Arkansas Activities Association Board of Directors Summer Workshop Tuesday-Thursday, June 4-6, 2019 The Board of Directors of the Arkansas Activities Association met for the Annual Summer Workshop Tuesday, June 4, through Thursday, June 6, 2019, at the Holiday Inn, Airport with President Gary Hines, Emerson-Taylor-Bradley, presiding. Also present were:

John L Colbert, Fayetteville Gregg Grant, Danville Steve Anderson, Lake Hamilton Jon Collins, West Memphis Steve Green, Cave City Bryan Russell, Valley View Scott Embrey, Beebe John Ciesla, Greenwood Steve Straessle, Catholic John Estes, Palestine-Wheatley Ronnie Kissire, Poyen John Ward, Magnolia Billy Adams, Lakeside, LV Bryan Law, Farmington Benny Weston, Mena Brian Golden, Malvern

Present from the AAA staff were Lance Taylor, Joey Walters, Steve Roberts, Derek Walter, and Christyal Holloway. Also present was Jeremy Muck with the Arkansas Democrat-Gazette.

MINUTES – Minutes of the March 7, 2019, meeting were unanimously approved as provided. (MOTION: Kissire/Weston, 16-0)

FINANCIAL REPORT – Lance Taylor presented the financial report through April 30, 2019. The financial report was unanimously approved as presented. (MOTION: Kissire/Russell, 16-0) AUDIT PROPOSAL – The board unanimously accepted the proposal for auditing the AAA books from Bonds & Compant, P.A. Certified Public Accountants. (MOTION: Kissire/Russell, 16-0) INSURANCE – The board unanimously accepted the bid of Loomis & LaPann, Inc. for general liability, catastrophic, and directors and officers liability insurance. (MOTION: Weston/Colbert, 17-0) MERCHANDISE – Steve Roberts reported an update on the one year extension of the merchandise contract with Image One. NEW SCHOOL MEMBERSHIPS – Southwest – LR, Ozark Catholic, Lifeway Christian, Bryant Junior, Centerpoint Middle, East End Middle, Immaculate Conception, Immaculate Heart of Mary, Christ the King, NLR Catholic Academy, Our Lady of the Holy Souls, and St. Theresa requested to join the AAA. All membership requests were unanimously approved. (MOTION: Weston/Kissire, 17-0) SOUTHWEST-LR HIGH SCHOOL – Mike Poor, LRSD Superintendent, and John Daniels, LRSD Athletic Director, appealed the classification numbers for new AAA member, Southwest-LR High School for the 2020-2022 classification cycle. The appeal was awarded to Southwest-LR to update classification numbers to accurately reflect enrollment numbers for the 2020-2022 cycle. (MOTION: Ward/Law, 17-0) UNIFIED CHAMPION SCHOOLS – Lance Taylor reported that the Unified Champion Schools basketball and track games continue to be a huge success with the athletes and the fans. There is a possibility of expanding into bowling after meeting with the Special Olympics Committee. STATE TRACK/MEET OF CHAMPS REPORT – Lance Taylor reported that track had a great year with many new state records set in addition to multiple schools repeating as state champions. The Decathlon (79 participants) and Heptathlon (new record of 85 ladies) was held in Fayetteville across two days with much success. AHSAAA UPDATE – Lance Taylor reported on the AHSAAA. There were a total of 143 members this year; an emphasis was put on getting more involvement across all classifications. The 2019 Winter Conference was held in Hot Springs and the 2019 Summer Meeting will be held in Conway at UCA during the AHSCA Clinic and All-Stars.

