April 30, 2013 Complete Agenda

7/30/2019 April 30, 2013 Complete Agenda

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MAYORANDCITYCOUNCILWORKSESSION

Tuesday,April30,20131:00P.M.

AClosedSessionisscheduledfrom10:001:00P.M.todiscusslegalandpersonnelmatters.AGENDA

1. CALLTOORDER2. REPORTONCLOSEDSESSIONTuesday,April30,201310:00a.m.3. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.

4. NEWBUSINESSA. RecognitionofPublicWorksMaintenanceemployeesfordevelopmentofliftingdevice

presentedbyRiskManagerB. TABUpdateandRequesttoApproveFundingpresentedbyChairmanGregShockleyC. DiscussionofPotential BannerProgramfortheRt.50BridgepresentedbyPublicWorks

DirectorD. DiscussionofBeachPatrolHeadquarterspresentedbyRecreationandParksDirectorandCity

EngineerE. UpdateonFY14FinancialOperatingPlanpresentedbyCityManagerandBudgetManager

5. ADJOURN


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WORK SESSION -MAYOR AND CITY COUNCILTUESDAY, APRIL 30, 2013

2. Report on Closed Session Tuesday, April 30, 10:00 a.m.Legal and Personnel Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of MarylandPURPOSES:

X

1. To discuss:(i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of

appointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;4. Consider a matter that concerns the proposal for a business or industrial

organization to locate, expand or locate in the state;5. Consider the investment of public funds;6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potentiallitigations;9. Conduct collective bargaining negotiations or consider matters that relate to the

negotiations;10. Discuss public security if the public body determines that public discussion

would constitute a risk to the public or public security, including;a) the deployment of fire and police services and staff; andb) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;

13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding ormatter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly relatedto a negotiation strategy or the contents of a bid or proposal, if public discussionor disclosure would adversely impact the ability of the public body to participatein the competitive bidding or proposal process

DATE AND TIME: Tuesday, April 30, 2013 10:00 a.m.PLACE: City HallSUBJECT: Legal and Personnel MattersVOTE: UNANIMOUS

OTHER: FOR:AGAINST:ABSTAIN:ABSENT:


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REPORT OF CL OSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

April 30, 2013, a closed session was held on Tuesday, April 30, 2013 at 10:00

a.m. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Personnel Matters

(b) Persons present:

Mayor Richard MeehanCity Manager David RecorCouncil President Lloyd MartinCouncil Secretary Mary KnightCouncil Members Doug Cymek; Brent Ashley; Dennis Dare; Margaret Pillas

and Joe MitrecicCity Solicitor Guy AyresMiles & Stockbridge Principal Kathleen Pontone and Associate Julie SiegelHuman Resource Director Wayne EvansExecutive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

Time:

H:\Wpdoc\closedsess.wpd


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WORK SESSION - MAYOR AND CITY COUNCIL

TUESDAY, APRIL 30, 2013

3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the WorkSession Agenda may be heard during Comments from the Public for a period of three(3) minutes or such time as may be deemed appropriate by the Council President.Anyone wishing to be heard shall state their name, address and the subject on whichhe or she wishes to speak.


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4. NEW BUSINESSA. Recognition of Public Works Maintenance employees for

development of lifting device presented by Risk Manager


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336 TOWN OF

The White Mar lin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Eric Lagstrom, Risk Manager

RE: Lifting device developed by Public Works employeesDATE: April 30, 2013

ISSUE(S): Lifting device developed by Public Works employees

SUMMARY: An increasing number of injuries are reported as the result of

employees lifting and moving the 350lb boardwalk benches.

Several of the injuries were severe, resulting in substantialpayments for medical treatment and permanent disability.

The following employees are to be commended for an innovativesolution to prevent injuries:

Vincent Holloway, Heavy Equipment Operator

John Morole, Heavy Equipment Operator

Terry Steimer, Maintenance WorkerFred Wimbrow, Heavy Equipment Operator

These employees took it upon themselves to design and

manufacture a hoist mounted on a lowboy trailer. Use of the lift

eliminates the opportunity for lifting injuries thus reducing theassociated costs paid by Workers Compensation. Benches cannow be moved quickly and safely.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Not applicable.

