Apply Boards and FITREPS What Every Officer Should Know

Apply Boardsand FITREPS

What Every Officer

Should Know

FITNESS REPORTS

Career Management

Fitness Reports

Your fitness report is not necessarily written for you.

Your fitness report is your CO’s opportunity to communicate with the Board.What does the CO want the board

to do with you?

What’s Important?

Leadership Grades Command & Promotion Recommendations Promotion Breakout Leadership positions (CO, XO, OIC) Rankings (#2 of 13 behind XO) Comparison with CO’s grading average Leadership comments (character descriptions) Continuity (no missing fitreps)

What’s NOT SO Important?

Write-up’s of what you accomplished over the year.

Grades in areas other than leadership. Fluffy language. Detailed descriptions of unit mission. Civilian accomplishments

(e.g.. Boy Scout Leader, Civic Assoc Leader, etc).

Recommendation for Promotion

PromotionRecommendation

NOBSignificantProblems

Progressing PromotableMust

PromoteEarly

Promote42.INDIVIDUAL X43.SUMMARY 0 0 0 0 2 0

PromotionRecommendation

NOBSignificantProblems

Progressing PromotableMust

PromoteEarly

Promote42.INDIVIDUAL X43.SUMMARY 0 0 0 0 1 1

OR??

Written Comments (Block 41)

A recent Reporting Senior wrote:

“Read this carefully…the rules force me to make him only a Must Promote. He is an Early Promote! He is rated against another O-X who I anticipate will be promoted. Joe’s turn is next. Joe would truly be number one in any other setting.”

Written Comments (Block 41)

Opening:

“Ranked 1 of 10 hand picked active duty officers.”

Closing:

“He has my strongest endorsement and recommendation for aviation and major command. In addition, he has earned my strongest possible recommendation for accelerated promotion to captain now.”

What can get you sent to the VTU?

Missing Fitreps with no explanations (write a letter to the board on why it is missing)

PRT failure OSR anomalies with no explanation No leadership or difficult jobs Consistent 3.0 grades in Leadership Pack performance with no CO recommendations Incomplete Apply Board Submittal

What You Should Be Doing:

Discuss Fitreps with your CO. Command early, command often. Or Get Hard Jobs: Training Officer, XO. Do well in hard jobs; break to the right. The future is purple: obtain JPME. Avoid homesteading in non-hardware units. If you are in a VTU, find a job that supports a

Gaining Command, versus a Center.

Apply Board

FY2003 Apply Board

Rank Apps # Billets CO Billets

06 688 180 60

05 1633 501 114

04 610 171 137

Apply Board Panel

President

Members (Briefers)

Recorder

Recorder Staff

Apply Board: Three Phases

Phase One:Reviewing Records: Briefer Review

Phase Two:Voting Records: Assigning Confidence

Phase Three:Slating Records: Assigning Billets

PHASE ONE

Records Review

Record Distribution:

Random Distribution to Members to Ensure Impartiality

Warfare Community Matched (As Feasible)

Viewable Contents

Performance Summary Record /Officer Summary Record

FICHE 5AwardsFITREPSLetter to the Board President (When

Received)

The Environment

Large # of records to review Significant time pressureYour briefer is your advocate:

Briefer must interpret career as displayed on OSR/PSR and FITREPs.

What Your Briefer Looks For:

Play in trafficLeadership jobs (CO, GCLO, OIC, XO)Hard jobs (Dept. Head, Det OIC, etc.)Improving performance over timeCommand RecommendationsRankings (#2 of 50) with explanationsGrade comparisons to CO’s averageLeadership grades

What You Should Do:

Learn how to read an OSR/PSR –

This is who you are to the Board.Make sure your record is complete

4-6 months prior to Board.No missing fitreps/ awardsNo missing NOBC’s/AQD’sCorrect promotion datesCorrect Education

Letters to the Board

Keep your letter as terse as possible. (1-2 pages max w/ enclosures (missing FITREPS/Awards).

Do not write “Pick Me!” letters. Do not reiterate career history if it’s in the Record. Focus letter on objective information that explains

PSR/OSR anomalies (e.g. ranked #4 of 13 as XO without explanations).

Letter is visible only during review process by briefer. Put detailing-relevant info in the APPLY COMMENTS field.

PHASE TWO

Voting Records:Assigning Confidence %

GRADING / VOTING CRITERIA

100 OR A ABSOLUTELY SELECT 75 OR B PROBABLY SELECT 50 OR C NOT SURE 25 OR D PROBABLY NOT 0 OR F DO NOT SELECT

Briefing the Records

Briefer Paints The Picture in 30 Seconds. Summarizes OSR/PSR and good elements

hard to see on OSR/PSR. Includes excerpts from FITREPs.

