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April 3, 2008 Presented By: Hong Lin & Theresa Tsik
Facility Planning, CPDC, CSU Chancellor’s Office
Space and Facilities Database Workshop
Level Two
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Topics Fall 2008 SFDB & 2009/2010 Custodial Reporting
– Fall 2008 SFDB Update– 2009/2010 Custodial Reporting
SFDB, APDB and Capital Planning– Overview– APDB– Planning Tools– COBCP Forms– Case Study: San Bernardino Performing Arts
Resource Hands on SFDB! (Optional)
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SFDB and Custodial Reporting Window
Call Letter: http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Call_Letters/
Window: May 1, 2008 to May 31, 2008 Action:
– SFDB update for Fall 2008
– Custodial submission for 2009/2010 Budget Year
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Fall 2008 SFDB Update
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What is SFDB? SFDB – Space and Facilities Database SFDB is the official CSU central record for facility and
space information for capital planning and is not a day-to-day campus space database.
Two master files – the facility file and the space file Updated annually - snapshot of fall data only Centralized and web-based database maintained by CO Foundation of the capital planning
– Campus instructional space utilization– COBCP Forms (1-1, 1-2, 1-3, 1-4, 2-3, 2-4, 2-7, 2-9)– Laboratory enrollment vs. laboratory capacity– ASF per FTE model
Page 6
SFDB Update & APDB Reporting
APDB Reporting Schedule:– Report each term after census date (Appendix: APDB Reporting Schedule)
APDB Reporting Validation:– Validate Facility/Space ID against SFDB– Facility ID + Space ID: Facility number (3)+Facility suffix(1)+Space
Number(4)+Space suffix(2)
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SFDB Update & APDB Reporting
Why validate APDB Facility/Space ID against SFDB: – Maintain the consistency of rooms reported in
APDB and rooms reported in the SFDB. – Improve the accuracy of campus space utilization
reports: data comes from both SFDB and APDB– Ensure accurate enrollment data for capital
planning: onsite other earned % and offsite % in APDB
reports
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SFDB Update & APDB Reporting
Non-matching SFDB ID errors:– APDB section audit report– Fall Term: REQUIRED to fix in APDB or SFDB– Other terms: warning message only
Fix non-matching SFDB ID errors:– Change in APDB and/or– Change in SFDB
Minimize non-matching SFDB ID errors:– Communicate with APDB coordinator/scheduler – Update SFDB annually, share fall space file with
APDB coordinator/scheduler
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APDB Section Audit Report
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Prepare Fall 2008 SFDB Update Data SFDB and APDB:
– Include all spaces that had been scheduled for fall 2008 classes – Use caution in deleting spaces that may be scheduled for fall
2008 courses – Inform APDB coordinator of any facility/space ID change
New spaces request for custodial maintenance funding:– 09/10 support budget: update in SFDB if new spaces will be
occupied in fall 2008– Prior to 09/10 support budget: update in SFDB
Un-inventoried project space when project is completed (refer to CPDC 1-2)
All other space changes
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6-Step SFDB Update Process
Step 1: Campus prepare and enter data– Option 1: Upload Process (for volume transaction)– Option 2: Data Entry Screen
Step 2: Campus review Before and After Analysis Step 3: Campus edit submitted data
– Option 1: Upload Process– Option 2: Edit Screen and/or Data Entry Screen
Step 4: Campus view/export submitted data Step 5: Campus notify CO that data is ready to review
during the SFDB update window Step 6: CO review campus data submission, analyze
data and update space-master file
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SFDB Update Process
Campus Upload Process
Validation
Edit Screen
B/A Analysis Report
Campus inform CO Data is ready to review
CO Analyze B/A Report
CO Update Space-master
Data Entry ScreenOr
Y
N
Y
Y
Ca
mp
us
CO
N
N
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Log on SFDB (production database)
Username: Password:
Quick link to SFDB:http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/index.shtml
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Log off SFDB
YES to do: 1) Logoff and Exit 2) Select “Exit” from menu “Action” 3) Click “X” to close
NOT to do: Close Internet explorer
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Demo SFDB Update Process
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Analyze SFDB update1. Analyze Campus permanent capacity changes
– Capacity: Lecture, Teaching Lab, FO & FAO
Increase of Capacity Loss of Capacity
Non Project Related
Analyze proposed CPDC 1-2
Not allowed in campus TOTAL unless solid reasons are provided and approved by CPDC
Project Related Match the Capital Outlay Program, refer to CPDC 1-2
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Analyze SFDB Update (continued)
2. Analyze lab capacity changes in HEGIS code & instructional level– Use Lab lab book as analysis tool
3. Analyze ASF changes, by HEGIS code & space type:– Use ASF per FTE model as analysis tool
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2009/2010 Custodial Reporting
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What to Report?
