AR Technical

CSC Proprietary 04/07/23 10:13 PM 008_fmt_wht 1

Oracle-Applications Accounts ReceivablesTechnical


Invoice

© 2001 CSC. All Rights Reserved.

Invoice

RA_CUSTOMER_TRX_ALL

RA_CUSTOMER_TRX_LINES_ALL

RA_CUST_TRX_LINE_GL_DIST_ALL

AR_PAYMENT_SCHEDULES_ALL

RA_CUST_TRX_LINE_SALESREPS


Invoice Cond...


Item : Keyboard

Amount : 600

Tax : 60

Freight : 10

customer_trx_id trx_number bill_to_customer_id trx_date1000 INV01 CSCIndia 20-Jan-2004

customer_trx_line_id

customer_trx_id link_to_cust_

trx_line_idline_type extended_

amount20001 1000 LINE 600

20002 1000 20001 TAX 60

20003 1000 20001 FREIGHT 10

RA_CUSTOMER_TRX_ALL


Invoice number : INV01

Bill to : CSCIndia

Invoice Date : 20-Jan-2004


Invoice Cond...


Invoice number : INV01

Bill to : CSCIndia

Invoice Date : 20-Jan-2004

Item : Keyboard

Amount : 600

Tax : 60

Freight : 10

cust_trx_line_

gl_dist_id

code_combination_id customer_trx_

line_idaccount_class amount

8000 01-100-500-200 REC 670

8001 01-200-500-200 20001 REV 600

8002 01-300-500-200 20002 TAX 60

8003 01-301-500-200 20003 FREIGHT 10

payment_schedule_id

amount_due_original

amount_due_remaining

customer_trx_id

cash_receipt_id

trx_number

status amount_applied

class

30151 670 670 1000 NULL INV01 OP NULL INV




Commitment


Receivables lets you create two types of commitments:

• Deposits : Create a deposit to record a customer’s prepayment for goods or services that you will provide in the future.

• Guarantees : Create a guarantee to record a contractual agreement with your customer to conduct business over a specified period of time.

Commitment

RA_CUSTOMER_TRX_ALL





Commitment Cond…


customer_trx_id trx_number bill_to_customer_id trx_date1001 DEP01 CSCIndia 15-Jan-2004


customer_trx_id link_to_cust_

trx_line_idline_type extended_

amount20004 1001 LINE 100

RA_CUSTOMER_TRX_ALL


Deposit number : DEP01

Bill to : CSCIndia

Deposit Date : 15-Jan-2004

Amount : 100


Commitment Cond…


cust_trx_line_

gl_dist_id



8004 01-100-500-200 REC 100

8005 01-200-500-200 20004 REV 100

payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number


class

30152 100 100 1001 NULL DEP01 OP NULL DEP



Deposit number : DEP01

Bill to : CSCIndia

Deposit Date : 15-Jan-2004

Amount : 100


Commitment Cond…


Deposit against Invoice AR_ADJUSTMENTS_ALL

adjustment_id

Amount customer_trx_

idtype payment_sc

hedule_idcode_combination_id

700451 -100 1000 INVOICE 30152 01-201-500-200

payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number

status

amount_applied

amount_adjusted

Class

30151 670 570 1000 NULL INV01 OP NULL -100 INV

30152 100 0 1001 NULL DEP01 CL NULL -100 DEP

AR_ADJUSTMENTS_ALL


customer_trx_id trx_number bill_to_customer_id trx_date initial_customer_trx_id1001 DEP01 CSCIndia 15-Jan-2004 1000

RA_CUSTOMER_TRX_ALL


Credit Memo


Credit Memo

RA_CUSTOMER_TRX_ALL



AR_PAYMENT_SCHEDULES _ALL

AR_RECEIVABLE_APPLICATIONS_ALL


Credit Memo Cond…

CreditMemo number : CM01

Bill to : CSCIndia

Credit Memo Date : 25-Jan-2004

Amount : 200

customer_trx_id trx_number bill_to_customer_id trx_date previous_customer_trx_id1002 CM01 CSCIndia 25-Jan-2004 1000


customer_trx_id link_to_cust_trx_line_id

line_type extended_amount

previous_customer_trx_line_id

20005 1002 LINE -180 20001

20006 1002 20005 TAX -20 20002

RA_CUSTOMER_TRX_ALL




Credit Memo Cond…



Bill to : CSCIndia


Amount : 200

cust_trx_line_

gl_dist_id



8006 01-100-500-200 REC -200

8007 01-200-500-200 20005 REV -180

8008 01-300-500-200 20006 TAX -20



payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number

status

amount_applied

amount_adjusted

amount_credited

Class

30151 670 370 1000 NULL INV01 OP NULL -100 -200 INV

30153 -200 0 1002 NULL CM01 CL -200 NULL NULL CM


Credit Memo Cond…



Bill to : CSCIndia


Amount : 200

receivable_application_id

amount_applied

Status customer_trx_id

cash_receipt_id

payment_schedule_id

applied_payment_schedule_id

applied_customer_trx_id

80050 200 APP 1002 NULL 30153 30151 1000



Receipt


Receipt

AR_CASH_RECEIPTS_ALL

AR_CASH_RECEIPT_HISTORY_ALL




Receipt Cond...(Unapplied)