ALTERNATIVES: Not applicable.

RESPONSIBLE STAFF: Noted above.

COORDINATED WITH: Joe Listman, Maintenance and Construction Supervisor

ATTACHMENT(S): Photo

Agenda Item # 4A

Council Meeting April 30, 2013


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4. NEW BUSINESSB. TAB Update and Request to Approve Funding presented by

Chairman Greg Shockley


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Donna Abbott, Tourism and Marketing DirectorRE: TAB Update and Request to Approve Funding a WebcastDATE: April 22, 2013

ISSUE(S): TAB update and request to approve webcast funding

SUMMARY: Tourism Advisory Board Chairman Greg Shockley will present anupdate on TABs April 4 meeting. TAB seeks approval from the

Mayor and Council for up to $4,000 from its allocation to supportfunding a webcast of the Eastern Surfing Associations mid-Atlantic regionals, which will be held in Ocean City May 9-12.

Ocean City has not hosted a regional competition since 2004.The regionals travel throughout the area, with each city getting aturn. Over 500 competitors and their families from Delaware toSouth Carolina will be in Ocean City during that time. ESArequested $4,000 from TAB to do a live webcast of thecompetition. During the webcast, OC will be given theopportunity to insert commercials or any plug of its choosing.

TAB unanimously voted to guarantee the $4,000 and if more

sponsorships are sold to cover the cost, then there would be noneed for funding. In exchange for the $4,000 guarantee, the ESAagrees to provide B-Roll of the event for the town to use in itsmarketing.

FISCAL IMPACT: Support not to exceed $4,000. TAB allocation is currently at$59,000 for FY 13.

RECOMMENDATION: Approve TAB recommendation.

ALTERNATIVES: Do not approve funding.

RESPONSIBLE STAFF: Donna Abbott, Tourism and Marketing Director

COORDINATED WITH: Greg Shockley, Tourism Advisory Board Chairman

ATTACHMENT(S): None

Agenda Item # 4B



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4. NEW BUSINESSC. Discussion of Potential Banner Program for the Rt. 50 Bridge

presented by Public Works Director


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25166 TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City Manager

FROM: Hal O. Adkins, Public Works DirectorRE: Expansion of Banner Program

Consideration of New Location: Rt. 50 BridgeDATE: April 19, 2013

ISSUE(S): Potential expansion of available banner locations.

SUMMARY: With the elimination of horizontal banner locations spanning

Baltimore Avenue, event promoters are requesting considerationfor vertical banner/pennant locations on the Rt. 50 Bridgeentrance to Town.

FISCAL IMPACT: Initial purchase of suitable banner brackets @ $47.60/pole for 13

locations = $618.80 (use of in-house labor to initially install).Event banner/pennant installation/removal costs would be paid

by the Event Promoter

RECOMMENDATION: To consider whether such a location/application is one that youfeel attracts, or detracts, from the entrance to Town, and voteaccordingly to approve or deny the concept.

ALTERNATIVES: Leave the Towns Thanks for Visiting banners as is.

RESPONSIBLE STAFF: Hal O. Adkins, Public Works Director

COORDINATED WITH: John VanFossen, Deputy Public Works Director

Lisa Mitchell, Private Events Coordinator

Ken Cimino, ADE/SHA

ATTACHMENT(S): Three (3) Sample Photos and email from SHA

Agenda Item # 4C



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1

Diana Chavis

From: Diana Chavis

Sent: Wednesday, April 24, 2013 10:28 AM

To: Diana Chavis

Subject: FW: April 30th Council Agenda - Expansion of Banner Program - Consideration of New

Location RT 50 Bridge

Attachments: Ocean City Banner Sample Photos.pdf

From: Kenneth Cimino [mailto:[email protected]]

Sent: Wednesday, April 24, 2013 9:54 AM

To: Hal Adkins

Subject: RE: April 30th Council Agenda - Expansion of Banner Program - Consideration of New Location RT 50 Bridge

HiHal,

IbelievethisisanonissueforSHA. Pleaseproceedwithinstallingthebannersasshowninyour

correspondenceandinaccordancewiththeTownsnormalbusinesspractice.

