APRIL BUSINESS PAPER - PUBLIC 15 APRIL 2020 Gunnedah Shire … · 11.3 Community Resilience – COVID‐19 Business Support Package ..... 45 APRIL BUSINESS PAPER - PUBLIC 15 APRIL

Gunnedah Shire Council

ORDINARY MEETING 15 April 2020

NOTICE is hereby given that the ORDINARY MEETING of Council will be held on WEDNESDAY 15 April 2020 in the Council Chambers, 63 Elgin Street, Gunnedah commencing at 4:30pm.

AGENDA PAGE NO

1. ACKNOWLEDGEMENT OF COUNTRY I would like to acknowledge the Kamilaroi people as the traditional custodians of the Land on which we gather

today. I would also like to pay respect to Elders both past and present and extend that respect to other Aboriginal Australians present.

2. PRAYER 3. BEREAVEMENTS 4. PRESENT/APOLOGIES

5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5.1 Ordinary Meeting held on Wednesday 18 March 2020 ........................................................... 4 5.2 Extraordinary Meeting held on Tuesday 24 March 2020 ....................................................... 13 6. DECLARATION OF INTEREST In accordance with Council’s Code of Meeting Practice and specifically Section 451 of the Local

Government Act, 1993 declarations of interest are required by Councillors and designated staff attending the meeting.

7. COMMUNITY PRESENTATIONS

Nil at time of printing.

8. MAYORAL MINUTE 8.1 COVID‐19 – Financial Support ................................................................................................. 16 9. GENERAL MANAGER’S REPORT Nil at time of printing.

10. DIRECTOR CORPORATE AND COMMUNITY SERVICES’ REPORT 10.1 2017‐2021 Delivery Program and 2020/21 Operational Plan ................................................ 18 10.2 Arts North West Report of Services in Gunnedah Shire 2019/20 .......................................... 19 10.3 Civic Theatre Seating – Budget Allocation Increase ............................................................... 22 10.4 Outstanding Resolution Register ............................................................................................ 23 11. DIRECTOR PLANNING AND ENVIRONMENTAL SERVICES’ REPORT 11.1 Section 356 Small Grants (Community and Sport) Panel – Council Representatives ............. 35 11.2 Development Application 2020/001.002 – Modification to Development Consent for Reposition of Above Ground Water Storage Tank – Lot 7035 DP1029310 2 View Street, Gunnedah ........................................................................................................ 36 11.3 Community Resilience – COVID‐19 Business Support Package .............................................. 45

APRIL BUSINESS PAPER - PUBLIC 15 APRIL 2020

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12. DIRECTOR INFRASTRUCTURE SERVICES’ REPORT 12.1 Clifton Road Upgrade .............................................................................................................. 58 12.2 Airport Pavement Inspection .................................................................................................. 61 12.3 Mullaley Recreation Ground ................................................................................................... 62 12.4 Gunnedah Town Hall – Structural Engineer’s Report ............................................................. 63 12.5 Water Services 2019/20 Operational Plan Changes ............................................................... 65 12.6 Water Conservation ................................................................................................................ 67 12.7 Waive Showground Fees – Flu Clinic ...................................................................................... 70 12.8 Bridge Inspection – Transfer of Funds .................................................................................... 72 12.9 Gunnedah Showground – Location of New Amenities Block ................................................. 74 12.10 Gunnedah Local Traffic Advisory Committee ......................................................................... 76 12.11 Gunnedah Memorial Park Cemetery – Burial Beam Installation ............................................ 78 13. CHIEF FINANCIAL OFFICER’S REPORT 13.1 Investments ............................................................................................................................ 81 14. REPORTS TO COMMITTEES 14.1 Audit Committee Meeting Report held on 18 March 2020 .................................................... 89 15. DELEGATES REPORTS 15.1 Association of Mining and Energy Related Council Meeting held on 6 March 2020 ............. 92 15.2 Local Government NSW Tourism Conference 2020 held on 16‐18 March 2020.................. 117 16. NOTICES OF MOTION/QUESTIONS WITH NOTICE

Questions on Notice 16.1 Given today’s (6 April, 2020) article entitled “Councils Bleed Revenue as Cost of Virus

surges” in the “Sydney Morning Herald” in which it was stated: “The peak body for local government in NSW said councils faced the ‘real risk of having to cut’ essential services, infrastructure maintenance and staff. ‘The cost and revenue impacts are rapidly escalating,’ Local Government NSW President Linda Scott said, could Council senior staff provide Council with a detailed assessment of how they anticipate the essential services, infrastructure maintenance, staff and financial security of Gunnedah Shire Council will be effected by the impacts of the policies implemented by Federal and State governments in attempting to confront the COVID‐19 virus.

Councillor OC Hasler

CLOSED MEETING

17. DIRECTOR PLANNING AND ENVIRONMENTAL SERVICES REPORT TO CLOSED COUNCIL 17.1 Tender T1920‐15 – Dry Hire Landfill Compactor– Section 10A(2)(d)* ...........................................NA 18. DIRECTOR INFRASTRUCTURE SERVICES’ REPORT TO CLOSED COUNCIL 18.1 Tender T1920‐19 – External Painting of South Street and Apex Road Reservoirs – Section 10A(2)(d)* ..........................................................................................................................NA 18.2 Tender T1920‐24 – Internal Coating South Street Reservoir ‐ Section 10A(2)(d)* .........................NA 18.3 Tender T1920‐14 – Renewal – P35 Backhoe Loader – Section 10A(2)(d)* ......................................NA 18.4 Tender T1920‐18 – Implied Rescission of Resolution – Showground Rodeo Arena Demolition and Earthworks– Section 10A(2)(d)* .............................................................................NA * See Over


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12. DIRECTOR INFRASTRUCTURE SERVICES’ REPORT 12.1 Clifton Road Upgrade .............................................................................................................. 58 12.2 Airport Pavement Inspection .................................................................................................. 61 12.3 Mullaley Recreation Ground ................................................................................................... 62 12.4 Gunnedah Town Hall – Structural Engineer’s Report ............................................................. 63 12.5 Water Services 2019/20 Operational Plan Changes ............................................................... 65 12.6 Water Conservation ................................................................................................................ 67 12.7 Waive Showground Fees – Flu Clinic ...................................................................................... 70 12.8 Bridge Inspection – Transfer of Funds .................................................................................... 72 12.9 Gunnedah Showground – Location of New Amenities Block ................................................. 74 12.10 Gunnedah Local Traffic Advisory Committee ......................................................................... 76 12.11 Gunnedah Memorial Park Cemetery – Burial Beam Installation ............................................ 78 13. CHIEF FINANCIAL OFFICER’S REPORT 13.1 Investments ............................................................................................................................ 81 14. REPORTS TO COMMITTEES 14.1 Audit Committee Meeting Report held on 18 March 2020 .................................................... 89 15. DELEGATES REPORTS 15.1 Association of Mining and Energy Related Council Meeting held on 6 March 2020 ............. 92 15.2 Local Government NSW Tourism Conference 2020 held on 16‐18 March 2020.................. 117 16. NOTICES OF MOTION/QUESTIONS WITH NOTICE

Questions on Notice 16.1 Given today’s (6 April, 2020) article entitled “Councils Bleed Revenue as Cost of Virus

surges” in the “Sydney Morning Herald” in which it was stated: “The peak body for local government in NSW said councils faced the ‘real risk of having to cut’ essential services, infrastructure maintenance and staff. ‘The cost and revenue impacts are rapidly escalating,’ Local Government NSW President Linda Scott said, could Council senior staff provide Council with a detailed assessment of how they anticipate the essential services, infrastructure maintenance, staff and financial security of Gunnedah Shire Council will be effected by the impacts of the policies implemented by Federal and State governments in attempting to confront the COVID‐19 virus.

Councillor OC Hasler

CLOSED MEETING

17. DIRECTOR PLANNING AND ENVIRONMENTAL SERVICES REPORT TO CLOSED COUNCIL 17.1 Tender T1920‐15 – Dry Hire Landfill Compactor– Section 10A(2)(d)* ......................................... 124 18. DIRECTOR INFRASTRUCTURE SERVICES’ REPORT TO CLOSED COUNCIL 18.1 Tender T1920‐19 – External Painting of South Street and Apex Road Reservoirs – Section 10A(2)(d)* ........................................................................................................................ 133 18.2 Tender T1920‐24 – Internal Coating South Street Reservoir ‐ Section 10A(2)(d)* ....................... 135 18.3 Tender T1920‐14 – Renewal – P35 Backhoe Loader – Section 10A(2)(d)* .................................... 138 18.4 Tender T1920‐18 – Implied Rescission of Resolution – Showground Rodeo Arena Demolition and Earthworks– Section 10A(2)(d)* ........................................................................... 140 * See Over


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The ordinary, extraordinary and committee open meetings of Council will be audio recorded for minute‐taking purposes and may be broadcast live over the internet.

* Local Government Act 1993 – Definition of Closed Meeting Items 10A Which parts of a meeting can be closed to the public? (1) A council, or a committee of the council of which all the members are councillors, may close to the public so much of

its meeting as comprises: (a) the discussion of any of the matters listed in subclause (2), or (b) the receipt or discussion of any of the information so listed.

(2) The matters and information are the following: (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer,

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret,

(e information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal

proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on

community land. (i) alleged contraventions of any code of conduct requirements applicable under section 440.

TO BE A FOCUSSED COMMUNITY VALUING GUNNEDAH’S IDENTITY AND QUALITY LIFESTYLE.

TO PROMOTE, ENHANCE AND SUSTAIN THE QUALITY OF LIFE IN GUNNEDAH SHIRE THROUGH BALANCED ECONOMIC, ENVIRONMENTAL

AND SOCIAL MANAGEMENT IN PARTNERSHIP WITH THE PEOPLE.

In partnership with the community:

1. EQUITY 2. INTEGRITY 3. LEADERSHIP

4. OPENNESS & ACCOUNTABILITY 5. CUSTOMER SATISFACTION 6. COMMITMENT TO SAFETY 7. EFFICIENT & EFFECTIVE USE OF RESOURCES

VISION

MISSION

ORGANISATIONAL VALUES


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ORDINARY COUNCIL MEETING MINUTES of Gunnedah Shire Council held on Wednesday 18 March 2020 in the

Curlewis Hall, Curlewis commencing at 4:30pm

1. ACKNOWLEDGEMENT OF COUNTRY I would like to acknowledge the Kamilaroi people as the traditional custodians of the Land on which we

gather today. I would also like to pay respect to Elders both past and present and extend that respect to other Aboriginal Australians present.

2. PRAYER

The Deputy Mayor opened the meeting with the customary prayer.

3. BEREAVEMENTS The Deputy Mayor read off the list of bereavements being Nigel Antony Price, Kenneth Howard Adams,

Sandra Ann Kingdom, Garry Jacob Briggs, Nancy Enid Mirow, Robyn Gai Neasbey, Michael John Gimbert,

William Henry Eyeington, Rodney Thomas O’Shea, Margaret Isabel Spradbrow, Henry John McCann, Norma

Veronica Kennedy, Kevin John Spain and Shirlene Anne Dewson.

It was RESOLVED that Council pay their respects to the deceased and extend their condolences to the family and friends of the deceased with a minute’s silence.

4. PRESENT/APOLOGIES

COUNCILLOR PRESENT APPROVED LEAVE OF ABSENCE

ABSENT

J Chaffey X JR Campbell (Chair) X C Fuller X OC Hasler X R Hooke X A Luke X D Moses X M O’Keefe X RG Swain X STAFF General Manager (E Groth) X Acting Director Corporate and Community Services (T Muldoon) X Director Planning and Environmental Services (A Johns) X Director Infrastructure Services (J Bartlett) X Chief Financial Officer (D Connor) X Councillor R Hooke – Leave of Absence 20/04/2020 to 14/06/2020 Councillor A Luke – Leave of Absence 13/05/2020 to 26/05/2020 Council Resolution Moved Councillor RG SWAIN Seconded Councillor D MOSES


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ORDINARY COUNCIL MEETING MINUTES 18 March 2020

5. PREVIOUS MINUTES 5.1 CONFIRMATION OF PREVIOUS MINUTES – ORDINARY MEETING MOTION Moved Councillor J CAMPBELL Seconded Councillor D MOSES 1.03/20 COUNCIL RESOLUTION:

The Minutes of the Ordinary Meeting held on Wednesday 19 February 2020 were received and it was RESOLVED that the minutes be adopted as a true and correct record of that meeting.

6. DECLARATIONS OF INTEREST

COUNCILLOR ITEM REPORT P SNP LSNP RC REASON NIL

STAFF ITEM REPORT P SNP LSNP RC REASON NIL

P – Pecuniary SNP – Significant Non Pecuniary LSNP – Less than Significant Non Pecuniary RC – Remain in Chamber during consideration/discussion of item

7. COMMUNITY PRESENTATIONS Nil.

8. MAYORAL MINUTE Nil.

SUSPENSION OF STANDING ORDERS A Procedural Motion was Moved Councillor RG SWAIN, Seconded Councillor A LUKE that Council consider

the Supplementary Report of the General Manager in relation to the Business Continuity Plan Management

Policy and Delegation of Authority.

9. GENERAL MANAGER’S OFFICE 9.1 2020 NATIONAL GENERAL ASSEMBLY ‐ MOTIONS AUTHOR General Manager MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 2.02/20 COUNCIL RESOLUTIONS: That Council submit the following three (3) motions to the 2020 National General Assembly for Local

Government:

Motion Number 1: 1.1 That, the National General Assembly calls upon the Commonwealth Government to ensure that

the Federal Financial Assistance Grants (FAGS) to Local Government be restored to the level of 1% of total Taxation Revenue.

1.2 That, the increased Revenue to be distributed through the States and Territories Grants Commission’s is only eligible to the Local Roads Component.


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Motion Number 2:

2.1 That, the National General Assembly calls upon the Commonwealth Government to establish a funding stream to be administered through the respective States and Territories for the sole purpose of Councils to undertake comprehensive study of bush fire risk to habited towns, villages and communities throughout their respective Local Government areas.

2.2 That, further funding is to be available to enable mitigation measures to identified bush fire risks. Motion Number 3: 3.1 That, the National General Assembly calls upon the Commonwealth Government to mandate that

20 percent of funds committed to New South Wales TAFE to support rural Institutes to allow apprenticeship courses to be run with no minimum student requirements.

3.2 That, the National General Assembly calls upon the Commonwealth Government to mandate that New South Wales TAFE allows composite classes within apprenticeship courses to be run in Rural Institutes.

9.2 GOCO SOFTWARE PROPOSAL AUTHOR GoCo Quality and Systems Leader MOTION Moved Councillor D MOSES Seconded Councillor RG SWAIN 3.03/20 COUNCIL RESOLUTION: That Council approve the proposal to purchase a new client information software system through a

$79,300 investment from Restricted Reserve funds. 9.3 BUSINESS CONTINUITY PLAN MANAGEMENT POLICY AUTHOR General Manager MOTION Moved Councillor RG SWAIN Seconded Councillor D MOSES 4.03/20 COUNCIL RESOLUTION:

1. That the Business Continuity Plan Management Policy be adopted. 2. That Council resolves:

(a) to appoint members of Council’s Executive Management team; Director Corporate and Community Services, Director Planning and Environment, Director Infrastructure Services and the Chief Financial Officer, as being able to act in the position of General Manager, if the General Manager is sick or otherwise absent from work on leave with such appointment to cease upon the return to work of the General Manager or other resolution of Council;

(b) that in the event that a nomination for Acting General Manager can’t be made, the role

of the Acting General Manager is to automatically default to a member of Council’s Executive Management team, in the following order Director Corporate and Community Services, Director Planning and Environment, Director Infrastructure Services and Chief Financial Officer, with such appointment to cease upon the return to work of the General Manager or other resolution of Council;

(c) that any person acting as General Manager pursuant to this resolution has all the

functions, delegations and sub‐delegations given to the General Manager by the Council;


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3. That in the event of an activation or partial‐activation of Council’s Business Continuity Plan, that

delegations currently in place for both the Mayor and General Manager relating to the authorisation of any action that is deemed urgent, at a cost not exceeding $30,000 provided that such expenditure is reported to Council at its next Ordinary Meeting, be increased to $100,000 for the duration of any activation or partial activation of the BCP relative to the current COVID‐19 emergency”.

10. CORPORATE AND COMMUNITY SERVICES

10.1 COUNCILLOR SUPERANNUATION CONTRIBUTION AUTHOR Acting Director Corporate and Community Services A Motion was Moved Councillor RG Swain: That Council write to the Chief Executive and the Board Chair of Local Government Superannuation and appeal

to humanitarian and sensitive attitude of this organisation and seek that two year moratorium be placed on these “additional contributions” for the defined benefit plan totalling $40 million to allow NSW Councils to focus on the devastating natural disasters that need to be managed and funded. It needs to be acknowledged that the payment of over 1% of our annual rate income ($40,000,000) to Local Government Superannuation would be better spent on essential recovery focus in our destroyed and homeless community.

The Motion lapsed for lack of a Seconder. A Motion was Moved Councillor M O’KEEFE, Seconded Councillor A LUKE: 1. That Gunnedah Shire Council write to the Office of Local Government and:

a) Support option 3 as outlined in the OLG Discussion Paper regarding superannuation for elected members.

b) Support the position of the Country Mayors Association in requesting a two year moratorium

on an increase in payments into the NSW Local Government Defined Benefits Scheme.

2. That a submission outlining Council’s position be lodged by the closing date. The Motion on being Put to the Meeting was Carried. MOTION Moved Councillor M O’KEEFE Seconded Councillor A LUKE

5.03/20 COUNCIL RESOLUTION: 1. That Gunnedah Shire Council write to the Office of Local Government and:

a) Support option 3 as outlined in the OLG Discussion Paper regarding superannuation for elected members.

b) Support the position of the Country Mayors Association in requesting a two year

moratorium on an increase in payments into the NSW Local Government Defined Benefits Scheme.

2. That a submission outlining Council’s position be lodged by the closing date. 10.2 OUTSTANDING RESOLUTION REGISTER AUTHOR Director Corporate and Community Services


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MOTION Moved Councillor J CAMPBELL Seconded Councillor RG SWAIN 6.03/20 COUNCIL RESOLUTION:

That the information be received and noted.

11. PLANNING AND ENVIRONMENTAL SERVICES 11.1 WASTE 2020 CONFERENCE AUTHOR Manager Waste MOTION Moved Councillor RG SWAIN Seconded Councillor D MOSES 7.03/20 COUNCIL RESOLUTION: That Council note the cancellation of the Waste 2020 Conference scheduled to be held in Coffs Harbour on

5‐7 May 2020.

11.2 GUNNEDAH WASTE MANAGEMENT FACILITY ADDITIONAL CONCRETE PROCESSING COSTS AUTHOR Manager Waste MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 8.03/20 COUNCIL RESOLUTION: That Council allocate additional funds of $50,000 from the Domestic Waste Management Restricted Asset

to the 2019/20 operational budget for the processing of concrete at the Gunnedah Waste Management Facility.

11.3 BUSINESS PARTNER ADVISORY GROUP NOMINATIONS AUTHOR Manager Economic Development MOTION Moved Councillor A LUKE Seconded Councillor RG SWAIN 9.03/20 COUNCIL RESOLUTIONS: That Council:

1. Allow for an additional community member on the Business Partner Advisory Group to a total of five (5) positions.

2. Endorse the appointment of Ms Wendy Marsh to the Business Partner Advisory Group as the additional community representative.

3. Require Ms Marsh to sign a Non‐Disclosure Declaration to ensure applications remain confidential.

11.4 BUSINESS PARTNER PROGRAM ROUND THREE 2019/20 AUTHOR Manager Economic Development


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MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 10.03/20 COUNCIL RESOLUTIONS:

1. That Council endorses the allocation of $25,750 under round three of the 2019/20 Business Partner Program across fourteen (14) local businesses, subject to specific terms and conditions relating to each grant.

2. That the funds be drawn from the remaining 2019/20 Business Partner budget ($15,300) and the

Business Partner Restricted Asset ($10,450).

11.5 GUNNEDAH CHRISTMAS FAIR REPORT 2019 AUTHOR Economic Development Officer MOTION Moved Councillor M O’KEEFE Seconded Councillor J CAMPBELL 11.03/20 COUNCIL RESOLUTION:

That the 2019 Christmas Fair report from the Gunnedah & District Chamber of Commerce & Industry be received and noted.

11.6 PROPOSED AMENDMENT TO DEVELOPMENT CONTROL PLAN 2012 AUTHOR Team Leader Building and Strategic Projects MOTION Moved Councillor A LUKE Seconded Councillor RG SWAIN 12.03/20 COUNCIL RESOLUTION:

That the amended Draft Gunnedah Development Control Plan 2012 be adopted.

12. INFRASTRUCTURE SERVICES 12. CIVIC THEATRE LIGHTING AUTHOR Manager Public Facilities MOTION Moved Councillor RG SWAIN Seconded Councillor J CAMPBELL 13.03/20 COUNCIL RESOLUTION:

That Council allocate $14,725.00 from General Fund to the Civic Theatre Lighting Renewal 2019/20 Capital Works Project.

13. BUSINESS AND FINANCE 13.1 INVESTMENTS AUTHOR Coordinator – Accounting and Treasury MOTION Moved Councillor RG SWAIN Seconded Councillor A LUKE


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14.03/20 COUNCIL RESOLUTION:

That the principal investment of $60.03 million for all funds to date be received and noted.

14. REPORTS TO COMMITTEES 14.1 PLANNING ENVIRONMENT AND DEVELOPMENT COMMITTEE MEETING REPORT AUTHOR Manager Governance and Legal MOTION Moved Councillor A LUKE Seconded Councillor J CAMPBELL 15.03/20 COUNCIL RESOLUTION: That Council note that all items of the Planning Environment and Development Committee Meeting held

on 4 March 2020 were dealt with by the Committee within its delegated powers.

15. NOTICES OF MOTION/QUESTIONS ON NOTICE 15.1 NOTICE OF MOTION – COUNCILLOR MEETING ATTENDANCE AUTHOR Councillor C Fuller MOTION Councillor C FULLER NOTICE OF MOTION:

That Gunnedah Shire Council place in the Local Paper attendance of all Councillors’ attendance at Council meetings. There Notice of Motion Lapsed for lack of a Seconder.

CLOSED COUNCIL

MOTION Moved Councillor D MOSES Seconded Councillor J CAMPBELL 16.03/20 A Motion was Moved into Closed Council for consideration of the following matters and that members of

the press and public be excluded from the meeting, the reason being that the matters to be discussed concerned personnel and contractual matters, as detailed below:

a) Director Infrastructure Services; Report to Closed Council.

SUSPENSION OF STANDING ORDERS A Procedural Motion was Moved Councillor A LUKE, Seconded Councillor M O’KEEFE that Council resolve to

adopt the following items collectively:

Item 16.1 Tender REGPRO801920 – Supply and Delivery of Tyres and Associated Services

Item 16.2 Tender T1920‐16 – Renewal P179 – Wheeled Type Tractor

Item 16.3 Tender T1920‐18 – Showground Rodeo Arena Demolition and Earthworks

Item 16.4 Tender T1920‐10 – Manufacture, Supply and Installation of Gunnedah Showground New

Amenities Block

Item 16.5 Quotation Q1920‐09 – Renewal P129 – Suction Type Street Sweeper


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16. INFRASTRUCTURE SERVICES 16.1 TENDER REGPRO801920 – SUPPLY AND DELIVERY OF TYRES AND ASSOCIATED SERVICES AUTHOR Manager Plant and Depot Services MOTION Moved Councillor A LUKE Seconded Councillor M O’KEEFE 17.03/20 COUNCIL RESOLUTIONS: That Council:

1. Award Tender REGPRO801920 – Supply and Delivery of Tyres and Associated Services to the following tenderers: Bridgestone Australia Tyres4U Tyremax

2. Commence the contract on 1 April 2020 for a period of 24 months and approve that provision be

allowed for a 12 month extension based on satisfactory supplier performance which may extend the contract to 1 April 2023.

19.2 TENDER T1920‐16 – RENEWAL P179 – WHEELED TYPE TRACTOR AUTHOR Manager Plant and Depot Services MOTION Moved Councillor A LUKE Seconded Councillor M O’KEEFE 18.03/20 COUNCIL RESOLUTION: That Double R Equipment Repairs Pty Ltd be awarded contract T1920‐16 as the single source supplier to

Gunnedah Shire Council for one Wheeled Type Tractor. 19.3 TENDER T1920‐18 – SHOWGROUND RODEO ARENA DEMOLITION AND EARTHWORKS AUTHOR Special Projects Manager MOTION Moved Councillor A LUKE Seconded Councillor M O’KEEFE 19.03/20 COUNCIL RESOLUTION: That Palmers Landscapes be awarded contract T1920‐18 as the single source supplier to Gunnedah Shire

Council for the Gunnedah Showground Rodeo Arena demolition and earthworks. 19.4 TENDER T1920‐10 – MANUFACTURE, SUPPLY AND INSTALLATION OF GUNNEDAH SHOWGROUND NEW

AMENITIES BLOCK AUTHOR Special Projects Manager MOTION Moved Councillor A LUKE Seconded Councillor M O’KEEFE 20.03/20 COUNCIL RESOLUTION:


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That Uniplan Group (T/As Timberline Cabins) be awarded the contract T1920‐10 as the single source supplier to Gunnedah Shire Council for the Gunnedah Showground New Amenities Block.

