APPLICATION FORM ROUND 1, 2017 · [email protected] Please include “RADF Application” and the applicants name in the subject. A reply email will be sent on the next business

Bundaberg Regional Council is collecting this information in order to comply with its responsibilities and obligations as a Local Government. The information will only be used by Council Officers or Agencies which may have a legitimate need for the information to process applications or the like. Your information will not be given to any other person or Agency until you have given us permission or we are required to by law.

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APPLICATION

FORM

ROUND 1, 2017

How to Submit your application

Preferred Method: Email Application & all attachments to [email protected] Please include “RADF Application” and the applicants name in the subject. A reply email will be sent on the next business day after the closing date to advise receipt of the application.

Other Methods: Mail a printed copy of your application & all attachments to: The RADF Liaison Officer Bundaberg Regional Council PO Box 3130, Bundaberg, QLD, 4670 OR hand deliver to: Bundaberg Regional Art Gallery, Childers Art Space, or the Bundaberg Regional Council Service Centres – Bargara, Bundaberg, Childers, Gin Gin.

Bundaberg Regional Council RADF Guidelines for Applicants are available from www.bundaberg.qld.gov.au/radf Please read them before completing this application form.

If your project is successful in receiving funding:

For successful grants of $10,000 or more, you must get participants/attendees of the project/event to

complete Activity Surveys. A generic survey can be found on pg. 15-16 of this application form.

If you are successful with your application, you will be required to complete and Outcome Report for

your project no later than 8 weeks after the completion date. Keeping a copy of your application will

assist with this.

Key Dates:

Tuesday 7th November 2017 – Round Closes at 4pm, late submissions will not be accepted.

Wednesday 15th November 2017 – Proposed RADF Advisory Committee Assessment Meeting

Early December 2017 – Applications recommended for funding by the RADF committee are put

forward to Council Briefing Meeting

Mid December 2017 - Applications recommended for funding by the RADF committee are put

forward to Council Ordinary Meeting

Late December 2017 – Following Council Approval, successful applicants will be advised of the

outcome via phone and in writing, along with a Letter of Offer. Unsuccessful applicants will receive a

letter advising of the outcome.

Mid January 2018 – Successful applicants are to complete and return all required agreements to Council,

and funds will then be made available to grantees. Projects may not start until funding has been issued.

Bundaberg Regional Council RADF Round 1 2017/2018 closes on Tuesday the 7th of November, 2017, for projects starting after Monday the 1st February, 2018. During the funding round it is essential that applicants contact an RADF Advisory Committee Member or the RADF Liaison Officer to discuss your project prior to submission. It is recommended that this is done well before the round closing date to ensure that you can gather and submit any additional information required prior to the closing date. Applications which have not been discussed with a committee member or the RADF Liaison Officer and are lacking information or supporting documentation may not be approved.

mailto:[email protected]

http://www.bundaberg.qld.gov.au/radf


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SECTION 1: APPLICATION SUMMARY

1.1 Applicant Summary - Please provide details of the main contact person for your official correspondence. This is the person who is authorised on behalf of the organisation to sign the contract.

Name of Applicant (Organisation, Group or Individual)

Contact person

Daytime contact number Mobile

Email

1.2 Project Summary

Proposed title of project

Project description (Provide a brief description of the proposed project and its intended outcomes. Note this description will be used in public media releases if successful) Limit your answer to no more than 40 words.

Total cost of project (use whole dollar only)

Amount of funding requested (no more than 65% of total cost)

Start date of project (projects

must not begin before February 2018)

Finish date for project

Location/s of Project (town/city)

1.3 RADF Grant History

Have you or your group/organisation previously applied for an RADF grant? Yes No

If you were successful, has that grant been successfully acquitted? If no, please contact the RADF Liaison Officer prior to applying

Yes No

1.4 Category being applied for – See local RADF guidelines

Category 1: Developing Regional Skills Individuals Groups

Category 2: Cultural Tourism & Heritage Objective 1 Objective 2

Category 3: Innovative Partnerships

Category 4: Concept Development

OFFICE USE ONLY RECEIPT OF APPLICATION

Method of delivery Email Post Hand Delivered

Date Time

Receiving Officer Sign


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SECTION 2: APPLICANT INFORMATION

2.1 Applicant Type (refer to ‘Terms & Definitions’ on pg. 17 for definitions)

Are you applying as: (please tick one only)

An Individual Group / Unincorporated Body

Organisation/ Business

2.2 Applicant Details

Applicant name: (Legal

name of Organisation, Group or Individual)

Contact person Title (Mr/Mrs/Ms etc) Name

Contact persons role

Street address

Suburb State Postcode

Postal address (if same as street address write ‘as above’)


Daytime phone Mobile

Email

Website

Relevant Social Media

For Individuals Do you have Australian Citizenship or Permanent Residency Status?

