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This guide belongs to

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Bureau of Local Government Supervision

Department of the Interior Local Government

April 2014

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GOOD FINANCIAL HOUSEKEEPING:

FDP Compliance in Three Conspicuous Places

Note: BLGS will get the data on COA Opinion and FDP compliance in the Portal.

RAT is primarily responsible in getting FDP compliance in three conspicuous places.

Ask the Provincial/City Director or C/MLGOO to

advise the LGU of the visit. Part of the visit is the

validation of FDP compliance in three conspicu-

ous places. Fourteen documents for 1st quarter

posting period will be checked using the re-

quired Templates.

Preparation

DURING THE RAT VISIT

Methodology: Site inspection and document review

1 Ask the Provincial/City Director or C/MLGOO location(s) where the LGU posted the documents. 2 Inspect posted documents in each location. Browse documents and make sure that posted documents are consistent with the templates contained in DILG MC No. 2013-40 and are duly signed by authorized signa-

tories. Reports e.g., Unliquidated Cash Advances and Manpower Comple-

ment, may be presented in a different format, provided that essential en-

tries of reports are reflected.

3 If a certain document is posted in one or two location(s) only, ask the LGU to post the same in other location(s), then re-check, before de-

claring compliance with FDP.

4 Answer FORM 2.1

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DISASTER PREPAREDNESS

Preparation

Ask the Provincial/City Director or C/MLGOO to:

Gather the:

EO or equivalent issuance creating the LDRRMC

EO or equivalent issuance designating the LDRRMO

Updated Provincial Development and Physical Framework Plan in

the case of a province, and Comprehensive Land Use Plan in the

case of a city/municipality

DRRM Plan

Contingency Plan (whether a separate plan or contained in the

DRRM Plan)

Local Climate Change Action Plan

Standard Operating Procedures (whether a separate document or

contained in the DRRM Plan)

Set a schedule with LDRRMO and/or Governor/Mayor for RAT interview.

DURING THE RAT VISIT Methodology: document review, interview and site inspection to verify efforts and ac-

tions of the LGU in preparing for a disaster

1 Review the documents to acquire knowledge in advanced, prior to in-terview. Verify the following during the interview:

Conduct of risk & vulnerability assessment and Linking

information to plans, e.g., CLUP or Contingency Plans

Number of families to be affected are estimated, number and location of vulnerable

or marginalized individuals that includes elderly, poor, women, children, differently-

able persons, and ethnic minorities are identified.

Awareness of hazards in the locality The LDRRMO

or Governor/Mayor must be able to explain the types of

hazards the LGU is exposed to. Information must be based

on scientific and/or historical evidence

Note: BLGS will get the list of 2013 Gawad KALASAG Hall of Famer and National

Awardee for Best LDRRMCs from DND-OCD.

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Check whether danger zones or no-build zones are included in the CLUP, and whether

information is linked to resource identification in the Contingency Plan.

Early warning system Has installed rain or water level

gauges of visual markers in strategic areas, and has an audi-

ble early-wide warning and alarm system, whether stationary

or portable

Evacuation Center(s) identified Refers to school buildings or other

existing facilities, permanent evacuation centers, or acquired possible

location for temporary shelter.

System for registration and information guide for

evacuees is in place Includes head counting and profil-

ing, e.g., no. of women, children, elderly, etc., and setting-up

of signages and information desks to guide the evacuees on

what to do and where to go in case they need help while in the

evacuation centers

Search and Rescue or Emergency Response Teams

organized, equipped and trained - Organized teams completed, within the last

three years, a comprehensive training program, are provided with necessary equipment,

and has conducted regular simulation exercises or hazard drills e.g., flood, typhoon,

storm surge, or tsunami) down to household level.

System for relief operations is in place

Includes mobilization and management of

volunteer groups and relief assistance, as

well as systematic distribution of relief

goods.

System for providing medical and

psycho-social support is in place -

Identified and partnered with medical

groups and/or psycho-social profession-

als from the government, NGOs, aca-

deme, private organizations to facilitate

medical services, as well as life coaching,

stress debriefing, comforting and pro-

cessing after the disaster.