19.5 QUOTATION Q1920‐09 – RENEWAL P129 – SUCTION TYPE STREET SWEEPER AUTHOR Manager Plant and Depot Services MOTION Moved Councillor A LUKE Seconded Councillor M O’KEEFE 21.03/20 COUNCIL RESOLUTION: That Rosmech Sales and Service Pty Ltd be awarded contract Q1920‐09 as the single source supplier to

Gunnedah Shire Council for 1 x Suction Type Street Sweeper for the useful life period of 4 years.

RESOLUTION OUT OF CLOSED COUNCIL Council Resolution Moved Councillor M O’KEEFE Seconded Councillor RG SWAIN

22.03/20 COUNCIL RESOLUTION: On the resumption of the Ordinary business of the meeting, the Chairperson reported that the previous

resolutions were adopted in Closed Council. There being no further business, the meeting concluded at 5:25pm. Councillor R Hooke DEPUTY MAYOR


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EXTRAORDINARY COUNCIL MEETING MINUTES of Gunnedah Shire Council held on Tuesday 24 March 2020 in the

Council Chambers, 63 Elgin Street, Gunnedah commencing at 11:02am

1. ACKNOWLEDGEMENT OF COUNTRY I would like to acknowledge the Kamilaroi people as the traditional custodians of the Land on which we

gather today. I would also like to pay respect to Elders both past and present and extend that respect to other Aboriginal Australians present.

2. PRAYER

The Deputy Mayor opened the meeting with the customary prayer.

3. COUNCILLOR PRESENT APPROVED LEAVE OF ABSENCE

ABSENT

J Chaffey (Chair) X JR Campbell X C Fuller X OC Hasler X R Hooke X A Luke X D Moses X M O’Keefe X RG Swain X STAFF General Manager (E Groth) X Acting Director Corporate and Community Services (T Muldoon) X Director Planning and Environmental Services (A Johns) X Director Infrastructure Services (J Bartlett) X Chief Financial Officer (D Connor) X Project Manager (C Formann) X Council Resolution Moved Councillor D MOSES Seconded Councillor C FULLER

4. DECLARATIONS OF INTEREST

COUNCILLOR ITEM REPORT P SNP LSNP RC REASON

R HOOKE 7.1 Draft Voluntary Planning Agreement – Vickery Extension Project

X Chair of EIMEX – Whitehaven Coal is the major event sponsor.

STAFF ITEM REPORT P SNP LSNP RC REASON

P – Pecuniary SNP – Significant Non Pecuniary LSNP – Less than Significant Non Pecuniary RC – Remain in Chamber during consideration/discussion of item


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EXTRAORDINARY COUNCIL MEETING MINUTES

24 March 2020

5. COMMUNITY PRESENTATIONS/CONSULTATIONS Nil.

6. MAYORAL MINUTE Nil.

7. PLANNING AND ENVIRONMENTAL SERVICES Councillor R Hooke declared an interest, left the Chamber and took no part in discussion or consideration of

this item. Councillor OC Hasler nominated by Councillor C Fuller, seconded Councillor A Luke to assume the Chair. 7.1 VOLUNTARY PLANNING AGREEMENT (VPA) – VICKERY EXTENSION PROJECT AUTHOR Director Planning and Environmental Services MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 2.03/20E COUNCIL RESOLUTIONS: That Council: a) endorse the Draft Vickery Extension Project Voluntary Planning Agreement for public exhibition

for a period of not less than 28 days; and b) execute the Voluntary Planning Agreement should no substantial and valid public objection be

forthcoming from the exhibition period. Councillor R Hooke returned to the meeting, the time being 11:19am. Mayor J Chaffey arrived at the meeting and assumed the Chair, the time being 11:19am.

SUSPENSION OF STANDING ORDERS A Procedural Motion was Moved Councillor R HOOKE Seconded Councillor C FULLER that the Late Report

from the General Manager concerning the COVID‐19 Pandemic Response Strategy be considered as it is ruled to be of great urgency and required to be considered prior to the next Ordinary Council Meeting.

8. GENERAL MANAGERS OFFICE 8.1 COVID‐19 PANDEMIC RESPONSE STRATEGY AUTHOR General Manager MOTION Moved Councillor J CAMPBELL Seconded Councillor A LUKE 1.03/20E COUNCIL RESOLUTIONS:

1. That the Gunnedah Shire Council Response Strategy and the actions taken to date be received and

noted.


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EXTRAORDINARY COUNCIL MEETING MINUTES 24 March 2020

2. That Council authorise the freezing of interest accrual against rates, fees and charges that are

currently outstanding or may become outstanding commencing as at 12:00pm Tuesday 24 March

2020 and to continue for the duration of the period that the Business Continuity Plan is enacted in

response to COVID‐19.

3. That Council authorise the departure from its existing Debt Recovery Policy in that it ceases the

escalation of any outstanding accounts to formal Debt Recovery processes for the duration of the

period that Council’s Business Continuity Plan is enacted in response to COVID‐19.

4. That Council authorise the General Manager to waive fees and charges in exceptional

circumstances where it is determined safer to provide a service free of charge.

There being no further business the meeting concluded at 11:26am. Mayor J Chaffey CHAIRPERSON


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Mayoral Minute ITEM 1 COVID‐19 FINANCIAL SUPPORT MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Mayor’s Office AUTHOR Mayor J Chaffey POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.3.2 Build relationships with all levels of Government, seek to contribute to

decision making and strongly advocate our local interests 1.2.4 Maintain Council’s financially sustainable position, delivering value for

money services to the community. ATTACHMENTS Nil

MAYOR’S RECOMMENDATIONS: 1. That Gunnedah Shire Council calls on the Federal Government and NSW Government to urgently

deliver comprehensive and multifaceted financial support and stimulus packages to local government to enable them to continue to operate effectively and provide essential services during the COVID‐19 pandemic.

2. That (Council) calls for the packages to include the following measures:

Increasing Financial Assistance Grants payments to 1% to help councils maintain essential functions and services, acknowledging the increased costs and mounting revenue losses arising from COVID‐19 (and drought and bushfire where affected) as well as giving councils capacity to provide hardship assistance to businesses and residents.

Providing stimulus funding to councils for projects that will help sustain council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs.

Increased access to TAFE, VET and other apprenticeship opportunities that council staff can undertake to address skill shortages, especially for staff in non‐essential services who are unable to be redeployed.

3. That (Council) commends the NSW and Federal Governments on their stewardship during this

crisis and commits to working in partnership to protect community health and sustain local economies through this crisis.

4. That Council write to the local State Member the Hon Kevin Anderson, Prime Minister the Hon

Scott Morrison MP, NSW Premier the Hon Gladys Berejiklian MP, Federal Treasurer the Hon Josh Frydenburg MP, NSW Treasurer the Hon Dominic Perrottet MP, NSW Local Government Minister the Hon Shelley Hancock MP, local Federal member and Federal Minister for Local Government the Hon Mark Coultan, Federal Opposition Leader the Hon Anthony Albanese, NSW Opposition Leader Jodi McKay MP, Federal Shadow Minister for Local Government Jason Clare MP and NSW Shadow Minister for Local Government Greg Warren MP to confirm their support for increased financial assistance and stimulus funding for local government to help councils maintain essential services and employment during the COVID‐19 pandemic.

5. That Gunnedah Shire Council endorses Local Government NSW’s sector‐wide campaign to obtain

financial assistance and stimulus funding for the local government sector. 6. That Council advise LGNSW President Linda Scott of the passage of this Mayoral Minute.


Page 17 of 125

REPORT I am calling on Councillors to support the local government sector’s campaign for assistance in dealing with the health and economic crisis caused by the COVID‐19 pandemic. Gunnedah Shire Council is already suffering the consequences of the COVID‐19 pandemic (and drought and bushfire for those affected).

Revenue impacts: $220,000 Cost impacts: $1.4 million Services impacts: Closure of Pools, Cinema, Cultural Facilities, Playgrounds, Sporting Fields, Libraries, Community Halls, Youth Activities, Tourism and Events programs. Employment impacts: Redeployment outside of normal requirements to ensure continued employment of staff

I am recommending that we support the campaign, which is being coordinated on behalf of the NSW sector by Local Government NSW (LGNSW) and at a national level by the Australian Local Government Association (ALGA). Gunnedah Shire Council is struggling with the compounding financial impacts of drought, bushfires and COVID‐19. Council has faced increased costs and at the same time is experiencing declining revenue as more and more ratepayers are forced into financial hardship. The impacts are rapidly escalating. Gunnedah Shire Council is doing everything possible to provide support and deliver the services needed to protect community health and keep our communities running during these difficult times. The wellbeing, safety and livelihoods of our communities, customers, and staff is our top priority. However, if additional assistance is not provided, Council may be forced to cut services, infrastructure maintenance and staff. It is critical that the local government sector receives adequate funding and resources to coordinate and deliver the goods and services needed as we navigate through, and recover from, natural disasters and the new challenges presented by COVID‐19 and its massive impacts on people and our local economies. Council needs urgent financial assistance from the Federal Government and NSW State Government to maintain infrastructure, services and employment as well as funding to give councils the capacity to provide hardship assistance to the community. The measures listed below would be effective and simple to implement: Increasing Financial Assistance Grants payments to 1% to help councils maintain essential functions

and services, acknowledging the increased costs and mounting revenue losses arising from COVID‐19 (and drought and bushfire where affected) as well as giving councils capacity to provide hardship assistance to businesses and residents.

Providing stimulus funding to councils for projects that will help sustain council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs. Existing Federal funding programs include the Roads to Recovery, Bridges Renewal and Road Safety Blackspots programs. State programs include Fixing Local Roads, Fixing Country Bridges and the Stronger Country Communities programs.

Increased access to TAFE, VET and other apprenticeship opportunities that council staff can undertake to address skill shortages, especially for staff in non‐essential services who are unable to be redeployed.

Councillor J Chaffey MAYOR


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Acting Director Corporate and Community Services’ Report ITEM 1 Draft 2017-2021 Delivery Program and 2020/21 Operational

Plan

MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Corporate and Community Services AUTHOR Director Corporate and Community Services POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.5 Continue work to ensure Council has good governance and

transparent decision making. Operational Plan 1.2.5.2 Ensure effective and efficient management of the Integrated Planning

and Reporting Process. ATTACHMENTS Draft 2017-2021 Delivery Program and 2020/21 Operational Plan – UNDER

SEPARATE COVER OFFICER’S RECOMMENDATION: That the Draft 2017-2021 Delivery Program and 2020/21 Operational Plan be publicly exhibited for 28 days pursuant to section 404(4) and 405(3) of the Local Government Act 1993. PURPOSE To present drafts for exhibition of the updated Gunnedah Shire Council 2017-2021 Delivery Program and 2020/21 Operational Plan. BACKGROUND Our four year Delivery Program 2017–2021 establishes series of actions and programs for the Council to deliver during the current term of office. The plan articulates Council’s commitment to delivering on its areas of responsibility under the Community Strategic Plan. Supporting the Delivery Program is the annual Operational Plan. The operational plan presents a series of annual tasks for Council officers, along with Council’s annual budget, fees and charges, rating structure and revenue policy. The current practice at Gunnedah Shire Council is to combine both the Delivery Program and the Operational Plan into a single document to provide a clear link between the these two strategic instruments. Council is required by the Local Government Act, to adopt the Operational Plan before the end of the financial year following an exhibition period of at least 28 days.


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COMMENTARY The Draft 2017-2021 Delivery Program and 2020/21 Operational plan as presented is commended for exhibition, inviting submissions during the period to be presented to Council for final consideration before adoption prior to the end of the 2019/20 financial year.

ITEM 2 Arts North West Report of Services in Gunnedah Shire 2019/20

MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Corporate and Community Services Directorate AUTHOR Cultural Precinct Team Leader POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.3.1 Identify and secure grant funding and explore opportunities for

partnerships to provide for new and upgraded assets, infrastructure and services.

3.6.3 Council supports and facilitates arts and cultural programs in partnership with the community.

Operational Plan 1.3.1.4 Represent Council and identify opportunities to advocate our local

interests with local community groups, organisations and the State and Federal Government on issues such as Governance, Information Technology, Cultural Services, Tourism and Community Engagement.

3.6.3.1 Provide support and coordination so that the community is able to enjoy high quality cultural services that meet need.

ATTACHMENTS Nil OFFICER’S RECOMMENDATION: That the information be received and noted. PURPOSE The purpose of this report is to outline the services received within the Gunnedah Shire within the 2019/2020 financial year from Arts North West . BACKGROUND The main purpose of Arts North West is to support and facilitate arts and cultural activity in the New England North West and within Arts North Wests service area is Gunnedah Shire. Arts North West obtains financial contributions from 12 LGA’s including Gunnedah Shire Council to increase and foster a creative and liveable community through access to professional arts and creative services. Gunnedah Shire has been a subscriber to Arts North West since 1997.


Page 20 of 125

Core services of Arts North West includes: Advice and Advocacy Professional Development Service Promotion and Marketing Networking and Partnerships Aboriginal Cultural Support Program Arts and Disability Program (Enable Arts) Cultural Tourism (ANW Connect) Arts North West ON TOUR Regional Arts NSW recommended that Gunnedah should be charged at a Level 3 due to the population density per capita, this would be a total rate of $13562.00. Arts North West made the decision to charge Councils on a per capita rate, rather than Regional Arts NSW’s system of levels. The contribution for each year increases with rate-pegging. 2020/2021 Gunnedah Shire Council will pay a total of $9018.46 ex GST to access a myriad of services provided by Arts North West. The service Gunnedah Shire Council has received in 2019/20 includes: Art and About: Art and About is a one-on-one advice to arts practitioners and community groups to provide assistance to obtain grants funds, governance, events and advertisement as well as platform for participation in programs through the Arts North West Network. ‘Art and about’ provided one-on-one meetings with arts organisations and professional artists in our community, with return visits to the Gunnedah Shire by Arts North West Executive Director, Caroline Downer, to the shire to provide further support. Arts on Tour: ‘Arts On Tour’ is a syndicate of small to medium regional theatres within the Arts North West Service area. ‘Arts on Tour’ is a program run by Arts North West that Gunnedah Shire Council pays a subscription to promote and negotiate touring productions at an affordable rate for our Shire and the ‘Arts on Tour’ Network. This enables the subscribed theatres to access high calibre theatre productions at a reduced rate. Productions accessed in the Gunnedah Shire during 2019/2020 include: ‘Pocket Productions’- I am My Own Wife - Breeza Hall Melbourne International Comedy Festival - Gunnedah Town Hall Roald Dahl’s ‘The Twits’- Gunnedah Town Hall


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Sunset Strip – Gunnedah Civic Theatre You’ll Never Guess where I hid the Cheese – Gunnedah Town hall What’s New Pussycat- Gunnedah Town hall Arts North West Connect: Arts North West Connect is a directory listing to assist people in exploring the artist studios, galleries, museums and other cultural venues and experiences of the New England North West region of New South Wales. This is an online creative directory to promote cultural tourism and creative locations to visit throughout the Arts North West service area. Gunnedah’s directory subscribers include: Gunnedah Bicentennial Creative Arts Gallery Gunnedah Cultural Precinct Maree Kelly’s Studio Work of Arts Gallery Art Connections- NW Arts Trail Open Weekend Art Connections was a large-scale arts trail experience and coordinated open weekend showcasing the diverse arts and cultural venues of the New England North West region. Over 60 destinations in almost 100,000km2 opened their doors from the 31st of October 2019 to the 4th of November 2019, during Artstate, bringing visitors into the smaller villages and towns of the New England North West, to explore and experience regional NSW. This event connected communities and highlighted the significant contribution made by artists and cultural workers to the region’s economy and community identity. Over 20,000 brochures distributed throughout 12 LGA’s. The ‘Arts Connections - Open Weekend’ showcased the following Gunnedah creative hubs: Work of Arts Gallery Maree Kelly’s Studio Gunnedah Civic Theatre Gunnedah Bicentennial Creative Arts Gallery 4Eva Keepsakes Gunnedah Sunburnt Treasures Professional Development and Workshops: Arts North West provided two Professional Development Workshop opportunities Artists and Creative specialists in 2019/2020. Business + Creatives, Monica Davidson hosted the workshops titled ‘Money is not a Dirty Word’ and ‘Marketing for Creatives’. These workshops provided advice on how to best advertise and market your practice and advice designed for the arts industry of budget development and advice. Both sessions had over 10 participants, with some travelling from Narrabri and Liverpool Plains Shire to access this opportunity. Indigenous Cultural Services: ‘Ngami-li’ (Come and See), was a showcase of Arts North Wests Aboriginal projects over the last 2 years. This project included the ‘Rivers to Ridges’ Project which gathered and documented the stories of 20 Elders and 4 Artists and the Aboriginal history of the New England North West in multimedia format. This project included a video of local Gomeroi man, Jack Conlan showcasing his emu egg carving practice. Part of ‘Ngami-li’ is the locally developed staged production, ‘Miyay Miyay’ based on the Gamilaroi version of the Seven Sisters songline, and inspired by Country and landscape of the New England North West. This performance included Gunnedah Red Chief Land Council Board member, Cindy Foley. This production will be on tour in three venues, including Gunnedah Civic Theatre in October, 2020.


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CASP: CASP Grants are funded through Create NSW and are managed locally by Arts North West. 2019/2020 CASP funding went to Gunnedah Shire Council for the ‘Nagami-Li Nugurrugu’ (To See Tomorrow) Mural project at the Gunnedah Public School. Two murals were designed and delivered by Local Gomeroi Artist’s, Jack Conlan and Renee Horne. Over 30 students participated in the creation and design of the sensory mural, painting, application and the creation of clay leaves for the sensory mural with Renee Horne. The other mural is located near the vegetable garden and has been the pinnacle piece that has expanded to the creation of a yarning circle for the students and an native flora garden located near by. State Regional Arts Conference: ARTSTATE Tamworth 2019: Artstate NSW is a new four year project by Regional Arts NSW to shine a light on excellence in regional arts practice and to explore the exciting possibilities for arts and cultural development across the state. Artstate #3 was held in Tamworth on 31st of October - 4th of November, 2019. Gunnedah’s representation included: ‘Art Word Place’ - Gunnedah’s local poet Anne Bell (Anne Knight) and local artist, Maree

Kelly were commissioned to create a body of work that focuses on the interplay between text and image. This was on exhibition at the Tamworth Regional Gallery during Artstate and has continued to exhibit in Canberra at the Regional Australia Institute.

Ngami-Li (Come and See) - Included the ‘Rivers to Ridges’ project and the live theatre production of ‘Miyay Miyay’

Art Connections- NW Arts Trail Open Weekend – This event was held during the duration of Artstate with over 3,000 artists and arts workers in the region. Six Gunnedah venues were showcased during this event.

‘Putting the Pieces Together’- Through a series of workshops and activities, participants will use large blank puzzle pieces as a canvas to express their own artistic experience. This artistic collaborative result will be realised as an art installation of 20 cubes made from 80 individual puzzle pieces, representative of building block. Gunnedah’s Young Access Group collaborated delivered this project in Gunnedah in 2018 and the installation was on display at The Tamworth Atrium Arcade during Artstate 2019.

ITEM 3 Civic Theatre Seating – Budget Allocation Increase MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Corporate and Community Services AUTHOR Cultural Precinct Team Leader POLICY Procurement LEGAL Nil FINANCIAL $15,000.00 STRATEGIC LINK Community Strategic Plan 3.3.3 Implement initiatives that deliver attractive, well serviced villages

whilst retaining the unique identity of each location. 3.6.4 Maximise opportunities for better use, functionality and accessibility

of cultural facilities and spaces.


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Operational Plan 3.3.3.2 Review and implement the halls and centres capital works and

maintenance programs. 3.6.4.1 Manage the provision of services to increase participation and access

to the venues and amenities within the Cultural Precinct. ATTACHMENTS Nil

OFFICER’S RECOMMENDATIONS: That Council reallocates $15,000.00 from the Candy Bar upgrade Capitol Works budget to The Civic Theatre Seat Replacement Project.

PURPOSE To seek Council’s approval to reallocate funds for the provision of replacement of Civic Theatre seating. BACKGROUND The estimate for replacement of the CIVIC Cinema seating was prepared several years ago and it appears that figure has been out dated based on current quotations. The current Capital allocation to purchase and install cinema seating in Gunnedah’s Civic Theatre is $47,895. The three quotes obtained all exceed the allocated amount. COMMENTARY Analysis of the current “Candy Bar Refurbishment project” has revealed an anticipated saving in budget. This creates an opportunity to utilise part of the projected savings to enable progression of the Cinema seating capital project. Therefore the above recommendation to transfer $15,000 to the Civic Theatre Seats Project will enable completion. Production timeline for completion of the Cinema seating will be in July, 2020. Payment schedules are as follows: 50% for mobilisation fee 30% upon fabrication completion 20% upon project completion and sign‐off

The current seats in the Civic Theatre are starting to fail, are stained and separating from the brackets that hold the seats to the floor, fast approaching the end of their useful life. The Candy bar Upgrade is progressing well with 70% of the works undertaken. It is estimated that savings upon completion will exceed the recommended $15,000 transfer. Given the current closure of the CIVIC due to COVID – 19, the reallocation of funds would ensure that the seating in the Civic can be replaced without forcing another closure period for the CIVIC

ITEM 4 Outstanding Resolution Register MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Corporate and Community Services AUTHOR Director Corporate and Community Services POLICY Nil LEGAL Local Government Act 1993


Page 24 of 125

FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.5 Continue work to ensure Council has good governance and

transparent decision making. Operational Plan 1.2.5.4 Promote and support effective open and transparent Council decision

making including provision of quality business papers, meeting notices and minutes in accordance with legislative requirements.

ATTACHMENTS Outstanding Resolution Register OFFICER’S RECOMMENDATION: That the information be received and noted. PURPOSE This report provides a list of past resolutions (Table Attached) that have not been completed. BACKGROUND As per Council’s resolution from the June 2011 Ordinary meeting, the report provides information on the current status of items, reasons for delay, estimated timeframes for completion and additional actions or support required to enable completion. COMMENTARY The outstanding resolution register is presented for information. Tim Muldoon ACTING DIRECTOR COPRORATE AND COMMUNITY SERVICES


Page 25 of 125

MINUTE NO SUBJECT RESOLUTIONS DIRECTORATE STATUS

ACTION COMPLETED/

IN PROGRESS/

NOT STARTED

COMMENT DATE COMPLETE

Apr‐13

23.10/14 Ashford's Watercourse Property

Amendment

1. That Council proceed to acquire approximately 70 square metres of Lot 1 in DP318636 adjacent to Ashford's

Watercourse.

2. That $9,000 be allocated from revenue funds towards the estimated costs of this acquisition.

ENGINEERING SERVICES IN PROGRESS Subdivision has been registered ‐ negotiated land transfer with

owner. Delays with ownership of the existing watercourse as

Crown lands. Will be addressed as part of land classification in

relation to transition to Crown Land Management Act.

Finalising method of transfer.

5.07/16 Investment Prospectus That Council:

1. Allocate $15,000 to the 2016/17 Operational Plan within economic development funding for the development of an Investment

Portfolio with an agribusiness focus for the promotion of Gunnedah as a place to invest and to assist in economic diversification;

2. Undertake further investigation and the preparation of a report for Council's further consideration of the development for a

longer term strategy targeted at expansion on the initial investment prospectus for the purpose of encouraging economic growth

and diversification.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

1. Consultation has been held with key businesses and Chamber

of Commerce. The report will be ready for circulation with

Councillors by early 2019.

Agri‐business focus investment portfolio completed ‐ available

on Council website in four languages.

90% through this project with AEC.

2. Once Investment Prospectus is complete a report will be

submitted to Council. Investment prospectus due for completion

early 2019 to be presented in line with new branding.

Project is nearing completion, all information has been gathered

and will be reduced to make it a more impactful document.

Project was due for completion 30/06/19, however due to

consultant holidays, there has been a slight delay.

Finalisation of the project will be undertaken in‐house with

distribution anticipated for January.

It is intended to seek endorsement of this document at the May

meeting.

May‐17

16.05/17 Mathias Road Land Acquisition and

Road Opening

1. That Council rescind its recommendations of the previous meetin on this matter.

2. That Council make an application to the Minister and the Governor for approval to acquire Lot 1 in DP1230382 by compulsory

process under section 177(1) of the Roads Act 1993.

3. That upon Ministerial approval being granted, Council proceed with the compulsory acquisition of the land described as Lot 1

DP1230382 for the purpose of Public Road in accordance with the requirements of the Land Acquisition (Just Terms Compensation)

Act 1991.

ENGINEERING SERVICES 1. ACTION COMPLETED

2. ACTION COMPLETED

3. IN PROGRESS

1. 16/05/17

2. 28/08/17

Application made to Minister for Local Government. Workshop

held on 02/08/17 and 01/11/17. Reported to November

Ordinary Meeting. Lands Claim 45407 ‐ 4/04/18. Aboriginal

Land Claim in negotiation to have road excluded. Council

Officers have met with local ALC and provided template to have

road excluded from claim. Verbal agreement to remove Lot 1

from claim.

Aboriginal Land Claim has been determined as non‐claimable.

OLG will apply for consent on Council's behalf.

