ARMY STRONG

U.S. Army Accessions Command and Fort Knox

JROTC JUMS, JCIMS & Portal/EmailIn Progress Review (IPR)

15 June 2011

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Purpose

Provide an update for JROTC Information Technology (IT) capabilities

ARMY STRONGAgenda

EXSUM

JROTC IT current state

Solution architecture

JROTC IT future state

Transition planning

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ARMY STRONG EXSUM

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JROTC IT consists of five primary capabilities

- Public portal

- Intranet portal

- Email

- JCIMS (Instructor and program management)

- JUMS (Navy developed unit management)

JROTC IT future state architecture drivers

- JUMS migration from client to web

- JUMS users (cadets) offer unique IA challenges (AR 25-2 un-trusted users)

- Loss of portal & email vendor support

- DA migration to Windows 7

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ARMY STRONG

.MIL (Demilitarized Zone)

Current State Architecture

.MIL (Recruiting Services Network)

.COM (Private Sector networks)

Sec

uri

ty &

Ris

k

DatabaseStorage

AccountManagement

SecureConnectivity

IA Controls

JCIMS Intranet Portal Email IA Controls

Public Portal

JUMS(1700 + Locations)

DMZ

ARMY STRONG Solution Architecture

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Cloud Computing

- Hosting/leasing/managing your systems and software services through a .COM service provider and hosting applications and platforms.

- Several delivery models for software (SaaS), platform (PaaS) and infrastructure (IaaS)

- Aligns with Federal CIO direction

- Must be accredited to support Federal, DoD and DA guidelines

Meets JROTC requirements

- Highly accessible from JROTC BN locations

- Minimal maintenance downtime

- Solves IA issues

- Scalable and secure

ARMY STRONG Future State Architecture

SaaS - Google Apps (Accredited and Certified)

PaaS Hosting (Accredited Hosting Provider)

Sec

uri

ty &

Ris

k

AccountManagement

SecureConnectivity

IA Controls Intranet Portal

EmailDocument

Management

.COM – Public Internet

.MIL (Recruiting Services Network)

Data Warehouse(Reporting)

DMZ

New Capabilities

EnhancedCapabilities

IA ControlsDatabaseStorage JCIMS

JUMS(Web based)

Collaboration

Google A

pps

Public Portal

ARMY STRONG Cloud Computing Costs

Cloud costs

- Google Apps Premier: $3.69 per user monthly

- Hosting: Final costs TBD but estimated between $300K-$400K

- Annual costs

Overall costs are comparable to .MIL hosting

Solution significantly enhances JROTC IT capabilities

Reduces government IT workforce and IT infrastructure

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FY11 FY12 FY13 FY14 FY15

Portal/Email; Google Apps

$225, 692 $172, 692 $172, 692 $172, 692 $172, 692

JUMS & JCIMS Hosting

$186,000 *$300-$400K *$300-$400K *$300-$400K *$300-$400K

Total $411, 692 *$522,692 *$522,692 *$522,692 *$522,692

ARMY STRONG Transition Planning

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Phase One – JROTC portal and email 4th QTR FY 11

*Sunset legacy Portal NLT 1st QTR FY 12

Phase Two – JCIMS hosting 1st QTR FY 12

Phase Three – JUMS hosting 1st QTR FY 12

*Sunset legacy JUMS NLT 2nd QTR FY 12

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Discussion

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Backup

ARMY STRONG JUMS Project Summary

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Convert the existing JUMS application to a web-based application from its current client server distributed architecture.

 

Development of new web based screens will encompass:– Cadet Management – basic cadet identification information, awards, merits, rank,

counseling etc.– Supply – Clothing Module – management of clothing maintained by the unit– Supply – Property Module – management of assets maintained by the unit– Supply – Instructional Material – management of instruction textbooks and media for

coursework– School and Unit - Maintain information for each School and Unit– Reporting – Supplies reports for each of the modules above and JCIMS

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Google Apps Overview

What you get• Secure – Google data centers are engineered by leading security experts &

FISMA certified. With best-in-class disaster recovery at no extra cost. • Gmail for your agency – 25GB storage, less spam, & 99.9% uptime. With email

security powered by Postini. Easy integration with Microsoft Outlook. • Google Calendar – Agenda management, scheduling, shared online calendars

and mobile calendar sync. • Google Docs – Documents, spreadsheets, and presentations. Collaborate in real-

time without attachments. • Google Sites – Secure, coding-free web pages for intranets and team managed

sites. • Video – Secure video sharing – like your own private YouTube. Support agency

training programs, and add a personal touch to employee communications.

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Conceptual Intranet Home Page

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Conceptual Public Portal Home Page

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Google Apps Overview

Additional services and features that can be added:(http://www.google.com/enterprise/marketplace/?utm_source=et-marketplaceLP&utm_medium=et)

•Accounting & Finance; Accounting, projects, purchases, inventory, invoices and others• Admin Tools • Calendar & Scheduling • Customer Management; Social CRM, sales, marketing & others• Document Management; • EDU; Grade book, LMS, Course Director, Exam Creator and others• Productivity ; Task management, flowcharts, mind map and others• Project Management • Workflow

Several Free Services (http://www.google.com/apps/intl/en/business/more.html)• Earth: Explore the world from your computer • Maps: View maps and directions • Moderator: Gather and prioritize questions or opinions from a group of people • News: Search thousands of news stories • SketchUp Build 3D models quickly and easily • iGoogle: Add news, games and more to your Google homepage

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Conceptual Cloud Solution

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