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© 2010 SAP AG. All rights reserved. / Page 2
Agenda
1. What is ASAP Focus Methodology and Why Has it Been Designed?
2. ASAP Focus Methodology - Overview
3. Benefits
4. What is Available & Where Can I Find it: Useful Links
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 2
© 2010 SAP AG. All rights reserved. / Page 3
ASAP Focus MethodologyOverview Implementation Efforts
1%3%4%5%6%6%8%9%10%11%17%19%End-user Documentation and Training
Business Process Definition
Project Management
Project Team Training
Integration Test
Data Migration & Interfaces
Configuration and Confirmation
Technical Setup
Reporting
Post-Implementation Support
Forms
AuthorizationsSource: Study by SAP AG in 2004* Based on ASAP Implementations, Change Management not explicitly mentioned, figures vary for midsize enterprise projects
Largest Efforts in End-User Documentation and Business Process Definition(Blueprint)
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 3
Every software implementation project struggles with similar difficulties and hurdlesASAP Focus Methodology was designed as a speed up facilitation concept aimed at mitigating risksand achieving time savings
>>Every software implementation project struggles with similar difficulties and hurdlesASAP Focus Methodology was designed as a speed up facilitation concept aimed at mitigating risksand achieving time savings
>
ASAP Focus MethodologyWhy are SAP Best Practices not enough?
SAP Best Practices are a set ofdocumentedpre-configuredtested
business processes that aretailored to the customers industry &a starting point for the customers implementation
SAP Best Practices are a set of configuration tools, notan overall implementation methodology.
SAP Best Practices are great ingredients, but withoutinformation on how to cook.
SAP Business All-in-One is an end-to-end software offering that provides a collection of industry-specific business and configuration processes including a lifecycle workbench that supports thewhole process, from choosing the right solution to its adaptation and tailoring to your specificbusiness and industry needsAs the subject matter is quite complex, an overall implementation concept is given throughthe ASAP Focus Methodology
>>
SAP Business All-in-One is an end-to-end software offering that provides a collection of industry-specific business and configuration processes including a lifecycle workbench that supports thewhole process, from choosing the right solution to its adaptation and tailoring to your specificbusiness and industry needsAs the subject matter is quite complex, an overall implementation concept is given throughthe ASAP Focus Methodology
>
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 4
ASAP Focus MethodologyWhy is the traditional ASAP approach not enough?
The traditional ASAP approach…assumes that Blueprinting is a major activity (effortdriver) in projects
designs the complete solution specifically for ONEcustomermeans we accommodate all customer requirements in thefirst implementation step
ASAP is an implementation methodology, but doesn’t fitmidsize enterprise requirements or use SAP Best Practicesas built-in industry expertise.
ASAP is a cookbook without ingredients.
The traditional ASAP approach provides a proven implementation methodology, but is designedto complete a solution specifically for ONE individual customer - Blueprinting is a major effortdriver in these projectsPredefined reports, print forms, authorization roles, and test scenarios ensure a cost-effectiveimplementationGuided processes, pre-defined tools, and templates ensure an easy, safe, and smooth migration oflegacy data to the new system
>>
The traditional ASAP approach provides a proven implementation methodology, but is designedto complete a solution specifically for ONE individual customer - Blueprinting is a major effortdriver in these projectsPredefined reports, print forms, authorization roles, and test scenarios ensure a cost-effectiveimplementationGuided processes, pre-defined tools, and templates ensure an easy, safe, and smooth migration oflegacy data to the new system
>
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 5
ASAP Focus MethodologyASAP Focus – Completing the Prescriptive Approach
As part of the lifecycle workbench for SAP Business All-in-One solutions, partners and the fieldreceive the ASAP Focus methodology – a mid-market-specific flavor of the SAP implementationmethodologyThe ASAP Focus methodology provides a set of procedures and documents that, along with theprinciples of SAP Best Practices and the lifecycle workbench, complete the offering to simplify andspeed up evaluation, implementation, and continuous improvement
>
Midsize enterprise requires…more rapid implementations with a tight budgetfast ROIinvolving less resources
Therefore SAP needs a specific methodology that…uses SAP Best Practices as major ingredientssimplifies and speeds up the implementationis more focused than ASAP for quicker ROIconsiders solution-specific content
Provide a specific methodology to implement apre-determined solution in a midsize enterprise.
Provide a specific cookbook with the customer‘sfavorite recipes, and also provide the ingredients.