Confirmation received from OLG that no further information

required Mathias Road and gazettal has been submitted for

approval. OLG received approval for Crown Lands extension on

30 July 2019.

3. Minister's approval was granted on 05/02/2020. Council staff

to submit proposed acquisition notice to OLG to obtain

Governor's approval for Council to gazette the acquisition notice.

Jun‐17

Jul‐16

GUNNEDAH SHIRE COUNCIL RESOLUTION REGISTER


Page 26 of 125


ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



33.06/17 South Ghoolendaadi Road Land

Acquisition and Road Opening

1. That Council make application to the Minister and the Governor for approval to acquire Lot 3 in DP1232161 by compulsory


2. That upon Ministerial approval being granted, Council proceed with the compulsory acquisition of the land described as Lot 3 in


Act 1991.

3. Council make an application to the Minister and the Governor for approval to acquire Lot 2 in DP1232161 by compulsory


4. That upon Ministerial approval being granted, Council proceed with the compulsory acquisition of the land described as Lot 2 in

DP1232161 for the purpose of Public Road in accordance with the requirements of the Land Acquisition (Just Terms

Compensation).

5. Gunnedah Shire Council requests the Minister for Local Government approve a reduction in the notification period from 90 days

to 30 days.

ENGINEERING SERVICES IN PROGRESS Contract to be signed by land owner and lodged with Office of

Local Government.

Jul‐17

13.07/17 Dedication of Land Under the Roads

Act 1993

That:

1. Council exercise due diligence in ascertaining possible land owners by advertising in the appropriate media giving 28 days for any

surviving relatives of the original land owner to contact Council;

2. Council advertise its intention to dedicate the roads in the plan of subdivision DP6022 as public road pursuant to Section 17 of

the Roads Act 1993; and

3. Council dedicate by Gazettal Notice the roads in the plan of subdivision DP6022 as Public Roads pursuant to Section 16 of the

Roads Act 1993.


2. IN PROGRESS

3. IN PROGRESS

Council in discussion with Armidale Archive office prior to formal

acquisition of land (road at airport). Still being investigated.

Confirmation from NSW LRS to accept deposited plan defining

the site of the road accompanied by a Request (Form 11R).

However additional evidence required (expenditure on the road

by Council) and this information is being prepared.

1. Council has received written confirmation from Land Registry

Services (LRS) that Council's evidence of ownership over the land

is satisfactory.

2&3. Future Council report to rescind motions 2 and 3 as land

acquisition to be undertaken under different Section of the Act.

25.09/17 Simson Bridge 1. That Council make an application to the Minister and the Governor for approval to acquire Lot 5 inDP1234935 by compulsory


2. Upon Ministerial approved being granted, Council proceeds with the compulsory acquisition of the land described as Lot 5 in


Act 1991.

3. Council make an application to the Minister and the Governor for approval to acquire Lot 3 in DP1234935 by compulsory


4. Upon Ministerial approval being granted Council proceeds with the compulsory acquisition of the land described as Lot 3

DP1234935 for the purposes of Public Road in accordance with the requirements of the Land Acquisition (Just Terms

Compensation) Act 1991.

5. Gunnedah Shire Council requests the Minister for Local Government approve a reduction in the notification period from 90 days

to 30 days.

ENGINEERING SERVICES 1. IN PROGRESS

2. IN PROGRESS

3. IN PROGRESS

4. IN PROGRESS

5. IN PROGRESS

Acquisition plan registered 15/09/17. Section 30 agreement to

be executed by the land owner further to Council making

application to the Minister for Local Government including

reduction of notification in accordance with their protocols.

Sep‐17

Oct‐17


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



11.10/17 Fixing Country Truck Washes Grant

Funding

That Council seek support of Infrastructure NSW for use of the grant funding under the Fixing Country Truck Washes Program in

order to:

1. Prepare a detailed business case, project scope and feasibilty study for a new multi‐purpose truck wash facility.

2. Identify and select a preferred location for any such truck wash and if applicable, investigate securing ownership of the site;

3. If the business case is positive, prepare a complete engineering design of the truck wash facility with a costed budget ready for a

competitive tender process should further funding be identified and the project proceeds; and

4. This use of funds does not commit Council to proceed with the project unless it is satisfied with the financial viability of the

project.

INFRASTRUCTURE

SERVICES

1. IN PROGRESS

2. IN PROGRESS

3. IN PROGRESS

4. IN PROGRESS

Council resolutions were advised to INSW 19/10/17 with a follow

up phone call to discuss on 30/10/17. Awaiting response from

INSW. Discussions with DPI undertaken beginning of June 2018.

Council position has not changed. Design is planned to be

incorporated with Saleyards Master Plan. Continuing to seek

grant funding opportunities.

10.04/18 Reallocation of Funds in

Development and Planning

Operational Plan

1. That the following project funds be moved from the 2017/18 Operational Plan to the 2018/19 Operational Plan:

Online Certificates ‐ $42,680

2. That the following project funds be moved from the 2017/18 Operational Plan to the 2019/20 Operational Plan:

LEP Land Use Strategies ‐ $40,000

3. That the $20,015 fund for the Koala Management Plan be reallocated as seed funding for the potential provision of koala

sculptures by Tanya Bartlett on the crossings in Conadilly Street, pending community consultation and a report from staff in relation

to possible location and costings at a future Council meeting.

4. That the following project funds be removed from the 2017/18 Operational Plan and returned to the General Fund that:

Carparking Strategy ‐ $30,000

Contributions Plan ‐ $33,643

PLANNING AND

ENVIRONMENTAL

SERVICES

and

CORPORATE AND

COMMUNITY SERVICES

1. ACTION COMPLETED

2. ACTION COMPLETED

3. IN PROGRESS

4. ACTION COMPLETED

1, 2 & 4 completed 24/04/18.

3. Delivery of this project reallocated to Cultural Services and

investigations have commenced. Supporting applications by

community groups that may be interested in progressing this

project. Grant funding application lodged, however unsuccessful.

16.04/18 Dog Off Leash Area 1. That the information be received and noted;

2. That a public consultation process is developed as per the advice from Council’s Media Department as indicated in the report;

and

3. A report be presented to Council on the outcome of the consultation process prior to project commencement.

INFRASTRUCTURE

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

3. IN PROGRESS

Workshopped with Council 11/07/18, further investigation

required. To be considered in the development of the Open

Space Strategy. Council report seeking funding for Strategy

17/07/19.

Open Space Strategy out for EOI.

06/04/2020 Open Space Strategy consultant engaged and

work to commence.

4.09/18 Notice of Motion ‐ Kitchener Park

Grandstand

1. That Gunnedah Shire Council work with the user groups of Kitchener Park to investigate options and opportunities to provide

covered seating (namely the grandstands currently on the park).

2. That following a proposal being ratified by Council, Gunnedah Shire Council would further work with user groups of Kitchener

Park to seek grant funding to progress the project.

INFRASTRUCTURE

SERVICES

IN PROGRESS 1. Ongoing, design proposal received from contractor 29/10/18.

2. Ongoing as funding opportunities arise.

3.11/18E CLOSED ITEM ‐ Strategic Acquisition

of Property

1. That Council authorise the General Manager to enter into an option to purchase the strategically identified land in accordance

with terms as outlined within this report;

2. That a further report be brought to Council detailing the outcomes of any further negotiations.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Awaiting result of Growing Local Economies Fund (GLE) for the

Processing Precinct. Land purchase will only proceed if funding

application is successful.

Dec‐18

Sep‐18

Apr‐18

Nov‐18


Page 28 of 125


ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



2.12/18 Notice of Motion ‐ Affordable

Housing

That should the State Government include all Councils in NSW, including Gunnedah Shire Council, in the application of SEPP 70 to

provide affordable housing in Gunnedah, that Council staff prepare a report outlining the methodology and benefits of the

implementation of this Planning Policy for application in Gunnedah Shire.

PLANNING

ENVIRONMENT AND

DEVELOPMENT

IN PROGRESS Legislation needs to be amended to include the State of NSW. A

further report to Council will be forthcoming.

Legislation has now been amended to include whole of NSW, a

further report will be forthcoming when resourcing permits.

Legislation has now been amended to include whole of NSW,

a further report will be forthcoming when resourcing permits.

10.03/19 Request to Support Subsidised

Police Housing

That Council defer any further consideration until Council is aware of Council's financial position in the 2019/20 financial year. PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Report being prepared for presentation to April 2020 Council

meeting.

Investigations are underway and will incorporate a

comprehensive review of Council's current housing/unit stock.

14.03/19 Contract T1617‐03 ‐ Construction of

the Gunnedah Memorial Pool

Complex Upgrade ‐ Residual Budget

1. That the information be received and noted;

2. That the residual budget of $153,535 that has already been transferred from the Section 94A Contributions Reserve and General

Fund, be allocated to funding the additional items that have been identified post construction completion; and

3. That the budget remaining after the procurement be retained for potential funding of an artistic barrier to be created to

encompass the eastern and southern sides of the Mackellar Memorial Monument in order to overcome the visual impact of the

recently completed fence and pool buildings on the historical monument.

ENGINEERING SERVICES 1. ACTION COMPLETE

2. IN PROGRESS

3. ACTION COMPLETE

1. 20/03/2019

2. BBQ and water bubler to be installed at conclusion of summer

season.

3. 06/12/19

6.04/19 Planning Proposal to Amend the

Gunnedah Local Environmental Plan

(LEP) 2012 ‐ Flood Planning MAP

(FLD_005AA)

That Council resolve to:

1. Prepare a draft proposal, pursuant to Section 3.33 of the Environmental Planning and Assessment Act 1979 for an amendment to

the Gunnedah Local Governmental Plan 2012 to:

a) Amend the Flood Planning Map (FLD_005AA) to remove the flood planning area from the properties located on the eastern side

of the project site, excluding the riparian corridor and constructed channel area.

2. Forward the draft planning proposal to the Department of Planning and Environment for a Gateway Determination, and exhibit

the proposal in accordance with that determination, pursuant to Section 3.34‐3.5 and Clause 4 of Schedule 1 of the Environmental

Planning and Assessment Act; and

3. Request that the Director General of the Department of Planning and Environment issue a Written Authorisation to Council to

Exercise Delegation of the plan making functions under Section 3.36 of the Environmental Planning and Assessment Act 1979 in

respect of the building proposal.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

3. IN PROGRESS

1. Consultant engaged to prepare planning proposal. Completed

25/03/19

2. Planning proposal has been submitted to DPIE for Gateway

Determination. Gateway determination has been granted by the

Department of Planning Industry and Environment on 16/08/19.

This determination has been placed on exhibition until 01/11/19.

No direction from Water NSW received to date. Currently

addressing correspondence regarding flood modelling/results of

mitigation works.

The Biodiversity and Conservation Division of the Department

of Planning, Industry and Environment have formally advised

Council that the Blackjack Creek Floodplain Risk Management

Study and Plan be reviewed in order to estimate the new Flood

Planning Area.

21.04/19 Legal Action ‐ Hoarding and Squalor

‐ 3 Properties

That Council resolve to:

1. Bring separate proceedings in the Land and Environment Court against owners of properties referred to in the report, to remedy

and retrain their respective breaches of the Local Government 1993;

2. Allocate $51,000 from Council's General Fund to cover the legal costs associated with the Land and Environment Court

proceedings; and

3. Seek an order from the Land and Environment Court for payment of its costs of any such proceedings.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Council's legal representative has been contacted. One property

owner has until end of May to make substantial improvements

prior to Council bringing proceedings in the Land and

Environment Court.

One property owner has appealed fine in the Local Court and

was granted until 2 July 2019 to comply with Order.

Matters heard in Land and Environment Court on 06/12/19.

More time granted to defendants by the Court. Directions

hearing now 28/02/20 (one property) and 21/02/20 (two

properties).

Jul‐19

Apr‐19

Mar‐19


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3.07/19E Closed Item ‐ Voluntary Planning

Agreement VPA ‐ Whitehaven Coal

Vickery Extension Project

That Council authorise the General Manager to negotiate a Voluntary Planning Agreement with Whitehaven Coal for the Vickery

Expansion Project in accordance with parameters outlined in the report.

PLANNING AND

ENVIRONMENTAL

SERVICES

ACTION COMPLETED Ongoing, numerous drafts sent between Whitehaven and

Council legal teams.

Report presented to March Extraordinary Meeting. VPA on

exhibition until 07/05/2020.

24/03/2020

6.07/19 Business Partner Advisory Group

Nominations

That Council:

1. Appoint Mr Bruce Hockings to the Business Partner Advisory Group as the community representative to replace Ms Wendy

Marsh.

2. That Mr Hockings sign a Non‐Disclosure Declaration to ensure applications are kept confidential.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

1. 18/07/19

2. Non‐Disclosure Agreement to be signed at next meeting.

Member was not in attendance at last meeting therefore

agreement will be sent via post.

15.07/19 Street Trading (Vendor) and

Footpath Dining Application

That Council:

1. Waive the application fees for all Street Trading (Vendor) and Footpath Dining applications for the 2019/20 financial year.

2. Adopt the NSW Outdoor Dining Policy.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. IN PROGRESS

2. ACTION COMPLETED

1. Ongoing.

2. 17/07/19

20.07/19 Open Space Strategy Council allocate $65,000 from General Fund Unrestricted Cash to engage professional services to develop a new Open Space

Strategy for the Gunnedah Shire.

INFRASTRUCTURE

SERVICES

ACTION COMPLETED Developing brief to go out for Expression of Interest at the end of

November.

EOI closed 24 January, assessing submissions commenced.

Consultant awarded project week ending 13/03/20.

13/03/2020

29.07/19 CLOSED ITEM ‐ Gunnedah

Wastewater Effluent Reuse

Agreement

1. That Council resolve to adopt the Draft Effluent Agreement between Gunnedah Shire Council and IAI Australia Fund 11 Pty Ltd

for the delivery of treated effluent water from the Gunnedah Wastewater Treatment Plant for the period 1 July 2019 to 30 June

2024 and execute the agreement under the Seal of Council.

2. Staff investigate alternative options for the use of the treated effluent water from the Gunnedah Wastewater Treatment Plant

and prepare a further report to Council by December 2021.

INFRASTRUCTURE

SERVICES

1. ACTION COMPLETED

2. NOT STARTED

1. Signed agreement forwarded to IAI Australia. Agreement

signed 21/08/19.

5.08/19 Crime Prevention and Community

Safety Conference

1. That Council consider the cost benefit analysis with regard to hosing a two day Crime Prevention and Community Safety

Conference in Gunnedah in 2020;

2. That Council agree to proceed with hosting a Crime Prevention and Community Safety Conference in Gunnedah in 2020;

3. That should the Conference proceed, $10,000 be allocated from the 2019/20 General Fund to provide seed funding to support

planning;

4. That should the Conference proceed, Council endorse the recommendation that surplus funds identified at the conclusion of the

conference be returned to the 2020/21 General Fund;

5. That should the Conference proceed, Council endorse the formation of a Working Group to progress the delivery of the event;

and

6. That should the Conference proceed, Council endorse the recommendation for staff to bring a report back to Council in

September 2019 outlining how the Working Group will operate.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. ACTION COMPLETED

3. ACTION COMPLETED

4. IN PROGRESS

5. ACTION COMPLETED

6. ACTION COMPLETED

1.2.&5 ‐ 14/08/19

3. 10/02/2020

Not able to be completed until project concludes. November

Report draft to Council for endorsement of Working Group

members put on hold.

4. To be completed at the conclusion of the project.

5. 19/02/20

6. 19/02/20

8.08/19 Proposed Memorial to Heath King ‐

Kitchener Park

That Council support the Gunnedah Junior Cricket Association to install a park bench and plaque, in memory of Heath King, at

Kitchener Park, in consultation with Council staff.

INFRASTRUCTURE

SERVICES

ACTION COMPLETED Waiting on Gunnedah Junior Cricket Association to meet with

Council to discuss location of seat.

Location chosen, Association to organise instal.

22/01/2020

18.09/19 Undertaking to the Environmental

Protection Authority Given for the

Purpose of Section W53A of the

Protection of the Environment

Operations Act 1997

1. That Council endorses the actions of the General Manager to execute the enforceable undertaking; and

2. That the cost of $27,748.29 for the enforcement undertaking be distributed across the operational areas of Works, Water and

Sewer and Public Facilities.


2. IN PROGRESS

Phase 1 finalisation report submitted to Chief Regulatory Officer

of EPA, Phase 2 report to be submitted in accordance with

agreed program.

1. 18/09/2019

2. Funds to be allocated when works complete.

Aug‐19

Sep‐19

Nov‐19


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6.11/19 Proposed Amendment to

Gunnedah Development Control

Plan 2012

1. Council endorse the amendment to the Gunnedah Development Control Plan 2012 to remove Section 1.7 including 1.7.1 Notified

Development Applications and 1.7.2 Advertised Local Development; and

2. That the Draft Amended Development Control Plan 2012 be publicly exhibited for 28 days.

PLANNING AND

ENVIRONMENTAL

PLANNING

ACTION COMPLETED No submissions received at the conclusion of the exhibition

period.

21/02/2020

8.11/19 Gunnedah Airport Operations 1. That Council allocate $12,000 from General Fund Unrestricted Cash to Airport Operational Expenses for staff training.

2. That Council allocate $15,000 from General Fund Unrestricted Cash to Airport Operational Expenses for ongoing maintenance.

3. That senior staff be asked to give further consideration to the reduction in expenditure or increase in revenue for the operation

of the airport on the ratepayers by investigating other means of revenue raising and report back to Council by the second quarter of

2020.

INFRASTRUCTURE

SERVICES

1. ACTION COMPLETED

2. ACTION COMPLETED

3. IN PROGRESS

1. 25/11/2019

2. 16/11/2019

21.11/10 Closed Item ‐ Gunnedah Koala Park

Lease Agreement

1. That Council proceed to negotiate a binding agreement to lease the Gunnedah Koala Park on the basis of Option B as outlined in

the report; and

2. That a budget of $12,000 be allocated to the Koala Park Project Budget from Unrestricted Revenue for the purpose of drafting

and legal advice.

GENERAL MANAGERS

OFFICE

IN PROGRESS Draft Agreement with CaPTA for consideration.

Ongoing negotiations currently deffered due to current

pandamic situation.

23.11/19 Closed Item ‐ Tender

SPT891920GUN ‐ Regional

Procurement ‐ Supply and Delivery

of Aggregate

That in relation to the report "Tender SPT891920GUN Regional Procurement ‐ Supply and Delivery Aggregates Gunnedah", Council:

i) Approve that the following tender submissions be awarded this contract, SPT891920GUN:

Mackellar Excavations

Boral Resources

BMR Quarries Pty Ltd t/as Roadwork Industries

Daracon Group

ii) Commence the contract on 1 January 2020 for a period of 36 months and approve the provision be allowed for a 12 month

extension on satisfactory supplier performance which may extend the contract to 31 December 2023; and

iii) Authorise the Seal of the Council be affixed to the contract.

INFRASTRUCTURE

SERVICES

IN PROGRESS Contract documents received from Regional Procurement

12/03/20, awaiting finalisation.

3.12/19E Strategic Acquisition of Property That Council:

1. Authorise the General Manager to negotiate the acquisition of property as detailed in the report; and

2. Should it be successful in negotiating an agreed purchase price for the property, receive a further report from the General

Manager for the purchase and classification of the land.

GENERAL MANAGERS

OFFICE

ACTION COMPLETED Offer made. Advised that property was sold, and note that a

S603 certificate has been requested of Council.

12/02/2020

19.12/19 Planning Proposal ‐ E3

Environmental Management Zone ‐

Gunnedah Shire

1. That Council complete a Desktop Analysis of E3 Zone in the Gunnedah Shire.

2. That $6,300 (ex GST) be transferred from the LEP Land Use Strategy for this purpose.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. IN PROGRESS

2. ACTION COMPLETED

1. Strewart Surveys have been engaged to complete the desktop

analysis.

2. Transfer completed in Quarter Two Budget 19/02/20.

26.12/19 Proposed NSW Rural Fire Service

Fire Station at Gunnedah Airport

1. That Council endorse the allocation of land, located within the Wean Road Reserve adjacent to the Airport for the purposes of a

Rural Fire Service Station for the Gunnible RFS Brigade.

2. That Council recommend that should there be trees removed as part of the development that a requirement that appropriate

replacement trees/shrubs be part of that approval.

INFRASTRUCTURE

SERVICES

IN PROGRESS RFS advised of resolution on 15/01/2020. RFS to complete

project application.

7.02/20 Request for Assistance ‐ Gunnedah

Show Society ‐ EIMEX

That Council accept the opportunity as a major sponsor for the conduct of the 2020 Energy Innovation Mining Expo and make an in

kind contribution of $11,000 and a cash contribution of $7,000 on the proviso the event is held.

CORPORATE AND

COMMUNITY SERVICES

ACTION COMPLETED 7/04/2020

11.02/20 Draft Policy ‐ Child, Young Person

and Vulnerable People Protection

That Council resolve to adopt the Draft Policy ‐ Child, Young Person and Vulnerable People Protection following exhibition for 28

days, should no submissions be received.

CORPORATE AND

COMMUNITY SERVICES

ACTION COMPLETED Placed on exhibition to 26/03/20.

No submissions received, policy adopted.

26/03/2020

Feb‐20

Dec‐19


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



12.02/20 Draft Policy ‐ Gifts and Benefits That Council resolve to adopt the Draft Policy ‐ Gifts and Benefits following exhibition for 28 days, should no submissions be

received.

CORPORATE AND

COMMUNITY SERVICES


14.02/20 2019/20 Capital Rollover ‐

Electronic Event Sign

1. That Council endorse the rollover of the 2019/20 capital works allocation for Electronic Event Sign of $35,000 to the 2020/21

financial year.

2. That a report be brought back to Council identifying site locations and budget for more than one sign in Gunnedah Shire (for

example, as a feature on the new over rail bridge).

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS 1. Transfer in third quarter budget review as at 31 March 2020.

2. Report being prepared for future meeting.

15.02/20 2019/20 Capital Rollover ‐ Smart

Device App

That Council endorse the rollover of the 2019/20 capital works allocation for Smart Device App of $50,000 to the 2020/21 financial

year.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Transfer in third quarter budget review as at 31 March 2020.

16.02/20 Draft Policy ‐ Waste Management ‐

Waste Generated Outside the

Gunnedah Shire Council Local

Government Area

That Council endorse the public exhibition of the Draft Waste Management ‐ Waste Generated Outside the Gunnedah Shire Council

Local Government Area Policy and should there be no submissions, the draft policy be adopted.

PLANNING AND

ENVIRONMENTAL

SERVICES

ACTION COMPLETED Placed on exhibition to 23/03/20.

No submissions received, policy adopted.

23/03/2020

19.02/20 Gunnedah RSL Sub‐Branch

Memorial Garden

That the request from the Gunnedah RSL Sub‐Branch Memorial Garden be deferred for consideration at a Councillor Workshop,

following which a report be presented to a future Council meeting.

INFRASTRUCTURE

SERVICES

NOT STARTED

20.02/20 Service Level Review ‐ Parks and

Gardens, Water and Sewer and

Works

That Council allocate $53,625 consisting of $35,750 from Unrestricted General Fund, $8,938 from Restricted Water and $8,937

from Restricted Gunnedah Sewer to facilitate service reviewed for the Parks and Gardens, Water and Sewer and Works sections.

INFRASTRUCTURE

SERVICES


22.02/20 Request ‐ Water Consumption

Charge Reduction ‐ Assessment

13281371

That Council decline the request to reduce water charges on Assessment No 13281371. INFRASTRUCTURE

SERVICES

IN PROGRESS

24.02/20 Contract T1617‐03 ‐ Construction of

Gunnedah Memorial Pool Complex

Upgrade ‐ Councillor Update

That the information be received and noted and that a further report be provided to the May Council meeting following the

investigation in April.

INFRASTRUCTURE

SERVICES

NOT STARTED

26.02/20 2019/20 Revaluation ‐ Condition

Rating Culverts

That Council reallocate $38,500 from the operating budget of Strategy and Assets, to be utilised to engage an external asset

inspector to undertake condition rating of Council's culverts and cross drainage assets.

INFRASTRUCTURE

SERVICES


27.02/20 Contract Management Framework That Council allocate $30,000 from the Contingency Restricted Asset to develop a management policy, directive and procedures for

contract management.

INFRASTRUCTURE

SERVICES


34.02/20 Notice of Motion ‐ Porcupine

Reserve

1. That Council require a report be brought back to a future meeting which addresses the concerns raised in Mr George Avard's

letter of 3 February 2020 with respect to the upkeep of Porcupine Reserve; and

2. That this report should follow appropriate consultation with nearby residents and those that have been oversighting the reserve

including the Gunnedah Urban Landcare Group and RFS.

INFRASTRUCTURE

SERVICES

NOT STARTED

36.02/20 Closed Item ‐ Tender for Insurance

Brokerage Services

That Council award the tender for insurance related services and insurance coverage to Civic Risk Mutual Pty Ltd. CORPORATE AND

COMMUNITY SERVICES


38.02/20 Closed Item ‐ Quotation Q1920‐06 ‐

Internal Coating South Street

Reservoir

That Council allocate additional funding of $160,000 from Restricted Gunnedah Water for the internal wall coating of the

Gunnedah South Street Reservoir.