COACHES EDUCATION – Lance Taylor reported that Arkansas is still leading the way in coaches education in the United States with 5,766 certified volunteers and teacher-coaches. FOOTBALL – Steve Roberts reported on football over the course of the year and additional changes to come. At the state finals, the budget projection was exceeded for the year in addition to attendance records being set the first weekend. The main rule change (administered by the NFHS) will be the move from a 25 second clock to a 40 second clock. Tackling certification, available through 3 outlets, becomes effective Fall 2020. A partnership has been signed with DV Sport to implement an instant replay system at the next state finals. For the upcoming season, 8 full time teams will play a full schedule in 8-man football. REVIEW OF SPRING SURVEY – Joey Walters reported on results of the spring survey items as presented and discussed at the activity district meetings. GRADUATION CONFLICTS – Steve Roberts reported the process taken to accommodate those playing in state finals (soccer, baseball, and soccer) that were either graduating or had multiple school teams in the finals. Weather also called for additional schedule changes. HOT SPRINGS CONVENTION CENTER: Basketball Finals – Craig Durmon, Hot Springs Convention Center, proposed a new finals format – moving to two sessions per day with classifications rotating yearly. The board unanimously approved the new Basketball Finals schedule. (MOTION: Law/Ward, 17-0) Sessions for 2020 State Basketball Finals

Thursday March 12: Session 1 doors open 10:00 am

Unified Game 10:30 am

Game 1: 1A Girls 12:00 noon

Game 2: 1A Boys 1:45 pm

Session 2 doors open 5:00 pm

Game 3: 2A Girls 6:00 pm

Game 4: 2A Boys 7:45 pm

Friday March 13:

Session 3 doors open 10:00 am

Unified Game 10:30 am

Game 1: 3A Girls 12:00 noon

Game 2: 3A Boys 1:45 pm

Session 4 doors open 5:00 pm

Game 3: 4A Girls 6:00 pm

Game 4: 4A Boys 7:45 pm

Saturday March 14

Session 5 doors open 10:30 am

Game 9: 5A Girls 11:30 am

Game 10: 5A Boys 1:15 pm

Session 6 doors open 5:00 pm

Game 11: 6A Girls 6:00 pm

Game 12: 6A Boys 7:45pm

CHEER/DANCE CONTRACTS – The board unanimously approved contracts for cheer/dance with Varsity Spirit. (MOTION: Kissire/Weston, 17-0) VOLLEYBALL AND FOOTBALL FINALS SCHEDULE – The board unanimously approved the state volleyball and football championship finals schedules. (MOTION: Weston/Collins, 17-0) 2019 State Volleyball Championship Finals Saturday, November 2, 2019 – Hot Springs Convention Center Class Time 5A 11 AM 6A 1 PM 2A 3 PM 3A 5 PM 4A 7 PM 2019 Football Championship Schedule Friday, December 6, 2019 Class 7A 7 PM Saturday, December 7, 2019 Class 5A 12 Noon Class 6A 6:30 PM Friday, December 13, 2019 Class 4A 7 PM Saturday, December 14, 2019 Class 2A 12 Noon Class 3A 6:30 PM SUPERINTENDENT/VOTING REP MEETINGS – Lance Taylor reported the schedule for the upcoming mandatory voting representative meetings this fall to be held across all of the activity districts. AAA BOARD OF DIRECTORS OFFICERS – The slate of officers was unanimously approved. (MOTION: Kissire/Law, 17-0) President: Gary Hines, First Vice President: Benny Weston, Second Vice President: Jon Collins, Secretary: John Ward, Treasurer: Steve Straessle, Parliamentarian: Bryan Russell. AT-LARGE BOARD MEMBERS – The board approved reappointing Steve Straessle, Catholic, to a second term as an at-large member of the board. (MOTION: Adams/Law, 17-0) The board unanimously voted to adjourn for lunch at 11:00 AM. (MOTION: Russell/Kissire, 17-0) Wednesday, June 5, 2019, AAA Board member Gregg Grant was absent, AAA Board member Kelvin Gragg was present. New Board members Shawn Halbrook, Kelvin Hudson, and Kevin Hesslen were present. AAA staff member Don Brodell was present. EXECUTIVE SESSION - PERSONNEL – The board voted to adjourn to an executive session to discuss personnel matters. (MOTION: Gragg/Colbert, 17-0) Following the return to the open meeting, the board unanimously approved the recommendation of the personnel subcommittee concerning personnel matters. (MOTION: Ward/Weston, 17-0) AOA UPDATE – Don Brodell presented updates from the Arkansas Officials Association. He proposed new compensated assigner protocol as recommended by the AOA. The board unanimously approved the

