Armenski - University Management System

7/31/2019 Armenski - University Management System

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Universit y Management SystemUniversit y Management System

Institute of InformaticsInstitute of Informatics -- FNSFNS

UniversityUniversitySsSs.. Cyril and MethodiusCyril and Methodius Skopje, MacedoniaSkopje, Macedonia

Quality Assurance and Accreditation System NetworkQuality Assurance and Accreditation System Network -- QAASNetQAASNet

Goce Arm ensk i ,Goce Arm ensk i , M.ScM.Sc

(( a rmensk i@i i .edu .mkarmensk i@i i .edu .mk ))


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1.1.

CONTENTCONTENT

ContentContent

-- CCONCLUSIONONCLUSION--

MM

OTIVATION AND GOALSOTIVATION AND GOALS

-- CCURRENT PROBLEMSURRENT PROBLEMS-- IINTRODUCTIONNTRODUCTION

-- UUNIVERSITY MANAGEMENT SYSTEMNIVERSITY MANAGEMENT SYSTEM



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22..

1 .1 . I NTRODUCTI ONI NTRODUCTI ON

IntroductionIntroduction

I n any complex product ion process t he qualit y ofI n any complex product ion process t he qualit y ofout put is determined to a considerable degreeout put is det ermined to a considerable degree

by t he syst em of managing the product ionby t he syst em of managing the product ion

technologytechnology


What is our product?What is our product?

How do we manage creation, transmission andHow do we manage creation, transmission and

application of knowledge?application of knowledge?

KNOWLEDGE, DEGREESKNOWLEDGE, DEGREES


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3.3. Current problemsCurrent problems


Univ.Univ.

St s Cyr il & MethodiusSt s Cyr il & Methodius

One of three universities in R. MacedoniaOne of three universities in R. Macedonia

BigBiguniversityuniversity

23 faculties, 10 institutes23 faculties, 10 institutes

More then 35.000 studentsMore then 35.000 students

Every faculty is legal entity,and they function like isolated islands

2 .2 . CURRENT PROBLEMSCURRENT PROBLEMS


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UKI M Organizes Comput er St udiesUKI M Organizes Comput er Studies

I nform at ion Technology at :I nform at ion Technology at :

Faculty of Natural Sciences & Math.Faculty of Natural Sciences & Math. Faculty of Electrical EngineeringFaculty of Electrical Engineering

Economic FacultyEconomic Faculty

Faculty of Mechanical EngineeringFaculty of Mechanical Engineering

EUA INSTITUTIONAL EVALUATION OF UKIMEUA INSTITUTIONAL EVALUATION OF UKIM

Concerning structural reorganization..that the university begin the process of devising a newinternal structural organization for the UKIM


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In order to realize any idea, student must passIn order to realize any idea, student must pass

approximately 11 procedures until its realizationapproximately 11 procedures until its realization

University operation isUniversity operation is centeredcentered in administrative officesin administrative offices

Procedures are heavily bureaucraticProcedures are heavily bureaucratic

Information is out of dateInformation is out of date

Information is inconsistent and replicatedInformation is inconsistent and replicated

Functionality is scattered through organizational unitsFunctionality is scattered through organizational units

Some identified problemsSome identified problems


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6.6.

3 .3 . UNI VERSI TY MAN AGEMENT SYSTEMUNI VERSI TY MA NAGEMENT SYSTEM

University Management SystemUniversity Management System


Why UMS?

IT based system which can increase UniversityIT based system which can increase University transparency, flexibilitytransparency, flexibility

and student mobility,and student mobility, by automating its business processesby automating its business processes

and centralizing University dataand centralizing University data


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7.7. University Management SystemUniversity Management System

Reduce the gap betw een in format ion and usersReduce the gap betw een in format ion and users

WhyWhy

University operation is centered in administrative

offices

Procedures are heavily bureaucraticInformation is out of date

HowHow

From administrative offices to the school

Based on internetBased on different access levels


4 . MOTI VATI ON AND GOAL4 . MOTI VATI ON AND GOAL


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Consist ent I nt egrat ion of Data and Funct ionalit yConsist ent I nt egrat ion of Data and Funct ionalit y

WhyWhy

Information is inconsistent and replicated

Functionality is scattered through

organizational units

HowHow

Information stored in a centralized repository

Functionality is orthogonal to the organization

units and it is easily aggregated based onorganisation roles



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I nt egrat ion of Diverse Applicat ion DomainsI nt egrat ion of Diverse Applicat ion Domains

WhyWhy

University domain is a rich one

Academic vs Administrative

Operational vs Strategic

Information vs Communication...