INFRASTRUCTURE

SERVICES


39.02/20 Closed Item ‐ Tender T1920‐07 ‐

Gunnedah South Street Reservoir

That Council award the contract for T1920‐07 to replace the roof and internal ladder at the Gunnedah South Street Reservoir to

Steelworks Engineering Pty Ltd.

INFRASTRUCTURE

SERVICES

IN PROGRESS


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED




Supply and Installation of

Gunnedah Showground Arena

Lighting and Public Address

Upgrade

That Council delegate authority to the General Manager to award and execute contract T1920‐05 for the Gunnedah Showground

Arena Lighting Upgrade and new PA System to Large Industries Pty Ltd (T/as JLE Electrical) for $365,591.64 ex GST.

INFRASTRUCTURE

SERVICES

IN PROGRESS Letter of acceptance issued. Contract being finalised.

1.03/20 Confirmation of Previous Minutes The Minutes of the Ordinary Meeting held on Wednesday 19 February 2020 were received and it was RESOLVED that the minutes

be adopted as a true and correct record of that meeting.

CORPORATE AND

COMMUNITY SERVICES


2.03/20 202 National General Assembly ‐

Motions

That Council submit the following three motions to the 2020 National General Assembly for Local Government:

Motion Number 1

1.1 That, the National General Assembly calls upon the Commonwealth Government to ensure that the Federal Financial Assistance

Grans (FAGS) to Local Government be restored to the level of 1% of total Taxation Revenue.

1.2 That, the increased Revenue to be distributed through the States and Territories Grants Commission's is only eligible to the

Local Roads Component.

Motion Number 2

2.1 That, the National General Assembly calls upon the Commonwealth Government to establish a funding stream to be

administered through the respective States and Territories for the sole purpose of Councils to undertake comprehensive study of

bush fire risk to habited towns, villages and communities throughout their respective Local Government areas.

2.2 That, further funding is to be available to enable migration measures to identified bush fire risks.

Motion Number 3

3.1 That, the National General Assembly calls upon the Commonwealth Government to mandate that 20 percent of the funds be

committed to the New South Wales TAFE, to support rural institutes to allow apprenticeship courses to be run with no minimum

student requirements.

3.2 That, the National General Assembly calls upon the Commonwealth Government to mandate that New South Wales TAFE allows

composite classes within apprenticeship courses to be run in Rural Institutes.

GENERAL MANAGERS

OFFICE

ACTION COMPLETED

3.03/20 GoCo Software Proposal That Council approve the proposal to purchase a new client information system through a $79,300 investment from Restricted

Reserve funds.

GENERAL MANAGERS

OFFICE


4.03/20 Business Continuity Plan

Management Policy

1. That the Business Continuity Plan Management Policy be adopted.

2. That Council resolves:

(a) to appoint members of Council’s Executive Management team; Director Corporate and Community Services, Director Planning

and Environment, Director Infrastructure Services and the Chief Financial Officer, as being able to act in the position of General

Manager, if the General Manager is sick or otherwise absent from work on leave with such appointment to cease upon the return

to work of the General Manager or other resolution of Council;

(b) that in the event that a nomination for Acting General Manager can’t be made, the role of the Acting General Manager is to

automatically default to a member of Council’s Executive Management team, in the following order Director Corporate and

Community Services, Director Planning and Environment, Director Infrastructure Services and Chief Financial Officer, with such

appointment to cease upon the return to work of the General Manager or other resolution of Council;

(c) that any person acting as General Manager pursuant to this resolution has all the functions, delegations and sub‐delegations

given to the General Manager by the Council;

3. That in the event of an activation or partial‐activation of Council’s Business Continuity Plan, that delegations currently in place

for both the Mayor and General Manager relating to the authorisation of any action that is deemed urgent, at a cost not exceeding

$30,000 provided that such expenditure is reported to Council at its next Ordinary Meeting, be increased to $100,000 for the

duration of any activation or partial activation of the BCP relative to the current COVID‐19 emergency”.

GENERAL MANAGERS

OFFICE


5.03/20 Councillor Superannuation

Contribution

1. That Gunnedah Shire Council write to the Office of Local Government and:

a) Support Option 3 as outlined in the OLG Discussion Paper regarding superannation for electded members.

b) Support the position of the Country Mayors Association in requesting a two year moratorium on an increase in payments into

the NSW Local Government Defined Benefit Scheme.

2. That a submission outlining Council's position be lodged by the closing date.

CORPORATE AND

COMMUNITY SERVICES


6.03/20 Outstanding Resolution Register That the information be received and noted. CORPORATE AND

COMMUNITY SERVICES


Mar‐20


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



7.03/20 Waste 2020 Conference That Council note the cancellation of the Waste 2020 Conference in Coffs Harbour 5‐7 May 2020. PLANNING AND

ENVIRONMENTAL

SERVICES


8.03/20 Gunnedah Waste Management

Facility Additional Concrete

Processing Costs

That Council allocate additional funds of $50,000 from the Domestic Waste Management Restricted Asset to the 2019/20

operational budget for the processing of concrete at the Gunnedah Waste Management Facility.

PLANNING AND

ENVIRONMENTAL

SERVICES


9.03/20 Business Partner Advisory Group

Nominations

That Council:

1. Allow for an additional community member on the Business Advisory Group to be a total of five community members.

2. Appoint Ms Wendy Marsh to the Business Partner Advisory Group as the additional community representative.

3. Require Ms Marsh to sign a Non‐Disclosure Declaration to ensure applications remain confidential.

PLANNING AND

ENVIRONMENTAL

SERVICES


10.03/20 Business Partner Program Round

Three 2019/20

1. That Council endorses the allocation of $25,570 under round three of the 2019/20 Business Partner Program across 14 local

businesses, subject to specific terms and conditions relating to each grant.

2. That the funds be drawn from the remaining 2019/20 Business Partner budget ($15,300) and the Business Partner Restricted

Asset ($10,450).

PLANNING AND

ENVIRONMENTAL

SERVICES


11.03/20 Gunnedah Christmas Fair Report

2019

That the 2019 Christmas Fair report from the Gunnedah & District Chamber of Commerce & Industry be received and noted. PLANNING AND

ENVIRONMENTAL

SERVICES


12.03/20 Proposed Amendment to

Development Control Plan 2012

That the amended Draft Gunnedah Development Control Plan 2012 be adopted. PLANNING AND

ENVIRONMENTAL

SERVICES


13.03/20 Civic Theatre Lighting That Council allocate $14,725.00 from General Fund to the Civic Theatre Lighting Renewal 2019/20 Capital Works Project. INFRASTRUCTURE

SERVICES

14.03/20 Investments That the principal investment of $60.03 million for all funds to date be received and noted. BUSINESS AND

FINANCE


15.03/20 Planning Environment and

Development Committee Meeting

Report

That Council note that all items of the Planning Environment and Development Committee Meeting held on 4 March 2020 were

dealt with by the Committee within its delegated powers.CORPORATE AND

COMMUNITY SERVICES


16.03/20 Closed Council A Motion was Moved into Closed Council for consideration of the following matters and that members of the press and public be

excluded from the meeting, the reason being that the matters to be discussed concerned personnel and contractual matters, as

detailed below:

a) Director Infrastructure Services Report to Closed Council

CORPORATE AND

COMMUNITY SERVICES


17.03/20 Closed Item ‐ Tender REGPRO81920

‐ Supply and Delivery of Tyres and

Associated Services

That Council:

1. Award Tender REGPRO801920 ‐ Supply and Delivery of Tyres and Associated Services to the following tenderers:

Bridgestone Australia

Tyres4U

Tyremax

2. Commence the contract on 1 April 2020 for a period of 24 months and approve that provision be allowed for a 12 month

extension based on satisfactory supplier performance which may extend the contract to 1 April 2023.

INFRASTRUCTURE

SERVICES



Renewal P179 ‐ Wheeled Type

Tractor

That Double R Equipment Repairs Pty Ltd be awarded contract T1920‐16 as the single source supplier to Gunnedah Shire Council

for one Wheeled Type Tractor.INFRASTRUCTURE

SERVICES



Showground Rodeo Arena

Demolition and Earthworks

That Palmers Landscapes be awarded contract T1920‐18 as the single source supplier to Gunnedah Shire Council for the Gunnedah

Showground Rodeo Arena demolition and earthworks.INFRASTRUCTURE

SERVICES

IN PROGRESS


Manufacture, Supply and

Installation of Gunnedah

Showground New Amenities Block

That Uniplan Group (T/As Timberline Cabins) be awarded the contract T1920‐10 as the single source supplier to Gunnedah Shire

Council for the Gunnedah Showground New Amenities Block.INFRASTRUCTURE

SERVICES

IN PROGRESS

21.03/20 Closed Item ‐ Quotation Q1920‐09 ‐

Renewal P179 ‐ Suction Type Street

Sweeper

That Rosmech Sales and Service Pty Ltd be awarded contract Q1920‐09 as the single source supplier to Gunnedah Shire Council for

1 x Suction Type Street Sweeper for the useful life period of 4 years.INFRASTRUCTURE

SERVICES



Page 34 of 125


ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



22.03/20 Resolution out of Closed Council On the resumption of the Ordinary business of the meeting, the Chairperson reported that the previous resolutions were adopted

in Closed Council.CORPORATE AND

COMMUNITY SERVICES


1.03/20E Voluntary Planning Agreement

(VPA) ‐ Vickery Extension Project

That Council:

1. endorse the Draft Vickery Extension Project Voluntary Agreement for public exhibition for a period of not less than 28 days; and

2. execute the Voluntary Planning Agreement should no substantial and valid piblc objections be forthcoming from the exhibition

period.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Exhibition till 07/05/2020

2.03/20E COVID‐19 Pandemic Response

Strategy

1. That the Gunnedah Shire Council Response Strategy and the actions taken to date be received and noted.

2. That Council authorise the freezing of interest accrual against rates, fees and charges that are currently outstadning or may

become outstanding commencing as at 12:00pm Tuesday 24 March 2020 and to continue for the duration of the period that the

Business Continuity Plan is enacted in response to COVID‐19.

3. That Council authorise the departure from its existing Debt Recovery Policy in that it cass the escalation of any outstanding

accounts for formal Debt Recovery processes for the duration of the period that Council's Business Continuit Plan is enacted in

response to COVID‐19.

4. That Council authorise the General Manager to waive fees and charges in exceptional circumstances where it is determined safer

to provide a service free of charge.

GENERAL MANAGERS

OFFICE



Page 35 of 125

Director Planning and Environmental Services Report

ITEM 1 Section 356 Small Grants (Community and Sport) Panel – Council Representatives

MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Planning and Environmental Services AUTHOR Community and Social Planner POLICY Small Grants (Under Section 356 of Local Government Act 1993) LEGAL Local Government Act 1993 (S356) FINANCIAL 2020/2021 allocation STRATEGIC LINK Community Strategic Plan

1.1.3 Build the capacity of community organisations and sporting groups to remain sustainable in the long term.

Operational Plan 1.1.3.1 Advocate for the administer grant funding to support community

and cultural activities across the Shire including the provision of Section 356 Community and Sports Small Grants Program.

ATTACHMENTS Nil. OFFICER’S RECOMMENDATION: That Council endorses the appointment of Councillor _________________, Councillor _________________, and Councillor _________________, for the purpose of assessing the 2020/21 Section 356 Small Grants Applications (Community and Sports). PURPOSE The purpose of this Report is to recommend that Council endorses the actions needed to assess and make recommendations regarding the 2020/2021 allocation of funds under the Section 356 Small Grants (Community and Sports) Program, and appoint three (3) elected representatives to the Section 356 Panel. BACKGROUND The program has been in place for more than a decade, and is designed to support the work of local not-for-profit, charitable community and sporting groups and organisations. The level of funding available is up to a maximum of $5,000 and is dependent on the project. If successful, organisations have until 30 June 2021 to complete their project Community Small Grants applications are required to meet at least one of the following criteria: Addresses existing gaps in service or community development Seeks to address issues of access, equity and inclusion Improves collaboration with other organisations/groups in the Shire Supports, trains and/or encourages participation of volunteers Includes consumer/user participation in management of the project An innovative and creative approach to identified needs Sports Small Grants applications are required to meet at least one of the following criteria: Improves participation in their organisation or sports activities


Page 36 of 125

Addresses safety concerns Supports, trains and/or encourages participation of volunteers Applications received will be assessed by a panel of four (4) persons made up of three (3) elected members as determined by resolution of Council, and the Responsible Officer, Council’s Community and Social Planner. Due to COVID-19 restrictions, 2020/21 applications can be completed via Survey Monkey or by downloading the application form on Council’s website. The Responsible Officer will provide copies of the applications to the panel prior to the assessment meeting and in doing so will present an overview of the applications including: Eligibility under the program’s objectives and criteria Assessment of the amount of the assistance requested An account of any other assistance provided to the applicant by Council, whether that

assistance be cash or in-kind Other information relevant to the application

On conclusion of the assessment by the Section 356 panel, the Responsible Officer will prepare a summary of all applications received and a recommended schedule of applicants to receive a grant on behalf of the panel, by way of a Council report for consideration and determination by a meeting of the full Council. COMMENTARY The 2020/21 Section 356 Small Grants Program (Community and Sports) has been advertised and closed Wednesday 06 May 2020. It is anticipated that the panel will convene to consider all applications in mid May 2020 to enable a report to be prepared for the June Ordinary Council meeting. Council should now select the Councillors that will sit on the panel. ITEM 2 Development Application No. 2020/001.002 – Modification

to Development Consent for Reposition of Above Ground Water Storage Tank – Lot 7035 DP1029310 – 2 View Street, Gunnedah

MEETING Ordinary Council Meeting –15 April 2020 DIRECTORATE Planning and Environmental Services AUTHOR Senior Development Officer POLICY Nil. LEGAL Environmental Planning and Assessment Act, 1979 Gunnedah Local Environmental Plan, 2012

Gunnedah Development Control Plan, 2012 FINANCIAL Nil. STRATEGIC LINK Community Strategic Plan 2.4.5 Implement and advocate planning strategies and systems that are

streamlined to foster and encourage the establishment of new business.

Operational Plan 2.4.5.1 Provide efficient and effective application, assessment and

certification services in accordance with relevant legislation policy and regulation.

ATTACHMENTS Nil.


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OFFICER’S RECOMMENDATIONS: That the Application to Modify Development Consent No. 2020/001.002, to reposition the water storage tank, at Lot 7035 DP1029310 – 2 View Street, Gunnedah be approved subject to the deletion and insertion of the following conditions of consent: (Modified conditions have been underlined) A. THAT DEVELOPMENT CONSENT BE GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:

A1. Deleted A1a. The proposed development shall be carried out generally in accordance with the

details set out in the following: ▪ Development Application form lodged 15/01/2020; ▪ Statement of Environmental Effects, prepared by George Avard, dated

18/12/2019; and ▪ Submitted plans:

▪ Prepared by Applicant (Site Plan); ▪ Supporting Documentation:

▪ Water Tank Brochure, prepared by Pioneer Water Tanks; except as otherwise provided by the conditions of consent. Reason: To ensure compliance with application and plans.

B. PRESCRIBED CONDITIONS

Note: The following conditions are prescribed conditions and may or may not relate

directly to this development.

B1. Compliance with Building Code of Australia and insurance requirements under the Home Building Act 1989

(cf clauses 78 and 78A of EP&A Regulation 1994) (1) For the purposes of section 4.17 (11) of the Act, the following conditions are

prescribed in relation to a development consent for development that involves any building work: (a) that the work must be carried out in accordance with the

requirements of the Building Code of Australia, (b) in the case of residential building work for which the Home Building

Act 1989 requires there to be a contract of insurance in force in accordance with Part 6 of that Act, that such a contract of insurance is in force before any building work authorised to be carried out by the consent commences.

(1A) For the purposes of section 4.17 (11) of the Act, it is prescribed as a

condition of a development consent for a temporary structure that is used as an entertainment venue, that the temporary structure must comply with Part B1 and NSW Part H102 of Volume One of the Building Code of Australia.


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http://legislation.nsw.gov.au/xref/inforce/?xref=Type%253Dact%2520AND%2520Year%253D1989%2520AND%2520no%253D147&nohits=y



(2) This clause does not apply: (a) to the extent to which an exemption is in force under clause 187 or

188, subject to the terms of any condition or requirement referred to in clause 187 (6) or 188 (4), or

(b) to the erection of a temporary building, other than a temporary structure to which subclause (1A) applies.

(3) In this clause, a reference to the Building Code of Australia is a reference to

that Code as in force on the date the application is made for the relevant: (a) development consent, in the case of a temporary structure that is an

entertainment venue, or (b) construction certificate, in every other case.

Note. There are no relevant provisions in the Building Code of Australia in

respect of temporary structures that are not entertainment venues. Reason: To ensure compliance with the statutory requirements.

B2. Erection of signs (1) For the purposes of section 4.17 (11) of the Act, the requirements of

subclauses (2) and (3) are prescribed as conditions of a development consent for development that involves any building work, subdivision work or demolition work.

(2) A sign must be erected in a prominent position on any site on which building

work, subdivision work or demolition work is being carried out: (a) showing the name, address and telephone number of the principal

certifying authority for the work, and (b) showing the name of the principal contractor (if any) for any building

work and a telephone number on which that person may be contacted outside working hours, and

(c) stating that unauthorised entry to the work site is prohibited. (3) Any such sign is to be maintained while the building work, subdivision work

or demolition work is being carried out, but must be removed when the work has been completed.

(4) This clause does not apply in relation to building work, subdivision work or

demolition work that is carried out inside an existing building that does not affect the external walls of the building.

2T(5) This clause does not apply in relation to Crown building work that is certified,

in accordance with section 6.28 of the Act, to comply with the technical provisions of the State’s building laws.

2T(6) This clause applies to a development consent granted before 1 July 2004

only if the building work, subdivision work or demolition work involved had not been commenced by that date. 2TNote. Principal certifying authorities and principal contractors must also

ensure that signs required by this clause are erected and maintained (see clause 227A which currently imposes a maximum penalty of $1,100).

2TReason: To ensure compliance with the statutory requirements.


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C. PRIOR TO COMMENCEMENT OF BUILDING WORKS C1. Prior to the commencement of any building works the developer is to apply to an

Accredited Private Certifier or Council for a Construction Certificate for the erection of the building. NO BUILDING WORKS SHALL COMMENCE WITHOUT FIRST OBTAINING A CONSTRUCTION CERTIFICATE. Reason: To meet statutory requirements.

2TC2. Prior to work commencing appropriate measures are to be implemented in relation

to erosion and sediment control. Such measures are to be maintained during the construction of the development in accordance with Council’s Gunnedah Development Control Plan 2012. 2TReason: To ensure erosion and sediment control on the development site.

2TD. PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE

2TD1. Prior to the issuing of a Construction certificate, the Developer shall obtain from Council approval under Section 68 of the Local Government Act, 1993 to: (a) 2TCarry out stormwater drainage works

2TNote: All works are to be carried out by an appropriately licensed contractor in accordance with NSW Code of Practice for Plumbing and Drainage-2006.

2TReason: To ensure environmental health standards are met.

2TE. GENERAL 2TE1. Colours and textures of materials of the water tank shall be non-reflective and as such

will not conflict with the existing landscape. 2TReason: To ensure visual amenity of the area is maintained.

2TE2. No permanent structures are to be placed on any easement.

2TReason: To ensure legal requirements.

2TF. DURING CONSTRUCTION WORKS

2TF1. Inspections by Council

2T48 hours prior to the covering of the following works, Council shall be notified by the licensed builder, owner builder or licensed plumber/drainer that the following works are ready for inspection: (a) 2Tstormwater drains (b) 2Tstormwater absorption trenches (c) 2TFinal inspection of water plumbing, sanitary drainage and stormwater

drainage. 2T(NB) An accredited certifier may not be substituted for Council in respect of these

inspections, as Council remains the sole responsible authority for these matters.

2TReason: To ensure compliance before, during and after construction.


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F2. A stamped copy of the development consent, the approved plans and specifications are to be kept at the construction site at all times during the construction period. Reason: To ensure compliance with approved application and plans.

F3. The storage of all building materials shall be confined within the boundaries of the

allotment. Reason: To ensure site safety.

2TF4. It is the responsibility of the developer to provide the water allocation for the

‘minimum water fill required after build’, required during developer works. No water for the purposes of this construction requirement is to be sourced from Council’s water supply services onsite. 2TReason: To ensure legal requirements.

2TF5. The stormwater overflow from the proposed tank is to:

▪ 2Tbe drained through an adequately sized underground, piped system to the kerb and gutter in View Street. Drainage lines are to be contained within the boundaries of the development lot; OR

▪ 2Tbe discharged to the kerb and gutter in View Street, via an open vegetated, earth channel of adequate size to the property boundary and a piped system across the footpath, into the kerb.

2T Council’s Infrastructure Services Department are to be notified of the selected method of drainage as well as be consulted and approve an appropriate sizing for either stormwater piped or earth channel.

2TReason: To ensure satisfactory drainage whilst ensuring that the surface water is not diverted onto adjoining properties.

2TF6. Excavations and backfilling

2TAll excavations and backfilling associated with the erection or demolition of a building must be executed safely and in accordance with appropriate professional standards and must be properly guarded and protected to prevent them from being dangerous to life or property.

2TReason: To ensure compliance.

2TF7. Protection of public places

2TIf the work involved in the construction of the tank: (a) 2Tis likely to cause pedestrian or vehicular traffic in a public place to be

obstructed or rendered inconvenient, or (b) 2Tbuilding involves the enclosure of a public place, a hoarding or fence must be

erected between the work site and the public place. If necessary, an awning is to be erected, sufficient to prevent any substance from, or in connection with, the work falling into the public place. The work site must be kept lit between sunset and sunrise if it is likely to be hazardous to persons in the public place. Any such hoarding, fence or awning is to be removed when the work has been completed.

2TReason: To ensure site safety.


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F8. Work on the development shall be limited to the following hours to prevent unreasonable disturbance to the amenity of the area:- Monday to Friday - 7.00am to 5.00pm; Saturday - 8.00am to 1.00pm if audible on other residential

premises, otherwise 7.00am to 5.00pm; No work to be carried out on Sunday or Public Holidays. Note: The builder shall be responsible to instruct and control sub-contractors

regarding the hours of work. Council will exercise its powers under the Protection of the Environment Operations Act, 1997, in the event that the building operations cause noise to emanate from the property on Sundays or Public Holidays or otherwise than between the hours detailed above. Reason: To ensure amenity of the neighbourhood is maintained.

G. PRIOR TO THE ISSUE OF AN OCCUPATION CERTIFICATE

G1. Use of the tank is not to occur until all work has been completed, the conditions of

consent satisfied and an Occupation Certificate issued by the Principal Certifying Authority. Reason: To meet statutory requirements.

PURPOSE This Development Application to modify a development consent is being referred to Council for determination as the original determination was made by Council as the development occurred on Council managed land.

Applicant: George Avard C/- Gunnedah Show Society,

Owner: Department of Lands (Gunnedah Shire Council, as Trust Managers), Property Description: Lot 7035 DP 1029310, 2 View Street, Gunnedah


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Figure 1 – Site Location

Figure 2 – Proposed Amended Site Plan Proposed Development The development proposes to modify development conditions and approved development plans to reposition the proposed tank closer to the property boundary on request of Council’s Infrastructure Services Department.


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BACKGROUND Council has previously approved Development Consent No. 2020/0001 on the 4 March 2020, for the construction of an above ground water storage tank (Resolution 1.03/20P). COMMENTARY Issues 4.15(1)(a)(i) the provisions of any environmental planning instrument Gunnedah LEP, 2012 The development site is zoned RE1 Public Recreation, under the provision of the Gunnedah Local Environmental Plan, 2012 (GLEP 2012). The following GLEP 2012 clauses are applicable to the development: 6.5 – Essential Services 2TThe development site has provision of Council’s water, sewer and stormwater services. There is an electrical service connection to the site. However, the development is not expected to require electrical services. The site has frontage to View Street and South Street as suitable access to a public road for vehicle and pedestrian access. 2TState Environmental Planning Policies (SEPPs) 2TState Environmental Planning Policy No. 44 – Koala Habitat Protection (SEPP 44) 2TThe development site has previously been assessed under the provision of SEPP 44. The site has not been identified as being potential or core Koala Habitat. 2TState Environmental Planning Policy No. 55 – Remediation of Land (SEPP 55) 2TThe site is currently operated as the Gunnedah Show Grounds. The proposed development does not propose a change to land use of the site. Hence, no further investigation was required. 2TState Environmental Planning Policy (Vegetation in Non-Rural Areas) 2017 2TThe modification of consent proposal does not include the removal of any trees or vegetation from the site. 2T4.15(1)(a)(iii) provisions of any development control plan 2TGunnedah Development Control Plan 2012 (Gunnedah DCP) 2T1.7.1 – Notified Development Applications 2TThe development was considered to have minor or nil impact on the adjoining land holders due to the distance from adjoining residential developments and the activities on adjoining land. Hence, the modification of consent application did not require notification to the adjoining land holders. 2T6.2 – Parking Requirements 2TThe development does not generate any additional demand for onsite parking space with no additional vehicle movements to or from the site predicted. 2T6.3 – Landscaping 2TThe modification of consent will not impact the landscaping or the visibility of the tank from public reserves.