protocol for compensated assigners. (MOTION: Weston/Colbert, 17-0). He also provided the board with Hall of Fame ticket order forms and encouraged them to attend. ESPORTS UPDATE – Derek Walter reported that in its first season at AAA, Esports saw 62 schools (982 students total) play the two games offered (Rocket League and League of Legends). A champion and runner-up was awarded for each game, and the numbers/offerings are expected to grow even more moving forward. AHSCA UPDATE – Joey Walters reported that the AHSCA is working hard on the upcoming coaching clinic in Conway. The coaching clinic is June 19-22 this year. BASEBALL REGIONAL/STATE REPORT – Don Brodell reported that weather altered a lot of games, but everything within control went very well. SOCCER FINALS REPORT – Joey Walters reported that state soccer finals had good crowds and quality hosts. Weather played a similar role as it did with the other sports, but there were no major issues. SOFTBALL REGIONAL/STATE REPORT – Steve Roberts reported that weather impacted scheduling. He also emphasized the need to reiterate you must have a tarp on site to bid for a tournament. GIRLS WRESTLING – Greg Hatcher reported on the growing interest for girls wrestling within the state of Arkansas. Girls are currently competing with boys; the field is expected to grow tremendously if girls are given a separate division. Greg Hatcher proposed the plan to offer girls wrestling events followed by state championships, similar to the format offered currently within the boys division. The board unanimously approved the sanctioning of girls wrestling. (MOTION: Ward/Anderson, 17-0) CONFERENCING – Lance Taylor presented the Football Classifications/Conferences for the 2020-2022 classification cycle. The board approved the classifications/conferences for football. (MOTION: Kissire/Colbert, 15-1) Jon Collins voted against the conference structure.

