ARIMSARIMSTrainingTraining

Western Region Cadet Western Region Cadet CommandCommand

Training OutlineTraining Outline

Define ARIMSDefine ARIMS Why the change from MARKS to ARIMSWhy the change from MARKS to ARIMS Discuss how ARIMS different from Discuss how ARIMS different from

MARKSMARKS Show how to create an ORL.Show how to create an ORL. Show how to make a label for ARIMS Show how to make a label for ARIMS

files.files. Questions and Answers.Questions and Answers.

What is ARIMS?What is ARIMS? ARIMS (Army Records Information Management ARIMS (Army Records Information Management

System) is the Army’s newest filling systemSystem) is the Army’s newest filling system ARIMS provides the Army with the ability to more ARIMS provides the Army with the ability to more

easily manage its hard copy and electronic records. easily manage its hard copy and electronic records. Using web based tools and technology; ARIMS Using web based tools and technology; ARIMS provides enhanced capabilities for the identification of provides enhanced capabilities for the identification of important records, storage and indexing of those important records, storage and indexing of those records, and the tracking and retrieval of those records, and the tracking and retrieval of those records stored in the Army’s Records Holding records stored in the Army’s Records Holding Area(s). The Army Electronic Archive (AEA) module Area(s). The Army Electronic Archive (AEA) module of ARIMS provides large-scale, secure storage for of ARIMS provides large-scale, secure storage for the Army’s important email and other electronic the Army’s important email and other electronic records.records.

Why change from MARKS to Why change from MARKS to ARIMS?ARIMS?

Under the MARKS System of filing, Under the MARKS System of filing, records were large and cumbersome. records were large and cumbersome. There was a great deal of confusion There was a great deal of confusion when trying to establish new records or when trying to establish new records or even determining when and where an even determining when and where an item should be filed.item should be filed.

ARIMS streamlines the filing process by ARIMS streamlines the filing process by empowering the controlling office with empowering the controlling office with the tools needed for success.the tools needed for success.

How is ARIMS different from How is ARIMS different from MARKS?MARKS?

A typical MARKS label would look A typical MARKS label would look something like this.something like this.

25-1c Information Management 25-1c Information Management (02)(02)

Plans (IMP)Plans (IMP)

COFF 31 Dec 02, Trf RHA Jan 05, RetCOFF 31 Dec 02, Trf RHA Jan 05, Ret

WNRC Jan 96, Dest Jan 2011WNRC Jan 96, Dest Jan 2011

A New ARIMS LabelA New ARIMS Label

This is an example of a new ARIMS label.This is an example of a new ARIMS label.

T: MACOM MODPLAN (04)T: MACOM MODPLAN (04)

Wait, that is a lot different…Wait, that is a lot different…

As you can tell the new label is much As you can tell the new label is much more compact.more compact.

It also seems like there is quite a bit It also seems like there is quite a bit less information on the new label.less information on the new label.

You will see that all the old You will see that all the old information is still there, but in a new information is still there, but in a new form.form.

Parts of the New LabelParts of the New Label

T: MACOM MODPLAN (04)T: MACOM MODPLAN (04)

The letter T refers to the file disposition.

T is for transfer, K is for keep.

File name File year

Ok, that makes some sense, Ok, that makes some sense, but…but…

What about my file numbers?What about my file numbers? File numbers are still used, and can be File numbers are still used, and can be

found on the ARIMS website. You can found on the ARIMS website. You can include file numbers on your files if you include file numbers on your files if you feel they are necessary.feel they are necessary.

25-1c1

T: MACOM MODPLAN (04)

I am starting to I am starting to understand…understand…

How do I know when to stop and start a How do I know when to stop and start a file?file? All files are based either on calendar year or All files are based either on calendar year or

fiscal year. You can find that information by fiscal year. You can find that information by looking up your file in the ARIMS website.looking up your file in the ARIMS website.

What is an ORL and how do I What is an ORL and how do I make one?make one?

An ORL is what use to be known as the An ORL is what use to be known as the Master File List. It is a list of all the files Master File List. It is a list of all the files that are contained within an office.that are contained within an office.

To build an ORL go to the ARIMS website, To build an ORL go to the ARIMS website, after logging in you will be able to go to after logging in you will be able to go to the RM-Assist Tab and then to Create ORL.the RM-Assist Tab and then to Create ORL.

After selecting the Create ORL you will be After selecting the Create ORL you will be Asked to name your ORL and give it a file Asked to name your ORL and give it a file year.year.

How do I add files to my How do I add files to my ORL?ORL?

Once your ORL is created you will be Once your ORL is created you will be able to use the RM-Assist to add files to able to use the RM-Assist to add files to it.it.

You can search for files by name or by You can search for files by name or by file number.file number.

Step by Step to Making an Step by Step to Making an ORLORL

First Log First Log into ARIMS. into ARIMS. And go to And go to the home the home page.page.

Then click Then click the RM the RM Assist tab.Assist tab.

Step by Step to Making an Step by Step to Making an ORLORL

Your next Your next step is to click step is to click on the “Go to on the “Go to Office Record Office Record List” button.List” button.

Step by Step to Making an Step by Step to Making an ORLORL

This screen This screen should list should list your MACOM, your MACOM, RHA, Unit and RHA, Unit and Office Office Symbol.Symbol.

You will want You will want to click on to click on the “Create the “Create ORL” button ORL” button to continue.to continue.