NEW state maintained spaces:– Impact on campus’ operating budget
State maintained space adjustment – No monetary impact to campus’ operating budget
Facility update Improved acreage (ACR1) and unimproved acreage
(ACR2)
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Cost of New State Maintained Spaces
Regular maintenance for new spaces:
$9.10 / sq ft (08/09)
– Cost of utilities
– Building maintenance
– Custodial
– Landscape
– Administrative support
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State Maintained Spaces
General policy: Spaces (GSF or ASF) with state funded instructional,
administrative and or support functions are eligible for custodial maintenance funding.
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Resource_Documents/
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Exclusions From Custodial Coverage
State-Supported Facilities:
– Warehouses and all facilities that are being used for storage (except office space)
– Corporation Yards (except office space)
– Utility Tunnels
– Greenhouses
– Outdoor Physical Education (Except enclosed handball and tennis courts)
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Exclusions From Custodial Coverage Non-state Supported Facilities:
– Athletic Spaces (Exclude office and training space)– Residence Halls and related buildings– Parking Structures– Foundations– Student Unions– Cafeterias (50% of the public area will be included for custodial
coverage by the General Fund.)– Faculty Clubs– Research Centers– Child Care Centers (excluding rooms used as instructional
laboratories)– Alumni Houses– President Houses
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State Maintained Spaces Categories
SQF4 - The total square footage (ASF or GSF) of a state-supported facility or structure that is eligible for custodial maintenance funding.
SQF5 - The gross square footage of a farm building, sitting on farm acreage, that has a roof and is used for any of the following: the processing of farm products; the processing of foods or seeds; and/or to provide shelter for animals. This includes barns, and structures that house animals and their corresponding agricultural programs.
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New State Maintained Spaces(New SQF4 / New SQF5) Impact campus’ operating budget Submit New SQF4 and or New SQF5:
– Projects will be completed in 2009/10 – Adjustments of existing state maintained spaces
completed in or after 2007/08– Surge space: Funding will be reduced once the surge space is
no longer required to support state funded activities during a major capital renovation or construction.
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Budgeting Process – New Space Request
Campus Request (May)
CO CPDC Review & Approve
CO Budget Office Review & Approve
BOT Approve
Governor / Legislature Approve
Final Budget Signed (July/Aug/Sept)
Campus Receive New Space funding
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Custodial Maintenance Funding
Check new space request status: http://www.calstate.edu/budget
CSU Support Budget Book II (Nov.)
Mandatory Cost
New Space Receive new space funding as part of campus final
budget allocation Absorb increased cost
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State Maintained Space Adjustment(SQF4 Adjustment / SQF5 Adjustment) No monetary impact to campus’ operating budget SQF4 and SQF5 adjustment:
– Correct minor discrepancies in the square footage of a facility completed two years prior to the current budget cycle (before 2007/08)
– Report removal/demolition of facilities that were approved in major or minor master plan revision
– Approve on a case-by-case basis Why report SQF4 & SQF5 adjustment?
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What to Report?
NEW state maintained spaces:– Impact on campus’ operating budget
State maintained space adjustment: – No monetary impact to campus’ operating budget
Facility update:– Report all state and non-state facilities that are
listed on the campus master plan.– No ASF space data requested for non-state
facilities Improved and unimproved acreage
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How to Report?