2020-2022

Football Classifications/Conferences

7A

7A Central 7A West Bryant Bentonville

Cabot Bentonville West

Catholic/Mt. St. Mary Fayetteville

Central – LR Har-Ber

Conway Heritage

North Little Rock Rogers

Northside - FS Southside - FS

Southwest - LR Springdale

6A

6A East 6A West El Dorado Benton

Jonesboro Greenwood

Marion Lake Hamilton

Pine Bluff Mountain Home

Searcy Parkview – LR

Sheridan Russellville

Sylvan Hills Siloam Springs

West Memphis Van Buren

2020-2022

Football Classifications/Conferences

5A

East West Batesville Alma

Brookland Clarksville

Forrest City Farmington

Greene Co. Tech Greenbrier

Nettleton Harrison

Paragould Morrilton

Valley View Pea Ridge

Wynne Vilonia

Central South Beebe Camden Fairview

Hall - LR De Queen

Jacksonville Hope

LR Christian Hot Springs

Maumelle Lakeside - HS

Pulaski Academy Magnolia

Watson Chapel Texarkana

White Hall

2020-2022

Football Classifications/Conferences

4A 4A 1 4A 2 Berryville Bald Knob

Elkins Central Arkansas Christian

Gentry Clinton

Gravette Heber Springs

Green Forest Lonoke

Huntsville Mills

Prairie Grove Southside - Batesville

Shiloh Christian Stuttgart

4A 3 4A 4 Blytheville Dardanelle

Cave City Dover

Gosnell Lamar

Highland Mena

Pocahontas Ozark

Rivercrest Pottsville

Trumann Subiaco

Westside – Jonesboro Waldron

4A 7 4A 8 Arkadelphia Crossett

Ashdown DeWitt

Bauxite Dumas

Fountain Lake Hamburg

Haskell – Harmony Grove Helena – West Helena

Joe T. Robinson Monticello

Malvern Star City

Nashville Warren

2020-2022

Football Classifications/Conferences

3A 3A 1 3A 2 Cedarville Harding Academy

Charleston Marshall

Greenland Melbourne

Hackett Mountain View

Lavaca Newport

Lincoln Riverview

Mansfield Rose Bud

West Fork Salem

3A 3 3A 4 Corning Atkins

Harrisburg Baptist Prep

Hoxie Booneville

Manila Danville

Osceola Mayflower

Palestine - Wheatley Paris

Piggott Perryville

Walnut Ridge Two Rivers

3A 5 3A 6 Bismarck Barton

Centerpoint Camden Harmony Grove

Fouke Dollarway

Genoa Central Drew Central

Glen Rose Lake Village

Horatio McGehee

Jessieville Rison

Prescott Smackover

2020-2022

Football Classifications/Conferences

2A 2A 3 2A 4 Cedar Ridge Bigelow

Cross County Conway Christian

Earle Hector

East Poinsett Co. Magazine

Marked Tree Mountainburg

McCrory Quitman

Midland Westside – Johnson County

Rector Yellville – Summit

2A 5 2A 6 Cutter Morning Star Brinkley

Gurdon Carlisle

Magnet Cove Clarendon

Mount Ida Des Arc

Mountain Pine England

Poyen Hazen

Lee County

Marvell-Elaine

2A 7 2A 8 Dierks Bearden

Foreman Fordyce

Lafayette County Hampton

Mineral Springs Junction City

Murfreesboro Parkers Chapel

Spring Hill Strong

Lance Taylor presented the Other Sports Classifications/Conferences for the 2020-2022 classification cycle. The board unanimously approved the classifications/conferences for other sports. (MOTION: Kissire/Weston, 17-0)

2020-2022 Classifications/Conferences

Other Sports 6A

Central Bryant Cabot Catholic/Mt. St. Mary Central – LR Conway North Little Rock Northside – FS Southwest – LR

2020-2022 Classifications/Conferences

Other Sports 5A

West Bentonville Bentonville West Fayetteville Har-Ber Heritage Rogers Southside – FS Springdale

West Alma Greenbrier Greenwood Mountain Home Russellville Siloam Springs Van Buren Vilonia

East Batesville Greene Co. Tech Jonesboro Marion Nettleton Paragould Searcy West Memphis

Central Beebe Benton Hall – LR Jacksonville LR Christian Maumelle Parkview – LR Sylvan Hills

2020-2022 Classifications/Conferences

Other Sports 4A

South El Dorado Hot Springs Lake Hamilton Lakeside - HS Pine Bluff Sheridan Texarkana White Hall

4A 3 Blytheville Brookland Highland Pocahontas Southside – Batesville Trumann Valley View Westside Consolidated

4A 1 Berryville Farmington Gentry Gravette Harrison Huntsville Pea Ridge Prairie Grove Shiloh Christian

4A 4 Clarksville Dardanelle Heber Springs Morrilton Ozark Pottsville Subiaco

4A 5 eStem Forrest City Joe T. Robinson Lonoke Mills Pulaski Academy Stuttgart Wynne

2020-2022 Classifications/Conferences

Other Sports 3A

3A - 1 Bergman Elkins Green Forest Greenland Haas Hall -

Fayetteville Lincoln Valley Springs West Fork 3A - 4 3A - 5 Booneville Atkins Cedarville Baptist Prep Charleston Danville Cossatot River Dover Hackett Jessieville Paris Lamar Waldron Mayflower Perryville

Two Rivers

4A 8 Camden Fairview Crossett Hamburg Magnolia Monticello Star City Warren Watson Chapel