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System for ensuring peace and se-

curity during a disaster is in place Remember the incident in

Tacloban City during the Typhoon

Yolanda devastation? Looting is

everywhere - from food, water, oil

or even appliances from a super-

market. Check whether the LGU

has a system to avoid this situation.

Budget for disaster preparedness

and/or climate change adaptation

activities is provided - 70% of

LDRRM Fund is allocated for disas-

ter preparedness and climate

change adaptation activities, as

contained in the local AIP CY 2014.

2 Visit and observe the early warning gauges, evacuation center and/or operations center, etc., if any. 3 Answer FORM 2.2

SOCIAL PROTECTION

Preparation

Ask the Provincial/City Director or C/MLGOO to:

Schedule a visit to the:

Local Social Welfare and Development Office

Office of the Vice-Governor or Vice Mayor, as presiding officer of

the Sanggunian

Local Planning and Development Coordination Office

DepEd Office, where the DepEd Superintendent or DepEd repre-

sentative in the Local School Board holds an office

Provide Local Health Officer with Form 2.3A in advanced. Ask the P/C/

MHO to accomplish and return the Form to DILG Provincial, City or Mu-

nicipal Officer before the RAT visit.

Provide the DepEd Superintendent or representative in the Local School

Board with Form 2.3 B. Ask him or her to accomplish the Form before the

RAT visit. RAT will visit the DepEd Representative to LSB to verify and clari-

fy the responses, if necessary.

Note: BLGS will get the data on LGU-managed Youth Home, Bahay Pag-asa, or simi-

lar care facilities for vulnerable sectors from DSWD.

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DURING THE RAT VISIT

Methodology: document review, site inspection, and interview

1 (For Cities and Municipalities only) Secure a copy of Executive Order, equivalent issuance or any document that specifies the LGU mecha-nism e.g., reporting and referral, in handling Violence Against Women and

their Children (VAWC) cases filed in Barangay VAWC desks and/or similar

entities. Any reference period will do. Let the SWDO explain how they han-

dle these cases.

On Access to Justice Data Source: SWDO

2 Ask if any of the LSWDOs is a PRC-licensed social worker. Secure a copy of Appointment, then countercheck with the PRC issued license. Take note of the registration number and validity period. License must be

valid upon inspection.

On Access to Public Health Data Source: P/C/MHO

3 Secure a certified copy of FORM 2.3A from the Local Health Officer or with DILG Field Officer, if

transmitted earlier. Note: BLGS will get the data on

Philhealth accredited provincial, district and city

hospitals, and RHUs from PhilHealth Central Office.

On Support to Education Data Source: DepEd

4 Secure a certified copy of FORM 2.3B from the DepEd Superintendent or designated

representative in the Local School Board. Verify

the response if necessary, e.g., some data are

not provided, figure is not clear, or data appears

to be erroneous if it exceeds 100% or reflects

0%.

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On Privilege Access for PWDs, Senior Citizen and Pregnant Women

5 (For Cities and Municipalities only) With the help of the City Director, or C/MLGOO, confirm if there is an express lane (with signage and at-

tending staff) in any frontline services for PWDs, senior citizens and pregnant

women.

6 Check if the following are present in the: (a) provincial capitol or city/municipal hall; and (b) main provincial/city hospital or RHU:

Ramps w/ handrail at the main entrance and

exit

Toilet with handrail dedicated for PWD

Special lifts, elevator or any form of special

support e.g., frontline services like permits and

licensing services are located at the ground

floor or there is an officer in-charge in assisting

the PWDs).

On Representation of the Sectors in the Local Decision-making Bodies

7 Interview the Vice Governor or Vice-Mayor. Find out if there are Indige-nous Peoples (IPs) residing in the LGU.

If there is, ask if an IP member is represented in the Sanggunian.