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6.6.1 – Environmental Effects The development is expected to have little environmental impacts with the tank storing water captured from the roof of adjoining stables. The tank will have no ongoing noise generation, waste generation and will not create any odours or emissions. There are no ongoing environmental impacts that need to be mitigated. 6.6.1 – Erosion and Sediment Control 2TCouncil’s standard condition will be imposed for sediment and erosion control measures to be implemented during construction. 2T4.15(1)(b) the likely environmental impacts on the natural and built environments and social and economic impacts in the locality 2TContext & Setting 2TThe development site is Gunnedah’s showground precinct. The development site contains, show arenas, playing fields, pavilions, amenities blocks, horse stables, recreation facilities and caravan parks. The adjoining allotments contain the Gunnedah High School, PCYC and TAFE campuses and there are a number of dwellings along the Western boundary of the site. Due to the size of the site and the position of the tank within the site, the repositioning of the tank closer to the south boundary of the site is not expected to have a negative impact on the surrounding locality. 2TWater 2TStormwater overflow from the water storage tank will not be amended or affected. 2TNoise & vibration 2TThe development will not result in any noise and vibration with the exception of the construction phase. Council’s standard hours of operation will be imposed during construction works. 2TS4.15(1)(c) Suitability of the Site 2TThe modification of consent will not materially change the development proposal. The development is consistent with the existing and future development in the locality. The site is not identified as being flood or bushfire prone land. The site does not contain an item of heritage significance. Hence, the site is considered to be suitable for the proposed modification. 4.15(1)(d) any submissions made in accordance with this Act or the regulations 2TThe original development application did not require neighbour notification. Hence, the application to modify a development consent did not require notification. 4.15(1)(e) the public interest 2TThe modification of consent was not regarded as being integrated or designated development and did not require referral to any external Federal or State Government agencies. There are no relevant planning studies, strategies or management plans that are applicable to the proposed development. 2TConclusion 2TThe Modification of Consent Application is seeking consent for the amendment to development plans for relocation of the water storage tank. The application has been assessed under the provisions of the Environmental Planning and Assessment Act 1979. The evaluation of this Modification of Consent Application has concluded that the proposed development is compliant with the legislative requirements for this development and determined that the modification of consent was substantially the same development as that of the original determination.


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As per the recommendation of this report, it is concluded that Modification of Consent Application No. 2020/001.002, at 2 View Street, Lot 7035 DP 1029310, should be approved subject conditions. ITEM 3 Community Resilience – COVID-19 Business Support

Package MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Planning and Environmental Services AUTHOR Manager Economic Development POLICY Nil LEGAL Nil FINANCIAL $220,000 ($1,600,000 total) STRATEGIC LINK Community Strategic Plan 1.3.2 Build relationships with all levels of Government, seek to

contribute to decision making and strongly advocate our local interests.

2.1.1 Develop a diversified economy that is a balance of all economic contributors

Operational Plan 1.3.2.1: Identify opportunities to advocate our interests with local

community groups, regional organisations and the State and Federal Government on issues such as planning, development and the provision of services and facilities.

2.1.1.1 Review and prioritise implementation of actions in the Gunnedah Economic Development Strategy in consultation with the Council and drive delivery of agreed outcomes including a diversified and growing economy.

ATTACHMENTS Draft Gunnedah Shire Council Community Resilience – COVID-19 Business Support Package

OFFICER’S RECOMMENDATIONS: That Council: 1. Adopt the Community Resilience – COVID-19 Business Support Package; and

2. Approve an amendment to income estimates of $220,000 to offset revenue loss as

detailed within the report; and

3. Require staff to monitor and assess the action items in the Community Resilience – COVID-19 Business Support Package to form the basis for the COVID-19 Community Resilience Business Recovery Support Package.

PURPOSE To enable Council to consider the draft Gunnedah Shire Community Resilience - COVID-19 Business Support Package (Support Package).


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BACKGROUND COVID-19 has already had a significant impact on businesses in Gunnedah Shire due to social distancing measures and in some cases restrictions on trade. Gunnedah Shire Council (Council) has been mindful of the economic impacts of the Coronavirus and resultant partial lock down by the Federal and State Governments. With this in mind, Council resolved in March to curtail some of this pressure by freezing interest accrual against rates, fees and charges and cease escalation of any outstanding accounts to debt recovery action whilst ever the Business Continuity Plan (BCP) is enacted in response to the COVID-19 pandemic. It should also be noted that Council’s significantly escalated Capital Works Program ($28 million), and Community Resilience Program (CRP) ($3.2 million of this $200,000 has already been spent with local suppliers for plant upgrades and a large body of works is already committed to projects in the community utilising local tradespeople and suppliers) in response to the unprecedented drought impacting our community, will also assist in alleviating some of the economic impact of the COVID-19 pandemic. Further, Council is committed to wherever possible maintaining the employment of its staff, without funding from the Federal Jobseeker Package, not only to support our staff but to ensure further stimulus to the local economy. Where redeployment of staff to alternate duties in support of the community, or work from home, is not possible Council will also provide paid special leave to staff where appropriate. This Support Package has been developed in consultation with a number of Gunnedah businesses and the Gunnedah Chamber of Commerce and Industry. It also considers the intent of the Gunnedah Shire Coronavirus Response Strategy. Careful consideration was taken when preparing the Package to ensure that Council’s operations remain financially stable and ensure costs are able to be carried and to not adversely impact future rate payers. It should be noted that Gunnedah Shire Council has a healthy financial position, through strong financial management it has allowed Council to be in the position to exercise such measures to support our economy. Council will continue to monitor the economic situation over the coming months and continue to manage its operations to ensure normal operations are continued to be carried out COMMENTARY With the above background in mind, it is proposed that Council consider the recommendations of the following Support Package which has a total estimated value of up to $1.6 million. The Support Package is made up of a variety of new and existing measures, it is a multi-faceted approach to aimed at supporting the COVID-19 impacted businesses in the Gunnedah Shire economy. Businesses in Gunnedah Shire make up 18% (excluding mining and farm land rateable categories) of Council’s total rateable revenue. It is imperative that Council puts in place measures to support the business community immediately. A possible worst-case scenario of not putting stimulus measures in place, would be the closure of businesses; not only would this be devastating to the Gross Regional Product (GRP) of Gunnedah Shire but this would have potential for a significant percentage loss in rateable revenue to Council. The flow on impacts of potential business closures could result in large scale job losses impacting residential ratepayers’ ability to be able to pay their fixed payments including residential rates. It is highly recommended that the Support Package be viewed favourably to alleviate some of the financial pressure that Gunnedah Shire businesses are facing.


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Council is acutely aware that the environment is rapidly changing as a result of both the spread of the pandemic and the response strategies implemented by the Federal and State Governments. The Package will therefore be delivered in two phases, the first of which is outlined within this document, with the second to be developed in the coming weeks and months: 1. COVID-19 Community Resilience Business Support Package 2. COVID-19 Community Resilience Business Recovery Support Package The objectives of the COVID-19 Community Resilience – COVID 19 Business Support Package are to: 1. Provide fees and charges relief to small business; 2. Provide relief from interest on overdue rates, annual charges and fees whilst ever Council’s

BCP is activated; 3. Provide assurance that Council will not escalate overdue debts whilst ever the Council BCP is

activated; 4. Support local employment and local purchasing; 5. Encourage business diversification and capacity building; 6. Communicate updates from all tiers of Government and Non-Government to the business

sector; 7. Further support to those businesses in need due to the pandemic impacts where any

significant gaps are identified in the Federal and State packages Summary of Action Items A variety of measures have been listed in the Support Package taking into consideration the support that has already been offered by the state and federal governments. Outlined in the Support Package are a variety of measures that have been exercised, though some items do not require additional budget and are already in works, other measures have a much larger budgetary impact to Council. The larger budgetary items have the potential to provide solid financial support to the business community, however, there is a risk of loss of income including interest that should be considered when reviewing the Support Package. On 24 March 2020 Council resolved to freeze interest accrual against rates; these are fees and charges that are currently outstanding or may become outstanding during the period until 30 June. This will have a significant positive impact on struggling businesses and could account for up to $150,000 in support. Although this has already been actioned this item has been included in the Support Package to view the total budgetary impacts. Council is committed to maintaining its current resourcing levels not only as a measure to provide certainty to its employees but also to ensure that staff wages will continue to circulate in the local economy. This commitment to our staff is worth approximately $1.06 million in special leave entitlements, this leave is being funded by Council as there has not been funding announced from either the Federal or the NSW governments. Should the COVID-19 situation progress into the “red phase” of the Gunnedah Shire Council Coronavirus (COVID-19) Response Strategy, Council has committed to redeploying staff to different departments within the organisation but also to support local charities where required. It is estimated that the redeployment of staff could be in excess of approximately $250,000 in in-kind support to our community. Impacted businesses are looking for support that will provide their business with relief immediately. A reduction of some Water and Sewer charges to businesses is a real way that Council can offer immediate support. The Support Package outlines two different sets of fees that could benefit businesses now; Action 4 and Action 7 combined will provide a total support to our economy of $45,000 in a time business need relief the most.


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The Business Partner Program (BPP) has seen approximately $180,000 in small grants be awarded to a variety of businesses since it commenced. The Support Package proposes that the BPP be boosted by funds in reserve to run an additional round aimed at supporting businesses with projects that will help them adapt to meet the change consumer spending patterns. To ensure this process is strengthened the Support Program recommends that Council subscribe to the “smarty-grants” platform so that BPP applications can be assessed by its Advisory Group remotely. COVID-19 has significantly impacted the way business can operate. The Package notes several actions that reduce some small costs including continuing to waive Street Trading and Footpath Occupation fees. Gunnedah Shire Council already waived these fees as a drought stimulus measure in 2019/20 however this package provides a commitment that Council will continue to do so for 2020/21. Changing business conditions should be met with adaptive planning measures. Council has followed instructions for the NSW Department of Planning and Industry and will provide a more flexible approach to planning and compliance to alleviate some of the pressure businesses are faced with due to social distancing measures; this includes some further reduction of costs to small businesses also. Council will continue to maintain the Local Procurement Policy to ensure that local businesses are benefiting from Council’s $24 million Capital Works Program and Council money is continued to be spent with businesses including suppliers and contractors in the Gunnedah Shire. Council staff have been focused on providing rapid response to the local businesses community and will continue to do so as this crisis unfolds. A variety of training to support businesses and customer awareness marketing campaigns are planned to notify the community of the businesses who are still operating and ways they can be supported. Council will continue to provide regular updates to businesses in relation to funding support and updates to business practices. Summary of budgetary implications resulting from Support Package 1. Decrease in Council income items – (negative effect on operating result)

Write Off of Fees and Charges and Overdue Interest forgone - $220,000 (2019/20) 2. Utilization of Reserves – (cash impact/ draw-down, not op result change)

Business Partner Programs - $80,000 (2019/20) 3. Redeployment of existing expenditure allocations – (minor effect estimated on operating

result 2019/20) Staff Deployment Safety Net – Up to $1,060,000 (2019/20 initial) Reallocation of Resources (various) - $250,000 (Grant assistance staff, other new

programs etc) (2019/20) CONCLUSION It is recommended that Council adopt the recommended actions of the Support Package as a stimulus measure to support the local economy through the COVID-19 crisis. Council will continue to monitor all measures proposed in the Support Package should they be adopted by Council throughout the lock down period to understand the impact on not only the economy but the financial implications on the Gunnedah Shire Council financial health. The learnings from this feedback and analysis will need to form the basis and be considered for the creation of the Business Recovery Support Package. Andrew Johns DIRECTOR PLANNING AND ENVIRONMENTAL SERVICES


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Gunnedah Shire Council | Community Resilience – COVID 19 Business Support Package 1

Gunnedah Shire Council Community Resilience –

COVID-19 Business Support Package


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Document Management

Document change history

Version Date Author Description of Change

0.1 04/04/2020 Charlotte Hoddle Initial draft

0.2 04/04/2020 Andrew Johns Edit initial draft 0.3 04/04/2020 Colin Formann Peer review edit of initial draft

0.4 04/04/2020 Eric Groth Review of peer reviewed and edited initial draft

0.5 06/04/2020 EMT Final review of draft 0.6 07/04/2020 Eric Groth Final sign off before Councillors review

1.0 09/04/2020 Charlotte Hoddle Final version for Council report


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Introduction COVID-19 has already had a significant impact on businesses in Gunnedah Shire due to social distancing measures and in some cases restrictions on trade. Gunnedah Shire Council has been mindful of the economic impacts of the Coronavirus and resultant partial lock down by the Federal and State Governments. With this in mind, Council resolved in March to curtail some of this pressure by freezing interest accrual against rates, fees and charges and cease escalation of any outstanding accounts to debt recovery action whilst ever the Business Continuity Plan (BCP) is enacted in response to the COVID-19 pandemic.

It should also be noted that Council’s significantly escalated Capital Works Program ($28 million), and Community Resilience Program (CRP) ($3.2 million of this $200,000 has already been spent with local suppliers for plant upgrades and a large body of works is already committed to projects in the community utilising local tradespeople and suppliers) in response to the unprecedented drought impacting our community, will also assist in alleviating some of the economic impact of the COVID-19 pandemic. Further, Council is committed to wherever possible maintaining the employment of its staff, without funding from the Federal Jobseeker Package, not only to support our staff but to ensure further stimulus to the local economy. Where redeployment of staff to alternate duties in support of the community, or work from home, is not possible Council will also provide paid special leave to staff where appropriate.

Purpose Gunnedah Shire Council aims to support, and advocate for the needs of, the Gunnedah Shire community during the devastating impact of COVID-19. Council’s primary objective to date under its Business Continuity Plan (BCP) has been the health and wellbeing of Council staff to ensure the ongoing delivery of critical services to throughout Gunnedah Shire.

Nevertheless, the Community Resilience - Business Support Package (Package) is intended to provide even further targeted support to the businesses within our Shire who require it, both now and to ensure that once the pandemic has been declared over, during the recovery phase for our Shire’s economy.

This Package has been developed in consultation with a number of Gunnedah businesses and the Gunnedah Chamber of Commerce and Industry. It also considers the intent of the Gunnedah Shire Coronavirus Response Strategy.

Council is acutely aware that the environment is rapidly changing as a result of both the spread of the pandemic and the response strategies implemented by the Federal and State Governments. The Package will therefore be delivered in two phases, the first of which is outlined within this document, with the second to be developed in the coming weeks and months:

1. COVID-19 Community Resilience Business Support Package

2. COVID-19 Community Resilience Business Recovery Support Package


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Objectives The objectives of the COVID-19 Community Resilience – COVID 19 Business Support Package are to:

1. Provide fees and charges relief to small business; 2. Provide relief from interest on overdue rates, annual charges and fees whilst ever

Council’s BCP is activated; 3. Provide assurance that Council will not escalate overdue debts whilst ever the Council

BCP is activated; 4. Support local employment and local purchasing; 5. Encourage business diversification and capacity building; 6. Communicate updates from all tiers of Government and Non-Government to the

business sector; 7. Further support to those businesses in need due to the pandemic impacts where any

significant gaps are identified in the Federal and State packages

Package initial value Estimated Value of Total Package: $1.6 million

Due to the uncertain nature of the crisis being experienced, this Package includes an estimate of measures in place from adoption until 30 June 2020, (the current financial year), noting that measures will continue where required and possible for the duration of the activation of Council’s BCP with the potential to be extended upon further consideration once Council has the opportunity to assess impacts at that point.

There is currently approximately $500,000 in uncommitted funds in the Community Resilience Program, which could potentially be used to offset costs against components of this Package, in order to limit the impacts of the Business Supports Package on ratepayers and the broader community into the future. It is noted that the Federal and State Governments are likely to have significant budget deficits well into the future due to the economic packages being implemented in response to the COVID-19 crisis, and therefore access to the amount of grants currently available may not continue.

Initiatives against each Objective The following provides an overview of the initiatives identified at this stage against the first of the two phases of the Community Resilience – COVID-19 Business Support Package. The Phase 2, Business Support Recovery Package is discussed later in this document.


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1. Provide fees and charges relief to small business Actions 1. Cease charging local businesses fees for any consultation with Planning and Compliance team

up until 30 June 2020 (e.g. pre-lodgement consultation fee)

2. Council to offer a full refund of fees to any Development Application (DA), Construction Certificates and Complying Development Certificate applicants wanting to withdraw applications currently under assessment. (Excluding applications that have already been determined)

3. Street Trading and Footpath Occupation fees were waived in 2019/20 via resolution as a drought stimulus measure and as an extension of that initiative, no fees will be charged in 2020/21. Permit use of public space to provide take-away food services (e.g. takeaway counters on footpath in front of Café to allow social distancing of queues)

4. Waive annual Liquid Trade Waste Inspection fees for Category 1 and 2 customers

5. A flexible approach to enforcement and compliance to be taken during this period. (Food businesses must continue to meet food safety laws requirements at all times)

2. Provide relief from interest on overdue rates, annual charges and fees whilst ever Council’s BCP is activated

3. Provide assurance that Council will not escalate overdue debts to recovery processes whilst ever the Council BCP is activated

Actions

6. Freeze interest accrual against rates, fees and charges that are currently outstanding or may become outstanding from 24 March 2020 up until 30 June (where there is a payment agreement entered into)

7. Reimbursement of part of Non-Residential Sewer Access Charges – targeted support for commercial and industrial businesses until 30 June 2020.


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4. Support local employment and local purchasing

Actions

8. Attempt to maintain current Council resourcing, with the desired result in wages being spent in the local economy.

9. Redeploy Council staff, who cannot be redeployed internally or undertake meaningful work from home, to assist external community charity organisations in providing support to the community sector (e.g. Meals on Wheels and Community Transport)

10. Redeploy Council staff who may otherwise be stood down to assist internal project delivery teams (administration, acquittals, grant support) (3 people)

11. Actively promote the availability of internal and external grant writers to assist with grant applications

12. Use ‘Localised’ platform and Council website to disseminate funding, information, opportunities, and incentives to facilitate the retention of local jobs

13. Extend Subscription for ‘Localised Platform’ for 2021 financial year (customisation of COVID-19-page, menu development, training and support)

14. Maintain significantly expanded Capital Works Program, where possible and communicate this to the local business community and suppliers to build confidence in the economy.

15. Council will use local contractors and suppliers in accordance with the Local Procurement Policy. An example of this will be: If successful, 80% of Saleyards master plan delivery will utilise local contractors, resulting in a potential $14.2 million spend with local suppliers significantly expanded

16. Allocate funds from within existing Economic Development Community Programs and Events budget to: a. promote Localised, highlighting the ‘marketplace’ functionality, which promotes local

procurement b. Support local food businesses by advertising updated listings of changed services in the

local paper and online c. Promote “Ways to Support Local Businesses” Campaign on social media

17. Continue to lobby local supermarkets to accept Gunny Money cards

18. Assist and encourage local suppliers to get established on Tenderlink to expand business potential

19. Form further preferred supplier panels with an emphasis on engaging with local suppliers

20. Review Capital Works Program to identify elements that could be brought forward to stimulate the economy


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5. Encourage business diversification and capacity building

Actions

21. In accordance with the NSW Government Planning Ministerial Orders – Council enacts and supports the following: • Construction work, including building and demolitions, to be undertaken on Saturdays,

Sundays, and public holidays to allow workers to be socially distanced, • Food trucks to be used anywhere in Gunnedah Shire at any time with landholders’

permission. • Allow access to additional public space for essential services where necessary (e.g. tables

outside pharmacies and supermarkets) • Dark kitchens – also known as virtual kitchens, cloud kitchens and ghost kitchens – cook

meals solely for delivery, rather than eat-in diners will be easier to operate and set up

22. Delivery curfew and trading hour restrictions removed for essential services. A temporary blanket exemption from any delivery curfews for supermarkets, pharmacies and shops of essential household items has been imposed across the Gunnedah Shire

23. Make available a range of business training webinars on the Localised platform

24. Provide additional support for businesses to get online or on social media – (i.e. fund webinars)

25. In response to the NSW Government’s call on manufacturers to retool for COVID19 - Council will actively promote this to the business community. Encourage them to sign up to:

• https://tenders.gov.au • ICN – Industry Capability Network https://icn.org.au/ - a business network that introduces

Australian and NSW companies to projects large and small • AMGC – https://www.amgc.org.au/ Advance Manufacturing Growth centre collates what

businesses can do to support COVID19 demand for health equipment


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https://tenders.gov.au/

https://icn.org.au/

https://www.amgc.org.au/


6. Communicate updates from all tiers of Government and Non-Government to the business sector

Actions

26. Continue to promote the Gunnedah Shire Council ‘Funding Finder’ including COVID-19 specific grants.

27. Continue to provide relevant updates to the community and businesses via Council websites, Council Facebook, electronic direct mail (eDMs), local paper and email distribution lists.

28. Utilise established community networks to provide community with up to date advice and support information.

29. Develop a COVID-19 business and community resources and information page on Council website.

7. Further support to those businesses in need due to the pandemic impacts where any significant gaps are identified in the Federal and State packages

Actions

30. Utilise funding from existing Business Partner Program (BPP) Reserve to support businesses that diversify their manufacturing to meet the needs of COVID-19 combat requirements.

31. Deliver an additional round of Business Partner Program aimed at getting businesses online with e-commerce platforms - $2,000 to be awarded to each business with budget allocation from existing BPP Reserve.

32. Subscribe “smarty-grants” to provide greater accessibility for Gunnedah Shire businesses to access COVID-19 targeted funding available under grant programs.

Phase 2: Business Recovery Support Package It is recognised that the Gunnedah Shire economy will need a robust COVID-19 recovery Strategy to set us on the right path and give greater chance to recovery across all sectors of the economy. We are still unclear of the circumstances and the state in which our economy will be when trading conditions return to normal, following the end of the lock-down period. Similarly it is recognised that there is little point in attempting to stimulate the economy in sectors where the Federal Government is trying to effect hibernation, or sectors where there is no down-turn evident at this stage.


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It is therefore important that Gunnedah Shire Council further consider ways to stimulate the economy, and when to effect such stimulation, in order to prepare an effective Business Recovery Support Package. This work will be ongoing and concurrent with the rollout of the Phase 1 Business Support Package.

Approval Management The tables below provide details of the document approvals.

Document approval

Version 1.0 of this document is to be approved by the Executive Management Team.

Version Name Representing Date Approved

0.6 Eric Groth General Manager 08/04/2020

0.6 Colin Formann General Manager’s Department 08/04/2020

0.6 Andrew Johns Planning and Environment 08/04/2020

0.6 Jeremy Bartlett Infrastructure Services 08/04/2020

0.6 Damien Connor Business and Finance 08/04/2020

0.6 Tim Muldoon Corporate and Community Services 08/04/2020

Council Endorsement

Version 1.0 of this document was approved by resolution of Council on:


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Director Infrastructure Services

ITEM 1 Clifton Road Upgrade MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Works Manager POLICY Policy – Grants LEGAL Restart NSW Funding Deed FINANCIAL $1,255,014 STRATEGIC LINK Community Strategic Plan 1.3.1 Identify and secure grant funding and explore opportunities for


1.5.1 Provide and maintain safe, serviceable and accessible public facilities, parks and infrastructure including roads, footpaths and stormwater drains.

Operational Plan 1.3.1.1 Identify strategies to maintain long term infrastructure. 1.5.1.10 Review and deliver the rural unsealed road capital works and

maintenance program. ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: 1. That the information be received and noted;

2. That Council allocates $1,255,014 from revenue as detailed in the report as co-contribution

to the upgrade of Clifton Road; and 3. Delegate authority to the General Manager to execute the funding deed. PURPOSE This report seeks to inform Councillors of a successful application made to upgrade Clifton Road through the NSW Government’s Fixing Country Roads Program. The report also seeks Council’s endorsement of the funding deed by allocating $1,255,014 as co-contribution from sources detailed in the report, and to delegate authority to the General Manager to execute same. BACKGROUND The Namoi Unlimited Road Network Strategy identifies Clifton Road as a road of strategic importance due to its significance to agriculture in the region, specifically cotton and ginning operations in the Gunnedah, Liverpool Plains and Narrabri Shires. Clifton Road is also identified as an ‘Unfunded Priority’ in Council’s Delivery Program 2017-2021.