4A 7 Arkadelphia Bauxite De Queen Fountain Lake Hope Malvern Mena Nashville

3A - 2 Bald Knob Cave City Clinton Harding Academy Mountain View Newport Pangburn Riverview Rose Bud

3A - 3 Corning Gosnell Harrisburg Hoxie Manila Osceola Piggott Rivercrest Walnut Ridge

3A - 6 Central AR Christian Central - WH De Witt Dollarway Episcopal Collegiate Jacksonville Lighthouse Lisa Academy – LR Palestine - Wheatley

N 4A-1 4A-4 E 4A-3 4A-5 S 4A-7 4A-8

3A - 7 Ashdown Bismarck Centerpoint Fouke Genoa Central Glen Rose Harmony Grove – Haskell Prescott

2020-2022

Classifications/Conferences Other Sports

2A

2A - 1 Alpena AR Arts Academy Cotter Decatur Eureka Springs Flippin Haas Hall-Bentonville Lifeway Christian Yellville – Summit

3A – 8 Camden Harmony

Grove Drew Central Dumas Lakeside – LV McGehee Rison Smackover

2A - 3

Bay

Buffalo Island Central Cross County

Earle

East Poinsett Co.

Marmaduke

Rector Riverside

2A - 4 Acorn Future School – FS Lavaca Magazine Mansfield Mountainburg Westside – JC

2A - 2 Cedar Ridge Melbourne Midland Salem Sloan Hendrix Tuckerman White Co. Central

1 3A-1 3A-4 2 3A-2 3A-3 3 3A-5 3A-6 4 3A-7 3A-8

2A - 5 Bigelow Conway Christian Hector Lisa Academy - NLR Marshall Maumelle Charter Quitman South Side Been Branch St. Joseph 2A - 7 Caddo Hills Cutter Morning Star Dierks Foreman Horatio Magnet Cove Mountain Pine Murfreesboro Poyen

2A - 6 Barton Carlisle Des Arc England Hazen Kipp: Delta Lee County McCrory

2A - 8 Bearden Fordyce Gurdon Hampton Junction City Lafayette Co. Parkers Chapel Spring Hill Woodlawn

W 2A-1 2A-4 N 2A-3 2A-6 C 2A-2 2A-5 S 2A-7 2A-8

2020-2022 Classifications/Conferences

Other Sports 1A

1A -1W County Line Haas Hall - Rogers Haas Hall - Springdale Mulberry NW AR Classical Academy Ozark Catholic St. Paul Thaden The New School 1A - 2 Calico Rock Concord Izard Co. Norfork Rural Special Shirley Timbo Viola Westside – Greers Ferry 1A - 4 Guy-Perkins Mt. Vernon-Enola Nemo Vista Oark Sacred Heart Scranton Western Yell Co. Wonderview

1A – 1E Bruno-Pyatt Deer Jasper Kingston Lead Hill Mount Judea Omaha St. Joe Western Grove

1A - 3 Armorel Crowley’s Ridge Hillcrest Kipp: Blytheville Mammoth Spring Marked Tree Maynard Ridgefield Christian

1A - 5 Abundant Life AR School for the Deaf Augusta Bradford Brinkley Clarendon Marvell-Elaine Quest School-LR