KennethL.Cimino

AssistantDistrictEngineer Traffic

MarylandStateHighwayAdministration,District1

660WestRoad,P.O.Box2679

Salisbury,Maryland21802

(410)6774040office

(410)4307455cell

(410)5436598fax

[email protected]


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4. NEW BUSINESSD. Discussion of Beach Patrol Headquarters presented by City

Engineer and Recreation and Parks Director


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Beach Patrol HeadquartersDATE: April 24, 2013

ISSUE(S): New Beach Patrol Headquarters Facility

SUMMARY: Beach Patrol currently occupies three buildings located on theSouth side of Dorchester St. between Baltimore Ave. and

Philadelphia Ave. The buildings are in disrepair and no longermeet the Beach Patrols needs. Staff would like to begin theprocess of constructing a new Beach Patrol Headquarters Facilityon the site currently owned by the OCDC between Dorchesterand Talbot Streets.

FISCAL IMPACT: $165,000 for design of a new Beach Patrol facility$1,835,000 for construction of a new Beach Patrol facility$300,000 for construction of a parking lot at the site of theexisting Beach Patrol facility

RECOMMENDATION: 1. Negotiate an agreement in principle with the OCDC to placethe new Beach Patrol Headquarters on the proposed site.

2. Pass a resolution to authorize spending up to $165,000 fordesign of the new facility to be reimbursed in a future bond

issue.

3. Authorize the staff to begin the RFP process to hire a designfirm.

ALTERNATIVES: Take no action (not viable for more than two years).Discuss alternate sites.

RESPONSIBLE STAFF: Terence McGean, City EngineerTom Shuster, Recreation & Parks Director

Butch Arbin, Beach Patrol Captain

COORDINATED WITH: Glenn Irwin, Director Ocean City Development Corporation

ATTACHMENT(S): 1) Report2) Attachment A Proposed site with building foot print3) Attachment B Cost Estimate for Beach Patrol HQ4) Attachment C Parking layout on existing site5) Attachment D Cost estimate for parking lot construction6) Letter from Captain Arbin

Agenda Item # 4D



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BeachPatrolHeadquartersRecommendationTheOceanCityBeachPatrol(OCBP)HeadquartersiscurrentlylocatedintheoldPoliceandDistrictCourt

facilitieslocatedonDorchesterStreetbetweenPhiladelphiaAveandBaltimoreAve(fig1&2).TheOCPB

movedintothesefacilitiesin1993afterthePoliceandDistrictCourtoperationsmovedintothePublic

SafetyBuilding

at

65th

Street.

The

OCBP

and

Police

Department

currently

utilize

these

facilities

as

follows:

1. OldDistrictCourta. FirstFloor(1,500sf)PoliceDeptBikestorageandworkshopb. SecondFloor(1,500sf)Meeting/Trainingroomandoffice

2. OldPoliceGaragebehindDistrictCourta. Firstfloor

i. ATV,Jetskis,miscequipment1,100sfii. Restroom&Shower100sfiii. Workshoparea400sf

b. SecondFloor(1,100sf)Umbrella,gearbags,clothingc. Attic(800sf)raingear,paddleboards

3. OldPoliceOfficeSpacea. FirstFloor(1,300sf)Conferencerooms,computerareab. Secondfloor(1,300sf)offices,reception,dispatch

Theexistingfacilitiesareallinneedofsignificantrepairsbothcosmeticandstructural.Althougha

thoroughcodeandstructuralanalysishasnotbeenperformed,abriefexaminationoftheexisting

buildingsrevealedthefollowingissues:

NumerousADAviolations(stairs,doorwaywidths,restroomsetc).(fig5) Nonfunctioningsprinklersystemingarageareathathousesgaspoweredvehiclesinanoldwoodbuilding.