If IP is represented, check the ethnic minority group he/she repre-

sents, if he/she has been issued with a Certificate of Affirmation by

the NCIP Regional Office, and check compensation (payroll), desk,

and notice of meeting addressed to the IP representative or any

proof that he/she sits in the Sanggunianwhether in regular or spe-cial sessions or Committee hearing(s). Obtain any proof of IP repre-

sentatives attendance in the session(s) or hearing(s).

If there is no IP representative despite the presence of IPs in the area,

obtain the reason.

Note: Elected member(s) of the Sanggunian who is part of an ethnic

group is NOT considered as the Indigenous Peoples Mandatory Rep-

resentative (IPMR).

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8 Interview the Local Planning and Development Coordination Officer. Check if: (a) any CSO recognized or accredited by the Sanggunian, is represented in the Local Development Council; (b) CSOs representation is

contained in the EO or Resolution creating the LDC; (c) the CSO has attended

any LDC meeting as contained in the Minutes. Reference period between

2013 and 1st quarter of 2014.

9 Answer FORM 2.3

BUSINESS-FRIENDLINESS &

COMPETITIVENESS

Ask the DILG Field Officer to set a meeting with

LEIPO and BPLO.

Preparation

DURING THE RAT VISIT

Methodology: interview, site inspection and document review

1 Local Economic and Investment Promotion (LEIP) Office or Officer - Secure the Executive Order, Sanggunian Resolution, Ordinance creat-ing an office or designating an officer, for LEIP with listed functions, duties

and responsibilities. Interview the LEIPO on its actual work and accomplish-

ments in promoting economic activities in the locality. Actual work and ac-

complishments must match the functions, duties and responsibilities.

Note: BLGS will get the list of 2013 top 50 Cities and Municipalities in the NCCs

Competitiveness Index and 2013 Finalist of the PCCIs Most Business-friendly LGU

Award.

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2 Steps in processing a business permit or Mayors permit - Check the LGUs Citizens Charter, updated within the last two years, for securing business or mayors permit for new business and business renewal. If no citi-

zens charter, reflect it as well.

(Items #2 to #5 are for cities and municipalities ONLY)

3 Processing time in issuing business or mayors permit Ask BPLO: (a) For the month and day of the current year with the

highest volume of transaction for business permits (If no transaction is

made in current year, refer to previous year); and (b) To present da-

tabase, record book, or copy of application forms (whatever is avail-

able or easiest to review).

Get sample transactions, at least 50%, for business renewal, and at

sample transactions, at least 50%, for new business. Check pro-

cessing time of each transaction (from the time of application to the

time of release), record each sample, using FORM CM 2.4A. All rec-

orded samples must comply with the standard processing time under

a streamlined BPLS.

4 One-stop-shop - Ask BPLO if the LGU has a one-stop-shop. Visit the area to confirm, or ask for a copy Memorandum of Agreement or any docu-

ment that says a one-stop-shop is established seasonal or all year round.

5 Tracking of business/investment-related data (culled from the business application forms) - Ask BPLO if data from business application forms

are being tracked and summarized. If data are tracked, request the BPLO

to present the database or record book to supply required data in the

form. If no record, reflect it in the form, as well.

6 ANSWER FORM 2.4

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PEACE AND ORDER

Ask the DILG Field Officer to provide the Local

PNP Chief with Form 2.5 in advanced. Ask him

or her to accomplish the Form before the RAT

visit.

Preparation

DURING THE RAT VISIT

Methodology: interview and document review

1 Secure a certified copy of FORM 2.5 from the Chief, Local PNP Office/Station. Interview the Police Chief to verify responses. ENVIRONMENTAL MANAGEMENT

Ask the DILG Field Officer to:

Ready the following documents: (a) 10-Year Solid

Waste Management Plan adopted by the Sanggu-

nian; (b) Ordinance on Solid Waste Management

Set schedule of RAT interview with P/C/MENRO (or

any officer-in-charge of SWM)

Preparation

Note: BLGS will get the data on LGUs with NSWMC-approved Ten Year SWM Plan.