1A - 7 Blevins Kirby Mineral Springs Mount Ida Oden Ouachita Trinity Christian Umpire PROPOSALS FROM THE BOARD, STAFF AND ACTIVITY DISTRICTS - The board reviewed proposals from Activity Districts and potential proposals based on spring survey results or prepared by the staff and made recommendations to the Governing Body based on the projected effect on the association’s member schools. Proposal #1 – Administration Consolidation of Middle Schools – creates more opportunities for middle school students without extensive program offerings. Recommendation: DO PASS (MOTION: Weston/Collins, 17-0) Proposal #2 – Bowling Classifications – Creates more competitive balance across all classifications. Recommendation: DO PASS (MOTION: Kissire/Green, 17-0) Proposal #3 – Bowling Season – Resolves conflicts with district basketball tournaments. Recommendation: DO PASS (MOTION: Weston/Green, 17-0) Proposal #4 – Junior Varsity Basketball Tournaments – Allows JV teams to play in two tournaments. Recommendation: DO PASS (MOTION: Ward/Kissire, 16-1) Bryan Law voted against the proposal. Proposal #5 – Bona Fide Student and Online Courses– Aligns online requirements with home school and virtual school. Recommendation: DO PASS (MOTION: Weston/Kissire, 17-0) Proposal #6 – Sanctioning Out of State Events – Closely aligns limiting loss of class time with allotted travel for events. Recommendation: DO PASS (MOTION: Adams/Colbert, 17-0) Proposal #7 – Classifications – Defines classifications according to enrollment numbers strictly. Recommendation: NO RECOMMENDATION (MOTION: Ward/Green, no vote) Gary Hines approved the motion to be withdrawn. DO NOT PASS (Gragg/Golden, 13-4) Bryan Law, Steve Green, Scott Embrey, and John Ward voted against the recommendation to not pass the proposal. Proposal #8 – Transfer Date Change – Align transfer date requirements with School Choice date. Recommendation: PROPOSAL WITHDRAWN (MOTION: Weston/Kissire, 17-0) Proposal #9 – Administration of Interscholastic Events – Clarifies the roles of superintendents/principals. Recommendation: DO PASS (MOTION: Kissire/Gragg, 17-0) Proposal #10 –School Participation – Enhances sport participation. Recommendation: DO PASS (MOTION: Straessle/Ciesla, 17-0) SPORTS MEDICINE UPDATE – Joey Walters issued out a “time out” card to be given to coaches, officials, and game administrators pertaining to having applicable action plans. An update was given from the advisory committee on sports initiatives ranging from 2005-2019. The utilization of the wet bulb as a resource when coordinating practices was also discussed.

1A - 8 Bradley Dermott Emerson Hermitage Nevada County Sparkman Strong Taylor

1 1A-1W 1A-1E 2 1A-2 1A-3 3 1A-4 1A-5 4 1A-7 1A-8

AAA CALENDAR – The board unanimously approved the calendar as presented. (MOTION: Kissire/Law, 17-0) The board unanimously voted to adjourn for lunch at 11:10 AM. (MOTION: Weston/Kissire, 17-0) Thursday, June 6, 2019 BUDGET – Following review and discussion the proposed budget for 2019-20 was unanimously approved as presented. (MOTION: Kissire/Anderson, 16-0) CORPORATE SPONSORSHIP REPORT – Steve Roberts reviewed the status of corporate sponsorship agreements and discussed possible new sponsorships. GOLF & TENNIS CONFERENCES – The board unanimously approved the golf and tennis conferences as presented. (MOTION: Gragg/Colbert, 16-0)