Leakingroofsneedreplacementatthestoragebuildingandofficebuilding. Waterdamageintheofficebuildinginterior.(fig12) Asbestossidingdelaminatingatstoragebuilding(fig3) CracksinexteriormasonrywallsattheoldDistrictCourtbuilding(fig4&6) CorrodedlintelsattheoldDistrictCourtBuilding(fig7) Spallingconcreteatthestoragebuilding(fig8) Overloaded2ndfloorandatticatthestoragebuilding(fig10&11) AllbuildingsfirstfloorsarebelowtheFEMABaseFloodElevation

Inadditiontotheproblemswiththeconditionoftheexistingbuildings,thefacilitiesaresimply

inadequateforthefunctionalneedsoftheBeachPatrol. Therequiredrepairsandalterationstothese

buildingswillexceed50%ofthecurrentvalueofthestructuresandthereforeeachbuildingwillhaveto

bebroughtintocompliancewithfloodcoderequirementsmeaningtheywilleitherhavetobeflood

proofedorraised.Thebottomlineisthatattemptingtoutilizetheexistingbuildingsforlongtermuseby


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theBeachPatrolwillbecostprohibitive.FinallythecurrentfacilityislocatedintheOCDCModelblock

aredesignatedforredevelopment.

BasedonthecurrentandfutureneedsoftheBeachPatrol,thestaffhasdevelopedabasicspace

programforanewfacility.Thisprogramestablishedtheneedforafacilityofapproximately10,700sf

comprisingoffice

space,

training

areas,

locker

rooms,

and

equipment

storage.

Overthepast3years,thestaffhasinvestigatedanumberofpossiblelocationsforanewBeachPatrol

HeadquartersFacility.Thesehaveincludedprivatepropertiesknowntobeforsaleaswellasexisting

Cityproperty.TheBeachPatroldesirestoremaindowntownincloseproximitytotheCoastGuard

Stationastheycoordinateanumberofrescues,airoperationsandboatlauncheswiththeCoastGuard.

Theywouldalsoliketohaveconvenientvehicleaccesstothebeach.

BasedonthelocationandspacerequirementsstaffwouldliketorecommendthatanewBeachPatrol

HeadquartersfacilitybeconstructedonthethreeparcelsrecentlypurchasedbytheOCDCbetween

TalbotandDorchesterStreets(fig14).Thislocationremainsdowntownwithvehicleaccesstothebeach

andboardwalk

via

Dorchester

Street.

A

three

story

L

shaped

building

could

be

constructed

on

the

Northportionofthelotwithparkingalongthenarrowsouthsection.(seeattachmentA)Thenew

10,700sffacilitywouldhousebeachpatrolalongwiththePoliceDepartmentbicyclestorageandrepair

facility.

TheestimatedCONCEPTUALcostforthenewBeachPatrolfacilityis$2million(seeattachmentB).This

includessite,building,designandanallowanceforfurnitureandequipmentbutdoesnotincludeany

landacquisitioncosts.Iwouldnotethatthesizeoftheexistingbeachpatrolparcelandtheproposed

sitecurrentlyownedbytheOCDCareapproximatelythesame(+/ 15,000sf).TheOCDCdoesstillcarry

amortgagefortheproposedlotandpaidforthedevelopmentofthetemporaryparkinglotlocated

there.

Intheshortterm,therearecurrently33parkingspacesattheproposedsite(Talbot/Dorchester).

Combiningtheoldbeachpatrolpropertywiththecurrentpropertytothewestusedasparkingwould

yieldanadditional38spacesatthatsite.Thecosttoconstructapermanentparkinglotatthatlocation

(Dorchester/Somerset)similartowhatwasrecentlyconstructedat4thstreetwouldbe$300,000.(see

attachmentsC&D)

Inordertomoveforwardwiththisproject,thenextstepswhichrequireactionfromtheMayorand

Councilare:

1. NegotiateanagreementinprinciplewiththeOCDCtoplacethenewBeachPatrolHeadquartersontheproposedsite.

2. Passaresolutiontoauthorizespendingupto$165,000fordesignofthenewfacilitytobereimbursedinafuturebondissue.

3. AuthorizethestafftobegintheRFPprocesstohireadesignfirm.


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Fig1ExistingLocationoffice

Fig2ExistingLocation(Meeting2ndFloor,OCPDBikeShop/Storage1stFloor)


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Fig3Asbestossidingshinglesandfailingroofshinglesoverstoragearea

Fig4Corrodedstairwayandmasonrycrack,southwallstoragebuilding


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Fig5Restroomandshoweratstoragebuilding