Fill out CPDC 4-1 – Custodial Worksheet Fill out CPDC 4-2 – Facility Sheet Fill out CPDC 4-3 – Space Worksheet (required if
campus requests new space) Send to Hong Lin: [email protected]
All forms are available on the website:
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Forms/
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Frequently Asked Questions & Answers Do I update the SFDB based on the actual use of the space?
– No. SFDB is the database for capital planning. Who will process the new spaces requested for custodial maintenance
funding?– Campus will be responsible to update the new spaces in the SFDB. If
the new spaces will not be occupied in Fall 2008, please remember to update during the Fall 2009 SFDB update window.
What type of spaces will generate capacity FTES? Does Grad Research generate FTES?
– FTES capacity: space type 0001 Lecture, 0004 Seminar, 0010 Teaching lab
How to report station counts?– Instructional space: 1 station = 1 chair– Faculty office: 1 station = 1 FTEF
How do I decide what instructional level to use when both lower and upper division courses are taught in same room?
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SFDB, APDB and Capital Planning Overview APDB SFDB Planning Tools COBCP Forms Case Study: San Bernardino Performing Arts
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SFDB, APDB and Capital PlanningOverview
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YRO StatusMYP, CPDC 1-2, ASF per FTE Model, Lab/Lab, Utilization
SFDB / APDB
DEFINE PROJECT INTENT - CAMPUS NEED
FEASIBILITY STUDYRENOVATE Maintenance costsPacific PartnersAcademic directionSurge space
NEWASF/GSF Cost GuideDonor fundingDesign Contingency
OPTIONSAlternatives
Sustainability
SUMMARIZE OBJECTIVES
DETERMINE DELIVERY METHOD
COST ESTIMATE
1-1, 1-2, 1-3, 2-3, 2-4, 2-6, 2-23
1- 4 2 - 7
INP
UT
S
PR
OC
ES
SE
SO
UT
PU
TS
COBCP Process
Page 35
APDB (Enrollment)
Space Entitlement
SFDB (Space)
Existing Spaces
Space DeficitCapital Planning
*MYP is the Multiyear Enrollment Projection
APDB & SFDB – The Foundation of Capital Planning
MYP* & Academic Planning(SUAM Space Standard)
Page 36
SFDB APDB
APDB, SFDB, Planning Tools and Forms Multiyear Enrollment Projection CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-1 CPDC 2-2 CPDC 2-3 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report
CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-3 CPDC 2-4 CPDC 2-7 CPDC 2-9 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report
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APDB Overview
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Academic Planning Database (APDB) Computerized information system maintained by CO Reported by campus for each term Maintain two main files:
– the Section File– the Faculty File
Provide statistical data : – Faculty workload – Student faculty ratio– Course offerings, enrollments, class sizes, learning mode, course
level (LD, UD & GD) and course classification (lecture, seminar, lab, etc.)
– Space utilization– MYP
Generate reports for the Chancellor, HR, Academic Affairs, CPDC, and State Legislators
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Example: Why is APDB so important for Capital Planning? Dilemma: A growing campus is short on lecture and lab spaces. However, in 06/07
APDB reports:– Total campus enrollment increased by 500 FTES. – Lecture and Lab enrollment decreased by 700 FTES from previous
year. – ONSITE OTHER NON-TRAD enrollment increased by 1200 FTES
which is not entitled to instructional spaces. What is wrong?
– In APDB, campus reported classes with Duration Type “X” - OVERLAPS REGULAR TERM”, which fell into ONSITE OTHER NON-TRAD due to the campus’ PeopleSoft programming issue.
