6th Annual Quality Improvement Event

“Making Connections”

Call for Posters

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Closing Date for Applications

Friday 13th September 2019

Annual Quality Improvement Event which will take place on Friday 15 November 2019

The event will showcase a range of SHSCT quality improvement initiatives and developments

Call for PostersPoster applications are invited and should evidence a quality

improvement you have undertaken in relation to one or more of the following criteria:

Safety

Building Capacity

Effectiveness

Person Centred Care

To view last year’s poster presentations please click on the link here

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Who can apply to display a poster ? Any member of staff, service user or carer who has led, facilitated or participated in a quality improvement initiative.

How do I apply to display my poster? Complete the application form which you will find at the end of this document and when fully completed return it via email to: Quality.Improvement@southerntrust.hscni.net not later than Friday 13 th September 2019 at 4.30pm *Please note the Rules section on page 4*

What is the selection process?All submitted applications will be reviewed by a panel who will be looking for evidence of:

o Engagement with the Quality 2020 agendao Implementation of evidence based practice o Innovation in care o Improved patient outcomes and serviceso Patient/ client involvemento Making it easy to do the right thing in the right place at the right

time o Improved multidisciplinary workingo Delivering service improvements within the context of financial

and resource constraints

Please ensure that you fully complete the application form as you can for the judging panel to help them during their selection.

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The Rules:The following rules are designed to make the poster application process as clear and fair as we can:

1. Any member of staff, service user or carer can put forward an application for an individual or team of staff2. There is no limit to the number of applications that can be made by an individual or team3. All applications must be made on the official electronic application form (attached)4. Applicants must be available to attend the event on 15 th November 2019 and be available at their poster during dedicated viewing times to answer questions5. Arial Font size should not be less than 126. You may use bullet points7. The format of the form must not be altered and the size of the boxes must not be changed8. You must adhere to the word limit 9. Completed applications should be returned via email to the Quality.Improvement@southerntrust.hscni.net.10. Each application will be acknowledged via email11. Closing date and time for poster applications is:

Friday 13 th September 2019 at 4.30pm 12. Applications received after the closing date and time will not be considered.13. The decisions of the judging panel will be final and no correspondence will be entered into regarding those decisions.14. The applicant will be responsible for the printing of their posters prior to the event.

If you have any questions or would like further information please contact:The Quality Improvement Team The RowansCraigavon Area Hospital Site

Email: Quality.Improvement@southerntrust.hscni.net Tel: 028 3756 0054 / 028 3756 0060

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Poster Presentation Application Form

Please indicate which category you wish to apply to:

☐ Safety☐ Effectiveness☐ Person centred care ☐ Building Quality Improvement Capacity

2019 Poster Presentation Application Form

Project Title:

Key Contact

Name:

Title:

Email:

Directorate:

Contact Telephone Number:

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Please provide 3 bullet points, 1 sentence for each, which best illustrates your project’s achievements. This will be used in the programme if you are shortlisted(100 words max)

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PDF of Poster attached

Yes / No

If not available, please forward your poster as a PDF document before 30 th October 2019.

The preferred poster size is A1 (594x841mm). Please indicate the size of your poster.

☐ A1

☐ A0

Other (please specify)

Poster GuidanceStep Guidance

1. Aim & Format A poster is a visual approach to presenting your service

improvement. You should aim to use the poster as a means for generating

active discussion of your subject. Limit the text to about a quarter of the poster space and use

"visuals" (graphs, photographs, schematics, maps, etc.) to tell your story.

2. Design & Layout

The Winning poster will be voted by delegates on

the day of theevent

Your poster can be up to:

o Size A1 – 594 x 841mm

Important! If your poster dimensions are bigger than the measurements above. Please advise on your application.

You may use an existing pop-up stand if your department has one

You will be allocated a poster board number. Your poster should include name, department and contact details.

Make it obvious to the viewer how to progressively view the poster. The poster generally should read from left to right, and top to bottom.

Leave some open space in the design. An open layout is less tiring to the eye and mind.

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3. Lettering Text should be readable from five feet away.

4. Visuals

Present numerical data in the form of graphs, rather than tables (graphs make trends in the data much more evident). If data must be presented in table-form, KEEP IT SIMPLE.

Visuals should be simple and bold. Leave out or remove any unnecessary details.

Make sure that any visual can "stand alone" (i. e. graph axes are properly labelled, scales, symbols are explained, etc.).

Use colour to enhance comprehension, not to decorate the poster.

Make sure that the text and the visuals are integrated Each visual should have a brief title.

5. Text

Keep the text brief. Blocks of text should not exceed three paragraphs (viewers won't bother to read more than that).

Use text to describe -(a) Project Summary - introduce the project, Why was this project important to you / Your service / Service Users / Clients etc

(b) Key Findings – what did you discover? Explain visuals and direct viewers’ attention to significant data trends and relationships portrayed in the visuals.

(c) Outcomes - state and explain the interpretations that follow from the data. In many cases, conclusions can be summarized in a bullet-point list.

6. Suggestions

SIMPLICITY IS THE KEY

Keep to the point, and don't try to cover too many things. Present only enough data to support your conclusions. On the other hand, make sure that you present sufficient data to support your conclusions.

When you begin to make your poster, first create a list of the visuals that you would use if you were describing your project with only the visuals. Write the text after you have created the list of visuals.

Before the poster session, rehearse a brief summary of your project. Many viewers will want a quick "guided tour" of your poster. Don't be afraid to point out uncertainties or ‘work in progress’, this is where you may get useful feedback.

7. TimescalesWe would request that all posters are available for

display at The Junction by Thursday 14th November 2019 at 12 noon.

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