APPROVED Date 3

Multicultural Academy Board of Directors

Regular Meeting Minutes

Date: July 21, 2016

Time: 6:00 pm

I. Meeting Called to Order

The meeting was called to order at 6:00 pm at 5550 Platt Road, Ann Arbor.

II. Roll Call

Present: Dr. Samaha-President Shafic Khalil — Vice President Dr. Robert McTyre-Director Jeffery Jones — Treasurer Richard DeBacker-Secretary

Excused Absence:

Also Present: Elizabeth Parks — Principal David Harvey — Intervention Specialist Terry Farha — UMC Angie Luck — UMC Kim Whiren - GSRP Marc Nezich — BMCC

III. Approval of Agenda A motion was made by Shafik Khalil and second by Robert McTyre that the agenda for the July regular board meeting be approved. The motion passed unanimously.

IV. Approval of Minutes A motion was made by Jeffrey Jones that the minutes be approved for the June regular board meeting and second by Robert McTyre. The motion passed unanimously.

V. Oath of Office A. Khalil Samaha took the oath of office and was sworn in as an MA board member. Jeffrey Jones also took

the oath of office and was sworn in as a MA board member.

VI. Organizational Meeting A. Organization meeting took place at 6:05 pm

VII. Correspondence A. None

VIII. Reporting A. Principal's Report

The School Improvement Plan was submitted to the board for approval.

I would also like to request a change in the school hours. They currently reflect students are in class from 8:20 — 3:30, and would recommend this be changed to 8:15. The busses have been getting the students to school by 8:00 a.m. This will give them a few minutes to get their breakfast and settle in before morning assembly begins between 8:10 — 8:15. This time change would reflect an additional 900 minutes of instructional time to our school year.

The purposed 2016-2017 school year has been submitted to the board for review. This does not include the professional development for the teachers at the end of the year, nor summer school 2017.

Mr. Harvey and I have been making phone calls to parents inquiring as to the status of enrollment. We currently have 119 confirmed returning students, and we are trying to reach out to all families. We also have recruited 6 new students, and have recruiting events planned for August.

We have started to advertise with a radio station, for an ice cream social in August. We are hoping this will give us a better return than the school carnival has in the past. The ice-cream social/open enrolment is scheduled for August 11 th from 5:00 p.m. — 7:00 p.m.

Update on the Fund Raising efforts of our students for the Lymphoma and Leukemia Foundation. The bank used for the fund raising had not reported our efforts to the Foundation, so I reached out to them. They reported the school collected close to $500. Our students and staff did a great job.

Ms. Nicole Berry started working in the front office on July 18 th . She will be replacing Ms. Sherita Kellum.

Summer School is going well. We have 33 student enrolled, and all students were pre-tested in Mathematics, Reading Fluency, and the elementary students were given a pre-test in sight word recognition. Students will be evaluated again at the end of the Summer School session.

Ms. Fujita and Mr. Brochhagen were both observed and are keeping all students engaged. Students are

B. UMC Report Epicenter All documents have been submitted as required.

July 2016 Due Date Submission Date Board Agenda - July ( 5 Business Days Before Meeting) 7/14 7/11 Organizational Board Agenda (5 Business Days Before Meeting 7/14 7/11 School Calendar for 2016-2017 School Year 7/31 Fourth Quarter Financial Statement from 2015-2016 7/29 PSA Board Member Annual Conflict of Interest Disclosure 7/29 Fiscal Year 2016 Report of Days and Clock Hours DS4168 7/15 7/11 Lease Agreements/Amendments and/or Lease Renewal Certifications 7/31 Organizational Meeting Proposed Minutes & Attachments (8 Business Days After Approved)

8/2

Proposed Board Minutes & Attachments — July (8 Business Days After Approved) 8/2 Approved Board Minutes & Attachments — June (5 Business Days After Approved) 7/29

