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WPAF WORKSHOP
April 27, 2015
Colleen Mullery Sr. AVP, Faculty Affairs & Human Resources
C. Mullery, April 2015 2
Who Submits an Electronic RTP File?
Required to submit an electronic file:
Probationary faculty unit employees hired effective AY 2014/15 or later
Tenured faculty unit employees submitting files for promotion during AY 2017/18 or later
Temporary lecturers undergoing Range Elevation review
May choose to submit an electronic file:
Probationary faculty unit employees hired prior to AY 2014/15
Tenured faculty unit employees submitting files for promotion during AY 2015/16 or AY 2016/17
WPAF SECTIONS Section 1 - Index of materials submitted for evaluation. 11.7, 15.9 Section 2 - Pertinent documents concerning original appointment, subsequent retention
tenure and promotion; evaluations of leaves intended to count as time in academic rank; and clarification of the terminal degree status if not readily apparent. Tenured faculty need not include data from before their last promotion.
Section 3 - Initiating unit and college personnel policies and procedures, and Department/Unit RTP Criteria and Standards.
Section 4 - Personnel Data Sheet (PDS) and Professional Development Plan (PDP). Section 5 - Evaluation materials provided by evaluating committees and administrators
rather than the candidate. 15.12a Section 6 - Evaluative letters that address areas of performance from faculty and
professional colleagues (on and off campus), administrators, staff, and other relevant individuals (non-students).
Section 7 - Evidence of teaching effectiveness/librarianship/counseling effectiveness (in addition to collegial letters).
Student letters, identified by name. 15.17b Student evaluation data collected as part of the classroom student evaluation
process. 15.17a Any other relevant evidence.
Section 8 – Non-evaluative evidence of scholarly/creative activities. Section 9 – Non-evaluative evidence of service.
C. Mullery, April 2015 3
SECTION 1INDEX OF MATERIALS
Prepare last Specifies content of each WPAF section Align with tabbed dividers of file May cut Section 1 Index and paste relevant
sections at the front of Sections 2 through 9 List all items in reverse chronological order Index of Supplemental Materials (if applicable) For eWPAF, Index of Supplemental Materials is
required, no other index of materials needed
C. Mullery, April 2015 4
C. Mullery, April 2015 5
SUPPLEMENTAL MATERIALSAPPENDIX J, SECTION VII.B.2.b)
(4) Candidates shall submit for evaluation examples of materials which support performance areas.(a) An index to such materials, which is section 1 of the WPAF,
shall be prepared with a duplicate in the Personnel Action File. 15.9
(b) These materials shall be retained by the IUPC and not forwarded to higher committees or administrators unless specifically requested.
(c) Personnel committees or administrators may request an external review of supporting materials. 15.12d
(1) The request shall document the need for an outside review. 15.12d
(2) The request must be approved by the President, with the concurrence of the candidate. 15.12d
SECTION 2INITIAL APPOINTMENT LETTER
Initial Appointment letter
Subsequent retention documents All recommendation letters from previous performance reviews
and periodic evaluations.
Professional, Sabbatical, and/or Difference in Pay (DIP) leave approvals and report of activities
Tenured faculty need not include materials from before their last promotion (with exception of initial appointment letter), but should include student evals and activities not represented in previous performance review. C. Mullery, April 2015 6
SECTION 3POLICIES, PROCEDURES, ETC. Department Personnel Policies and Procedures
College Personnel Policies and Procedures
Approved Department Criteria and Standards (see http://www2.humboldt.edu/aps/faculty/RTP_Criteria.html
for listing of approved standards)
Public announcement posts of pending personnel action
Invitation for collegial class observations (preferably distributed by Dept Chair or Personnel Committee Chair)
C. Mullery, April 2015 7
SECTION 4PERSONNEL DATA SHEET (PDS) AND PROFESSIONAL DEVELOPMENT PLAN (PDP) Personnel Data Sheet (PDS)
Updated every year a WPAF is submitted Do not include previous PDS
Professional Development Plan (PDP) PDPs are created by probationary faculty every two
years regardless of RTP cycle
C. Mullery, April 2015 8
PERSONNEL DATA SHEET (PDS) TIPS Complete the Template
Follow the Directions
Cite accomplishments once Reverse Chronological order Cross reference as appropriate Insert evidence in WPAF Sections 7, 8 or 9 as
appropriate
Display teaching assignments in table format
Describe courses taught – once
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PDS TIPS (CONT.) Include Teaching Philosophy
May comment on innovative teaching pedagogy
May comment on student evaluations – providing context as appropriate
May comment on methods used to improve teaching
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PDS TIPS (CONT.) Scholarly/Creative Activities
Completed work Use correct/complete citations Note intended audience
Work in Progress Describe status of completion Provide estimated date of completion Note intended audience
Insert non-evaluative evidence of scholarly/creative activities into Section 8
C. Mullery, April 2015 11
PDS TIPS (CONT.) Assigned time vs. non-assigned duties/service
What is Service? – some examples: University, college, department committee work Reviewer of manuscripts Guest lecture at K-12 school
Insert non-evaluative evidence into Section 9
C. Mullery, April 2015 12
PDS TIPS (CONT.)
What is not Service?