Yes No

DOB if under 18 years of age: / / (DD/MM/YYYY)

For Organisations What is your legal status? e.g. Limited by Guarantee, incorporated, etc.

2.3 Australian Business Number (ABN) details

Will you/your organisation be responsible for the financial management of the grant if this application is successful?

Yes - Provide your ABN details below

No - All individuals who do not have an ABN’s, groups/collectives or

unincorporated organisations must nominate and individual with an ABN, or an incorporated organisation to take financial responsibility for any grant which may be offered. Complete the ABN details for the auspicing body.

ABN of individual / organisation responsible for financial management of grant

In what name is the ABN Registered?

Trading/Professional Name (if different)

GST Registered Yes No

For Individuals / Groups without an ABN & unincorporated Organisations

(This section is for information on the Auspicing Agent)

The Auspicing Agent is an: Organisation Individual

Name Contact Person

Phone number Email

Postal Address



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SECTION 3: PROJECT STATISTICS

3.1 Select the one predominant art form your project most relates to (select one only)

Visual Arts, Craft & Design Dance

Theatre Writing

Community Arts & Cultural Development Music

Museums/Collections/Heritage Film/Multimedia

3.2 Specify how many of each activity you will have as part of your project within the relevant boxes

Community Consultation/Arts Research/Policy Development

Performances

Creative development of new work Placemaking

Cultural tourism Professional/Career development

Events & Festivals Publications

Exhibitions & Collections Workshops

Heritage protection/promotion Other (please specify):

3.3 Applicant Identification (note: this information is for statistical use only and will not be used to assess your application)

If you are an individual, do you personally identify as any of the below? If you are a group/organisation, does your group/organisation primarily exist for any of the groups below? (If none of the below apply, do not make any selection)

Aboriginal &/or Torres Strait Islander People Person with a disability

Australian South Sea Islander People Older People (55 years or older)

From a culturally or linguistically diverse background

Young People (12-25 years of age)

3.4 Project Target Groups

Is your project specifically aimed at engaging the below people/groups as participants or audiences? (Only complete this section if your project specifically and directly targets people from one or more of these groups, not if your project is generally available to all members of the community.)

Aboriginal &/or Torres Strait Islander people Young People (12-21 years of age)

Australian South Sea Islander People Children (0-11 years of age)

People from a culturally or linguistically diverse background

Women

People with a disability Men

Older People (55 years or older) Not Applicable


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SECTION 3: PROJECT STATISTICS (continued)

3.5 Which (if any) of the Bundaberg Regional Council’s Local Priorities does your project address? See Bundaberg Regional Council RADF Guidelines 2016/2017 www.bundaberg.qld.gov.au/radf

Define and promote our regional identity through arts and cultural projects, events and activities which seek to build civic pride; preserve our cultural heritage; invest in public art; and promote the Bundaberg region as a significant creative hub in Queensland by nurturing the development of emerging artists and creative industries.

Increase community participation in and ownership of arts and cultural activity by making activities and venues affordable; ensuring residents are aware of and have access to the cultural services and facilities of the region; and consulting the community about their cultural aspirations.

Build skills and foster leadership in the sector by facilitating workshops and forums; supporting professional development of artists and arts workers; acknowledging and rewarding the work of skilled volunteers in the sector; creating an environment where community drivers can initiate innovative activity; and accessing best practice community and cultural development examples from other regions.

Please outline how your project addresses the local priorities selected:

3.6 Which of the Queensland State Priorities are being addressed through your project?

Encouraging safe & inclusive communities Increasing workforce participation

Building Regions Supporting disadvantaged Queenslanders

Stimulating economic growth & innovation Conserving heritage

3.7 Number of Participants & Audiences to be involved in the project. Please be as accurate as possible with estimates.

What is the total number of Attendees anticipated?

These are people who attend activities with passive engagement as audience numbers – e.g. to see an exhibition, watch a performance, listen to a talk etc.

What is the total number of Participants anticipated?

These are people who actively participate in activities – e.g. attend a class to make something, sing in a choir, participate in a training workshop etc.

What is the total number of Arts/Cultural workers to be employed?

These are people employed on a contract or permanent basis as artists or arts and cultural workers over the duration of the activity

What is the total number of people employed in other paid positions?

These are people employed over the duration of the activity on a contract or permanent basis engaged in a role other than an artistic or cultural one.

What is the total number of Volunteers anticipated?