Explains perceived or actual problems:

Example: “Although Ranked 3 of 6 as XO, This is her first O-6 report and is competing against a group of senior Post CMD O-6’s”.

Voting is Complete Within 1 Minute.

EXAMPLE OF PSR TO AVOID

Phase Three

Slating Records:Billet Assignment

Slating Criteria

How Your Record Competed (Stack Ranked) Qualifications:

Designator/NOBC/AQD PRD

Your Choices: Billets & Travel Requirements (Apply Program)

Gaining Command Requirements Waivers provided only under unusual

circumstances

SLATERWelcome to SLATER

This is the Command/Non-Command Selection andAssignment Board for Fiscal Year 2004.

This web applications only to be used in theassignment portions of the board's work

GRID Vacated Billets Reports Log Out

Board President: RADM XXX

Vice President: RADM XXX

Head Recorder: CDR XXX

Select “Grid”

Grid Select

Tank/Number/Description

Grid Select

Confidence Factor

Submit

Close

Max Conf 100

Min Conf 87

CAPT LineCDR LineLCDR LineOther LineCAPT MedicalCDR Medical

>

>

CAPT Line

Select rank

Select confidencefactor

Ranking GridGrid

# of Apps for this screen = 57Refresh Close

<< >><

<

<<

>>

<

<

# of Vacancies for this Tank = 31

Conf Desg Rank Billet W Name #1 #2 #3 #4 #599 1115 CAPT Nolan, Roger CG5966 CG3317 CG4223 NG5555 NG445699 1325 CAPT Smith, H D CG5966 CG5257 CG5223 CG5890 CG522199 1325 CAPT Cronk, Dave NG5555 NG4456 NG5466 NG4332 NG611298 1145 CAPT Johnson, D B CG5788 CG5213 CG5111 CG5722 CG568897 1125 CAPT Beebe, Jim NG4423 CG5966 CG566797 1315 CAPT Passmore, Bob CG596696 1115 CAPT Clark, Robert CG3317 CG4223 CG596696 1115 CAPT Smith, R J CG5566 CG5567 CG5564 CG479896 1125 CAPT Jones, E J CG5788 CG5213 CG5111 CG5722 CG568894 1315 CAPT Roberts, W B NG6678 NG4456 NG5466 NG4332 NG611294 1325 CAPT Pierce, Hawkeye NG3356 CG596692 1125 CAPT Reed, R N CG4456 CG5467 NG324592 1125 CAPT Ross, R W NG5555 NG4456 NG5466 NG4332 NG611292 1105 CAPT Weaver, M L CG4567 CG5879 CG596691 1305 CAPT Graves, S F NG9837 NG4523 CG437690 1315 CAPT Hines, Jack NG5444 NG445690 1145 CAPT Garrett, W D CG5555 CG4332 NG5555 NG4456 NG546689 1115 CAPT Brand, T B NG6745 NG5611 NG522388 1325 CAPT Dalton, R R NG5555 NG4456 NG5466 CG4567 CG5879

Grid


<< >><

<

<<

>>

<

<


Officer: Nolan, Roger CAPT Desig: 1115SSN: 123456789 PRD: 20030930 Other Billets: Y Distance: 1000Comments : Five years experience in small craft/NSW operations. Actively involved in NSW reserve forcerealignment. Application for NOBC 9924 in process. Willing to travel east of the Mississippi

>

>

>

>

Conf Desg Rank Billet W Name #1 #2 #3 #4 #599 1115 CAPT Nolan, Roger CG5966 CG3317 CG4223 NG5555 NG445699 1325 CAPT Smith, H D CG5966 CG5257 CG5223 CG5890 CG522199 1325 CAPT Cronk, Dave NG5555 NG4456 NG5466 NG4332 NG611298 1145 CAPT Johnson, D B CG5788 CG5213 CG5111 CG5722 CG568897 1125 CAPT Beebe, Jim NG4423 CG5966 CG566797 1315 CAPT Passmore, Bob CG596696 1115 CAPT Clark, Robert CG3317 CG4223 CG596696 1115 CAPT Smith, R J CG5566 CG5567 CG5564 CG479896 1125 CAPT Jones, E J CG5788 CG5213 CG5111 CG5722 CG568894 1315 CAPT Roberts, W B NG6678 NG4456 NG5466 NG4332 NG611294 1325 CAPT Pierce, Hawkeye NG3356 CG596692 1125 CAPT Reed, R N CG4456 CG5467 NG324592 1125 CAPT Ross, R W NG5555 NG4456 NG5466 NG4332 NG611292 1105 CAPT Weaver, M L CG4567 CG5879 CG596691 1305 CAPT Graves, S F NG9837 NG4523 CG437690 1315 CAPT Hines, Jack NG5444 NG445690 1145 CAPT Garrett, W D CG5555 CG4332 NG5555 NG4456 NG546689 1115 CAPT Brand, T B NG6745 NG5611 NG522388 1325 CAPT Dalton, R R NG5555 NG4456 NG5466 CG4567 CG5879