2019-2020 Golf Conferences

6A – same conference as basketball

5A – same conference as basketball

4A – same conference as basketball

3A

1 Bergman

Elkins Green Forest

Greenland Lincoln

Marshall Valley Springs

West Fork

2 Bald Knob Cave City

Cedar Ridge Clinton

Harding Academy Mountain View

Newport Riverview Rosebud

3 Corning Gosnell

Harrisburg Hoxie Manila

Osceola Piggott

Rivercrest Trumann

Tuckerman Walnut Ridge

4 Atkins

Booneville Charleston

Lamar Mansfield

Paris Perryville

Two Rivers Waldron

5 Ashdown Bismarck

Centerpoint Fouke

Fountain Lake Glen Rose

Haskell Jessieville Prescott

Smackover

6 Baptist Prep

Central Arkansas Christian DeWitt Dumas

Episcopal Jacksonville Lighthouse

Lisa Academy Mayflower McGehee

Quest Academy

2A

1 Arkansas Arts Academy

Cotter Eureka Springs

Flippin Haas Hall Academy, Bentonville Haas Hall Academy, Fayetteville

2 Bigelow

Conway Christian Hector

Nemo Vista Quitman

South Side, Bee Branch

3 Bay

Buffalo Island Central Cross County Marmaduke Marked Tree

McCrory

Melbourne Salem

Yellville-Summit

St Joseph, Conway

Rector Riverside

4 Acorn

Danville Hackett Lavaca

Magazine Mountainburg

Westside, Johnson County

5 Carlisle

Cutter Morning Star England Hazen

Magnet Cove Maumelle Charter

Poyen

6 Cossatot River

Dierks Fordyce Foreman Gurdon

Harmony Grove, Camden Junction City

Parkers Chapel Springhill

1A 1

Alpena Bruno-Pyatt

Deer Haas Hall, Rogers

Jasper Kingston Lead Hill

The New School

2 Calico Rock

Concord Izard County Rural Special

Shirley Westside, Greers Ferry

Viola

3 Armorel Bradford

Crowleys Ridge Hillcrest

Mammoth Springs Ridgefield Christian

4 County Line

Future School Mulberry

Oark Scranton

Western Yell

5 Abundant Life

Brinkley Guy Perkins

Midland Mt Vernon Enola

Sacred Heart

6 Blevins

Caddo Hills Kirby

Mineral Springs Mountain Pine

Nevada Ouachita

Taylor Trinity Christian

2019-2020

Tennis Conferences

6A

– same conference as basketball

5A

East Green Co. Tech Jonesboro Marion Mountain Home Nettleton Paragould Searcy West Memphis

West Alma Beebe Greenbrier Greenwood Little Rock Christian Russellville Siloam Springs Vilonia

Central Benton J. A. Fair Maumelle Sheridan Sylvan Hills White Hall

South El Dorado Hot Springs Lake Hamilton Lakeside – Hot Springs Texarkana

4A

– same conference as basketball

3A

1 Bergman Clinton Harding Academy Mountain View Riverview Valley Springs

2 Cave City Cedar Ridge Corning Harrisburg Newport Piggott Walnut Ridge

4 Bismarck Booneville Fountain Lake Haskell Jessieville Paris

5 Atkins Baptist Prep Central Arkansas Christian Episcopal LISA Academy, NLR

8 Dumas Drew Central Lake Village McGehee Prescott Smackover

2A

1 Acorn Future School Haas Hall, Bentonville Haas Hall, Rogers Mulberry New School NW Arkansas Classical Academy

2 Brinkley Cross County Crowleys Ridge Earle East Poinsett County Marked Tree Ridgefield Christian Riverside

5 Conway Christian England Maumelle Charter Shirley Timbo West Side Greers Ferry Western Grove

8 Emerson Fordyce Gurdon Hampton Hermitage Murfreesboro Parkers Chapel

TENNIS BIDS – The board unanimously approved all single bids for the 2019 State Tennis tournaments. (MOTION: Gragg/Russell, 16-0) The board unanimously authorized the AAA to secure sites for non-bids. (MOTION: Kissire/Weston, 16-0) The board unanimously approved Riverside as the host of the 2019 2A State Tennis Tournament. (MOTION: Russell/Green, 16-0). The board unanimously approved Clarksville as the host of the 2019 4A State Tennis Tournament. (MOTION: Gragg/Kissire, 16-0)

2019 Tennis State Tournament Bids

2019-2020 APPEALS SUBCOMMITTEES – Assignments to the Appeals Subcommittee were presented. The president serves as chairman for all appeals. The subcommittees were unanimously approved. (MOTION: Weston/Colbert, 17-0)

JULY-OCTOBER NOVEMBER-FEBRUARY MARCH-JUNE

Hines, Chair Hines, Chair Hines, Chair Adams Colbert Estes Collins Embrey Hudson Gragg Golden Kissire Grant Green Law