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Council staff submitted an application to the Fixing Country Roads Program in October 2019 to upgrade and seal 13.5km’s of unsealed pavement, widen 5km of the route and to replace the decommissioned bridge at Maitland Street in Breeza. The objective of the application was to improve network efficiency through upgrading the route to a standard that would enable Higher Mass Limited (HML) vehicles, currently restricted to General Mass Limited (GML). On 23 March 2020, Council staff were advised that the application had been successful and were requested to complete the Funding Deed of Agreement to enable the works to commence. To facilitate signing of the agreement, Council must commit $1,255,014 as co-contribution towards the project. It is Council Officers intention to fund this co-contribution from money’s already allocated to Council’s budget and through efficiency savings. COMMENTARY Issues Clifton Road currently has 13.5km of the route that is unsealed. The unsealed surface contributes to safety hazards such as poor skid resistance, higher maintenance costs, dust and visibility issues and poor access during wet weather. Upgrading the route will be of benefit to Council by reducing these issues. The route also directly links to Carroll Cotton Gin who currently has development consent for a significant expansion of their operation. Currently there is voluntary planning agreement with this developer that will see them contribute a significant amount towards the maintenance of the route. By upgrading the route to a sealed surface, the voluntary planning agreement with Carroll Cotton Gin and their consequent contributions will likely reduce. Sealing the route also provides significant savings to freight operators and local drivers who utilise the route through vehicle operating savings, reducing travel times and improving safety. The project has an estimated total cost of $9,819,000. The contribution provided under the Fixing Country Roads Program is $8,563,986 (87%). Council’s co-contribution is $1,255,014 (13%). Council’s co-contribution is a significant amount and could not likely be funded from existing reserves given Council’s recent success in grant applications. It is Council’s officer’s intention to create a restricted asset for the co-contribution to Clifton Road and to fund same through savings made namely in the reseal budget but also the capital works budgets of works. Further detail is provided in the following section of the report. Co-contribution Council’s co-contribution would be split over two financial years, 2020/21 and 2021/22. The resulting contribution per financial year is $640,057.14 (51%) and $614,956.86 (49%) based on the projects proposed cash flow. The following savings and sources have been identified to contribute to the co-contribution; 2020/21 Project Funds Available Commentary Henry Street, Mullaley $11,765 Better unit achieved through

bundling works with RMS RMCC, leveraging procurement agencies and reduced cost of bitumen on previous financial years

Herbert Street, Gunnedah $21,699.51 O’Keefe Place, Gunnedah $9,795 Stewart Street, Gunnedah $18,808 Kilcoy Street, Gunnedah $4,983.55 Heiler Street, Gunnedah $2,855


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Hamilton Street, Gunnedah $3,157.74 Euroa Street, Gunnedah $6,387 Wareena Street, Gunnedah $16,821 George Street, Gunnedah $29,204.71 Edward Street, Gunnedah $9,060.47 Stock Road, Gunnedah $49,493 Kamilaroi Road, Gunnedah $88,910 Carroll Street, Gunnedah $18,453 Conadilly Street, Gunnedah $85,265.98 South Street, Gunnedah $18,454 Lawson Avenue, Gunnedah $6,012 Kamilaroi Road, Gunnedah $13,360 Blackstump Way, Tambar Springs $107,140.96 Wandobah Road, Gunnedah $67,916.76 Subtotal reseals $589,543 Capital = Breeza Culvert Investigation & Consultation

$10,000 Works will be completed through Fixing Country Road (FCR) scope

Capital = Breeza Culvert Design $50,000 Total $649,543 2020/21 Co-contribution

2021/22 Project Funds Available Commentary Breeza Culvert Replacement

$350,000 Works will be completed through FCR scope

Council contribution to Regional Road Maintenance

$130,000 GSC is anecdotally the only LGA that contributes financially to maintaining regional roads. Given that regional roads such as Grain Valley and Rangari Road will either be under construction or sealed, it is deemed appropriate to redistribute these funds to Council’s local road network. In return reducing local road maintenance expenditure.

Savings made in reseal program

$125,471 Expected that unit rates for sealing will stabilise from $5.77/m2 in 2018/19 to $4.67/m2 2019/20 based on historic pricing.

Total $605,471 2021/22 Co-contribution Assessment The strategic implications of these changes over the short term will result in less expenditure on maintenance of regional roads in the 2021/22 financial year. As indicated in the table, Gunnedah Shire are the only ‘known’ LGA that contributes financially to its Regional Road maintenance and it’s the author’s view that this ongoing contribution is not sustainable. Given that the entirety of the Regional Road network will likely be sealed in the next 2-3 years there is assurance that reducing Council’s contribution to this network will not result in reduced levels of service or safety on these routes. There is no risk associated with redistributing funds for the abovementioned capital items as they will be completed under the upgrade project.


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There is some risk in relying on savings to be made in the 2021/22 reseal program. It is expected that given the savings made in 2019/20 (>$500k) that the more modest saving of $125,471 is likely achievable however given global economic uncertainty as a result of COVID19, it is possible that unit rates may increase on 2019/20 levels. The outcome of increased unit rates would mean that less resealing work could be undertaken in 2021/22 which may result in a lower level of service temporarily. Impact on Council Assets The upgraded route would increase Council’s sealed network by 13.5kms but is expected to reduce road maintenance cost by $156,344 per annum. A summary of the other benefits expected include 7,273 trips benefitted per year, 200,355 minutes of travel time saved, $310,871 per year in direct freight cost savings and reduced VPA contributions for a local ginning operation. I commend the report to Council. ITEM 2 Airport Pavement Inspection MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Public Facilities POLICY Nil LEGAL Nil FINANCIAL $30,000.00 STRATEGIC LINK Community Strategic Plan 1.5.1 Provide and maintain safe, serviceable and accessible public

facilities, parks and infrastructure including roads, footpaths and stormwater drains.

Operational Plan 1.5.1.14 Review and implement the Airport Capital Works and maintenance

program in accordance with Council plans. ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That Council endorse to reallocate $30,000 from Parks and Gardens Operational Expenses to Airport Operational Expenses to fund a comprehensive Airport Pavement Inspection. PURPOSE The purpose of this report is to seek approval to fund a comprehensive Airport Pavement Inspection to inform any future works at the Gunnedah Airport. BACKGROUND The Gunnedah Airport Masterplan (2014) identifies options to maximise the use of the Gunnedah Airport facility and the need to provide greater economic return on the facility. It is noted in the document the poor condition of the main runway (11/29) seal and relatively low tyre pressure which is a limiting factor on the size of aircraft able to operate from the runway. The poor condition of the runway also means the aerodrome is often closed during or following rain events due to safety concerns with water ‘pooling’ in various spots on the runway.


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Gunnedah Airport is a Civil Aviation Safety Authority (CASA) registered aerodrome. With incoming changes to CASA regulations, Gunnedah Airport will become a certified aerodrome in August 2020. A pavement investigation would include the following elements:

• Geotechnical testing and reporting • Site visual assessment • Reports and calculations, including the following items:

1. Current condition report I. Review runway apron and taxiway pavement conditions

II. Apron movement area review III. Linemarking review IV. Open drains and surface drainage

2. Pavement life remaining – current operations I. Structural assessment of existing pavement based on Geotechnical results

II. Review structural assessment against current operations to determine number of years until pavement failure

III. Assessment of existing environmental damage due to pavement and effect on life remaining assessment

3. Maintenance options I. Maintenance activities to extend pavement life – immediate and interim

timelines II. Description of maintenance activities

4. Costing of works I. Maintenance activity costs

The Airport Pavement Inspection will inform long-term financial plans, asset management plans, maintenance programs and asset revaluations for the Gunnedah Airport. COMMENTARY Due to the drought, the Parks and Gardens Operational Expenses budget is underspent as less mowing and associated work has been necessary. It is recommended to fund the Airport Pavement Inspection by reallocating funds from this budget.

ITEM 3 Mullaley Recreation Grounds MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Public Facilities POLICY Nil LEGAL Nil FINANCIAL Nil STRATEGIC LINK Community Strategic Plan

3.3.3 Implement initiatives that deliver attractive, well serviced villages whilst retaining the unique identity of each location.

3.6.5 Encourage use of open spaces, villages and facilities with a broad range of arts and cultural, sporting and recreational activities.

Operational Plan 3.3.3.1 Deliver the village beautification and improvement program whilst

retaining the unique character of each location 3.6.5.3 Support and pursue opportunities for increased usage of sporting

grounds throughout the Shire. ATTACHMENTS Nil


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OFFICER’S RECOMMENDATION: That Council decline Warrumbungle Shire Council’s request for financial assistance to upgrade the Mullaley Recreation Ground. PURPOSE The purpose of this report is to inform Council of Warrumbungle Shire Council’s request for financial assistance in upgrading facilities at the Mullaley Recreation Ground. BACKGROUND Warrumbungle Shire Council has submitted a formal written request to the General Manager on 10 March 2020 (attached) seeking Gunnedah Shire Council’s support and a financial contribution to a proposed upgrade project at the Mullaley Recreation Ground. While Mullaley Village is situated in the Gunnedah Shire, the Mullaley Recreation Ground, being a few kilometres out of town, falls in the Warrumbungle Shire and is therefore Warrumbungle Shire Council’s asset to maintain. The Recreation Ground is used for horse events, community cricket days and fundraising events. Mullaley Recreation Ground user groups have approached Warrumbungle Shire Council to upgrade the facilities with the construction of a new multipurpose building. The building proposal would include toilet and shower facilities, disabled toilet access, food preparation and serving area, office area, storage room, and a skillion for extra all weather areas. Warrumbungle Shire Council has estimated the project to cost approximately $250,000, with Mullaley community members offering in-kind contributions, such as gravel, site preparation, dismantling old buildings, fencing and general labour. COMMENTARY The following options are provided to Council for consideration: 1. That Council decline Warrumbungle Shire Council’s request for financial assistance in

upgrading facilities at the Mullaley Recreation Ground. 2. That Council provide a 50% co-contribution from General Fund, being $125,000, to the

Mullaley Recreation Ground Upgrade Project. 3. That Council provide a 20% co-contribution from General Fund, being $50,000, to the

Mullaley Recreation Ground Upgrade Project. It is the recommendation of staff recommendation to decline the request (option 1) due to the facility being Warrumbungle Shire Council’s asset to maintain and upgrade. ITEM 4 Gunnedah Town Hall – Structural Engineer’s Report MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Public Facilities POLICY Nil


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LEGAL Nil FINANCIAL $10,700 STRATEGIC LINK Community Strategic Plan

3.3.3 Implement initiatives that deliver attractive, well serviced villages whilst retaining the unique identity of each location.

Operational Plan 3.3.3.2 Review and implement the halls and centres capital works and

maintenance programs. ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That Council endorse to reallocate $10,700 from Parks and Gardens Operational Expenses to Public Halls and Centres Operational Expenses to fund a Structural Engineer’s Report for the Gunnedah Town Hall. PURPOSE The purpose of this report is to seek approval to fund a comprehensive Structural Engineer’s Report for the Gunnedah Town Hall. BACKGROUND Due to the ongoing drought and subsequent rain events, Council’s Public Facilities Staff and on-site staff have noticed a significant increase in structural issues at the Gunnedah Town Hall. Significant cracking in the structure, internally and externally has been noted, as well as various areas seeing roof leaks in rain events. The original internal staircase has been taped off to stop access as the movement in the building has affected the safety of its use. Initial discussions with a structural engineer have revealed the original foundations may have exceeded their life expectancy. The original structure was also not built to support a clock tower, and it is the engineer’s assumption that this has resulted in the mortar between the brick foundations fracturing under the weight of the tower. The foundations would need repair works to stop the issue from becoming worse, followed by internal work. A number of maintenance tasks have been undertaken over the years to fix different aspects of the issue, however, the more recent prolonged drought has made the problem notably worse and has identified the need for a full report to be undertaken with suggestions of how to “weather proof” the building to ensure its sustainability. A full structural engineer’s report would include the engineer and a builder on site to undertake façade and roof inspections, concrete ultra sounds, and some minor excavation of footings to diagnose any issues. COMMENTARY Due to the drought, the Parks and Gardens Operational Expenses budget is underspent, as less mowing and associated work has been necessary. It is recommended to fund the structural engineer’s report by reallocating funds from this budget.


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It is the intention of staff to provide future report to Council upon completion of the engineer’s report to inform a future suitable restoration program for the Gunnedah Town Hall. ITEM 5 Water Services 2019/20 Operational Plan Changes MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Water Services POLICY 2019/20 Operational Plan LEGAL N/A FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.5.2 Provide and maintain efficient water and sewerage systems that

support a growing community. Operational Plan

1.5.2.3 Ensure effective and efficient delivery of water services across the Shire.

1.5.2.6 Main replacement program for Gunnedah Water Services. ATTACHMENTS Proposed Links Road Main Extension Design OFFICER’S RECOMMENDATIONS: That Council: 1. Reschedule the water main replacements programmed for Barber Street and Chandos

Street in the 2019/20 Operational Pan to the Draft 2020/21 Operational Plan. 2. Remove the proposed water main replacements from the Draft 2020/21 Operational Plan

of King St, Kilcoy St and Wandobah Road with an estimated total budget of $135,000 and reschedule to a future year.

3. Re-allocate the $135,000 allocated for Barber Street and Chandos Street water main

replacements to the Links Road water main extension. PURPOSE The purpose of this report is to seek Councils approval to make changes to the Gunnedah Water Supply 2019/20 water main replacement capital works program. BACKGROUND As Councillors would be aware Council have an on-going water main replacement capital works program to improve the service delivery, reducing the number of failures by replacing the older cast iron and asbestos cement pipes and eliminating under sized mains. The replacement program has been progressing for the past 20 years and has resulted in a marked improvement in services. All the known under sized mains, mainly 80mm cast iron mains located on the northern side of the rail corridor have been replaced with appropriately designed and sized PVC mains and the mains causing the most failures in other areas have also been replaced.


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The water main replacement program is proposed to continue until all the asbestos water mains have been replaced. COMMENTARY Water mains scheduled for replacement in 2019/20 include: Walter Rodd Street between Goodwin Road and Apex Road – Complete. Mathias Road between Riley Road and Algayer Drive – Complete. Porcupine Street between Stock Road and George Street – Complete. South Street between Meldrum Street and Henry Street – In Progress. Barber Street between Chandos Street and Marquis Street – Not started due to heavy traffic

volumes generated by the New Street rail crossing closure. Chandos Street Between Barber Street and Conadilly Street – Not started due to heavy traffic

volumes generated by the New Street rail closure.

Main Extensions have also been scheduled for 2019/20 including: McCall’s Road Main extension between Wandobah Road and Hunts Road. The project has

had the survey, investigation and design; REF and geotechnical investigation completed, and is proposed to be contracted out for construction. The project is currently advertised on Tenderlink with the proposed contract to be considered for award by Council at the May Ordinary Council meeting.

Mornington Heights sub division connection between Wandobah Road and Links Road linking the Wandobah rural residential area to the Links Road main. This extension has also been completed.

Links Road main extension through Hillcrest Road linking Links Road and the Wandobah area to the third pressure zone supply storage reservoir and ultimately enabling the decommissioning of the Wandobah Road Pump Booster Station and the removal of the restrictors in the Wandobah/Boolooccooroo water supply area.

ASSESSMENT The original proposal for connection of the Hillcrest Road main required a main, with increased size than normally required to service the subdivision; connecting to the proposed Keam subdivision located in the undeveloped area of Hillcrest Road to allow improved service to the Wandobah rural residential and Mornington Heights areas. Unfortunately the owners of the proposed subdivision in Hillcrest Road have not progressed the project to date and the road and area remains undeveloped. The result of delays in the proposed subdivision is the proposed Links Road water main extension has not been able to commence. Staff have visited and met with the owners on number occasions to negotiate the creation of an easement through the proposed subdivision however the discussions have not resulted in an outcome. In order to progress the project and complete the objective of providing and increased flow and pressure to the Wandobah rural residential area an alternate design has been developed for Councils consideration. The alternate design, although more expensive, provides many advantages including:


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The completion of the water main connection linking the third pressure zone of Gunnedah water supply to the Wandobah rural residential area and enabling the decommissioning of the pump station and property restrictors to be removed.

Removes the requirement to establish an easement and main installation through private property.

Allows the removal of an asbestos cement water main section located in Links Road between the two Hillcrest road intersections connecting to Links Road.

Provides an alternate back feed for water delivery in the third zone area should main failures occur in the future.

Improves water quality management with additional water main loops installed. PROPOSED WORKS 1. The estimated cost of the alternate design is $210,000. 2. $75,000 has been allocated in the 2019/20 Operational Plan for the Links Road main

extension. 3. Delaying the Barber Street and Chandos Street main replacement to the Draft 2020/21

Operational Plan will allow the allocated of $135,000 for these projects to be added to the Links Road main extension project, providing the necessary funds to undertake the project.

ITEM 6 Water Conservation MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Water Services POLICY Drought Management Plan LEGAL N/A FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.5.2 Provide and maintain efficient water and sewerage systems that

support a growing community. Operational Plan

1.5.2.3 Ensure effective and efficient delivery of water services across the Shire.

ATTACHMENTS Nil OFFICER’S RECOMMENDATION: 1. That Level 1 Water Restrictions be lifted in all Gunnedah Shire town water supplies from 1

May 2020. 2. That Level P Permanent water conservation levels be re-introduced in all Gunnedah Shire

town water supplies from 1 May 2020. PURPOSE The purpose of this report is to allow Council consideration of the lifting of Level 1 water restriction and re-introduction of Level P permanent water conservation level.


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BACKGROUND As Councillors would be aware Level 1 Water Restrictions were introduced into all Gunnedah town water supplies from 1 January 2020. Given the recent changes in the weather patterns being experienced since early February and a high reduction in water demand it has become prudent to consider lifting the level 1 water restrictions and reintroduce Level P Permanent Water Conservation levels. COMMENTARY The current Drought Management Plan (DMP) sets out actions to be taken during each drought response. The five levels are summarised as: 1. Low – 1st level of restrictions- general awareness banning fixed sprinklers except for 2 hours

per day. 2. Moderate – banning sprinklers and limit for drippers and hoses. 3. High – banning all forms of outdoor watering other than buckets. 4. Very High – banning all outdoor watering. 5. Emergency – emergency use only.

The trigger levels for the introduction of the various levels of restrictions based on the percentage of the total available groundwater production capacity is as per the table.

The current level of demand this year to date has been steadily decreasing and in the week finishing 26/03/20 to 56.6ML for the week which is down from the peak at 19/12/19 of 106.1 ML. The week average at the end of March is 8.08 ML/day. The DMP also sets out directions for easing water restrictions when bore production capacity has improved by 10% above the previous trigger. The graphs below indicate the bore production capacity has improved by approximately 50%.


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The below graph was presented to Council when considering the introduction of water restriction at The December Council meeting held on the 19 December 2019.

Historic Static water level --------------- Historic draw down level-----------------

Actual current bore water level ------------Pump suction level--------------Bottom of bore-----------------

0

20000

40000

60000

80000

100000

120000

31/10/2019 30/11/2019 31/12/2019 31/01/2020 29/02/2020

Series1

0

20000

40000

60000

80000

100000

120000

31/10/2019 30/11/2019 31/12/2019 31/01/2020 29/02/2020

Series1


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The following graph was obtained from our telemetry system on 1 April 2020 and indicates a minor improvement in the current water.

ASSESSMENT The current DMP had an initial intervention level when the percentage of total available groundwater production capacity reaches 65%. The water demand for the week ending 12 November 2019 was 14.97 ML per day which is 65.37% and therefore Level 1 water restrictions were considered necessary and implemented. The unknown groundwater aquifer recovery following this extended drought period also warranted the introduction of restrictions and it is considered an extensive period of time with wetter than normal weather conditions before a major recovery in the groundwater levels can be observed. The demand for water in the Gunnedah Shire town water supplies has reduced dramatically thanks to some good rainfall events recently. Whilst there was a slight increase in consumption during the last week of March, a further rainfall event of in excess of 50mm occurred after the data in the above graphs was collected. The current town water supply demand over the coming months is expected to remain in the range of 6 to 10 ML per week, depending on the weather conditions, and therefore the Level 1 water restrictions could be reduced to Level P Water conservation levels at least until next spring/summer.

ITEM 7 Waive Showground Fees – Flu Clinic MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Public Facilities POLICY Nil LEGAL Nil FINANCIAL $100.00


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STRATEGIC LINK Community Strategic Plan 3.6.5 Encourage use of open spaces, villages and facilities with a broad

range of arts and cultural, sporting and recreational activities. 3.7.1 Advocate for access to quality medical and mental health services

and facilities. 3.7.2 Regularly review medical facilities and services so that they are

adequate to meet the changing needs of a growing community and gaps are identified and addressed.

Operational Plan 3.6.5.3 Support and pursue opportunities for increased usage of sporting

grounds throughout the Shire. 3.7.2.1 Regularly review the provision of medical, mental health and other

essential services and identify gaps and opportunities for improvement to inform advocacy.

ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That Council endorse to waive fees for North West Medical to hold a drive through flu vaccination clinic at the Gunnedah Showground. PURPOSE The purpose of this report is to seek Council’s approval for North West Medical to host a drive through flu vaccination clinic at the Gunnedah Showground and to waive the associated fees. BACKGROUND North West Medical has made a formal request to Gunnedah Shire Council requesting to host a drive through flu vaccination clinic at the Gunnedah Showground – proposed to take place on 17 April 2020. The doctor’s surgery has made the request stating that under the current circumstances it would be a way to still provide an important health service, while maintaining social distancing and other public orders, due to Covid-19. North West Medical, on approval, will manage traffic in and out of the South Street entrance of the Gunnedah Showground and have noted that community members will be asked to remain in their vehicles at all times to adhere to social distancing requirements. COMMENTARY The breakdown of associated costs is as follows: Showground day hire = $35.00 Amenity fee = $65.00 In the interest of community health and safety, it is recommended to Council to waive the fees for North West Medical to host the clinic at the Gunnedah Showground.


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ITEM 8 Bridge Inspection - Transfer of Funds MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Chief Engineer POLICY Nil LEGAL Nil FINANCIAL $19,074 STRATEGIC LINK Community Strategic Plan 1.5.1 Provide and maintain safe, serviceable and accessible public facilities,

parks and infrastructure including roads, footpaths and stormwater drains.

Operational Plan 1.5.1.7 Review and deliver the bridges capital works and maintenance

program. ATTACHMENTS Nil OFFICER’S RECOMMENDATION: That Council transfer $19,074 from the capital project “Developer Servicing Plan (Stormwater)”, to undertaking a Level 3 Timber Bridge Inspection and Assessment of the Orange Grove Road Bridge. PURPOSE The purpose of this report is to seek Council’s endorsement to transfer the remaining budget from the Developer Servicing Plan (Stormwater) capital works project to a Level 3 Timber Bridge Inspection and Assessment of Orange Grove Road Bridge. BACKGROUND Council allocated $35,000 in the 2017/18 Operating Budget to undertake a review of Council’s developer servicing plan (DSP) for stormwater. A separate budget was created for reviewing the developer servicing plan for water and sewerage. The DSP for stormwater was completed and proposed to be adopted as part of the 2019/20 budget adoption however at the May 2019 Ordinary meeting Council resolved to:

1. Adopt the Delivery Program 2017-2021 and Operational Plan 2019/20 incorporating the Statement of Revenue Policy and Fees and Charges Schedule of all amendments detailed in this report; and

4. In reference to developer contributions/headworks, Council conduct a workshop to explore the option of adjusting developer contributions, as a trial, to determine if a reduction would facilitate an increase in development activity within the Shire.

As a result of Councillors resolution, Council staff transferred the residual funding from both developer servicing plan (DSP) budgets into the 2019/20 Operational Plan to fund any review or amendments of the DSP’s as Councillors saw fit. One Councillor workshop was held to explore the option of adjusting developer contributions and the consequences of doing same. An additional workshop was scheduled for 18 March 2020, however was postponed as a result of enforced social distancing regulations associated with the COVID19 pandemic.


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Concurrently, Council staff have also been undertaking a revaluation in various Council assets including bridges. As part of the condition assessment of these assets, a bridge has been identified during a Level 2 Bridge Inspection staff as being a Condition 4 – ‘Unsafe’. Upon further investigation, it has been determined that independent bridge assessments undertaken in 2017 had also identified the bridge to be ‘unsafe’ and recommended maintenance items with an estimated cost of $206,911. These works have not been completed to date. This report requests that Council transfer the residual budget from the DSP for stormwater into undertaking a Level 3 Bridge Inspection and Assessment to confirm the capacity (Load limit), condition state of the bridge and recommendations of repairs which may include replacement. It is the intention of Council Officers that if the bridge is recommended to be replaced, that Council seek to fund same through an application made under the “Fixing Country Bridges” Program or the “Heavy Vehicle Safety Productivity Program”. COMMENTARY The developer servicing plan for stormwater has been developed in such a way that if it were Councillors intention to reduce headworks charges for stormwater, that Council staff could make the necessary adjustments to the plan. As a result the residual budget is no longer needed to finalise this project. The unsafe condition state of the Orange Grove Road Bridge was identified in 2017, during a Level 2 Bridge Inspection. A follow up Level 3 Bridge Inspection, was undertaken at this time but the recommendations of this report were not conclusive. The Level 3 Inspection surmises that if the maintenance activities identified in the Level 2 are undertaken that the bridge would achieve heavy mass limit (HML) compliance however does not confirm its current capacity if no work is undertaken. It is unclear to current Council staff why further action was not pursued at the timing of the 2017 assessments and report. The estimated cost of the maintenance items identified was $206,911 which is currently not funded anywhere in Council’s long term financial plan (LTFP). It is current Council staff view that additional testing and assessment is required urgently to determine further actions with respect to the bridge. Given the timber structure was built in 1929, it is not unlikely that replacement of the bridge may be recommended. The cost of a new bridge is estimated to be $1,700,000. For the benefit of Councillors a Level 2 Bridge Inspection is a condition rating inspection, conducted by an experienced bridge inspector every two years, usually a Council Overseer or Bridge Ganger. A Level 3 Inspection is a Special Inspection to provide improved knowledge of the condition, structural capacity, in-service performance or any other characteristic beyond the scope of other types of inspection. Level 3 inspections are typically conducted by an experienced and suitably qualified structural engineer. CONCLUSION That Council support the reallocation of these funds


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ITEM 9 Gunnedah Showground – Location of New Amenities Block MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Special Projects POLICY Procurement and Tendering LEGAL Nil FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.5 Continue to work so that Council has good governance and

transparent decision making. Operational Plan 1.2.5.3 Ensure effective and efficient purchasing and procurement

framework is in place across the organisation. ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: 1. That the information be received and noted. 2. That Council endorse the location identified as “D” for the new amenities building at the

Gunnedah Showground. PURPOSE The purpose of this report is to seek Council’s endorsement of the proposed location of the new Amenities Building at the Gunnedah Showground. BACKGROUND In August 2018, Gunnedah Shire Council was successful in obtaining funding from the Public Reserves Management Fund Program (now Crown Reserves Improvement Fund) to construct a new amenities building in the Gunnedah Showground. Council applied for the funding round as community consultation and the Gunnedah Showground and Longmuir Fields Masterplan (2014), identified the need for an Eastern Side Amenities Block. The Masterplan proposes the replacement of the existing amenities block with a larger facility to cater for future demand and to provide disability access. Staff identified that the existing facility is in reasonable condition, and demolition of this building would result in a decrease in the number of facilities available at the Showground. It is to be noted that there is no budget available in the approved funding to demolish the existing amenities. COMMENTARY To find a suitable location for the building, Council staff consulted with Showground Working Group members on suggested locations. An initial location adjacent to the Gunnedah Pony Club building and new stable block was suggested, however feedback was received, which resulted in three alternative locations proposed (locations identified on map below, A, B, C, D).