Attending regular department, all-college meetings
Attending convocation and/or commencement
Attending Faculty, Staff, or Student award ceremonies
Writing collegial letters or student recommendations
Attending department picnic
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SECTION 5EMPTY SECTION
This section will be empty when you submit your file to the Department Personnel Committee
Recommendation letters written for the current review are inserted/uploaded into this section of the file
C. Mullery, April 2015 14
SECTION 6COLLEGIAL LETTERS
No student letters Collegial/Evaluative letters that address areas of
performance from faculty and professional colleagues (on and off campus), administrators, staff, and other relevant individuals (non-students)
All letters from the review period are included All letters must be signed by the sender in
accordance with current university standards Reverse chronological order
C. Mullery, April 2015 15
SECTION 6 Formatting for Section 6: WPAF
C. Mullery, April 2015 16
Name Institution Date Area of Performance Kenneth Aalto Humboldt State University 04/03/09 Service/Teaching Claude Albright Humboldt State University 04/01/09 Service Ben Allen Iowa State University 03/30/09 Scholarship Kay Chaffey Penn State University 03/15/09 Scholarship Ronald Chaney Humboldt State University 03/14/09 Teaching Ralph Gutierrez Humboldt State University 03/01/09 Teaching/Scholarship/Service
Formatting for Section 6: eWPAF
SECTION 7EVIDENCE OF TEACHING EFFECTIVENESS STUDENT LETTERS/STUDENT EVALUATIONS Signed Student letters, identified by name and
date May include former as well as current students and
alumni
All Course Evaluations by Students (CEbS) Remember that you may provide context for student
evals, as appropriate, in Personnel Data Sheet (PDS)
Any other relevant evidence
C. Mullery, April 2015 17
APPENDIX J EXCERPTAPPROVED BY GENERAL FACULTY MARCH 2012EFFECTIVE AY 2012/13
Section VII.A.1.c.--Performance Review, Student Evaluation:
Due to the potential for the perception of a conflict of interest, candidates shall not request signed student letters from current HSU students or from students working under them. It is the responsibility of the IUPC to make requests for signed student letters on behalf of the candidate. A candidate shall not be penalized for the lack of such letters; in such a case, anonymous student course evaluations shall be considered as sufficient student commentary on teaching.
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APPENDIX J EXCERPTAPPROVED BY GENERAL FACULTY MARCH 2012EFFECTIVE AY 2012/13
Section VIII.B.3.b. – Peer Review Committees, IUPC, Procedures:
The IUPC shall invite written statements from the candidates’ current HSU students and current student employees to ensure that there is adequate notification and opportunity for substantive student evaluation.
C. Mullery, April 2015 19
SECTION 8 NON-EVALUATIVE EVIDENCE OF SCHOLARLY/ CREATIVE ACTIVITIES
Cross-reference to Section 6 which lists evaluative letters related to scholarship
Conference presentation flyers, brochures, etc.
Invitations to present
Book contracts
Etc.C. Mullery, April 2015 20
SECTION 9 NON-EVALUATIVE EVIDENCE OF SERVICE
Cross-reference to Section 6 which lists evaluative letters related to service
Committee appointment letters
Certificates of participation (e.g., faculty development seminars)
Community service acknowledgements
Thank you notesC. Mullery, April 2015 21
ETC. If you are submitting a paper file, use a good, large, sturdy,
three-ring binder
Label your Binder Name, Date, Personnel action sought
Retention Tenure/promotion Promotion
Be sure to review your official Personnel Action File (PAF) to insure that you have all appropriate documents for your WPAF
Insert a log at the front of the binder – two sheets
Insert WPAF cover sheetC. Mullery, April 2015 22
WPAF LOG & COVER PAGEHARD COPY WPAF ONLY
Name PAGE
LOG PERSONNEL ACTION FILE
Date of File Access Individual(s) Accessing File Purpose
MAINTAINED IN THE FOLLOWING OFFICES ON CAMPUS: Office of the President, Office of the Vice President of Academic Affairs, Department Office, Deans Office, Personnel Office, Payroll Offices
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WPAF COVER PAGE for use by Probationary Faculty
Date of File Submission to Department Personnel Committee: _______________ Candidate Name: ___________________________________________________ Department: _______________________________________________________ Current Rank: ______________________________________________________ Initial Appointment date: _____________________________________________ Please circle service credit years received 0 1 2 Please circle your current probationary year 1 2 3 4 5 6 ---------------------------------------------------------------------------------------------------------------------- Please indicate effective academic year(s) of previous retention decision: One-year retention – effective academic year: _____________________ or Two-year retention – effective academic years: ____________________ --------------------------------------------------------------------------------------------------------------------- Please check the personnel action you seek: Retention: ____ Tenure: ____ Tenure/Promotion: ____
Please place this sheet at the front of your WPAF binder. Thank you.
C. Mullery, April 2015 24
RESOURCES RTP Handbook: http://
www2.humboldt.edu/aps/docs/RTP/RTP_Handbook-1415.pdf
RTP Web Page: http://www.humboldt.edu/aps/faculty/retention.html
Electronic Resources for RTP: http://www2.humboldt.edu/aps/docs/RTP/Electronic_Resources_for_RTP.pdf
UFPC Web Site: http://www2.humboldt.edu/senate/ufpc
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