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Fig6MasonrycracksatoldDistrictCourtWestWall

Fig7FailinglintleatoldDistrictCourtMainEntrance


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Fig8,SpallingconcreteatStorageBuildingEastWall

Fig9StorageBuilding1stFloor


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Fig10StorageBuilding2ndfloor(inseasonthisroomisfilledwithgear,structuralconcern)

Fig11StorageBuilding2ndfloorcloset,loadcondition


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Fig12OfficeBuildingWaterDamage

Fig13OfficeBuildingComputerworkStations


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Fig14ProposedSite


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Cost Estimate for Beach Patrol Headquarters at OCDC lot

Unit Extend

Item # Description Quan Unit Price Price Notes

Site Work -$

Building Pad 8,200 sf 1.00 8,200$

Electric service 1 ls 15,000.00 15,000$

water/sewer 1 ls 5,000.00 5,000$ in house

Stormwater system 15,000 sf 2.00 30,000$

Silt fence 600 lf 2.50 1,500$

Const Entrance 1 ls 1,500.00 1,500$

Concrete curb raised 313 lf 22.00 6,886$

Concrete curb - flush 140 lf 18.00 2,520$

Pervious Pavers, w/prep 2,500 sf 8.00 20,000$

GAB under asphalt 2,925 sf 0.75 2,194$

Asphalt 3" in place 53 ton 70.00 3,710$

site lighting 1 ls 5,000.00 5,000$

landscaping/cam fee 15,000 sf 1.00 15,000$

sidewalk remove/replace 1,500 sf 10.00 15,000$

vinyl fence 165 lf 17.00 2,805$flag poles 1 ea 3,500.00 3,500$

Basic Office Space NIC Lockers 2,156 sf 125.00 269,500$

Training Facility NIC Locker Rooms 2,000 sf 125.00 250,000$

Locker Rooms/shower 1,000 sf 175.00 175,000$

Storage Facilities - beach patrol 3,500 sf 80.00 280,000$

Police bike storage and work area 1,000 sf 80.00 80,000$

Misc Hallways Mech rooms etc 1,000 sf 125.00 125,000$

Subtotal Construction 1,317,315$

Construction Contingency 5% 5% 65,866$

Total Construction 1,383,180$

Design Costs 12% 165,982$

FFE Costs 10% 138,318$

Subtotal Project Cost 1,687,480$

Planning Contingency 15% 15% 253,122$

Total Project Cost NIC Land 1,940,602$

Land Cost sf 0 -$

Total project with land costs 1,940,602$

Say $2 million


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Beach Patrol Parking Lot Conversion

By: T. McGean

23-Apr-13

Unit Ext

Item Description Qty Unit Price Price

24116.1 Bldg Demo, wood frame, 2.5 story 3,500 sf 5.00 17,500$24116.2 Bldg Demo, masonry 2 story (dc) 105,000 cf 0.40 42,000$