Hesslen Halbrook Weston Russell Ward Wilbanks

Straessle Straessle Straessle

CLASSIFICATION SCHOOL SITE COST TO AAA

2A

Conway Christian HS

Riverside School HS

Conway Tennis Center

Allen Park, Jonesboro

-0-

-0-

3A

Episcopal Collegiate HS Burns Park -0-

4A

Clarksville HS

Pulaski Academy HS

U of O Tennis Center

Rebsamen

-0-

Officials, facility fee,

security

5A

Lakeside HS and Lake Hamilton HS

Lakeside HS and Hot Springs CC -0-

6A

Overall

USTA Arkansas Burns Park October 21 & 22

7. 2

Arkansas Activities Association QUARTERLY MEETING / HOLIDAY SCHEDULE

2019-2020

SUGGESTED QUARTERLY MEETING SCHEDULE

July 28, 2019 Prior to the Governing Body Meeting @ 4:00 p.m.

July 29, 2019 AAA Governing Body Meeting @ 3:30 p.m.

October 24, 2019 Fall Meeting @ 10:00 a.m.

January 16, 2020 Tournament Site Selection @ 2:00 p.m.

January 17, 2020 Winter Meeting @ 9:00 a.m.

March 12, 2020 Spring Meeting @ 12:00 noon

June 9-11, 2020 Workshop

HOLIDAY SCHEDULE FOR AAA STAFF Office Hours:

Monday - Thursday 7:30 a.m. to 4:00 p.m.

Friday 7:30 a.m. to 3:30 p.m.

Summer Hours: Monday-Thursday 7:30 a.m. to 4:00 p.m.

July 3-5, 2019 Independence Day

September 2, 2019 Labor Day

November 27-29, 2019 Thanksgiving

Dec. 23, 2019 – Jan 5, 2020 Christmas / New Years Day

January 20, 2020 Martin Luther King, Jr.’s Birthday

February 17, 2020 President’s Day

March 23-27, 2020 Spring Break

April 10,13, 2020 Easter Break

May 25, 2020 Memorial Day

STUDENT ADVISORY COUNCIL – Steve Roberts reported on the selection of the 3rd class and 9 new individuals. Five students will be taken to the National Student Leadership Summit in July in Indianapolis. Numerous ideas have been put together for the council to educate parents/administrators on the “Do’s and Don’ts,” with a preview taking place at the upcoming annual governing body. Their ultimate goal is for every school to make a similar concept with their own students to disperse to the public. 5A STATE SWIMMING SITE – The board unanimously accepted the one-year bid from Russellville High School to host the 2019 5A State Swimming and Diving Meet. (MOTION: Russell/Law, 17-0) AETN BROADCASTING – Derek Walter reported on the success of the AETN Sports partnership with the AAA in its first year to televise the football and basketball state finals. The possibility of adding additional sports to the lineup was discussed. MEDIA GUIDELINES & POLICIES– Derek Walter reported on new methods for acquiring media credentials and major changes in charging for broadcasting rights (video/audio). The board unanimously approved policy revisions pertaining to acquiring broadcasting rights. (MOTION: Ward/Estes, 17-0) STATE DANCE – The board unanimously accepted the bid from Lake Hamilton High School to host the 2019 state dance competition. (MOTION: Kissire/Collins, 17-0) ASBOA STATE CONCERT CONTEST- Julia Reynolds, Executive Director of the Arkansas School Band and Orchestra Association, presented proposed changes to the State Marching Band Contest format and general guidelines. The approval of a State Concert Contest Ballot (to be held week #41, Monday through Wednesday) was also proposed. The board unanimously approved the State Marching Band Contest changes as amended. (MOTION: Gragg/Kissire, 17-0) The board unanimously approved the State Concert Contest Ballot. (MOTION: Weston/Gragg, 17-0) Motion to adjourn Law/Ward, 17-0. President/Chair Secretary Date