Step by Step to Making an Step by Step to Making an ORLORL

Here you will Here you will input what input what you want you want your ORL to your ORL to be named.be named.

Then click Then click the “Create the “Create ORL” button.ORL” button.

Step by Step to Making an Step by Step to Making an ORLORL

This screen This screen shows that shows that your ORL is your ORL is saved saved successfully.successfully.

To continue To continue click on your click on your new ORL’s new ORL’s name.name.

Step by Step to Making an Step by Step to Making an ORLORL

Now your new Now your new ORL is ORL is highlighted and highlighted and the 7 buttons the 7 buttons below it are below it are accessible.accessible.

We will now We will now add a file to the add a file to the ORL.ORL.

To Continue To Continue click on the click on the “Update ORL” “Update ORL” button.button.

Step by Step to Making an Step by Step to Making an ORLORL

Click on the Click on the “Add “Add Records to Records to ORL” link.ORL” link.

Step by Step to Making an Step by Step to Making an ORLORL

We will put We will put in the old in the old MARKS file MARKS file number to number to search for search for the new the new ARIMS file ARIMS file number.number.

Step by Step to Making an Step by Step to Making an ORLORL

We enter We enter 600-8-10a 600-8-10a (the old (the old MARKS MARKS number)number)

Then click Then click on the on the “Submit “Submit Search” Search” button.button.

Step by Step to Making an Step by Step to Making an ORLORL

We see that We see that our search our search results bring results bring back 3 files. back 3 files. The first one is The first one is Superseded Superseded the second is the second is not selectable not selectable and the third and the third is current.is current.

Click on the Click on the blue to link to blue to link to read read information on information on the file.the file.

Step by Step to Making an Step by Step to Making an ORLORL

We see that We see that this is the this is the file that we file that we want to add want to add to our ORL.to our ORL.

Click “Back Click “Back to List” to to List” to return to return to the section the section screen.screen.

Step by Step to Making an Step by Step to Making an ORLORL

Place a Place a check mark check mark in the box to in the box to select the select the file to be file to be added to the added to the ORL.ORL.

Click the Click the “Add to ORL “Add to ORL Cart” button Cart” button to continue.to continue.

Step by Step to Making an Step by Step to Making an ORLORL

Place check Place check marks on marks on the files the files that you that you have added have added to your to your ORL.ORL.

Click “Add Click “Add to ORL” to to ORL” to continue.continue.

Step by Step to Making an Step by Step to Making an ORLORL

That is it. That is it. Your files Your files are added are added to your ORL.to your ORL.

You can add You can add multiple multiple files to your files to your ORL before ORL before checking checking out the cart. out the cart. And And completing completing the process.the process.

Who approves my ORL?Who approves my ORL?

Your ORL is approved by the Records Your ORL is approved by the Records Manager.Manager.

Your ORL is sent to them via the Your ORL is sent to them via the internet and they will scrub it and internet and they will scrub it and either approve or disapprove each file.either approve or disapprove each file.

How do I print my labels?How do I print my labels?

Highlight the ORL name and then click on Highlight the ORL name and then click on the Print Label box. Type the number of the Print Label box. Type the number of labels needed for each type of record labels needed for each type of record number in the white box. Click on the Print number in the white box. Click on the Print Labels red box near the top of the page. Labels red box near the top of the page. Be sure you have Avery labels #5161 or Be sure you have Avery labels #5161 or equivalent loaded in your printer before equivalent loaded in your printer before you start the print.you start the print.

Step by Step Guide to Printing Step by Step Guide to Printing LabelsLabels

Log into Log into ARIMS and ARIMS and go to the RM-go to the RM-Assist Assist section.section.

Highlight Highlight your ORL your ORL that you that you want to print want to print labels from labels from by clicking by clicking the name of the name of your ORL.your ORL.

Step by Step Guide to Printing Step by Step Guide to Printing LabelsLabels

Click on the Click on the “Print Label” “Print Label” button to button to continue.continue.

Step by Step Guide to Printing Step by Step Guide to Printing LabelsLabels

Put in the Put in the box the box the number of number of the labels the labels that you that you need for need for that file.that file.

Click “Print Click “Print Labels” to Labels” to continue.continue.

Step by Step Guide to Printing Step by Step Guide to Printing LabelsLabels

Make sure Make sure that you have that you have Avery 5161 Avery 5161 or equivalent or equivalent labels loaded labels loaded into your into your printer.printer.

Click the Click the print button print button and your and your done.done.

Where can I find more Where can I find more information?information?

More information can be found:More information can be found: In AR 25-400-2 (18 March 2003)In AR 25-400-2 (18 March 2003) Via the internet at Via the internet at

https://www.arims.army.milhttps://www.arims.army.mil Guides can be downloaded from Guides can be downloaded from

https://www.arims.army.mil/help/downloadhttps://www.arims.army.mil/help/download.asp.asp

A FAQ file can be found at A FAQ file can be found at https://www.arims.army.mil/help/aersmainhttps://www.arims.army.mil/help/aersmainhelp.asphelp.asp

And online training is available at And online training is available at https://www.arims.army.mil/etraining/Sectihttps://www.arims.army.mil/etraining/Section%204/4_0.htmon%204/4_0.htm

Contact InformationContact Information

Email is: Email is: bryan.gowrie@usacc.army.milbryan.gowrie@usacc.army.mil