24116.3 Bldg Demo, masonry 2 story (office) 65,000 cf 0.40 26,000$

24116.41 Asbestos removal/disposal 2,040 sf 2.00 4,080$

24113.2 Concrete slab on grade demo 1,000 sy 11.00 11,000$

24113.3 Sidewalk Demo 600 sf 1.00 600$

24113.4 Remove chain link fence - lf 3.50 -$

24113.5 Remove light poles - ea 150.00 -$

311110.1 General clear and strip 6" 2,228 sy 1.40 3,119$

311110.2 Rough grade 2,228 sy 1.75 3,899$

312323.1 Haul material to airport 380 cy 6.00 2,280$

312513.1 Silt Fence 600 lf 2.50 1,500$

312513.2 Construction Entrance 1 ea 1,500.00 1,500$321313.1 New concrete sidewalk 600 sf 9.00 5,400$

321613.1 New concrete curb - flush 200 lf 18.00 3,600$

321613.1 New Concrete curb raised 600 lf 22.00 13,200$

321123.1 Graded aggregate base material 500 ton 18.00 9,000$

321123.2 Graded aggregate base install 1,777 sy 2.80 4,976$

321123.3 57 stone under pavers material 125 ton 20.00 2,500$

321123.4 57 stone under pavers install 444 sy 2.90 1,288$

321123.5 filter fabric under/over 57 stone 888 sy 1.77 1,572$

321216.1 Asphalt pavement 2" - in place 195 ton 70.00 13,650$

321416.1 Pervious Pavers Materials 4,000 sf 3.00 12,000$

321416.2 Pervious Pavers Install 4,000 sf 3.75 15,000$

329113.1 Planting Mulch/shrub/grass 422 sy 7.50 3,165$

329343.1 Trees 10 ea 300.00 3,000$160005.1 Lights 5 ea 1,500.00 7,500$

160030.1 Sign 1 ea 8,000.00 8,000$

160020.1 New cale machines 1 ea 7,500.00 7,500$

subtotal 224,828$

Contingency 0.15 33,724$

Design fees 10,000$

Total Estimate 268,552$

Size 20,053 sf 13.39

Spaces 50 spaces 5,371.05


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Beach Patrol Headquarters

1. The current location of our Beach Patrol headquarters has been designatedas a temporary location and will be used at some time in the future for

downtown development.

2. The Beach Patrol has never had a facility designed and constructed for theirexclusive use. We have always been moved into an existing facility and

needed to make it meet our needs.

3. The current configuration is not an efficient use of space due to the spacebeing spread over three separate buildings.

4. As one of the most visible Town of Ocean City Departments and asambassadors for the Town, the Beach Patrol should be in a facility that is

well maintained and visually pleasing.

5. The current facility has structural, physical and environment issues thatwould be costly to correct.

OCBPPreference for location of new HQ South OC east of Philadelphia

Needs for new HQ

Administrative offices Operations center Garage Workroom/shop Training Room Uniform Storage Equipment Storage


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Laundry facilities Locker room Conference room Workout area/weight room Computer lab File/computer/copy

Benefits of South OC east of Philadelphia

Close to employee housing

In the event of an off hours emergency we can access a large number of trained

SRTs and quickly deploy them with readily available resources.

Close to Inlet

This is a unique training location due to the continual presence of currents and

other water hazards. This is also an area that has had a disproportionate number

of off-duty water related incidents.

Close to Pier

This is a unique training location due to the continual presence of currents and

other water hazards. This is the only location in OC that allows us to do some

specialized training.

Close to USCG

This location provides us with 5 distinct advantages.

1. Quick access to floating dock to launch rescue watercraft2. Access to forward deployment of MSP helicopter3. Access to controlled deep water training basin


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4. Access to USCG vessel for SAR missions5. Closest access for retrieving personnel and victims recovered from ocean

Close to west OC

Access to Rt. 50 for access to West OC and West OC boat launch ramp with direct

access to ocean

Close to beach without crossing Philadelphia

Since much of our training has both a classroom and skills practice component,

moving from the training room to the beach does not require crossing

Philadelphia.

Junior Beach Patrol can access the beach without crossing a major highway

Close to public restrooms on beach

We hold camps and JBP in the area of Dorchester to North Division and having the

Caroline Street comfort station is convenient for the use by campers

Beach access

Dorchester Street gives the best access in the south end beach and allows us toenter and exit quickly for movement of personnel and equipment and fast access

in emergency situations. In the event of an off duty emergency we can access a

large number of staff and equipment and enter the beach to respond to the

scene.


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Deep Water training at USCG Station Ocean City


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Forward Deployment of MSP Trooper 4 at USCG Station Ocean City


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Storage for large equipment and ATVs


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Staging area for issued equipment


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Junior Beach Patrol Access to Beach without crossing a major highway, close

access to public restroom


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Training room used for multiple purposes allows classroom instruction to be

followed by on the beach skill practice and then return to classroom for follow-up.


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Unique training conditions caused by the inlet jetty


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Unique training conditions caused by pier currents


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Beach Patrol has 3 rescue watercraft staged at USCG Station Ocean City


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Unique training with USCG and MD-DNRP


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4. NEW BUSINESSE. Update on FY 14 Financial Operating Plan presented by

City Manager and Budget Manager


46/48

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Jennie Knapp, Budget ManagerRE: FY 14 Budget UpdateDATE: 4/25/13

ISSUE(S): FY 14 Budget Update

SUMMARY: A summary of changes made to the FY 14 budget since the 4/19

wrap up meeting has been provided. Through re-evaluation ofrevenue and further expense reductions, the tax rate has beenreduced from the proposed rate of .4864 to .472.

