April 2010 Copyright © 2010 Mississippi Department of Education ARRA Update

April 2010 Copyright © 2010 Mississippi Department of Education

ARRA Update


Transparency

Federal Funding Accountability and Transparency Act (FFATA) – 1512 (c)(4)

–SEC. 1512. REPORTS ON USE OF FUNDS

(c) RECIPIENT REPORTS.—Not later than 10 days after the end of each calendar quarter, each recipient that received recovery funds from a Federal agency shall submit a report to that agency that contains—

(4) awarded by the recipient to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109–282),


Reporting under 1512

• Recipient reports will answer: Who is receiving Recovery Act dollars and

in what amount? What project or activities are being funded

with Recovery Act dollars? What is the completion status of such

projects or activities and what impact have they had on job creation and retention?


ARRA Vendors

• Vendors should know when responding to a purchase request that ARRA funds will be used to pay for all or part of the purchase

• Vendors should be given the opportunity to opt out

• Vendors should understand that their acceptance of ARRA funds constitutes their agreement in the participation of ARRA which could include an audit by the federal government


ARRA Vendors


Jobs Created or Retained

• New guidance on reporting jobs was issued on December 18, 2009

• Directed States to report ALL jobs funded with ARRA funds as Jobs Created/Retained

• Required States to begin reporting using new guidance for the report due January 10, 2010


Jobs Created or Retained

• Only report FTEs for personnel if money was drawn to reimburse for salaries paid• Only report FTEs for vendors if money was drawn to reimburse contract payments• Reporting is specific to each quarter - no longer cumulative• Reporting of contracts with personnel for after school programs, should reflect those hours only


District Reporting

• Reporting for Districts begin when a grant award has been made AND the district draws down monies

• Districts reporting to OSE, for those required to report, will begin a monthly reporting process Districts will report transactions that match amount

drawn for the month from ARRA fund Step-by-step reporting instructions can be found on

the ARRA Special Education web page, http://www.mde.k12.ms.us/special_education/ARRA.html


ARRA Reporting

• For each month that money is drawn from SPS for ARRA reimbursements: Enter FTEs for personnel and/or vendors Enter transactions for reported FTEs Complete online information by vendor Submit copies of Purchase Orders, Contracts, and/or

Board Minutes Indicate if used for Infrastructure (check ARRA Section

1511 Certification on the Special Education ARRA webpage)

Relate each item to a line item in District approved IDEA ARRA Budget page


Draw-downs

• ARRA funds, like the Regular IDEA Grant, are to pay for the excess cost of students with disabilities on a cost reimbursement basis

• Monies drawn-down should be for reimbursement of allowable items listed in the approved ARRA Application• Should not include “anticipated” costs - such as (but not limited to):

• Salaries to be paid at the end of the month after the draw • Expected delivery of equipment or software• Expected payments of contracts


Vendor Reporting

• Collect from Vendors to include in monthly reporting: DUNS Number OR Name and 9-digit Zip Code of

Vendor’s Headquarters Vendor Name Address, including 9 digit zip code Amount of Payment Description of what was obtained for payment Jobs vendor has created/retained due to PO

and/or Contract


Transactions

• Transactions must match draw-downs• Transactions must match the approved ARRA Application budget page• If Transactions do not match draw-downs, Districts will be requested to state reason in an email to be included in the District’s ARRA file• If the Transactions and draw-downs do not match and it is considered to be significant or recurring, OSE will conduct an onsite fiscal audit


ARRA Reporting

• https://www.msarra.com/ - access to report FTEs and Transactions

• https://sharepoint.ors.ms/ - access to submit documentation of Transactions

https://www.msarra.com/


ARRA Reporting

• Opening page for ARRA reporting

• User Name and Password was sent to Business Managers


ARRA Reporting

• Add FTEs for district personnel

• Reported on Salary line of ARRA budget page

• Must be in MSIS Personnel before entering them in the ARRA system


ARRA Reporting

• Use to report any FTEs that were reported to you by any vendors (Professional Development, painter, bus company, etc.)

• Use to report any FTEs that are on the Contractual line on your ARRA budget page (LS, OT, PT, etc.)


ARRA Reporting

• Indicate percentage used from each funding source• Each line must have a number - 0 is allowed• Total must equal 100%


ARRA Reporting

• Once FTEs are entered, add appropriate Transaction• Select Salaries for FTEs for Personnel• Add Fringe Benefits as a Transaction• For Vendor FTEs, select the ARRA budget line used in approved application• Add other Transactions as reimbursed by draws matching to your ARRA Application budget page


ARRA Reporting

• DARRAD• Used to submit documentation to support transactions• Submit scanned documents or documents that are already in an electronic format


Monthly Data

• Monthly reporting will begin in April after the 15th

• Monthly data will be used: to reconcile with any draw-downs from SPS to reconcile with approved ARRA Budget page to perform desk audits to ensure transparency,

quality, and accuracy of data to decide if an onsite visit is needed


Ellen Davis Burnham

Bureau Director

[email protected]

Donna Hales

Division Director

[email protected]

601-359-3498

http://www.mde.k12.ms.us/special_education/

mailto:[email protected]

mailto:[email protected]




Documents

April 2010 Copyright © 2010 Mississippi Department of Education ARRA Update