Appraisal [PDF Library]

8/3/2019 Appraisal [PDF Library]

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Performance management system

Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799

Employees are the most valuable and dynamic assets of an organization. The Infotrack Performance Appraisals

Management System (IPMS) is an extensive and comprehensive system that maintains and tracks information

pertaining to the performance appraisals in an organization. The system captures information related to eligibility

criteria, appraisal groups or categories, multiple appraisal cycles, Key Result Areas (KRAs), workflow driven

performance appraisals process with electronic protection. The appraisal process begins with Appraisal Cycle

Initiation, Definition of KRAs by the Appraiser, Self Rating by the Appraisee, Rating by the Appraisers, Overall rating

and Normalization. The system has provision for performing Normalization and subsequently performing detailedgraphical analysis. The system provides extensive and effective reporting functions provide a snapshot of

employee performance appraisal related information.

Salient Features Multi-site support Multi-tier security provides authorization

and control at various stages.

Exhaustive and comprehensive analysis viaa wide range of reports and graphs

Ease of use Graphical point and click interface On-line help and user manual Based on client/server architecture Designed using the UML, which is a leading

OOAD technique

Ease of maintenance and extensibility

Enhances productivity of your HR departments Seamless integration with other Windows-based

applications

Meets all major requirements, providesincreased availability of analyzed information

Maintains exhaustive employee information KRAs based Appraisals Export/import facilities available Resource optimization Inbuilt fax, mail and scanner interface Powerful backup and recovery features

Appraisal Cycles

The system allows definition of Appraisal year and

multiple Appraisal Cycles in a year. The system has

provision for defining cut off dates for each phase in

the Appraisal Cycle. The system facilitates cut off

dates definition for KRA specification, Self Ratings,

Appraiser Ratings, etc.

Appraisal Eligibility

The system allows the user to define the pre-

requisite and eligibility criteria for appraisal process.

The system shall subsequently perform Appraisal

Initiation based on this eligibility criteria.

KRA Definition

The system has provision for defining standard KRAs.

These Standard KRAs would be automatically included

at the time of Appraisal Cycle Initiation. The System

also has provision for defining KRAs for specific

Appraisal roles. This facilitates defining of the KRAs

during the Appraisals Process.

KRA Template and Form Definition

The system allows the definition of multiple KRA

Templates and Performance Appraisals Forms. Thesystem has provision for defining different templates

or forms for different roles or business units. The user

can define the KRAs for each template and can also

associate required weightages for these KRAs defined.


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Appraisal Group and Roles

The system allows the user to setup Appraisal

groups and categories. The system allows mapping

of existing Grades or designations to Appraisal

Groups. The System performs Appraisal Cycle

Initiation based on these definitions. The system

also has provision for defining the Appraisal Roles.

The system also provides facility for inheriting the KRA

template for an existing role. The system also has

provision for defining role-wise competencies

required.

Appraisal Cycle Initiation

The system facilitates the initiation of the specified

cycle. The system automatically populates KRAs based

on the role-wise KRA templates defined. The system

also populates the standard appraiser as the

immediate manager. The batch process shall also

perform eligibility check before initiating the process

based on the eligibility rules defined. The batch

process can also be run iteratively and would perform

initiation for the set of employees for whom the

initiation has not been performed in the earlier

iterations.

The system allows definition of Role-wise KRA Templates with weightages associated with the KRAs defined.


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Definition of Multiple Appraisers for an

Appraisee

The system also has provision for defining multiple

appraisers for an appraisee. The cycle initiation

batch process automatically, implicitly, defines the

corresponding Immediate Manager as the Appraiser

for each Appraisee. The system allows user to

associate multiple Appraisers for an Appraisee and

also define weightages associated with the

corresponding Appraisers rating.

KRA Definition by Appraiser

The cycle initiation implicitly defines KRAs based on

the Appraises role. The Appraiser can further modify

these KRAs, or he could add some KRAs and assign

relevant weight-ages to these KRAs. The Appraisercan also view and analyze the history of KRAs and

Training needs defined during earlier cycles. The

Appraiser can define the KRA during the cut off

dates specified. The system provides a draft mode

during this stage. The Appraiser could Publish and

Freeze the same after the KRAs are finalized.

Self Rating by Appraisee

The Appraisee can view the KRAs set after the

Appraiser finalizes or publishes the same. The

Appraisee can fill-up the self-rating details during the

cut off period defined for self-ratings. The Appraiseecan also view and analyze the history of KRAs and

Training needs defined during earlier cycles. The

system provides a draft mode during this stage. The

Appraisee could Publish and Freeze the same after the

Self-rating is finalized.

Rating by Appraiser

The Appraisee can view the Self-rating set after

the Appraisee finalizes or publishes the same.

The Appraiser can fill-up the rating details

during the cut off period defined for appraiserratings. The Appraiser can also view and analyze

the history of KRAs and Training needs defined

during earlier cycles. The system provides a

draft mode during this stage. After the

Appraiser-rating is finalized, the Appraiser could

Publish and Freeze the same. The Appraiser can

specify the Training needs for the Appraisee

which are routed in turn to the Training Module


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Normalization process

The system also has provision for performing the

Normalization process. During this process, the HRor relevant authority can view the final ratings for

the cycle and perform final reviews, moderation and

normalization. The system allows moderation within

threshold limits defined. The process culminates in

finalizing employee overall ratings along with the

closure of the appraisal cycle.

Bell Curve / Histogram

The system provides detailed analysis at various

levels. The system plots Histograms / Bell Curve for

the appraisal cycle for the selected criteria The

system also presents graphical analysis of the Actual

v/s Suggested patterns.

Salient Features

Integrated with Increments, Training and

Payroll Modules

Electronic Protection

Automation of Appraisals Process

MIS and Reporting

The system provides wide range of reports fortracking the Performance Appraisals Process and

facilitates decision-making.

Some salient reports are specified below:

a. Appraisal analysis reportb. Appraisal Year wise cycle wise cutoff dates

report

c. Vertical wise role-wise formsd. Role wise KRAs reporte. Region wise Normalization Patternf. Appraisal Scale Reportg. Grade Group wise Grades reporth. Appraisal Year wise employee Appraisers

Report

i. Appraisal Year cycle wise InitiatedEmployees list

j. KRA Rating Details Employees Final Rating& Normalized ratings report

k. Normalized ratings adjusted report


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The system has provision for performing Normalization process

The system has provision for performing Normalization process.


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Appraisal analysis details with drill down feature and graphical representation in the form of a Bell Curve.


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Performance Appraisal Process

Appraisal

Year

Defining

Appraisers for

each

employee Appraisal

Cycle

Initiation

KRA

Definitions by

Appraiser for

AppraiseeSelf Rating by

Appraisee

Appraiser

Rating

TRF For

Employee

Main

Appraiser

Rating

Normalization &

Publishing

Cycle Closure

& Year

Closure

Documents

Appraisal [PDF Library]