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DURING THE RAT VISIT

Methodology: document review, site inspection and interview

1 Secure a copy of the 10-Year Solid Waste Management Plan adopted by the Sanggunian .

2 System for Waste Collection - Secure a copy of the ordinance on sol-id waste management. Check if there is a provision about segrega-tion at source and system for waste collection from households and busi-

ness establishments. Interview the C/MENRO (or any officer-in-charge in

SWM). Let him/her explain the system for waste collection. You can verify

response from a household or stall owner in the market if there is a regular

collection of wastes, and system of collection

(Items #2 to #4 are for cities and municipalities ONLY)

3 Material Recovery - Ask C/MENRO (or any officer-in-charge of SWM) details how wastes are recycled. If a place for storage of recyclable

materials is presentwhether run by the LGU or in partnership with a private

entity. Visit the area to confirm and ask for a copy of the Memorandum of

Agreement (MOA) or any proof of document if partnership with private en-

tity is made.

4 Final waste disposal - Ask C/MENRO (or any officer in-charge of SWM) details on what is done to wastes that are for disposal.

If access to sanitary landfill is mentioned, visit the area to

confirm or ask for a copy of the Memorandum of Agree-

ment or any proof of document.

If an alternative technology is mentioned, visit the site where

the process is conducted and ask details, e.g. process, ma-

chine used or secure a test result of the output.

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Notes: The National Solid Waste Management Commission specifies

alternative technology as:

Biomass Technology includes the use of: bagasse as boiler fuel

for cogeneration; rice/coconut husks dryers for crop drying;

biomass gasifiers for mechanical and electrical applications;

and fuelwood and agri-wastes for oven, kiln, furnace, and

cookstoves for cooking and heating purposes.

Co-processing refers to the reuse or recovery of mineral or en-

ergy content of waste materials while simultaneously manufac-

turing cement in a single, combined operation. (DENR, 2010)

Mechanical Biological Treatment (MBT) refers to means of pre-

paring waste material for disposal and integration of several pro-

cesses commonly found in other waste management technolo-

gies, such MRFs, sorting and composting, or anaerobic digestion.

Poly-Green technology is an industrial process that converts non-

biodegradable and mostly non-recyclable plastic waste into liq-

uid hydrocarbon, similar to diesel and gasoline.

END OF ASSESSMENT

If the LGU has other type/manner of final disposal, indicate and briefly de-

scribe the process.

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Annexes

ROR

Role of RAT

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Guide to Documentation

Document your visit to further solidify assessment re-

sults and capture local governance in action.

During documentation, take photos for the following

areas: Good Financial Housekeeping- Three Con-

spicuous Places, Disaster Preparedness, Social

Protection, Business-friendliness & Competitive-

ness, Peace and Order and Environmental Man-

agement, and make the necessary caption for each.

Write down your observations, findings or highlights,

per performance area, during your visit. Short

statements in bullet form will do.

E-copy of this template will be made available

through LGPMS RFPs and PFPs, LGPMS Face-

book page and LGPMS-SGLG Google Drive.

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Consolidate and Submit

these forms:

2.1 Good Financial Housekeeping

FDP Compliance

1 page

2.2 Disaster Preparedness 1 page

2.3 Social Protection (main form) 4 pages

2.3A Social Protection: Access to Public Health

2.3B Social Protection: Support to Education

2.4 Business-friendliness & Competitiveness 3 pages

2.4A (For CMs only) Business Transaction Samples

2.5 Peace and Order 1 page

2.6 Environmental Management 1 page

3 Documentation Report At least 5

pages

CFLGA

Form 1

Child-friendly Local Governance Audit, if available

Forms of Provinces and HUCs, submit these to the Regional Office; while

forms of Cities and Municipalities, submit these to the Provincial Office.

Submissions will be monitored with reference to the Regions Deployment

Plan.

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The SGLG National Working Team

Bureau of Local Government Supervision

DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, Quezon City

Tel. No. : (+632) 928-9181

Mobile No. : 0917-580-2661

E-mail Add : lgpms.team@yahoo.com

Facebook page : LGPMS Team