SelectDetailCloseTableDeleteClear

Detail

Applicant Data

“Name” Cell,“Detail”

Detailed Applicant DataApplicant Detail

Close

>

>

History Education NOBC AQD

First Name: Roger Pref Billet ADesigCAPT DOR: 1/1/1918 Status: 1 CG5966 10501115 2 CG3317 1110City, State Mayberry, RI 3 CG4223 1000

4 NG5555 1000Job: CG7899 STF C&C 5 NG4456 1110Unit: NR COMPHIBRON 310 6 NG1234 1000Center: NAVRESCEN Pensacola, FL 7 NG4321 1000Other Billets: Y Travel Dist 500

From

COMPHIBRON 3

PRD: 200309

200110 Pres CO

MIUW 212

199510 199709 CO DDG 39 GLICO

Billet Unit

Last Name: Nolan

199710 200109

SSN: 123-45-6789

Reserve Information

Comments: Five years experience in small craft/NSW operations. Actively involved in NSW reserve force realignment. Application for NOBC 9924 in process. Willing to travel east of the Mississippi

To

Operations Officer

Suggest

ProvidesList of Billets Applied,Plus Travel, etc. FILL OUT ALLBLOCKS

Billet DataGrid


<< >><

<<

< >

><

<


Conf Desg Rank Billet W Name #1 #2 #3 #4 #599 1115 CAPT Nolan, Roger CG5966 CG3317 CG4223 NG5555 NG445699 1325 CAPT Smith, H D CG5966 CG5257 CG5223 CG5890 CG522199 1325 CAPT Cronk, Dave NG5555 NG4456 NG5466 NG4332 NG611298 1145 CAPT Johnson, D B CG5788 CG5213 CG5111 CG5722 CG568897 1125 CAPT Beebe, Jim NG4423 CG5966 CG566797 1315 CAPT Passmore, Bob CG5966

96 1115 CAPT Clark, Robert CG3317 CG4223 CG596696 1115 CAPT Smith, R J CG5566 CG5567 CG5564 CG479896 1125 CAPT Jones, E J CG5788 CG5213 CG5111 CG5722 CG568894 1315 CAPT Roberts, W B NG6678 NG4456 NG5466 NG4332 NG611294 1325 CAPT Pierce, Hawkeye NG3356 CG596692 1125 CAPT Reed, R N CG4456 CG5467 NG324592 1125 CAPT Ross, R W NG5555 NG4456 NG5466 NG4332 NG611292 1105 CAPT Weaver, M L CG4567 CG5879 CG596691 1305 CAPT Graves, S F NG9837 NG4523 CG437690 1315 CAPT Hines, Jack NG5444 NG445690 1145 CAPT Garrett, W D CG5555 CG4332 NG5555 NG4456 NG546689 1115 CAPT Brand, T B NG6745 NG5611 NG522388 1325 CAPT Dalton, R R NG5555 NG4456 NG5466 CG4567 CG5879

SlateDetailClr ChcDel ChcClr VacDel VacClose

Detail

“Billet” cell“Detail”

Detailed Billet DataVacancy Detail

Close

<<

>>

<

<

Rank: CAPT ADESG: 1050 Gender: Either Cnf Ch# Rank Desig Name99 1 CAPT 1115 Nolan99 1 CAPT 1325 Smith97 2 CAPT 1125 Beebe97 1 CAPT 1315 Passmore96 3 CAPT 1115 Clark92 3 CAPT 1105 Weaver85 1 CAPT 1315 Miller76 25 CAPT 1305 Johnson62 1 CAPT 1125 Roberts49 3 CAPT 1325 Simpson

Pri AQDPri SubspcSuffix

Gaining Com: In addition to AT needs to be prepared to support two additional two week ADT periods. Weekday drill required.