Result:– After fixing “X” Duration Type problem, campus increased lecture and
Lab enrollment by 500 FTES instead of losing 700 FTES.– Be able to justify instructional space deficit
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APDB
Multiyear Enrollment Projection (MYP) CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-1 CPDC 2-2 CPDC 2-3 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report
APDB Impacts Space Entitlement
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Enrollment Enrollment
– Student Headcount– Full Time Equivalent Students (FTES)
1 Unit (credit hour):– Lecture: 1 contact hour (hours in class)– Activity: 2 contact hours– Laboratory: 3 contact hours
1 FTES:– Undergraduate: 15 units– Graduate: 12 units
CY – College year including summer, fall, winter and spring AY – College year excluding summer term Annualized FTES = Total FTES / Term factor
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Multiyear Enrollment Projection (MYP)
Prepared by CO Academic Research and Resources Agreed by both campuses and CO Served as official enrollment projection for capital
planning Projected enrollment partially based on APDB data
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Capital Planning
Page 44
Important APDB Data Elements CS Number APDB Space Type Learning Mode Facility numbers:
– 001-899: facility located on the main campus (SFDB)– 900-989: Specific “off campus” facilities, classes offered through the main
campus– 990: Facility located within off-campus center– 991: Facility located external to the OCC– 995: Facility is unknown (TBA) or does not matter for capacity– 996: Outdoor locations at the OCC– 997: Outdoor locations at the main campus– 998: TBA or space unknown at the main campus– 999: Facility located external to the main campus
(Appendix: APDB Data Elements)
Page 45
APDB Reports (for CPDC)
APD53 Course Section Report (CSR) - Fall APD87 Annualized Report – AY APD77 Report – Fall and Summer APD 791 Utilization Report - Fall Reports on Hyperion – AY and Fall http://peterson.calstate.edu:8080/Hyperion/browse/login
(Appendix: APDB Reports)
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SFDB and Capital Planning
Page 47
SFDB
SFDB Provides Existing Space Information
CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-3 CPDC 2-4 CPDC 2-7 CPDC 2-9 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report
Page 48
Capacity Lecture and teaching laboratory space.
– Lecture: Space Type 0001 & 0004– Teaching laboratory: Space Type 0010
Expressed by Full Time Equivalent Students (FTES) Capacity calculation: Multiply the total stations in each space category by the
appropriate conversion factor based on current utilization standards.
– Lecture: stations * 2.33– Teaching Lab (Lower Division): stations * 0.52– Teaching Lab (Upper & Grad Division): stations * 0.39
Page 49
APDB (Enrollment)
Space Entitlement
SFDB (Space)
Existing Spaces
Space DeficitCapital Planning
*MYP is the Multiyear Enrollment Projection
APDB & SFDB – The Foundation of Capital Planning
MYP* & Academic Planning(SUAM Space Standard)
Page 50
Planning Tools
Page 51
Planning Tools
SUAM and Space Standard Academic Master Plan CPDC 1-2 (Summary of Capacity) Lab Lab Book (Lab Enrollment vs. Lab Capacity) ASF per FTE Model Utilization Report
Page 52
SUAM
SUAM - State University Administrative Manual Periodic updates by CPDC as neededhttp://www.calstate.edu/cpdc/Facilities_Planning/reference.shtml
Page 53
SUAM – Section VI: Standards For Campus Development Programs
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SUAM – Appendix B: Space Standards Chart The CPEC (CA Postsecondary Education Commission)
and Legislature-approved space standards are used to calculate the type of space in a facility, and its size.
Identifies appropriate assignable square footage per HEGIS (Higher Education General Information Survey) and space types, e.g., administrative office/faculty office/conference rooms, library space, etc.
Identifies non capacity space, e.g., art gallery and science museum.
http://www.calstate.edu/cpdc/Facilities_Planning/MajorCapOutlay/SpaceStandards.doc
Page 55
Page 56
Academic Master Plan
The office of Academic Program Planning at the Chancellor's Office maintains the CSU Academic Master Plan.
Guide program, faculty, and facility development. List existing degree programs, projected (planned)
programs, and program-review schedules for authorized degree programs.