cash_receipt_id amount status receipt_number

pay_from_customer

type receipt_date

50001 270 UNAPP PMT01 CSCIndia CASH 27-Jan-2004

cash_receipt_history_id amount status

40051 270 CLEARED



Receipt number : PMT01

Received from : CSCIndia

Transaction Date : 27-Jan-2004

Amount : 270


Receipt Cond...(Unapplied)





Amount : 270

payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number


class

30154 -270 -270 NULL 50001 PMT01 OP 0 PMT



amount_applied

Status cash_receipt_id

payment_schedule_id



80051 270 UNAPP 50001 30154 NULL NULL



Receipt Cond...(Applied)


cash_receipt_id amount status receipt_number

pay_from_customer

type receipt_date

50001 270 APP PMT01 CSCIndia CASH 27-Jan-2004

cash_receipt_history_id amount status

40051 270 CLEARED






Amount : 270


Receipt Cond...(Applied)





Amount : 270

payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number


class

30151 670 100 1000 NULL INV01 OP 270 INV

30154 -270 0 NULL 50001 PMT01 CL -270 PMT



amount_applied

Status cash_receipt_id

payment_schedule_id



80051 270 UNAPP 50001 30154 NULL NULL

80052 -270 UNAPP 50001 30154 NULL NULL

80053 270 APP 50001 30154 30151 1000



Chargeback

RA_CUSTOMER_TRX_ALL



AR_PAYMENT_SCHEDULES _ALL

AR_ADJUSTMENTS_ALL

Chargeback



Chargeback Cond...

CB no : CB01

Amount : 100

Date : 01-Feb-2004

customer_trx_id trx_number bill_to_customer_id trx_date1003 CB01 CSCIndia 01-Feb-2004


customer_trx_id link_to_cust_trx_line_id

line_type extended_amount

20007 1003 CB 100

RA_CUSTOMER_TRX_ALL


Prev Inv no : INV01

Bill to : CSCIndia



Chargeback Cond...

cust_trx_line_

gl_dist_id



8009 01-100-500-200 REC 100

8010 01-200-500-200 20007 REV 100


CB no : CB01

Amount : 100

Date : 01-Feb-2004

Prev Inv no : INV01

Bill to : CSCIndia



Chargeback Cond...

adjustment_id


idtype payment_sc


700452 -100 1000 INVOICE 30155 01-202-500-200

AR_ADJUSTMENTS_ALL


CB no : CB01

Amount : 100

Date : 01-Feb-2004

Prev Inv no : INV01

Bill to : CSCIndia

payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number

status

amount_applied

amount_adjusted

amount_credited

Class

30151 670 0 1000 NULL INV01 CL 270 -100+ (-100)

-200 INV

30155 100 100 1003 NULL CB01 OP NULL NULL NULL CB



Adjustments

Adjustment AR_PAYMENT_SCHEDULES_ALL

AR_ADJUSTMENTS_ALL



Adjustments Cond...

adjustment_id


idtype payment_sc


700453 -100 1003 CHARGES 30155 01-203-500-200

AR_ADJUSTMENTS_ALL


payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number

status

amount_applied

amount_adjusted

amount_credited

Class

30155 100 0 1003 NULL CB01 CL NULL -100 NULL CB



Over AllAR_PAYMENT_SCHEDULES_ALL

payment_schedule_id

amount_due_original


customer_trx_id

cash_receipt_id

trx_number

status

amount_applied

amount_adjusted

amount_credited

Class

30151 670 670 1000 NULL INV01 OP NULL NULL NULL INV

30151 670 570 1000 NULL INV01 OP NULL -100 NULL INV

30152 100 0 1001 NULL DEP01 CL NULL -100 NULL DEP

30151 670 370 1000 NULL INV01 OP NULL -100 -200 INV

30153 -200 0 1002 NULL CM01 CL -200 NULL NULL CM

30154 -270 -270 NULL 50001 PMT01 OP 0 NULL NULL PMT

30151 670 100 1000 NULL INV01 OP 270 -100 -200 INV

30154 -270 0 NULL 50001 PMT01 CL -270 NULL NULL PMT

30151 670 0 1000 NULL INV01 CL 270 -200 -200 INV

30155 100 100 1003 NULL CB01 OP NULL NULL NULL CB

30155 100 0 1003 NULL CB01 CL NULL -100 NULL CB© 2001 CSC. All Rights Reserved.