Redcom Com: One weekend per quarter required.

DescriptionSTF OPS

CodePri NOBC: 9923

Applicants for this Vacancy

Name: STF & PLANSUnit: COMSIXFLT 0195RPC: COMSIXFLTCenter: NAVRESCEN ATLANTA

Number: CG5966 Type: CO

HRFAS: - Desig match. In training for NOBC

Lists Who’sApplied For Billet

Applicant ComparisonGrid


<< >><

<<

< >

><

<


Conf Desg Rank Billet W Name #1 #2 #3 #4 #599 1115 CAPT Nolan, Roger CG5966 CG3317 CG4223 NG5555 NG445699 1325 CAPT Smith, H D CG5966 CG5257 CG5223 CG5890 CG5221

99 1325 CAPT Cronk, Dave NG5555 NG4456 NG5466 NG4332 NG611298 1145 CAPT Johnson, D B CG5788 CG5213 CG5111 CG5722 CG568897 1125 CAPT Beebe, Jim NG4423 CG5966 CG566797 1315 CAPT Passmore, Bob CG5966


SelectDetailCloseTableDeleteClear

Detail

Officer: Smith, Harold CAPT Desig: 1325SSN: 987654321 PRD: 20030930 Other Billets: Y Distance: 1000Comments :Three CO positions in the past six years. Willing to travel anywhere within the contential US

>

>

>

>Applicants for the sameBillets are compared

Detailed Applicant DataApplicant Detail

First Name: Harold Pref Billet ADesigCAPT DOR: 1/1/1918 Status: 1 CG5966 10501325 2 CG5257 1300City, State San Diego, CA 3 CG5223 1300

4 CG5890 1000Job: CO 5 CG5221 1050Unit: NR AIRPAC 1094 6 NG1234 1000Center: NAR San Diego 7 NG4321 1000Other Billets: Y Travel Dist 2000 8 NG1111 1000

From

199610 199809CO NR CV-64 0294

199810 200109CO NR CARGRU 0589

200110 Pres CO AIRPAC 1094

Comments: Three CO positions in the past six years. Willing to travel anywhere within the CONUS.

To Billet Unit

PRD: 200309

Reserve Information

Last Name: Smith SSN: 555-55-5555

Close>

>


SlatingGrid


<< >><

<<

< >

><

<


Conf Desg Rank Billet W Name #1 #2 #3 #4 #599 1115 CAPT Nolan, Roger CG5966 CG3317 CG4223 NG5555 NG445699 1325 CAPT Smith, H D CG5966 CG5257 CG5223 CG5890 CG522199 1325 CAPT Cronk, Dave NG5555 NG4456 NG5466 NG4332 NG611298 1145 CAPT Johnson, D B CG5788 CG5213 CG5111 CG5722 CG568897 1125 CAPT Beebe, Jim NG4423 CG5966 CG566797 1315 CAPT Passmore, Bob CG5966


SlateDetailClr ChcDel ChcClr VacDel VacClose

Slate

“Billet” cell, “Slate”

Slated BilletGrid


<< >><

<<

< >

><

<


Conf Desg Rank Billet W Name #1 #2 #3 #4 #599 1115 CAPT CG596 Nolan, Roger CG5966 CG3317 CG4223 NG5555 NG445699 1325 CAPT Smith, H D CG5966 CG5257 CG5223 CG5890 CG522199 1325 CAPT Cronk, Dave NG5555 NG4456 NG5466 NG4332 NG611298 1145 CAPT Johnson, D B CG5788 CG5213 CG5111 CG5722 CG568897 1125 CAPT Beebe, Jim NG4423 CG5966 CG566797 1315 CAPT Passmore, Bob CG5966


Billet added to “Billet” column

The billet turnsGreen throughoutthe Grid

Other ColorsGrid


<< >><

<<

< >

><

<


Conf Desg Rank Billet W Name #1 #2 #3 #4 #599 1115 CAPT CG596

6Nolan, Roger CG5966 CG3317 CG4223 NG5555 NG4456

99 1325 CAPT Smith, H D CG5966 CG5257 CG5223 CG5890 CG522199 1325 CAPT Cronk, Dave NG5555 NG4456 NG5466 NG4332 NG611298 1145 CAPT Johnson, D B CG5788 CG5213 CG5111 CG5722 CG568897 1125 CAPT Beebe, Jim NG4423 CG5966 CG566797 1315 CAPT Passmore, Bob CG5966


Blue indicates thebillet has beenremoved by NAVRES.

Yellow indicatestemporary Slate.