Update each March after Trustee’s review and approval http://www.calstate.edu/app/programs/amp/
Page 57
What is a CPDC 1-2? Companion document to the Capital Outlay Program
and Five-Year Capital Improvement Program Used to evaluate capital outlay programs Reflects annual FTES capacity changes resulting
from proposed capital outlay projects Identifies capacity— Lecture, Teaching Lab (LD and UD), Faculty Offices Available on the website: http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Reports/campus_SumCap.shtml
Sample 1-2
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CPDC 1-2
SFDB Physical Capacity
Enrollment
Projects Capacity
Summer Enrollment Responsibility
Page 59
CPDC 1-2 Main Components
*SFDB - Space and Facility Database *APDB - Academic Planning Database *MYP - Multiyear Enrollment Projection
Capacity:
SFDB* Physical Capacity Uninventoried Projects Capacity Proposed Projects Capacity Summer Enrollment Responsibility
Enrollment:
APDB* Reported Enrollment MYP*
Page 60
How To Use 1-2 As A Planning Tool? Line 7: Capacity/Enrollment % Line 13: Office Capacity/Needs %
Page 61
Highlight Line 7 - Capacity/Enrollment % Permanent Capacity:
– Capacity reported in SFDB – Uninventoried capacity – Proposed new project capacity – SER (summer enrollment responsibility)
Enrollment:– Main campus AY Enrollment Projection, excluding on-site or
off-site other earned (non-traditional instruction mode)– Actual enrollment relates to the enrollment projection
What Does % mean:– >100%: more capacity than what campus needs– <100%: capacity does not meet campus needs
Page 62
Highlight Line 13 - Office Capacity/Need % Permanent Office Capacity:
– Faculty office capacity in SFDB– Uninventoried office capacity– Proposed new project office capacity
Office Need: CY Enrollment Projection (Main & OCC) * SFR1
What does % mean:– >100%: more capacity than what campus needs– <100%: capacity does not meet campus needs
1. SFR is Student Faculty Ratio1. SFR is Student Faculty Ratio1. SFR is Student Faculty Ratio
Page 63
Laboratory Enrollment vs. Laboratory Capacity (Lab Lab book) Companion documents of the Capital Outlay
Program and Five-Year Capital Improvement Program
A planning tool to analyze Teaching LAB ONLY Comparison between target enrollment FTES and
physical capacity FTES By Hegis category By specific Hegis Code in the proposed project By instructional level
Sample Lab Lab Book
Page 64
HEGISCategory
Specific HEGIS Codes planned in the proposed project
Proposed project
Target Year Enrollment CapacityCapacity / Target Year
Enrollment
Lab Lab Book
Page 65
Lab Lab Book Main Components
LAB Capacity:
• SFDB Physical Capacity• Uninventoried Projects Capacity • Proposed Projects Capacity• Summer Enrollment Responsibility
LAB Enrollment:
APDB Reported Enrollment MYP
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Reports/LabFTES.shtml
Page 66
Lab Lab Book 3 Levels Analysis
By HEGIS categoryBy specific HEGIS Code in the proposed
project (Before Proposed Project)By specific HEGIS Code in the proposed
project (After Proposed Project)
Page 67
ASF per FTE Model An internal planning tool used in parallel to station count
capacity analysis Concept – use campuswide ASF*/FTE* to evaluate space
needs and project space requirements Provide campuswide ASF snapshot Instruction documentation:http://www.calstate.edu/cpdc/Suam/Appendices/App_B-Restructure_Campus_Capacities.pdf
How Can I get the ASF per FTE model? - Please contact Facility Planning, CSU Chancellor’s
Office
Sample: ASF per FTE Model
*ASF – Assignable Square Footage*FTE – Full Time Equivalent Student
Page 68
Space Type
ASF per FTE Model
HEGISCategory
Existing, Required and Net ASF
Page 69
Space Type in ASF per FTE ModelSpace Type Space Type Code / HEGIS
Lecture 0001, 0002, 0004, 0005
Laboratory 0010, 0011, 0016, 0017
Instructional Activity 0019, 0020, 0021, 0022, 0024, 0025, 0027, 0028, 0029, 0052, 0056, 0057, 0070, 0075, 0077, 0079, 0081, 0083, 0085, 0099
Faculty/Faculty Admin Office 0030, 0031, 0032, 0035, 0036, 0037, 0049, 0051, 0093
General Administration 90101 through 91011
Library 90301
Media 90201 through 90231
Plant Operations 90501
Page 70
Structure of ASF per FTE Model Existing Space ASF (by space type, by HEGIS category)
– Space ASF reported in the SFDB– Uninventoried funded projects ASF
Required Space ASF (by space type, by HEGIS category) = Enrollment FTES * Space Standard
Current Year Model: APDB annualized report & Fall CSR reportTarget Year Model: Apply APDB annualized report FTES distribution by HEGIS, by
Space type, by level to multiyear projection. Assume the consistent mix of HEGIS, level, instructional type to target year.
