charges. These should be

included in the cost of the main asset.Do not create sub-assets for components:

Example: A computer and monitor are purchased on

one . . e compu er an mon or s ou e one ormore mainasset numbers, not sub-numbers.

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Creating Sub-Assets via T-Code AS11

will have the sub-assets associated

with it. A main asset must alreadybe created before you do this.

(2) Enter the number of sub-assets to becreated.

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Creating Sub-Assets AS11 (cont.)

System will default theasset and sub-asset

.

Enter the account assignment elements.

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Choose Create.

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e s a us ar now n ca es e asse sthat you have created.

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Changing A Main Asset AS02

Enter the Asset number to bechanged.

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Chan in An Asset Time De endent Tab

(1) You can make changes to anyfield that is not grey.

(2) Click to select the Timedependent tab.

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Changing An Asset (cont.)

accounting assignments on a mainasset once transactions have beenposted to it. You must delete the assetand recreate an asset with the correctaccount assignments.

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(2) Click the Save icon.

(1) You can change the useful life of anasset if it was entered incorrectly.

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status bar indicating that theasset has been changed.

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Displaying An Asset AS03

and Subnumber.

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Blocking An Asset For Posting AS05

Enter the Asset number and Sub-number to be blocked.

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Blocking An Asset For Posting (cont.)

.

(1) Click Option button toselect Blocked to acquisition

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Blocking An Asset For Posting (cont.)

Message is displayed, Asset XXXXXXXXXXXX Xblocked.

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Deleting An Asset AS06

(2) Click the Delete button.

n er e asse o e e e e .

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Deleting An Asset (cont.)

2 Click the Save button.

(1)Click the Option button to deleteasset.

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Deleting An Asset

Message is displayed AssetXXXXXXXXXXXXXX X is deleted

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Documents

Asset Transaction