Applicant needsadditional billets.

Additional BilletsApplicant Detail

Close

>

>


Suggest

First Name: Robert Pref Billet ADesigCAPT DOR: 1/1/1918 Status: 1 NG5555 10501325 2 NG4456 1300City, State San Diego, CA 3 NG5466 1300

4 CG4567 1000Job: CO 5 CG5879 1050Unit: NR AIRPAC 1094 6 NG1234 1000Center: NAR San Diego 7 NG4321 1000Other Billets: Y Travel Dist 500 8 NG1111 1000

From

Last Name: Dalton SSN: 222-22-2222

PRD: 200309

Reserve Information

Comments: Two CO positions in the past four years. Willing to travel anywhere in Texas

To Billet Unit

200110 Pres CO AIRPAC 1094

199810 200109 CO NR CARGRU 0589

199610 199809 Operations Officer NR CV-64 0294

All billets on Dream sheethave beenSlated.

Suggest

Suggest Billets

Specify how you want the available vacancies searched in order to suggest possible billetsfor this applicant. Choose to search by designator or distance, but not both.

Suggest Billets Selection

Match the applicantsdesignator

Select designator

Search by Distance

Search by Designator

Billets at a Reserve Centerwithin miles of theapplicant

500

Submit Close

Can search byDesignator andDistance

Submit

Open BilletsSuggest Billets Selection

Officer: CAPT Desig: 1325

SSN: 123456789 PRD: 20030930 Number of Billets = 3

Close

Miles Rank Adesg Billet Name Unit Center

151 CAPT 1000 CG1234 CO PERSSUPDET 0194 RESCEN AUSTIN

247 CAPT 1050 CG5678 PAO OFF NAVAL MEDIA CTR NAR DALLAS

431 CAPT 1000 CG9876 COMBAT SYS SUPSHIP 101 RESCEN HOUSTON

These are the open billets based on the criteria setIn the previous screen.

Vacated BilletsWelcome to SLATER

This is the Command/Non-Command Selection andAssignment Board for Fiscal Year 2004. ,This web applications only to be used in theassignment portions of the board's work

GRID Vacated Billets Reports Log Out

Board President: RADM XXX

Vice President: RADM XXX

Head Recorder: CDR XXX

As the boardprogresses billetsopen up

Vacated Billets

Vacated BilletsGrid

Data for current applicant

Data for current applicant

# Apps for this screen = 8 # Vacancies for this tank = 3

Conf Desg Rank Billet W Name85 1115 CAPT Jones, E J82 1325 CAPT Smith, W W81 1325 CAPT Johnson L K76 1145 CAPT Walters, B B71 1125 CAPT Vickers, H H62 1315 CAPT Morepass, B B55 1115 CAPT Upshaw, G H47 1115 CAPT Inman, Bobby

Rank Adesg Billet Name UnitCAPT 1000 CG1234 CO PERSSUPDET 0194CAPT 1050 CG5678 PAO OFF NAVAL MEDIA CTRCAPT 1000 CG9876 COMBAT SYS SUPSHIP 101

Close

APPLY Recommendations

Use all 35 dreamsheet slots if possible (Unless you have a Navy Cross/Silver Star there will be at least 34 people who are rated higher than you).

Be careful what you ask for. If you say 5000 mile radius, you may be drilling in Anchorage, San Juan, or London (unless specified not to).

Don’t waste slots on billets for which you are ineligible for (non-command billet if you still have tenure).


Fill out all available fields, particularly COMMENTS, HISTORY, TRAVEL fields. The more info you give to the Board about your skills/desires, the more likely they can find a good fit for you.

APPLY COMMENTS are visible only during detailing, not during the voting process. Voting relevant info that is not in record should go in Letter to the Board.


NOBC and designator waivers are feasible, so consider applying for such a job if you have available slots. Put items in the COMMENT section that would help Board justify a designator or NOBC waiver.

If you have a special clearance or billet-relevant civilian skills, note this in the COMMENT section.

APPLY Summary

Fair Process. Expands the number of selections

for the SELRES. One Stop Shopping for SELRES:

View and select billets. No more copying OSR/PSR’s/FITREPS.

Increases talent pool to fill billets appropriately.

APPLY Summary

Keep Your Record Updated.Fill In Your Billet History/NOBC/AQD.Think the Travel Restrictions

Through. If You Are Not Up For a Billet, Try to

Become a Member of the Board.

Questions?

[email protected]

[email protected]

Documents

Apply Boards and FITREPS What Every Officer Should Know