Delta ASF = Existing Space ASF – Required Space ASF
Page 71
Utilization Report Report to the Legislative Analyst’s Office (LAO)
biannually Report on utilization of CSU campuses instructional
physical capacity funded through the Capital Outlay Program
Instructional space: – Classrooms: space type 0001 & 0004– Teaching Lab: space type 0010
Compare the utilization of classrooms and teaching laboratories for the fall term to the legislatively approved standards
Page 72
Utilization Report
SFDB APDB
Utilization as a % of Standard
Page 73
Utilization Report Methodology Utilization as a % of Standard = Utilization / Standard
Utilization= WSCH / Number of Stations
Utilization Standard: – Lecture: 35 Weekly Station Hours
Scheduled Hours from 8 A.M. – 10 P.M. (M-F): 70Percent to be scheduled (room): 75%Total Scheduled Hours per Week: 52.5Percent Station Occupancy: 66%Amount of time a station is occupied: 35
– Lab: 20 Weekly Station Hours
Page 74
Utilization Report Methodology Weekly Student Contact Hours (WSCH):
– WSCH = AWRH * enrollment AWRH (Average Weighted Room Hours)=Total Class meeting minutes
per week / 50 minutes– WSCH is the number of hours each room is scheduled and the number
of students enrolled in the class in a week scheduled to be face-to-face with a faculty member in class from the APDB.
Determined by room space type instead of course instruction type: Example 1: A lecture course taught in a laboratory space adds
to the average use of laboratory stations. Example 2: Courses that are taught by individual supervision do
not regularly meet in a classroom or a class laboratory and, thus do not contribute to the hours of use of a room.
Utilization Report Methodology (cont’d)
Page 75
Utilization Report Methodology (cont’d) Number of stations
– Query from SFDB – Include all campuses physical capacity for classroom
and teaching laboratory, whether or not course sections were scheduled in those rooms.
Report utilization from 7 a.m. to 10 p.m. Monday through Saturday
Focus on main campus, permanent buildings only
Page 76
Available Utilization Reports
Available in Fall term: Summary reports by campus (LAO)
– All days– Weekday Evening (Mon-Thu. After 4:00pm)– Friday– Weekend
Detail reports by each facility Detail reports by each space in a facility APDB Query Report:
http://peterson.calstate.edu:8080/Hyperion/browse/login
Page 77
Planning Tools
SUAM and Space Standard Academic Master Plan CPDC 1-2 (Summary of Capacity) Lab Lab Book (Lab Enrollment vs. Lab Capacity) ASF per FTE Model Utilization Report
Page 78
COBCP Forms
Page 79
Selected COBCP Forms
CPDC 1-1 Five Year Improvement Program, State or Nonstate Funded
CPDC 1-2 Summary of Campus Capacity
CPDC 1-3 Project Summary Worksheet, State Funded
CPDC 1-4 Project Description, State Funded
CPDC 2-1 Full-Time Equivalent Enrollment Distribution, State Funded
CPDC 2-2 Enrollment Distribution by Level and Category of Instruction, State Funded
CPDC 2-3 Calculation of Space Requirement for Instructional Projects, State Funded
CPDC 2-4 Summary of Space Requirement for a Building, State Funded
CPDC 2-7 Capital Outlay Estimate, State and Nonstate Funded
CPDC 3-1 Project Area Summary, State Funded
http://www.calstate.edu/cpdc/Facilities_Planning/forms.shtml
Page 80
APDB
MYP
SFDB
CPDC 1-2Summary of Campus Capacity
CPDC 1-4Project Description
CPDC 1-3Project Summary Worksheet
CPDC 1-1 5-Year Improvement Program
APDB
MYP
CPDC 2-1Enrollment Distribution
CPDC 2-2Enrollment Distribution by Lvl & Cat
CPDC 2-3 Space Req. for Ins. Pro.