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Staff assessed all the proposed locations, as shown in the table below. ASSESSMENT OF PROPOSED LOCATIONS FOR NEW AMENITIES BLOCK A – D

LOCATION ASSOCIATED BUDGET IMPACT

POSITIVES NEGATIVES

A Nil Close to sewer, power and water services which is in line with the budget allowances.

Not intrusive to other spaces. Provides additional facilities in

the side show area.

Not central to the majority of events held on the grounds.

Security lighting for access at night would be poor during most events.

Located next to the current amenities building, not allowing for greater Showground use.

B Demolition $10,000

Tree Removal $3500

Close to sewer, power and water services which is in line with the budget allowances.

Central location for majority of events.

Security lighting for access at night would be better during most events.

Interferes with access through the rear gates (gates would need modification by others).

Requires trees to be removed, adding costs not allowed in budget.

Horse handling area around the stables clashes with pedestrians.

Traffic control required should vehicles be using the rear


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access gate. Demolition of existing pony

club toilets has not been accounted within the budget.

C Additional services $10,000

Central location for majority of events

Out of the way of traffic and horse handling areas

Security lighting for access at night would be better during most events

Marginally impacts of open grassed area adjacent the pony club shed

NOT Close to sewer, power and water services which will increase costs

Not in plain line of sight for general public access and use

D Sewer line in ground approximately 30 lineal metres $6,000

Out of the way of horse handling areas

Has power and water close by Ease of access and visible to

general public

Marginally impacts on open grassed area

Not close to sewer services, not been accounted within the budget

A little further away from the stabling area

Locations B and D were equally highest ranked in the feedback received from the Showground Working Group members. CONCLUSION It is recommended to Council that the existing amenities block on the eastern side of the Gunnedah Showground remain and that the new amenities building be constructed at location “D” as identified on the map. This recommendation is based on the following critical factors: 1. Feedback received from the Showground working group suggests more overall value in the

location of Area D. 2. There is less additional costs to the project than the other preferred location. 3. Area D has less interaction with livestock. 4. Area D has greater general public access. 5. Area D is in line with the recommendations in the Showground Master Plan, in that the

Master Plan identified the need for a facility on the eastern side of the grounds.

Council undertook an open tender for these works in accordance with the Local Government (General) Regulation (T1920-10). The works were awarded to Uniplan Group and design of the amenity building is underway.

ITEM 10 Gunnedah Local Traffic Advisory Committee MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Works Manager POLICY Leasing and Licensing of Council Land and Property LEGAL Roads Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.5.1 Provide and maintain safe, serviceable and accessible public

facilities, parks and infrastructure including roads, footpaths and stormwater drains.

2.3.1 Actively seek to bring business, sporting and cultural events to the Gunnedah Shire.


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Operational Plan 1.5.1.12 Review and delivery of the Urban Streets capital works and

maintenance program to ensure car, bicycle and pedestrian safety. 2.3.1.1 Actively promote, support and provide advice to community groups

and business conducting events that promote local tourism. ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That in relation to the report “Gunnedah Local Advisory Traffic Committee Meeting – April 2020”, Council: i) That the existing “Give Way” controls remain in place at the intersections of Lincoln

Street and Wandobah Road, and George Street and Wandobah Road as the sight distances at the intersections do not warrant “Stop” controls under AS1742.2.

ii) Decline the request for approval to conduct the annual Keegan Downes Memorial

Cycling Classic Coonabarabran to Gunnedah Cycle Race planned to be held on Saturday 13 June 2020 as a result of the Public Orders limiting public gatherings associated with the COVID-19 Pandemic.

iii) That the existing parking restrictions in Barber Street remain unchanged as the car

parking survey data evidences that there is adequate turnover of car parking, and adequate on-street car parking available.

PURPOSE The purpose of this report is to advise Council of 3 recommendations made by the Gunnedah Local Advisory Traffic Committee by way of electronic notification (instead of normal meeting practices) due to the current social distancing measures enforced by Government as a result of the COVID-19 Pandemic. COMMENTARY Three formal items reached consensus. They are as follows: ITEM 1 Stop Sign – Wandobah Lincoln Street Intersection Council received a customer request in relation to traffic entering Wandobah road from

both Lincoln and George Streets. An assessment of these intersections was conducted against the warrant for intersection controls described in AS 1742.2.

COMMITTEE RECOMMENDATION: The Committee supports that the existing “Give Way”

controls remain in place at the intersections of Lincoln Street and Wandobah Road, and George Street and Wandobah Road as the sight distances at the intersections do not warrant “Stop” controls under AS1742.2.

ITEM 2 Annual Keegan Downes Memorial Cycling Classic Coonabarabran to Gunnedah Race Gunnedah Cycling & Triathlon Club Inc has requested to hold the annual Sundowner

cycle race from Coonabarabran to Gunnedah on 13 June 2020.


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COMMITTEE RECOMMENDATION: The Committee declines the request for approval to conduct the annual Keegan Downes Memorial Cycling Classic Coonabarabran to Gunnedah Cycle Race planned to be held on Saturday 13 June 2020 as a result of the Public Orders limiting public gatherings associated with the COVID-19 Pandemic.

ITEM 3 Barber Street Parking A business owner in Barber Street raised concerns in relation to car parking availability

in the vicinity of their business premises. The business operator requested a 2 hour parking restriction be implemented from the Tempest Street intersection to the driveway for the business.

This matter was discussed at the previous Local Traffic Committee Meeting, and it was

decided at that meeting that car parking occupancy surveys be completed to enable an evidence based decision to be made.

COMMITTEE RECOMMENDATION: That the Local Traffic Committee recommend against

making changes to the parking restrictions in Barber Street as the car parking survey data evidences that there is adequate turnover of car parking, and adequate on-street car parking available.

ITEM 11 Gunnedah Memorial Park Cemetery – Burial Beam

Installation MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Public Facilities POLICY Nil LEGAL Nil FINANCIAL $18,000.00 STRATEGIC LINK Community Strategic Plan

1.5.1 Provide and maintain safe, serviceable public facilities, parks and infrastructure including roads, footpaths and stormwater drains.

Operational Plan 1.5.1.5 Provide timely burial service for the Gunnedah Memorial Park

Cemetery, Hunter Street Cemetery and Villages. 1.5.1.13 Review and implement maintenance and capital works programs

for cemeteries across the Shire. ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That Council approve the General Manager’s decision under delegation to reallocate $18,000.00 from Parks and Gardens Operational Expenses to Cemeteries – Capital Works, to fund the installation of two concrete burial beams at Memorial Park Cemetery. PURPOSE The purpose of this report is ratify the General Manager’s decision under delegation to reallocate funding to construct two concrete burial beams at Memorial Park Cemetery to cater for expansion of service requirements.


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BACKGROUND One concrete burial beams have now been installed at Memorial Park Cemetery for growth requirements of the cemetery. The second is scheduled to be completed in the coming weeks. On completing planning work for the cemetery, it was realised that Memorial Park only had 168 vacant single plots as at the end of March 2020. The next burial beam was not planned for until 2021/22. This work has been brought forward to ensure adequate capacity and to also realise some scale of efficiency by completing two beams at once. COMMENTARY Each burial beam can accommodate 160 single internments or 320 double internments. Including original capacity, Memorial Park now has 480 vacant single plots. It is recommended to Council to retrospectively approve the General Manager’s decision to reallocate the funding. Jeremy Bartlett DIRECTOR INFRASTRUCTURE SERVICES


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Chief Financial Officer’s Report ITEM 1 Investments MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE Business and Finance AUTHOR Coordinator – Accounting and Treasury POLICY Interest and Investments Policy LEGAL Local Government Act 1993 – Trustees Act FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.4 Maintain Council’s financially sustainable position, delivering value

for money services to the community. Operational Plan 1.2.4.3 Ensure effective and efficient delivery of financial management

services across the organisation, including providing systems and processes to effectively communicate and manage Council’s financial performance.

ATTACHMENTS Investment Reports OFFICER’S RECOMMENDATIONS: That the principal investment of $59.18 million for all funds to date be received and noted. PURPOSE The purpose of this report is to present a detailed schedule of Council’s investments to date in accordance with the requirements of the Local Government Act 1993 and Council’s Interest and Investments Policy. BACKGROUND The principal invested is up to the date for this report, which includes a combination of Working Funds, Restricted Assets, unspent grant funds and Section 94 Contributions for all funds including monies held in Trust. COMMENTARY I certify that these investments have been made in accordance with the Local Government Act 1993, Local Government (Financial Management) Regulation 1999 and Council’s Investment Policy. Damien Connor CHIEF FINANCIAL OFFICER


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Long Term Credit Rating Amount % Limit Per LimitHeld Policy Available

AAA+ to AAA- 0.00 0.00% 100.00% 100.00%AA+ to AA- 9,600,000.00 16.22% 80.00% 63.78%A+ to A- 16,500,000.00 27.88% 70.00% 42.12%BBB + to BBB 29,000,000.00 49.00% 50.00% 1.00%Non Rated 4,000,000.00 6.76% 0.00% -6.76% *Government 83,409.99 0.14% 100.00% 99.86%Total $59,183,409.99 100.00%

Individual Institution Limits Amount % Limit Per LimitHeld Policy Available

Tcorp 83,409.99 0.14% 100.00% 99.86%Commonwealth - Cash Account 4,100,000.00 6.93% 30.00% 23.07%National Australia Bank 2,000,000.00 3.38% 30.00% 26.62%Westpac 3,500,000.00 5.91% 30.00% 24.09%AMP 8,000,000.00 13.52% 20.00% 6.48%Auswide Bank Ltd 2,000,000.00 3.38% 20.00% 16.62%ING 7,500,000.00 12.67% 20.00% 7.33%Rabobank 4,000,000.00 6.76% 0.00% -6.76% *Bank of Queensland 8,000,000.00 13.52% 20.00% 6.48%Defence Bank 6,000,000.00 10.14% 20.00% 9.86%ME Bank 2,000,000.00 3.38% 20.00% 16.62%Macquarie Bank 9,000,000.00 15.21% 20.00% 4.79%Bank Vic 3,000,000.00 5.07% 20.00% 14.93%Total $59,183,409.99 100.00%

Maturity Risk Framework Amount % Limit Per LimitHeld Policy Available

Working Capital (0 - 3 Months) 11,183,409.99 18.90% 30.00% 11.10%Short Term (3 - 12 Months) 19,500,000.00 32.95% 50.00% 17.05%Short - Medium Term (1 - 2 Years) 15,500,000.00 26.19% 50.00% 23.81%Medium Term (2 - 5 Years) 13,000,000.00 21.97% 40.00% 18.03%Total $59,183,409.99 100.00%

COUNTERPARTY & PORTFOLIO LIMITS31/03/2020

*Note: Rabobank has made the decision to not continue trading as a rated investment institution. Therefore all investments with a deposit date of 01/05/2015 and after are unrated. Due to this council have 2 options under its investment policy in regards to the investment. Option one is to break the investment and re-establish the investment with another rated institution. The other option is to grandfather the already existing investments and not use Rabobank going forward. Due to the interest rates on councils current Rabobank investments (.0328 and .0330) being double the interest rates currently on offer with other rated institutions council has made the decision to grandfather the standing investments with Rabobank.


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Term DepositsRef No. Rating Institution Cost Deposit Date Rate Term Due Date Interest

AA- Commonwealth - Cash Account 4,100,000.00 12-Jun-12 0.0135 31 31-Jan-20 186.44Gov Tcorp Cash Fund 83,409.99 22-May-17 0.0215 31 31-Jan-20 -4,900.31

I1754 BBB Defence Bank 2,000,000.00 5-Mar-19 0.0280 399 7-Apr-20 61,216.44 I1757 BBB Bank Vic 1,500,000.00 3-Apr-19 0.0265 400 7-May-20 43,561.64 I1769 A Macquarie Bank 1,500,000.00 4-Dec-19 0.0160 181 2-Jun-20 11,901.37 I1760 BBB ME Bank 2,000,000.00 15-Aug-19 0.0165 307 17-Jun-20 27,756.16 I1761 A Macquarie Bank 1,500,000.00 5-Sep-19 0.0155 307 8-Jul-20 19,555.48 I1736 BBB+ AMP 1,000,000.00 9-Aug-18 0.0295 735 13-Aug-20 59,404.11 I1768 A Macquarie Bank 1,000,000.00 22-Nov-19 0.0145 271 19-Aug-20 10,765.75 I1775 BBB+ AMP 1,000,000.00 18-Feb-20 0.0190 183 19-Aug-20 9,526.03 I1763 BBB+ Bank of Queensland 2,000,000.00 25-Sep-19 0.0160 364 23-Sep-20 31,912.33 I1765 BBB+ Bank of Queensland 1,000,000.00 8-Oct-19 0.0150 365 7-Oct-20 15,000.00 I1766 BBB Bank Vic 1,500,000.00 10-Oct-19 0.0155 364 8-Oct-20 23,186.30 I1767 A Macquarie Bank 2,000,000.00 22-Nov-19 0.0140 362 18-Nov-20 27,769.86 I1779 A Macquarie Bank 1,000,000.00 10-Mar-20 0.0165 272 7-Dec-20 12,295.89 I1774 AA- National Australia Bank 1,000,000.00 13-Feb-20 0.0146 300 9-Dec-20 12,000.00 I1770 AA- National Australia Bank 1,000,000.00 18-Dec-19 0.0143 365 17-Dec-20 14,300.00 I1751 A- ING Bank 2,000,000.00 13-Feb-19 0.0279 700 13-Jan-21 107,013.70 I1771 A- ING Bank 2,000,000.00 14-Jan-20 0.0165 365 13-Jan-21 33,000.00 I1738 AA- Westpac 1,500,000.00 27-Aug-18 0.0280 912 24-Feb-21 104,942.47 I1773 A- ING Bank 1,000,000.00 5-Feb-20 0.0165 393 4-Mar-21 17,765.75 I1781 BBB Defence Bank (TRUST) 1,000,000.00 24-Mar-20 0.0185 365 24-Mar-21 18,500.00 I1776 A- ING Bank 1,000,000.00 2-Mar-20 0.0150 394 31-Mar-21 16,191.78 I1778 A Macquarie Bank 1,000,000.00 4-Mar-20 0.0140 400 8-Apr-21 15,342.47 I1777 BBB Defence Bank 1,000,000.00 3-Mar-20 0.0165 428 5-May-21 19,347.95 I1758 BBB Defence Bank 2,000,000.00 20-Jun-19 0.0235 733 22-Jun-21 94,386.30 I1759 BBB+ Bank of Queensland 2,000,000.00 17-Jul-19 0.0195 730 16-Jul-21 78,000.00 I1762 BBB Auswide Bank Ltd 2,000,000.00 16-Sep-19 0.0175 731 16-Sep-21 70,095.89 I1737 AA- Westpac 2,000,000.00 22-Aug-18 0.0291 1190 24-Nov-21 189,747.95 I1735 BBB+ Bank of Queensland 1,000,000.00 2-Aug-18 0.0330 1280 2-Feb-22 115,726.03 I1772 A- ING Bank 1,500,000.00 29-Jan-20 0.0155 735 2-Feb-22 46,818.49 I1688 NR Rabobank 2,000,000.00 20-Jun-17 0.0328 1826 20-Jun-22 328,179.73 I1731 BBB+ AMP 2,000,000.00 5-Jul-18 0.0328 1461 5-Jul-22 262,579.73 I1741 BBB+ AMP 2,000,000.00 11-Sep-18 0.0310 1492 12-Oct-22 253,435.62 I1733 NR Rabobank 2,000,000.00 19-Jul-18 0.0330 1644 18-Jan-23 297,271.23 I1780 A Macquarie Bank 1,000,000.00 10-Mar-20 0.0140 1095 44,995.00 42,000.00 I1732 BBB+ AMP 2,000,000.00 10-Jul-18 0.0338 1,826 45,117.00 338,185.21 I1739 BBB+ Bank of Queensland 2,000,000.00 6-Sep-18 0.0335 1,827 45,176.00 335,367.12 Total Investments 59183409.99 3159334.90

INVESTMENT PORTFOLIO LISTING


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Fund Amount InterestGeneral Working Funds 4,064,909.67 1,112,292.57General Restrictions - (Externally Restricted) 53,974.00 To GenReserve Funds (Internally Restricted) 16,010,090.95 To GenUnexpended Grants & Contributions & Loans 1,133,244.68 To GenSaleyards 1,461,635.89 78,901.28Domestic Waste Management 9,409,141.25 507,919.45GoCo Unexpended Grant Funding 4,832,535.77 260,867.47Section 94 Carpark 115,537.03 6,236.86Section 64 Gunnedah Water 4,203,167.52 226,893.24Section 64 Curlewis Water 90,279.51 4,873.42Section 64 Gunnedah Sewer 1,927,096.14 104,027.52Section 64 Curlewis Sewer 62,037.08 3,348.85Section 94 Open Space - Public Reserves 65,504.91 3,536.05Section 94 Trunk Drainage 608,145.97 32,828.62Section 94F (Voluntary Planning Agreement) Levies 9,940.67 536.61Section 94a Levies 1,414,128.88 76,336.78Section 94 Community Facilities 30,865.33 1,666.16Gunnedah Shire Water Supply - Reserves 6,056,397.75 326,933.37Gunnedah Shire Sewer - Reserves 7,374,053.35 398,062.38TRUST 11,250.98 607.34Trust - Sports Centre 220.20 11.89Trust - Lyle Griffiths Building 50,445.01 2,723.10Trust - Frank O'Keefe Fountain 70,244.11 3,791.88Trust - Arts Council 19,882.31 1,073.28Go Community (GOCO) - Restricted Asset 15,000.00 809.72Respite - Restricted Asset 10,000.00 539.81Trust - Scholarship Fund - Anonymous 19,564.14 1,056.10Trust - Scholarship Fund - Rotary 10,577.04 570.96Trust - Shire Band 53,539.85 2,890.16Total $59,183,409.99 $3,159,334.89

FUNDS SUMMARY

1. Note the actual figures shown below are interest collected to dateand do not include the interest figures above.2. Note interest on BANK BILLS has already been bought to account, thereforeno interest will be added to the figures below upon maturity for BANK BILLS.Fund Details: Estimate ActualGeneral 765,000.00 363,030.12GoCo Grant Funding 70,000.00 80,424.87Section 94 & 64 Contributions 159,664.00 150,502.46Domestic Waste 110,677.00 135,719.96Saleyards 40,349.00 25,171.52Gunnedah Shire Water Fund 146,883.00 133,073.80Gunnedah Shire Sewer Fund 193,012.00 118,349.29Total $1,485,585.00 $1,006,272.03

OrganisationsTrust - Sports Centre 2.82Trust - Arts Council 254.46Trust - Lyle Griffiths Building 645.62Trust - Frank O'Keefe Fountain 906.41Trust - Community Scholarship Fund 385.76Trust - Shire Band 624.91Total $2,819.98

INTEREST ON INVESTMENTS SUMMARY


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Ref No. Fund Amount Due Date Institution Term Rate Accumulated Value

Interest

I1781 Restricted 31,850.46 24-Mar-21 Defence Bank (TRUST) 365 0.0185 32439.69 589.23I1781 General Working Funds 127,527.34 24-Mar-21 Defence Bank (TRUST) 365 0.0185 129,886.60 2,359.26I1781 Investments - Unrestricted 580,000.00 24-Mar-21 Defence Bank (TRUST) 365 0.0185 590,730.00 10,730.00I1781 Sports Centre 220.20 24-Mar-21 Defence Bank (TRUST) 365 0.0185 224.27 4.07I1781 Lyle Griffiths Building 50,445.01 24-Mar-21 Defence Bank (TRUST) 365 0.0185 51,378.24 933.23I1781 Frank O'Keefe Fountain 70,244.11 24-Mar-21 Defence Bank (TRUST) 365 0.0185 71,543.63 1,299.52I1781 Go Community - Restricted Asset 15,000.00 24-Mar-21 Defence Bank (TRUST) 365 0.0185 15,277.50 277.50I1781 Respite - Restricted Asset 10,000.00 24-Mar-21 Defence Bank (TRUST) 365 0.0185 10,185.00 185.00I1781 Arts Council 19,882.31 24-Mar-21 Defence Bank (TRUST) 365 0.0185 20,250.13 367.82I1781 Shire Band 53,539.85 24-Mar-21 Defence Bank (TRUST) 365 0.0185 54,530.34 990.49I1781 Scholarship - Rotary 10,577.04 24-Mar-21 Defence Bank (TRUST) 365 0.0185 10,772.72 195.68I1781 Scholarship - Anonymous 19,564.14 24-Mar-21 Defence Bank (TRUST) 365 0.0185 19,926.08 361.94I1781 Trust 11,149.54 24-Mar-21 Defence Bank (TRUST) 365 0.0185 11,355.81 206.27

1,000,000.00 1018500.00 18,500.00

TRUST INVESTMENT

Investment Details AmountUnrestricted Investments 4,089,909.67Internally Restricted Investments:

- General Fund 17,471,726.84Externally Restricted Assets

- Unexpended Grants 5,965,780.45- Unexpended Contributions 53,974.00- Developer Contributions 8,526,703.04- Domestic Waste Management 9,409,141.25- Water Funds 6,056,397.75- Sewerage Funds 7,374,053.35

Other Cash Restrictions:- Trust Fund 235,723.64

Total Investments $59,183,409.99

INVESTMENT RESTRICTIONS


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0

0.5

1

1.5

2

2.5

3

3.5

JUL

AUG

SEP

OC

T

NO

V

DEC JA

N

FEB

MAR AP

R

MAY JU

N

INTE

REST

RAT

E

COUNCIL INVESTMENTS AVERAGE % INTEREST

2015/16 2016/17 2017/18 2018/19 2019/20


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General Fund 632,873.51 13,899,152.16 14,114,417.85 5,046.87 412,560.95

Trust Fund 313,625.86 4,985.00 2,090.00 316,520.86

Total 946,499.37$ 13,904,137.16$ 14,116,507.85$ 5,046.87$ 729,081.81$

Statement Balance Outstanding Deposits

Unpresented Cheques

Cash Book Balance

745,082.66$ 7,240.80$ 23,241.65$ 729,081.81$

Amount

632,873.51

13,899,152.16

(14,114,417.85)

(5,046.87)

412,560.95

Additional details:Unpaid Accounts in the Office amount to 564,702.30 Limit of Overdraft arranged with the Bank 500,000.00 Limit of Overdraft authorised by Auditor's Certificate 18,370,000.00

412,560.95

316,520.86

Add: Receipts for period ended

Less: Payments for period (subect to Warrant)

Less: Bank fees

Total (cash account)

Total

GENERAL FUND SUMMARY

Details

Opening Balance (cash account)

424,023.80

RECONCILIATION STATEMENT

Fund

General Fund

321,058.86 Trust Fund

7,240.80

-

18,703.65

4,538.00

TRANSACTION SUMMARY

Opening Balance Receipts Received Payments Made Bank Fees Closing BalanceFund


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DetailsPaid Subject to Confirmation

General FundCheques 766.50 Bank Charge 5,046.87 EFT Transfers 4,291,900.05 Investment Transfers 9,817,751.30 Payroll 4,000.00 Trust FundCheque 2,090.00 Total 14,121,554.72$

Eric GrothGENERAL MANAGER

services as to prices, computations on costings and the amount due for payment.

WARRANT NO. MARCH 2020

I CERTIFY that this Warrant, covering amounts totalling Fourteen million, One hundred andtwenty-one thousand, Five hundred and Fifty-Four dollars and Seventy-Two cents ($14,121,554.72) was submitted to the Ordinary Meeting on the 15th April 2020, and that the amounts are recommended to the Council for confirmation of payment.