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 6
© 2010 SAP AG. All rights reserved. / Page 7
Agenda
1. What is ASAP Focus Methodology and Why Has it Been Designed?
2. ASAP Focus Methodology - Overview
3. Benefits
4. What is Available & Where Can I Find it: Useful Links
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 7
ASAP Focus MethodologyRoadmap Design Goals
1.Designed for implementing a pre-determined solution (basedon SAP Best Practices)
2.Blueprint is already done for the solution
3.KISS: Short and focused (100-150 steps; 3 levels at max)“Something is perfect not when there is nothing left toadd, but when there is nothing left to take away.”(Antoine de Saint-Exupery)
4.Focus on key risks and activities
5.Accelerators pre-populated to accelerate the project
6.Implement within a short period of time (8-14 weeks)
7.Organizational change management is not our corecompetency, however, providing high level guidelines tosupport the customer is our responsibility
8.Include project management deliverables( PMM for methods) for example, a project charter
9.Target audience for the roadmap:o Consulting sales and implementation teamso Customer project team (restricted to certain
phases/activities/accelerators)
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 8
ASAP Focus MethodologyThree Key Components of Implementation
CommodityMostly done inWeek 1-2
Migration tools testedStarted pre-projectCan be supported withback office specialists
Focus forConsultantsGet the
dataready
Get thepeopleready
Get thesystemready
Since the partner positions a pre-determined solution, they create a blueprint once during thelocalization instead of a new blueprint for every projectIn the project the partner focuses on getting three key components ready: system, data, and people
>>Since the partner positions a pre-determined solution, they create a blueprint once during thelocalization instead of a new blueprint for every projectIn the project the partner focuses on getting three key components ready: system, data, and people
>
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 9
ASAP Focus MethodologySafe – Predictable – Affordable
Evaluation RoadmapQualify prospect to the solution (rather than qualify solution to prospect)Identify & design delta requirementsGet customer started before the project starts!
Implementation RoadmapGet people ready instead of getting the solution readyEarly focus on customer data readiness & change management
1
2
Built-in Positioning & Implementation Methods
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 10
ASAP Focus MethodologyOverview Evaluation – Implementation Roadmap
Realization FinalPreparation
Go Live &SupportEvaluation Pre-Project
ActivitiesDelta
Requirements
Evaluation Roadmap Implementation Roadmap
time
ProjectPreparation
CustomerQualification
PositionSolution &Services
DeltaRequirements
Sessions
CreatePreliminary
Proposal
Finalize Proposal
CustomerSigns offBlueprint
AssembleStatement of
Work
General ProjectManagement
Data MigrationWorkshopActivities
Project TeamTraining
Position OCM
Set Up SystemEnvironment
ProjectStandards &Procedures
General ProjectManagement
ConductKick off Meeting
DEVInfrastructure
Setup
General ProjectManagement
Review ProjectPreparation
Phase
QAInfrastructure
Setup
ValidateOrg.Structure &General Settings
Delta Realization
Validate Solution
OrganizationalChange
Management
Integration &Acceptance
Tests
Prepare Cutover& Production
Support
ReviewRealization
Phase
General ProjectManagement
End UserTraining
Check Org.Change
Readiness
Create & StaffHelp Desk
Check SystemReadiness
Cutover toProduction
ProductionSupport
General ProjectManagement
Project Closing
CustomerqualifiedStart Contract
signatureProjectkick-off
Go LiveReadiness
Check Go-Live
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 11
ASAP Focus MethodologyA Different Type of Accelerator
As a result of the packaging effort, youhave captured and documented yourcompany expertise in the accelerators.
This is your personalization of theRoadmap.
ASAP Focus brings you the populatedaccelerators embedded in the Roadmap,at the right moment.