CPDC 2-4 Summary of Space Requirement
CPDC 1-3Project Summary Worksheet
CPDC 1-2Summary of Campus Capacity
CPDC 1-4Project Description
CPDC 2-7Capital Outlay Estimate
CPDC 2-23Group II Equip. List
CPDC 3-1Project Area Summary
CPDC 2-4 Summary of
Space Requirements
Page 81
Case Study: SFDB, APDB and Capital Planning
2008/09 COBCP
San Bernardino Performing Arts Little Theatre Addition, Phase I and Phase II Addition/Renovation
(Case Study Hand out)
Page 82
Project Scope Action Year - Phase 1, Performing Arts Little Theatre Addition This project will construct 37,821 ASF / 70,030 GSF including a 500-seat
little theatre with main stage and support spaces, 6 faculty offices, interdisciplinary lecture classrooms consisting of a 290-seat lecture classroom (676 FTE) and two 60-seat lecture classrooms (280 FTE), a dance studio (13 LD FTE), and music teaching labs spaces (7 LD FTE).
Out Years - Phase II, Performing Arts Addition and Renovation This project will construct 20,925 ASF / 34,733 GSF including
interdisciplinary lecture space (1,026 FTE), faculty and administrative offices, music and theatre arts teaching lab spaces (27 FTE UD teaching lab), auxiliary stage support space, theatre arts support space and renovate 28,454 ASF of the existing facility including faculty offices, music rehearsal space, theatre arts spaces, including areas affected by seismic retrofit.
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Academic Plan: Capital outlay planning is driven by academic planning. By evaluating existing space and facilities, campus needs more spaces to support the new MA Music (Fall 2007) and MA Theatre Arts (Fall 2006) programs.
1-2: deficit in Lecture, LD lab, faculty office ASF per FTE model: deficit in Lab (F&A arts), Lecture Lab: deficit in LD lab in Music (10051), Drama(10071) and
Dance(10081) Utilization: lecture room, deficit in large lecture room(>100
seats) SUAM section 9070: Little Theatre Entitlement
(enrollment>5000FTES)
Identify Space Need
Page 84
COBCP Forms
CPDC 2-1 CPDC 2-2 CPDC 2-3 CPDC 2-4 & summary CPDC 1-2 Lab Lab book CPDC 2-7 CPDC 1-3 CPDC 1-1 CPDC 1-4
Page 85
YRO StatusMYP, CPDC 1-2, ASF per FTE Model, Lab/Lab, Utilization
SFDB / APDB
DEFINE PROJECT INTENT - CAMPUS NEED
FEASIBILITY STUDYRENOVATE Maintenance costsPacific PartnersAcademic directionSurge space
NEWASF/GSF Cost GuideDonor fundingDesign Contingency
OPTIONSAlternatives
Sustainability
SUMMARIZE OBJECTIVES
DETERMINE DELIVERY METHOD
COST ESTIMATE
1-1, 1-2, 1-3, 2-3, 2-4, 2-6, 2-23
1- 4 2 - 7
INP
UT
S
PR
OC
ES
SE
SO
UT
PU
TS
Page 86
SFDB Tables SFDB Standard Reports SFDB Website Hyperion Website SFDB User Manual
Resource
Page 87
Tables (View Only)
Main Tables
Resource Tables
Page 88
Reports
Page 89
Hyperion Websitehttp://peterson.calstate.edu:8080/Hyperion/browse/login Pre-defined Report Query
– APDB – Facility– Space Master – Edit Screen – Before and After Analysis Summary (must process the BA
report in the SFDB first)– Proposed space file (must process the BA report in the
SFDB first) Refresh query report to get the latest data Save in excel format of pdf format
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Space Management Websitehttp://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/index.shtml
Page 91
Space Management Website - Great Source of Space Management
Quick link to the web-based SFDB Reports Call Letters
Forms Resource Documents Contact us
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SFDB User Manual Available on the space management website:
http://www.calstate.edu/CPDC/Facilities%5FPlanning/Space%5FMgmt/Resource%5FDocuments/
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Questions and Answers
www.calstate.edu