FISCAL IMPACT: The FY 14 budget is balanced at a tax rate of .472 with $247,066coming from fund balance to fund street paving. The proposedbudget for street paving in FY 14 is $1,417,066.

RECOMMENDATION: Approval of proposed budget for first reading on May 20, 2013.

ALTERNATIVES: Further discussion

RESPONSIBLE STAFF: Jennie Knapp, Budget Manager

COORDINATED WITH: Department Heads

ATTACHMENT(S): Budget reconciliation

Agenda Item # 4E

Council Meeting 4/30/13


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Wrap-Up Reconciliation:

Tax Revenue at .4864: 41,403,913

Tax Revenue at .472 40,178,140

1,225,773

Net Reductions During Budget Review (703,339)

Amount Needed to Reduce the Tax Rate to .472 522,434

Changes During Wrap Up 4/19/13:

Items Added Back:

Appropriation to Delmarva Cat Connection 1,500

Appropriation to Cricket Center 14,333

Computer Program for Additional Public Works position 2,098

3 Seasonal Positions (PW Maintenance) 39,878

Conversion of Part-Time PW Position to Full-Time 11,124

Interest on Bonds for Roof Replacement 15,750

84,683

Revenue Changes Made 4/19/13:

Parking - South 1st to N Div West side 35,750

Parking - 49th Street 31,000

Parking 131st Street 24,700

Parking 146th Street 24,000

Parking - Inlet Lot Fee increase 116,000

Skateboard Park Revenue Reduction (6,397)

225,053

Expense Reductions Made 4/19/13:

Skateboard Park Add'l Reduction in Hours 12,810

Private Events Coordinator (Remains Part-Time) 30,419

Elimination of Winter 3rd Shift Bus Service 62,659

105,888


Changes Since Wrap Up:

Items Added Back:

Uniform Shoes for 6 new EMS positions 600

Verizon Start up Fees for Cale Meters 2,070

Web Access Fees for Additional Cale Meters 4,140

FICA for Museum (budgeted incorrectly) 354

7,164



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Revenue Increases:

Business Licenses 1,000

Cable Television Franchise 5,000

Passport Application Fee 714

Recycling Sales 5,000

Miscellaneous 132Capital Asset Sales 5,000

Boardwalk Train Revenue Estimate 10,000

Total Revenue Increases: 26,846


Expense Reductions:

IT Services 4,125

Customer Service Training (HR) 4,000

Beach Replenishment Labor 4,304

Orthographic Imagery (P&Z) 10,000

Postage (Police) 1,000

Communications (Police) 1,000

Printing (Police) 1,000

Tasers - 7 (Police) 12,719

Canine, Food, Electronic Collar (Police) 10,200

Part-Time Salaries (Communications) 1,079

Energy (Communications) 700

APCO conference (Electronics) 2,305

Overhead Door Replacement (Fire Company) 15,863

SCBA Testing and Maintenance (Fie Co.) 17,758

Operational Supplies (Fire Company) 10,000

Fire Gear (Fire Company) 15,000Part-Time Salaries (EMS) 26,325

Overtime (EMS) 27,500

Hurricane Conference (PW Administration) 2,260

Solar Arrow Board (Public Works - Streets) 4,550

Part-Time Salaries (Public Works - Boardwalk) 6,000

Credit Card Fee Estimate (PW Parking) 5,000

Painting of Vehicles (2) (Solid Waste) 40,000

Shower Stall Replacement (Recreation) 6,000

Credit Card Fee Estimate (Recreation) 1,000

Contracted Services (Recreation - Programs) 4,000

Part-Time Salaries & FICA (Beach Patrol) 11,842

Energy (Winterfest) 1,659

Advertising of Cultural Arts Center (Conv Ctr) 5,000

Overtime (Convention Center) 4,305

256,494

Documents

April 30, 2013 Complete Agenda