HowHow

Build systems using compositional technologies

and architectures



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SustainabilitySustainability

WhyWhy

University funding is constantly changing andheavily based on political decisions

University management is constantly changing

Technology is rapidly changing

HowHow

Integrate with university competences

Have an open perspective inter-universities

project



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11.11.

TEMPUS PROJECTSTEMPUS PROJECTS

University Management SystemUniversity Management System

QAASNetQAASNetdevelopment of a Web page w here all necessary inform at iondevelopment of a Web page w here all necessary informat ion

regarding f unctioning of t he Board w ill be published, includingregarding funct ioning of t he Board w ill be published, including

their report s, procedures, methodologies, fol lowtheir repor t s, procedures, methodologies, fol low --up procedures etc.up procedures etc.

SMI LESMI LEsustainable web based netw ork system t o be used as ansustainable web based netw ork system t o be used as an

int eroperable mult il ingual environment for all available universint eroperable mult il ingual environment for all available universit yit yprogramsprograms

WODOMIWODOMIdevelopment of a w eb based system t o enable equal opportunit iesdevelopment of a w eb based system t o enable equal opportunit ies forfor

all administration and students, transparency in document ation aall administration and students, tr ansparency in documentation andndw orkflow act ivit ies and an environment for t he realization ofw orkflow act ivit ies and an environment for t he realizat ion of

int egrated Universit y approach. I t w ill be an int ermediate stepint egrated Universit y approach. I t w ill be an intermediate st ep forfor

our count ry t ow ards realizat ion of Bologna process goals.our count ry t ow ards realizat ion of Bologna process goals.



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Ch arac te r i st i cs o f a m oder n UMSChar act e r i s t i cs o f a m oder n UMS


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A Universit y Business ModelA Universit y Business Model

ProductsProductsKnowledge

Degrees

ServicesServices

Knowledge Creation

Knowledge Transmission

Knowledge Application

ClientsClientsFamily

Society

Employers

Needs Ana ly sesNeeds Ana ly ses



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ResourcesResources

KnowledgeInfrastructure

Teachers

Researchers

Raw MaterialsRaw MaterialsKnowledge

Student

SuppliersSuppliers

Elementary schools

Firms

individuals

Needs Ana ly sesNeeds Ana ly ses



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Knowledge TransmissionKnowledge Transmission

Product Definit ionProduct Definit ion

Graduation management

Post-graduation management

Product Execut ionProduct Execut ionCourse site management

Schedule management

Room management

Evaluation support managementGraduation management

Post-graduation management

Fun ct i ona l View po in tFun ct i ona l View po in t



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Dat a View po in tDat a View po in t



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Tech no log ical V iew po in tTechn o log ica l V iew po in t

Web Server

( )system modules

user interface

application logic

data layer

Database

SQL statements Data



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I n t eg r a t ed UMSI n t eg r a t ed UMS

QAASNetQAASNet

SMILESMILE

WODOMIWODOMI


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19.19. ConclusionConclusion

-- Reduce the gap betw een in formation and usersReduce the gap betw een in formation and users


4 . CONCLUSI ON4 . CONCLUSI ON

-- Consistent Integration of Data and FunctionalityConsistent Integration of Data and Functionality-- Integration of Diverse Application DomainsIntegration of Diverse Application Domains

The ECTS depends for the achievement of its key goalsThe ECTS depends for the achievement of its key goals

--transparency,transparency,

--flexibilityflexibility

--MobilityMobility

on an integrated IT solution. The University muston an integrated IT solution. The University must

be capable of providing complete and comprehensive informationbe capable of providing complete and comprehensive information

on the academic status of its entire student body, as well as clon the academic status of its entire student body, as well as clearlyearly

and comprehensibly documenting its course offeringsand comprehensibly documenting its course offerings


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Thank you forThank you for

your t ime!your t ime!

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Armenski - University Management System