August 2016 Due Date Submission Date Board Agenda - August ( 5 Business Days Before Meeting) 8/11 School Contact List 8/31 Transparency Requirements & 2015-16 Annual Educational Report on Website Mitten- Certificate of Completion

8/31

Cash Flow Payroll Escrow $12,000.00

$1,500.00

$98,021.73 $145,110.05 Pending Amounts Account Payable Pending Amounts Account Receivable

CIMS Determination Report for 2016-2017 8/31 MME and M-Step Test Results and Analysis 8/31 Proposed Board Minutes & Attachments — August (8 Business Days After Approved) 8/30 Approved Board Minutes & Attachments — July (5 Business Days After Approved) 8/25 Organizational Meeting Approved Minutes & Attachments (5 Business Days After Approved)

8/25

Purchase Orders Meetings took place with Crosky & Lanni to review all purchase orders and payroll along with updates for GSRP reporting. HR/MA Personnel Changes None

Grants Expenditure Grant Name Expenditures Revenue Current/Pending

GSRP $16,021.73 $16,021.73 Pending MA Lunch MDE Lunch $5,710.86 $5,710.86 Deposited Title IA $5,959.00/$3,271.00 $5,959.00/$3,271.00 Deposited Title IIA CAFCP $366.17 $366.17 Deposited ACT 18 NA NA NA Title III NA NA NA IDEA NA NA NA ACT 18 $6,038.00 $6,038.00 Deposited

General Fund Purchase Order Expenditures General Fund Purchases

$60,172.87

Dated Bank Statements on Cash Flow / Payroll Escrow

Payable / Receivable Accounts

Insurance Name Date Paid

Health Insurance 6/6/2016 Life Insurance 5/26/2016 General Liability / Bus Insurance 7/14/2016 Workman's Compensation 5/26/2016

Financial Audits Name of Audit

Date Occurring NA

NA

C. Intervention Specialist Assemblies Assemblies are conducted daily at the beginning of the school day. Since school has ended for the summer, there hasn't been any assembly conducted. At the start of the school year, assemblies will be livelier with daily shout outs and constant recognition of individual and class goals as well as teachers and staff.

Emergency Drills Emergency fire drill have been conducted as per scheduled at our school. All drills for the school year have been completed. The new schedule of drills for 2016-2017 school is now posted on the website.

Safety & Security Our school building continues to be a safe for staff and students. There haven't been any security concerns. However, we continue to monitor all cars arriving for summer school pick up and drop offs. All teachers' keys and ID badges were returned on the last day of professional development.

Transportation All three buses were returned and the end of the school year. One bus #2 was returned to the academy for summer school use. Damages on bus #3 amounted to $700, which included, but not limited to, ripped seats, graffiti, and stains. Such behaviors will be monitored by the use of assigned seating and care monitoring of all cameras on all busses.

P.B.I.S. Reports During the professional development week, I presented a power point presentation on Restorative Practices which will be integrated with our PBIS system currently in use. This will include, but not limited to, group sessions on positive behavior and how to maximize restorative practices versus punitive.

Academic Events Currently summer school is in session. There aren't any behavioral issues at this time. Students are engaged in the curriculum. Teachers have made it fun for the classes and the students are into it.

D. Educational Reporting Solutions / Technology • Worked with LEP, and Title Ito gather information for the End of Year count. Went through

what was given for the Special Education to be submitted. We will need to work with them to get our documentation on time.

• End of Year was submitted and certified on time. • Helped with the SID and this was also on time. • Consolidated Application was completed and on time. We are now waiting to see if modifications

are needed. • Clock Hour Report was submitted and certified on time. • 31A At Risk has a new deadline of July 27 th but I submitted ours on July 156. • Getting ready to do our file change over along with our Powerschool system roll over. • Will be training our new AA on office procedures on Wednesday the 20 th of July.

Technology • All computers building wide have been inventoried. Will begin a reload of machines in the next

coming weeks. • Re-imaged the office computer to remove all unwanted applications and documents from old

employees. Documents are stored in my server file and will be put back onto the new AA's folder this week.