This Warrant, a copy of which was submitted to each member of the Council on the 15thApril 2020, has been checked, fully supported by vouchers and invoices submitted, and has been certified as the receipt of goods and/or rendition of


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AUDIT COMMITTEE MEETING MINUTES

of Gunnedah Shire Council held on Wednesday 18 March 2020 in the Council Chambers, 63 Elgin Street, Gunnedah commencing at 10:11am

COMMITTEE MEMBER PRESENT APPROVED

LEAVE OF

ABSENCE

ABSENT

COUNCILLORS

JR Campbell X

COMMITTEE REPRESENTATIVES

G Marchant (Chair) X

T Moran X

STAFF

General Manager (E Groth) X

Acting Director Corporate and Community Services (T Muldoon) X

Director Planning and Environmental Services (A Johns) X

Chief Financial Officer (D Connor) X

Director Infrastructure Services (J Bartlett) X

Executive Manager People and Culture (M Bentham) X

Manager Governance and Legal (A Weinthal) X

Project Manager (C Formann) X

Governance Officer – Risk Management (L Rowe) X

Coordinator Finance (K Many) X

DECLARATIONS OF INTEREST

MEMBER ITEM REPORT P SNP LSNP RC REASON

Nil.

STAFF ITEM REPORT P SNP LSNP RC REASON

Nil.

P – Pecuniary

SNP – Significant Non Pecuniary

LSNP – Less Than Significant Non Pecuniary

RC – Remain in Chamber during consideration/discussion of item

CONFIRMATION OF MINUTES

The minutes of the Audit Committee meeting held on 19 December 2019 were received and noted as a true

and correct record of the meeting.

Committee Consensus

DIRECTOR CORPORATE AND COMMUNITY SERVICES REPORT

1. INTERNAL AUDITOR

AUTHOR Acting Director Corporate and Community Services


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18 March 2020

COMMITTEE RECOMMENDATION:

That the information in relation to the internal development assessment process review be noted.

Committee Consensus

2. INTERNAL AUDIT ACTION PLAN REGISTER


COMMITTEE RECOMMENDATIONS:

1. That the Internal Audit Review – Action Plan Register and progress toward implementation

of audit actions be noted.

2. That the Fraud Corruption Internal Audit be brought forward.

Committee Consensus

Mr T Moran attended the meeting, the time being 10:20am

3. FRAUD AND CORRUPTION RISK ASSESSMENT AND ACTION PLAN



That the Fraud and Corruption Risk Assessment Register and progress made towards

implementation of actions be noted.

Committee Consensus

4. RISK MANAGEMENT UPDATE



1. That the information be received and noted.

2. That the Audit Committee notes the situation of the Business Continuity Plan and the

Coronavirus (COVID‐19) Response Strategy and that the Committee will be provided with

more details at the next meeting.

Committee Consensus

General Manager attended the meeting, the time being 10:38am

5. MAJOR PROJECTS RISK PROFILES



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18 March 2020


That the information be received and noted.

Committee Consensus

CHIEF FINANCIAL OFFICERS REPORT

6. FINANCIAL REPORTS SCHEDULE AND ANNUAL AUDIT

AUTHOR Chief Financial Officer



2. That a further progress report be brought to the next meeting.

Committee Consensus

Director Planning and Environmental Services attended the meeting, the time being 11:00am

7. AUDIT MANAGEMENT LETTER ‐ FINAL



2. That the Committee endorse the management response to the issues raised in the Audit

Office Management Letter.

Committee Consensus

ACTING DIRECTOR CORPORATE AND COMMUNITY SERVICES TO CLOSED AUDIT

COMMITTEE

Chief Financial Officer and Coordinator Finance left the meeting, the time being 11:19am

8. INSURANCE SERVICES TENDER



2. That the committee be provided with a report to a future meeting regarding the initiatives

to minimise risks.

Committee Consensus

There being no further business the meeting closed at 11:32am.

Mr G Marchant

CHAIRPERSON


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Delegate’s Report

ITEM 1 Association of Mining and Energy Related Councils Meeting (MERC)

MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE General Manager’s Office AUTHOR Councillor OC Hasler POLICY Nil LEGAL Nil FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.3 Undertake collaborative projects with others where there is a net

community benefit to do so. 1.3.2 Identify and secure grant funding and explore opportunities for


ATTACHMENT Nil OFFICER RECOMMENDATION: That Council receives and notes the Delegate’s Report of the Associated Mining and Energy Related Councils meeting held on 6 March 2020. PURPOSE The purpose of the report IS TO PROVIDE Council with brief details of the MERC Meeting held in Sydney, NSW on Friday 6 March, 2020. BACKGROUND The MERC Meeting was attended by Councillors Owen Hasler and Rob Hooke. COMMENTARY This report will be supplemented by the minutes when distributed by the Executive Officer, Greg Lamont. The meeting commenced with the presentation of Life Membership to former Councillor and Mayor of Wollondilly Shire Council and former Chairman of MERC, Mr. Col Mitchell. Col had been nominated in 2018 but, due to health issues, was unable to attend a meeting to receive his Life Membership until this meeting. He was given a warm reception and presented with his Certificate and badge by Chairman Shinton and Councillor Michael Banacik of Wollondilly Shire. Col was very pleased to receive his Life Membership and spoke of his time as a delegate and the achievements of MERC.


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Councillor Banacik (blue tie) and Councillor Shinton (yellow tie) make the presentation to Col Mitchell Principal issues dealt with at the meeting included:

1) Resources for Regions Following previous approaches by Ms. Suzanne Gillham, Programs Manager, DPIE, and a meeting with her and other staff, MERC are seeking to have another meeting with her and Deputy Premier, John Barilaro, in order to discuss the implementation of the recommendations which include- the list of councils eligible, how they were arrived at, the timeframes for adoption including when they will be implemented. Ms. Gillham will also be invited to our next meeting scheduled for May 8 in Blayney.

2) MERC will take a stand at the LGNSW Conference in November in its campaign to gain

further members.

3) Strategic Plan It was decided to establish a sub- Group in order to review our Strategic Plan for the period 2021-2. The group consists of Glenn Wilcox, GM Warren Shire Council, Councillor Joanne McRae, Orange City and Councillor Michael Banacik, Wollondilly Shire Council, assisted by Executive Officer, Greg Lamont.

4) SPEAKERS:

A. Mike Young-Executive Director, Energy and Resources Assessments, DPIE, provided an

update on a number of issues including: i. Changes to the Department which is now part of a mega-department reporting

to five different ministers including Stokes, Pavey, Barilaro and two others. The Department is now located in a new building in Parramatta while they retain a small “hub” in Pitt Street, Sydney.

ii. David Kitty has “left” the Department!!

iii. IPC review has seen a number of reforms to the IPC which has provided greater

independence (e.g. separately staffed, head has greater authority, etc.) with a greater emphasis on providing quicker decisions and less “interesting “decisions!! In future, DA Modifications should not go to the IPC unless there are 50 public objections, or the modification is outside the scope of the original approval. New DA’s however will be referred to IPC where there are 50 public objections (previously this was 25), council objections or political donations involved.

Councillor Hasler asked how the DPIE is responding to the fact that in the Vickery Extension proposal one council has supported the application while one has not. He said the DPIE would be discussing the objection with Narrabri Council and that the application would be referred to the IPC late next week.


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iv. Councillor Hasler asked Mr. Young as to whether the Regional Advisory Forum (RAF) which had been set up by former Secretary Caroline McNally would continue as it had provided a good opportunity for community groups (such as MERC) to have input into the review/ reform processes with the Department over the last 4 years as well as providing access to much valuable information and contacts within the Department. Mr Young responded that he thought there had been significant progress made in this area and therefore some may argue that there was no further need for such a Forum to continue but he understood how it could be seen as a valuable opportunity for us and other groups and that if we wished it to continue we should write such to new Dept Secretary, Jim Betts. We will be doing so!

v. Councillor Hasler asked whether the recommendations of the 3-year EIA Reform

package -including the recommendations of the Corbin Review - had been implemented as the community needs to know. Mr Young responded that significant changes to the process had been made including her recommendations about the preparation of the Assessment Reports citing recent examples to support this claim (we will see when the Vickery Mine assessments are presented to the IPC). He suggested that we write to Secretary, Jim Betts, if we had concerns in this regard-we decided to do that.

vi. VLAMP

Councillor Hasler stated that MERC had raised the issue of how the Dept should be expected to provide greater protection for farmers who wished to remain on their properties next to new mines and be safeguarded re-noise, dust, etc. or have a reasonable expectation they would be bought out. Mr Young said that more stringent criteria based off EPA suggested levels had been implemented and that the Govt was unlikely to introduce further legislation in order to change the situation.

vii. Burden of Proof

Councillor Hasler indicated that MERC members felt it was unfair for farmers to have to prove “adverse and direct” impacts from mining activity such as groundwater or surface water supply when the impact is being foisted on them. MERC suggested the “burden of proof” of no impact be placed on the miner and taken off the farmer. Mr. Young suggested that the situation had changed in recent cases after consultations with the IPC and “burden of proof” was now the responsibility of the proponent - however, there would be no retro- fixing of previous cases and there had not been, in his opinion, many cases where people have been adversely affected.

viii. VPA Framework and Agreed Process between Minerals Council and MERC.

Councillor Hasler asked whether we could expect the Dept would ratify this document and circulate it to all interested parties- with the acknowledgement of the suggested processes by the Dept- including placing it on their website. Mr Young stated that following Councillor Hasler’s comments, now that he was clear as to what were our expectations with regards to the Depts role, he would be happy to do so. We decided to write to him re-enforcing our desire to see such happen.

Mr. Young then spoke about developments in the renewable energy fields, particularly solar. He stated that the Minister had asked DPIE to review the guidelines for VPA’s for Solar Developments (as we and others had requested) and to consult with councils and industry as part of that process.


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In relation to Solar developments he said that concern had been raised by Minister Marshall and the NSW Farmers about the location of large solar farms being located on prime agricultural land. He said that this was usually driven by the proximity to the power grid in order to reduce costs of supplying extra infrastructure, ie. transmission lines.

B. Andrew Bray- Executive Director, Australian Wind Alliance

Andrew spoke about the increasing interest in the provision of sustainable power in many regions of the country to provide power for wider community needs. He used the example of Moyne Shire in Victoria where some five wind farms have been established and suggested that this model is likely to spread as “clusters” of wind farms develop in regions close to the powerline grids.

In 2019 Moyne Shire passed the following motion: “That council assists in the facilitation of joint discussions (for a) more strategic approach to community funding and benefits from wind farms in the Moyne Shire.” Moyne Shire Council had successfully negotiated for a “Community Fund’ to be established with annual contributions going to 3 key areas – Community Projects, Environment and Education. With the life of the project being 25 years, this enabled communities to have the ability to plan and fund major projects.

Mr Bray’s presentation is attached to this report. Please note the section entitled “Co-ordinating Community Funds”. Mr Bray believes that the Moyne example will provide an excellent template for other councils to replicate where similar significant development is taking place.

C. Mr. Peter Dupen

We were once again addressed by Peter Dupen, a PHD Student at UTS who is being sponsored by MERC ($40,000), DPIE ($20,000) and Minerals Council ($10,000) over a 2 year period to undertake a Participatory Modelling Project. Mr. Dupen is seeking a mining project within one of our member areas which will be in the scoping phase, around August this year, in order to provide maximum benefit. Two projects were identified; Narromine and Blayney council areas and further discussions will take place and a report provided at the May meeting in Blayney.

The next two meetings will be held in Blayney (May 7/8) and Orange (August 13/14). Councillor OC Hasler Councillor R Hooke Delegate Delegate


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Wednesday, 5th March 2020Mining and Energy Related Councils

Andrew Bray, National [email protected] 769 463


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Social licence for 100% Renewables 14th February 2019


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Coordinating Community Funds 5th March 2020


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Social licence for 100% Renewables 14th February 2019

Moyne Shire


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● Population ○ Total 17,000○ Density 3 people/sq km (cf

Melbourne 453 ppl/sq km)

● Main towns○ Port Fairy 3,500 Koroit

2,000○ Mortlake 1,500 Macarthur

522 ○ Hawkesdale 332

● Wind Farms○ Operating ‐ 5 540 MW○ Under Construction ‐ 3 494 MW○ Approved & Development ‐ 7 2,140 MW


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ProjectStatus Year

Community Fund

(pa)

CodringtonOperating 2005

$32,000

YambukOperating 2007

$20,000

Mortons LaneOperating 2012

$10,000

MacarthurOperating 2013

$64,000

Salt CreekOperating 2018

$40,000

Mortlake SouthConstruction

$20,000

DundonnellConstruction

$50,000

Woolsthorpe Construction$60,000

HawkesdaleApproved est 2024

$56,000

Ryan CornerApproved

$26,000

Mt FyansDevelopment est 2027

$60,000

Willatook Development est 2025$75,000

Hexham Development est 2030125,000


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In 2019 the Moyne Shire Council passed a motion:

“That Council assist in the facilitation of joint discussions [for a] more strategic approach to community funding and benefits from wind farms in the Moyne Shire.”


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● Engage closely with community leaders to identify local needs

● Allow funds to cover “hyper‐local” needs first

● Provide a vehicle for funds to be pooled and leveraged to enable significant local projects

● A new nursing home, upgrade to the health service, emergency housing, indigenous ranger programs, long term transformational landcare projects….

● Ensure local decision‐making works together with needs of asset owners


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● Once an arrangement is settled on in Moyne, it can act as a template to be adapted in other renewable energy zones, with wind and/or other RE infrastructure

● The coordination process can act as a starting point for wider community engagement around how a town can get the most out of renewable projects

● NSW’s Central West REZ could be a good starter


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● Population ○ Total 17,000 7,961○ Density 3 people/sq km 0.01

ppl/sq km

● Main towns○ Port Fairy 3,500 Crookwell

2,641○ Mortlake 1,500 Gunning

659

● Wind Farms○ Operating 5 540 MW 6

463 MW○ Construction 3 494 MW 3 577

MW○ App, Devel 7 2,140 MW 1

276 MW


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Moyne Shire Upper Lachlan Shire

Operating $166,000 $396,000

Construction $130,000 $329,000

Approved, Development

$316,000 $23,000


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● Could you see Coordinated community funds working across renewable energy projects in your shire?

● What sort of local outcomes would you like to see?

● Is this a good approach for the Central West REZ?

● Are there alternative approaches that could work better?

…….


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Andrew Bray, National Coordinator

[email protected]

0434 769 463


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Delegate’s Report

ITEM 1 Local Government NSW Tourism Conference 2020 MEETING Ordinary Meeting – 15 April 2020 DIRECTORATE General Manager’s Office AUTHOR Councillor OC Hasler POLICY Nil LEGAL Nil FINANCIAL Nil STRATEGIC LINK Community Strategic Plan - Strategy 1.2.3 Undertake collaborative projects with others where there is a net

community benefit to do so. ATTACHMENT NIL OFFICER RECOMMENDATION: That Council receives and notes the delegates’ report of the LGNSW Tourism Conference 2020. PURPOSE The purpose of the report IS TO PROVIDE Council with brief details of the LGNSW Tourism Conference held in Jindabyne, NSW from March 16-18, 2020 BACKGROUND The LGNSW Conference was attended by Councillor Owen Hasler. COMMENTARY This year’s conference was held in difficult circumstances due to the coronavirus pandemic but saw a good attendance in the community of Lake Jindabyne, a town surrounded by Kusciosko National Park which had experienced significant bush fires during the summer.


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There were a number of very interesting speakers and I will refer to those I found particularly relevant as follows:

1) HAMISH FELL, CONSULTANT, -ALBANY TOURIST HUB Hamish was the manager of the Albany VIC which opened in 2018. The VIC increased its visitor numbers by 76% in its first year of operation. CHALLENGES

• They utilized touch screens for everything • Cameras are used to count and identify (adult/ child) visitations • New location attracts more visitors as it is more accessible • VR Company provided 4 minute video about the visitor experiences available and these are

projected onto walls, etc. • Visitors book their own tours using touch screen computers thereby reducing staff numbers • Windows are used as projection screens at night (projected onto clear glass) -can change images

simply utilizing a phone app to put up community notices, etc. FIELD OF LIGHT PACKAGE They provided an “experience” including three important monuments in their HERITAGE PARK called Avenue of Honour. They expected 35,000 to attend but 180,000 came to see the event netting $1.7 million in economic activity. Other events they have organized included a Tall Ships Event (food and wine) and The Amazing South Coast Pass which was one pass for three events at a discounted rate. Hamish emphasized that it is important to gather data in order to convince senior management and councilors. This data can include:

• Door counters • PCS reports • Surveys/feedback • Call logs

This information is gained off-line while Google analysis, Facebook and Instagram is used online. Spendmapp is great for tourism and councilors to gain information. HACKING YOUR TECH At Exmouth and the Ningaloo Aquarium up to 3,000 people visit per day (it is a town of around 2,000 people). They can now buy tickets on-line and use a scanner to print the ticket. The result is that instead of having to spend $20,000 to install equipment and $10,000 to operate it they now pay 25% of that figure.


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WHALE WATCHING EXPERIENCE – Cost $620 “The Amazing south Coast Experience” provided a flight (REX airlines), accommodation, whale watching, vehicle and meals for this figure. The VIC made approx. $100 per visitor. Mr Fell indicated that he is happy to provide assistance to councils (up to 10 hours) with other projects.

2) SNOWY VALLEYS COUNCIL- PARTNERING WITH THE NATIONAL PARKS AND WILDLIFE SERVICE Speakers included Kym Armstrong, Supervisor of the Jindabyne Visitor Centre (NPWS), Mira Dobrasin, Supervisor Tumut, and Miriam Hewson, destination Marketing officer, Snowy Valleys Council. The Snowy Valleys Council has a southern and a northern area which attract visitors from Sydney via Canberra as well as large numbers from Victoria. Winter activities include skiing and snow related activities. Summer activities include bushwalking, cycling, fishing and camping. Services provided include:

• Local/regional destination info • Digital services • Retail merchandise ($300,000 per annum) • Local people with local knowledge • Cultural, heritage, art exhibits • Visitor experience and safety info

Benefits of working with partner organisations include:

• Financial and operational • Visitor servicing

Staff are supplied by the NPWS with local volunteers assisting:

• Only have one VIC in any community center • Customer Service data 245,000 face to face, 125,000 by telephone and 85,000 by email • TOTAL: 455,000

Lake Jindabyne under contrasting skies-no wonder they visit in large numbers

3) CUSTOMER JOURNEY MAPPING-WHAT WILL THE CUSTOMER PERSONAS OF THE FUTURE LOOK LIKE?

SPEAKER-REBECCA WHITE, DIRECTOR, TOURISM ESCHOOL Visitors aren’t what they used to be. They are:

• “Temporary locals” who want to undertake local experience; • 1 in 5 stay longer after visiting a VIC; • You should profile and journey map your best visitor persona ie. Who are you currently attracting?

Who do you actually want to attract?

• “Build something 100 people will love not something 1 million people ‘kind of like’” comment by AirBNB founder;

• Present visitors-look after them.


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• High yield visitors-who are they? Young couples, affluent families, affluent older couples; • This session was aimed at VIC staff-assessing who should be targeted and how best to attract this

market (Visitor Persona Profile Template).

TUESDAY-Day 2 Welcome by Cr Linda Scott, President LGNSW

1) DOMINIC MEHLING, INDUSTRY RELATIONS MANAGER, TOURISM AUSTRALIA Mr Mehling showed the “There is Nothing Like Australia” promo and suggested that while there were present challenges (cancellation of international air travel, coronavirus etc.) that there are great prospects for the future!!

2) OPEN FOR BUSINESS? ATTRACTING VISITORS AFTER A NATURAL DISASTER Julie Bishop, Director Visitor Experience Branch, NPWS, said 270 NPWS sites in NSW (37% of the total) had been affected by the recent bushfires. 80% of the World Heritage Blue Mountains Park had been damaged and 60 native species threatened with extinction. National Parks have lost some $15 million per month in economic impact. They have produced a “Conservation and Wildlife Impact Document “for those seeking information (The result of the fires was self-evident as we approached and left Lake Jindabyne as evidenced by the accompanying photos). Given the recent fires I asked how the experience of our neighbouring Warrunbungle Shire during the so-called Wambelong Fires of 2013 had changed the relationship between NPWS, councils and government agencies such as the RFS as there had been considerable concerns and community angst following that particular fire. Ms Bishop agreed that they had learnt considerable lessons from the Wambelong fire and that relations between NPWS, councils, RFS and others were much better during the recent bushfire period. Carmen Risby, Head of Tathra Chamber of Commerce said that 75% of people who work in Tathra work directly or indirectly in tourism. She detailed her own personal experience as a Caravan Park operator during the March, 2018, fires when they were responsible for 215 guests and 37 children and implemented, successfully, their 6 step Emergency Plan. Leanne Barnes, OAM, GM Bega Shire Council stated that there is a “new normal”- it won’t get back to what it was like in 2019. They have 80,000 visitors per year. Their experience had been very similar to the Victorian Black Saturday fires. The role of communication is essential to council’s operations during an emergency such as a bushfire. What will be re-built will be better!

3) KATH LOW, HEAD OF DESTINATION MARKETING, TOURISM BAY OF PLENTY NEW ZEALAND Ms Low spoke via live broadcast from NZ.

• Governments need to address environmental issues in a global economy. eg. Carbon production and effects of air travel;

• Value of Tourism needs to go beyond just Economics - needs to be culturally and environmentally desirable and create a true visitor experience eg. In Bay of Plenty area 45% voted for a rate increase to improve tourism;

• Their tourism is based on Pettinography – Oceans and Beaches, Multiculturalism and the Environment;

• The eruption on 9th December, 2019, was a disaster which has had an on-going effect; • There has been an immediate focus on “new” products;


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• The involvement of Indigenous peoples has been critical; • The national iconic tourist attraction is now no longer visited and but the tragedy is unlikely to be

repeated elsewhere and the future of the site is unknown.

Some of the public artworks witnessed at Gundagai (Mum, Dad, Dave and Mabel) and Jindabyne

4) PRESENTATION OF TRIPTECH

This company operates “Campermate” and “Roadtrippers” and is a tourism technology company producing an app for use in NZ and Aust and is owned by JAYCO Caravans. 102,000 active users of this technology

5) PLANNING FOR THE FUTURE CORALIE BELL, CHAIRPERSON AUSTRALIAN REGIONAL TOURISM

• 1 in 13 jobs in Australia is in Tourism-very important eco benefits; • Destination Management Plan should NOT be just a marketing plan-should be “planning for the

future’; • It is a shared responsibility for the industry and local govt bodies; • Social License is important-the more the community is engaged in formulating it the better; • Local Govt can play a major role in this in the way they present their parks and gardens and

facilities, providing or encouraging PUBLIC ART, etc.

6) SPECIAL INTEREST-PLANNING EVENTS STEVE THOMPSON-DIRECTOR OF PLANNING AND STRATEGY, LOCALE CONSULTING There are a number of reasons why some Major events are difficult to conduct including:

a) Local Resistance (NIMBY syndrome) b) Lack of adequate infrastructure c) “Unwanted side effects” and unexpected costs - sometimes due to lack of planning - which diverts

resources from other essential services and damages the reputation of the organization.


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When planning an event you need to look at the following:

• Suitable space or venue; • Adequate accommodation and standard; • Transportation; • Equipment - staging/lighting/audio; • Staff, production crew, catering, etc.; • Toilets.

Mr Thomson provided the example of the TWEED VALLEY BANANA FESTIVAL which had to be transferred from the main street of MURWILLUMBAH to the showground due to a “potential” terrorist threat (as determined by the police!!) which would have required the costly installation of bollards, provision of security staff, etc. He raised the question as to who should determine such-the police, the organisers, the council? How do they determine a decision? What are the criteria for such decisions? Is there an alternative? Who takes responsibility for safety at such an event? So do we discourage events of this nature? How do we find the money? Do we cancel? Revise our thinking? I am sure that a large number of groups/organisations are considering such matters as the Coronavirus effects our lives. The organisers of the Hay and Harvest Event may like to give some consideration to these issues.

DAY 3 – Site Visits As stated previously the road trip to and from Lake Jindabyne provided an excellent opportunity to witness the size of the Kosciusko National Park and the damage it suffered during the bushfires. It was very evident, despite the damage, the popularity of the area both winter and summer with many of the vehicles carrying bikes for people to ride on the hundreds of kilometers of shared trails. We were able to investigate the town of Jindabyne, a town created since the 1960’s primarily to cater for the tourist market - a modern and growing center on the shores of Lake Jindabyne. The Conference Dinner took place at Rydes Thredbo Alpine Hotel where we travelled by bus and were able to “enjoy” (not for all!!) a ride on the ski-lift to the top of the mountain. “Gone Fishing”. We were taken to Gaden Trout Hatchery (which was closed due to the Coronavirus) where we had a demonstration of fly fishing by Anthony Bentley, guide, High Country Fly Fishing on the banks of the Thredbo River. Fishing is, of course, very popular in the region. There were two other options, one to Wildbrumby distillery and one a cultural walk around Lake Crackenback.


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We survived the chairlift ride!

Di receives instruction on Fly Fishing. Instructor With Richard Barwick,CMCA Sponsor I thank council for sending me as a delegate to this very interesting and informative Tourism Conference. I am happy to answer any queries as usual. Councillor OC Hasler DELEGATE


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Documents

APRIL BUSINESS PAPER - PUBLIC 15 APRIL 2020 Gunnedah Shire … · 11.3 Community Resilience – COVID‐19 Business Support Package ..... 45 APRIL BUSINESS PAPER - PUBLIC 15 APRIL