RA_CUSTOMER_TRX_ALL


RA_CUSTOMER_TRX_ALL The primary key for this table is CUSTOMER_TRX_ID.

The RA_CUSTOMER_TRX_ALL table stores invoice, debit memo, commitment and credit memo header information.

If you entered a credit memo, the PREVIOUS_CUSTOMER_TRX_ID column stores the customer transaction ID of the invoice that you credited. If you create an invoice against a commitment, Receivables stores the customer transaction ID of the commitment in the INITIAL_CUSTOMER_TRX_ID column. Otherwise, the INITIAL_CUSTOMER_TRX_ID column is null.

The COMPLETE_FLAG column stores Y or N to indicate if the invoice is complete. When you complete an invoice, Receivables creates your payment schedules and updates any commitments against this invoice. Before an invoice can be completed, the invoice must have at least one invoice line, revenue records must exist for each line and add up to the line amount, and a sales tax record must exist for each line. .The SOLD_TO_CUSTOMER_ID, SOLD_TO_SITE_USE_ID, BILL_TO_CUSTOMER_ID, BILL_TO_SITE_USE_ID, SHIP_TO_SITE_USE_ID, PRINTING_OPTION, PRINTING_PENDING, TERM_ID, REMIT_TO_ADDRESS_ID, PRIMARY_SALES_REP_ID, and INVOICE_CURRENCY_CODE columns are required even though they are null allowed.




RA_CUSTOMER_TRX_LINES_ALL The primary key for this table is CUSTOMER_TRX_LINE_ID.

The RA_CUSTOMER_TRX_LINES_ALL table stores information about invoice, debit memo, credit memo and commitment lines. For example, an invoice can have one line for Product A and another line for Product B. Each line requires one row in this table..Invoice, debit memo, credit memo, bills receivable, and commitment lines are distinguished by the transaction type of the corresponding row in the RA_CUSTOMER_TRX_ALL table. Credit memos must also have a value in the PREVIOUS_CUSTOMER_TRX_LINE_ID column. On-account credits, which are not related to specific invoices or invoice lines when they are created, will not have values in this column..Receivables uses the LINE_TYPE column to distinguish between the different types of lines that are stored in this table. LINE represents regular invoice lines that normally refer to an item. TAX represents a tax line. The LINK_TO_CUST_TRX_LINE_ID column references the invoice line that is associated with the row that holds the TAX line type. FREIGHT is similar to TAX, but you can have at most one freight line per invoice line. You can also have one freight line that has a null LINK_TO_CUST_TRX_LINE_ID column. An invoice that has one freight line with a null LINK_TO_CUST_TRX_LINE_ID column has header-level freight..CB represents a chargeback line. For every row in this table that belongs to a completed postable or nonpostable transaction, where the RA_CUSTOMER_TRX.COMPLETE_FLAG is Y, there must be at least one row in the RA_CUST_TRX_LINE_GL_DIST table that stores accounting information. There must be at least one row in this table even for nonpostable transactions.




RA_CUST_TRX_LINE_GL_DIST_ALL The primary key for this table is CUST_TRX_LINE_GL_DIST_ID.

The RA_CUST_TRX_LINE_GL_DIST_ALL table stores the accounting records for revenue, unearned revenue, and unbilled receivables for each invoice or credit memo line. Oracle Receivables creates one row for each accounting distribution, and at least one accounting distribution must exist for each invoice or credit memo line. Each row in this table includes the General Ledger account and the amount of the accounting entry. Receivables uses this information to post the proper amounts to General Ledger.

If your invoice or credit memo has a transaction type where Post to GL is set to No, Receivables assigns Null to the GL_DATE column.




AR_PAYMENT_SCHEDULES_ALL The primary key for this table is PAYMENT_SCHEDULE_ID

The AR_PAYMENT_SCHEDULES_ALL table stores all transactions except adjustments and miscellaneous cash receipts. Oracle Receivables updates this table when activity occurs against an invoice, debit memo, chargeback, credit memo, on-account credit, or receipt. Oracle Receivables groups different transactions by entering one of these values in the CLASS column: INV – Invoice DM - Debit Memo GUAR – Guarantee CM - Credit Memo DEP - Deposit CB – Chargeback PMT – ReceiptTransaction classes determine if a transaction relates to either the RA_CUSTOMER_TRX_ALL table or the AR_CASH_RECEIPTS_ALL table. Using the CUSTOMER_TRX_ID foreign key column, the AR_PAYMENT_SCHEDULES_ALL table joins to the RA_CUSTOMER_TRX_ALL table for non-payment transaction entries, such as the creation of credit memos, debit memos, invoices, chargebacks, or deposits. Using the CASH_RECEIPT_ID foreign key column, the AR_PAYMENT_SCHEDULES_ALL table joins to the AR_CASH_RECEIPTS_ALL table for invoice-related payment transactions.