Your Built-in Implementation Expertise
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 12
© 2010 SAP AG. All rights reserved. / Page 13
Agenda
1. What is ASAP Focus Methodology and Why Has it Been Designed?
2. ASAP Focus Methodology - Overview
3. Benefits
4. What is Available & Where Can I Find it: Useful Links
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 13
ASAP Focus MethodologyValue for Sales & CEMs
Benefits
Dedicated roadmap for Sales & CEMsSupporting qualification checklist ( customer fit)Pre-defined roles & responsibilities, deliverables, andtimelines for clear customer expectation settingsProven & reliable approach due to an increased level ofcomfort for CEM because of tested solution, transparencyof implementation, early customer expectationmanagement, …WYSIWYG approach increases solution transparency
Time savings throughPre-filled accelerators : Proposal including Project plan,SOW, Solution Scope (Blueprint)Tools for costing, pricing, effort, and skills
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 14
ASAP Focus MethodologyValue for Project Managers
Benefits
Earliest engagement in the project (at the evaluation phase)closing the gap between sales and consultingProject plan is pre-definedSpecific guidance on key risk areas (such as changemanagement, delta requirements, change requesthandling/scope control)Known risks are already mitigated by the approach itself(WYSIWYG, signed blueprint, focus on data migration &user readiness, repetition leading to improvement…)Checklists adjusted to midsize enterprise requirements &solution content (for example, data migration risks, phasecompletion)Short & targeted methodology (100 - 150 steps; ASAP~1300)
Early customer expectation setting:Scope defined and agreed upon before project startChange order process positioned in the sales phaseChange Management is positioned in the sales phase
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 15
ASAP Focus MethodologyValue for Consultants
Benefits
Core configuration is already doneDocumentation is already doneDon’t have to go through endless blueprintingdiscussionsSAP Best Practices have built- in industryknowledgeConsultants are driving the project, being focusedmore on the business than on technical aspects,advising the customer and supporting the customerto get ready
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 16
ASAP Focus MethodologyCustomer Benefits
Maximize productivity
Specifically designed to enhance productivity for awide spectrum of industries, SAP provides bestpractices and business processes proven to work formidsize enterprises.
Minimize risk
The ASAP Focus methodology, preconfigured andpretested best practices, a strong focus on datamigration quality, and your organization’s readiness,all guarantee the delivery of the solution with minimaldisruption of your operations.
Achieve quick ROI
Initial implementation is typically completed within 12to 14 weeks, at a set price, to ensure that yourorganization receives a quick return on investment.
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 17
© 2010 SAP AG. All rights reserved. / Page 18
Agenda
1. What is ASAP Focus Methodology and Why Has it Been Designed?
2. ASAP Focus Methodology - Overview
3. Benefits
4. What is Available & Where Can I Find it: Useful Links
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 18
confidential
ASAP Focus MethodologyWhat is Available & Where Can I Find it: Useful LinksFSP Evaluation
SAP Solution Configurator – Landing Page: http://www.sap.com/configurator
SAP ASAP Focus Methodology: http://service.sap.com/~sapidb/011000358700003035802006E/
SAP Business All-in-One at the SAP Service Portal:http://service.sap.com/~form/sapnet?_SHORTKEY=01100035870000705256&_SCENARIO=01100035870000000183&_ADDINC=011000358700001192682007E&
Solution Composer: http://www.sap.com/solutions/businessmaps/composer/index.epx
SAP Best Practices Baseline at the SAP Help Portal: http://help.sap.com/content/bestpractices/baseline/index.htm
Project Scope
Open Project Freeware Tool: http://openproj.org/
© SAP 2010 SAP Business All-in-One: ASAP Focus Methodology – Page 19
confidential
ASAP Focus MethodologyWhat is Available & Where Can I Find it: Useful Links
FSP ImplementationSAP Best Practices at the SAP Service Portal: http://service.sap.com/bestpracticesData Migration Approach: http://service.sap.com/bp-datamigrationData Migration Installable package and template (see SAP Note): https://service.sap.com/sap/support/notes/1253725Data Migration: Mapping, Cleansing, Loading:http://service.sap.com/~sapidb/011000358700000493712007E/BP_Data_migration.htmChart of Accounts: http://service.sap.com/~sapidb/011000358700002271032006E
Smart Forms: https://www.sdn.sap.com/irj/sdn/smartforms
confidential
Where to Find More Details
SAP Public Website
SAP Business All-in-One – http://www.sap.com/businessallinone
SAP Best Practices – http://www.sap.com/bestpractices
SAP Service Marketplace – Partners and Customers only
SAP Business All-in-One – http://service.sap.com/baio
SAP Best Practices – http://service.sap.com/bestpractices
SAP Best Practices Portfolio – Availability
SAP Help Portal - Public
SAP Best Practices – http://help.sap.com/bestpractices
© SAP 2010/ Page 21 /SAP Business All-in-One Overview
confidential
Thank you!
Any Questions?
Please let us know. [email protected]
SAP Business All-in-OneDevelopmentSAP AG
© SAP 2010/ Page 22 SAP Business All-in-One Overview