• Began the run of wires for the new wireless system for staff only. This will assist the staff with their daily routine and not block them when they need to get to something important from the interne.

• Staff turned in all of their equipment except for the summer school teachers. • Laptop cart still missing one laptop. I have been on the hunt for this and will still continue to

look. • We are getting ready to wipe clean all the laptops that are Lenovo to prepare for the upcoming

school year. This will help them work more efficiently. • All Ipad's and Kindles have been turned in. We have them in inventory by serial number. • Laptops for teachers should be coming in as soon as we get the clearance from CDWG.

E. GSRP Program/Parents Relations

a. I am currently accepting applications for the fall. I have 16 children enrolled so far for the fall.

b. I have created Operational Procedures for the GSRP Program. The program did not have official Operational Procedures in the past; these will assist staff in maintaining compliance and accountability.

c. GSRP is now using ChildPlus, this is a child tracking system that we enter all child and family information into to track enrollment data and screening data. We are one of the few GSRP's piloting the use of the database in the County.

Events Building Safety and Security Financial

d. The June Reimbursements were submitted. e. We are awaiting approval of the Budget Revision that was submitted on 6/23/16.

F. GPS No report given

G. Recruitment Committee Report • Facebook give-away status:

o Give away at the ice cream social o Have everyone like and share on their phones o Raffle baskets

• School group email status o All set up and being utilized

• Yard sign status & plan o Ordering 75 signs to give to parents that enroll and that are already enrollment

• Staff recruitment calendar status o Staff needs to sign up for 5 recruitment slots

• Scavenger Hunt Results: o Staff enjoyed it o Spoke to people o Surprised at how many people had never heard of school o Highest winner had 129 points

• Ice Cream Social Status — Do we have everything? o We need to purchase ice cream, bubbles and sidewalk chalk o Purchase items on Thursday o Email and call blast on Thursday o Raffle ticket for attendees o Follow up with families based on the information on the raffle tickets

• Postcard Status o Staff completed in 6/22

• Next Meeting Finalize plans for Ice Cream Truck and Carnival o Change carnival to a Back to School Bash with backpack give away and games o Back to School Bash — August 31 st

IX. Financial Report A copy of The Monthly Financial Report was provided to the board for review. The board accepted the

fmancial report as is.

X. CAO Report A. Met with the fmancial auditors. Question/answer session took place. Letter of Engagement was presented

and signed. B. The second phase of the State Aid Note will be completed this month.

XI. Public Comments A. None

XII. Board Comments A. None

XIII. Scheduled/ New Business A. Building Lease

a. Copy of the lease was presented to the board. No changes have been made to the lease except the names of the owners of the building.

B. Enrollment / Fiscal Restrictions a. The proposed budget was based on 200 students. If enrollment is not met changes will need

to take place. C. Reporting

a. Michigan Department of Treasury was asked if reporting could be done quarterly. This report should be included in the monthly financial statement for each board meeting. Still waiting from a response from MDT.

D. Board Member Annual Conflict of Interest Disclosure a. Forms were collected from each board member and there were no disclosures of conflict of

interest. E. Approval of 2016-2017 Academic Calendar

a. The board approved the 2016-2017 Academic Calendar as presented. Motion was made by Richard Debacker and second by Shafik Khalil.

F. Approval of School Improvement Plan a. Tabled until next meeting.

G. Crisis Plan Approval a. Board approved the Crisis Plan as presented. Motion was made by Robert McTyre and

second by Richard Debacker.

XIII!. Extended Comments A. Public B. Board members

XV. Confirmation of Next Meeting

August 18, 2016 at 6:00 pm

XVI. Adjournment

Shafik Khalil made a motion to adjourn Robert McTyre second. Meeting adjourned at 6:55 p.m. Minutes respectfully submitte

Recording Secretary 81/6/16

Date

Approve I • 1 - rd of Directors at its August 18, 2016 meeting.

4.11111.

Boar cretary Date