When a receipt is applied, Oracle Receivables updates the AMOUNT_APPLIED, AMOUNT_DUE_REMAINING, and STATUS columns. The STATUS column changes from OP to CL for any transaction that has an AMOUNT_DUE_REMAINING value of 0. For a receipt, the amount due that remains includes on-account and unapplied amounts. Oracle Receivables stores debit items such as invoices, debit memos, chargebacks, deposits, and guarantees as positive numbers in the AMOUNT_DUE_REMAINING and AMOUNT_DUE_ORIGINAL columns. Credit items such as credit memos and receipts are stored as negative numbers.

Receipts can be confirmed or not confirmed as designated by the CONFIRMED_FLAG column. The sum of the AMOUNT_DUE_REMAINING column for a customer for all confirmed payment schedules reflects the current customer balance. If this amount is negative, then the AMOUNT_DUE_REMAINING column indicates the credit balance amount that is currently available for this customer. For invoices with split terms, Oracle Receivables creates one record in the RA_CUSTOMER_TRX_ALL table and one record in the AR_PAYMENT_SCHEDULES_ALL table for each installment. In the AR_PAYMENT_SCHEDULES_ALL table, the DUE_DATE and AMOUNT_DUE_REMAINING columns can differ for each installment of a split term invoice. Each installment is differentiated by the TERMS_SEQUENCE_NUMBER column.


AR_ADJUSTEMENT_ALL


AR_ADJUSTMENT_ALL The primary key for this table is ADJUSTMENT_ID.

The AR_ADJUSTMENT_ALL table stores information about your invoice adjustments. Each row includes general information about the adjustment that you make, such as activity name, amount, accounting information, reason, and type of adjustment. You need one row for each adjustment that you make to an invoice. .Oracle Receivables uses the information in the AR_ADJUSTMENT_ALL table to update the AMOUNT_ADJUSTED and AMOUNT_DUE_REMAINING columns in the AR_PAYMENT_SCHEDULES_ALL table. .If you create an adjustment through the Receipts window, the ASSOCIATED_CASH_RECEIPT_ID column in the AR_PAYMENT_SCHEDULES_ALL table stores the cash receipt ID of the receipt that you entered when you created the adjustment to your invoice, debit memo, or chargeback.




AR_CASH_RECEIPTS_ALL The primary key for this table is CASH_RECEIPT_ID

The AR_CASH_RECEIPTS_ALL table stores one record for each receipt that you enter. Oracle Receivables concurrently creates records in the AR_CASH_RECEIPT_HISTORY_ALL, AR_PAYMENT_SCHEDULES_ALL, and AR_RECEIVABLE_APPLICATIONS_ALL tables for invoice-related receipts. For receipts that are not related to invoices, such as miscellaneous receipts, Receivables creates records in the AR_MISC_CASH_DISTRIBUTIONS_ALL table instead of the AR_RECEIVABLE_APPLICATIONS_ALL table..Receivables associates a status with each receipt. These statuses include:APP – Applied UNAPP – Unapplied UNID – Unidentified NSF - Non-sufficient fundsREV - Reversed receipt STOP - Stop payment

Cash receipts proceed through the confirmation, remittance, and clearance steps. Each step creates rows in the AR_CASH_RECEIPT_HISTORY table. The CODE_COMBINATION_ID column in this table stores the accounts that are debited and credited as part of the cycle of steps..The RECEIVABLES_TRX_ID column links the AR_CASH_RECEIPTS_ALL table to the AR_RECEIVABLES_TRX_ALL table and identifies the receivables activity that you select when you enter miscellaneous receipts.




AR_CASH_RECEIPT_HISTORY_ALL The primary key for this table is CASH_RECEIPT_HISTORY_ID.

The AR_CASH_RECEIPT_HISTORY_ALL table contains each step in a receipt's life cycle. Each row in this table represents one step. The STATUS column indicates which step the receipt has reached:

APPROVED CONFIRMED REMITTED CLEARED REVERSED

The CURRENT_RECORD_FLAG column points you to the current row, which is the current status of the cash receipt. The POSTABLE_FLAG column determines if a row can be posted to General Ledger.


View


ra_customer_trxra_customer_trx_linesar_payments_schedules

These are view which will retrieve data for your current operating unit and ignore data in other operating units.

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