These are people engaged as volunteers to support the delivery of the activity.



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SECTION 4: PROJECT MANAGEMENT

4.1 The project plan must be as comprehensive as possible in line with the size and nature of your project. Write a date in the column beside each stage to indicate when you expect to complete that stage.

Project Stage (e.g. Meetings, booking venues, rehearsals, marketing, activities, events etc.) Completion Date

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16 Submit RADF Outcome Report (no later than 8 weeks after the project finish date)

If more space is required please attach a separate document referencing Section 4.1

SECTION 5: PROJECT EXPLANATION

5.1 Provide a clear description of the project and its objectives Consider: What do you want to do? How will you do it? Why do you want to do it?


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SECTION 5: PROJECT EXPLANATION (Continued)

5.2 Are the activities associated with your project being held in the Bundaberg Regional Council area?

Yes No

5.3 Describe how will this project benefit you, your community, or artists/cultural workers? Give a clear explanation about the results you expect from the project for yourself and/or your community. Demonstrate the level to which the project will deliver short &/or long term outcomes. E.g. improves professional development; increases employment opportunities; builds capacity of the sector;conveys a sense of community belonging/builds social cohesion; increases tourism opportunities etc.Consider: If your project is not being held within the BRC area, how will our community benefit from this project.

5.4 Is there genuine community interest and local support for this project?

5.5 Describe how you will capture audience/participant/partner feedback from your project? Note: A copy of a generic survey can be found on pg. 15-16

5.6 Please outline the steps you have taken to address the issues of Workplace health and safety, public liability insurance, copyright and relevant licences? (Please attach certificate of currency as support material)


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SECTION 6: PROJECT BUDGET

6.1 Will your RADF project engage local partners? (If no, move to 6.2) A partner is an individual or an organisation who provides assistance or in-kind services (in all shapes & forms) that enables the successful delivery of a project. These are to be listed as income in the Budget.

Name of Partner Sector of partner (e.g. Arts, Education, Health, Business, Tourism etc.)

$ Value of Financial Partnerships (Not In-Kind)

$ value of In-Kind Partnerships

TOTAL IN-KIND VALUE OF PARTNERSHIPS (‘D’ in Budget)

TOTAL FINANCIAL VALUE OF PARTNERSHIPS (‘E’ in Budget)

6.2 List the Artists / Artsworkers being employed as part of this project. Award rates or industry recommended rates of pay must be made to arts and cultural workers involved in this project. If you are paying only a portion of the recommended rates of pay because the professionals involved are donating their time as In-Kind, ensure you note this below, and list the total value of their work in the Expenditure column of the budget and the In-Kind portion in the Income Column of the budget. Remember to include the relevant Essential Support Material (pg. 11) for all Artists/Artsworkers involved.

Name Role or Position in Project Rate of Pay ($/hr)

Total Fee Total In-Kind

Amount to be funded by RADF

TOTALS (add to relevant sections in Budget)

‘A’ in Budget ‘B’ in Budget ‘C’ in Budget

6.3 Where you are outsourcing works to an external party (non-arts based) such as a consultant/contractor, indicate who you intend to engage and what their tasks will be. Please provide accurate information on Values of works.

Name Role or position in Project Total Fee Total In-Kind

Amount to be funded by RADF

TOTALS (add to relevant sections in Budget)

‘F’ in Budget ‘G’ in Budget ‘H’ in Budget


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Totals must be equal

SECTION 6: PROJECT BUDGET (Continued)

6.5 Project Budget – Expenses & Income

Complete the project budget table below to account for all costs of your project.

Ensure your budget estimates are accurate and use whole dollar amounts

The Income and Expenses totals must be equal

Indicate how much of the total cost you are seeking RADF funding for in the RADF column

Enter all other funding you have applied for and place an asterisk (*) against those already approved

Provide written quotes where possible for all items to be funded by RADF monies.

Please note: If you are not registered for GST, amounts in your budget should include GST as this is part of the cost of the project. If you are registered for GST, amounts in your budget should exclude GST, Council will pay the grant amount plus GST.

YOU WILL BE REQUIRED TO PROVIDE RECEIPTS WITH YOUR OUTCOME REPORT FOR ALL ITEMS FUNDED BY RADF

EXPENDITURE TOTAL VALUE EXPENDITURE

RADF AMOUNT

INCOME ITEM TOTAL VALUE INCOME

Salaries, fees & allowances A – From 6.2 C – From 6.2 In-Kind - Artists etc. B – From 6.2

Non-Arts based work F - From 6.3 H – From 6.3 In-Kind - Partnerships D – From 6.1

Accommodation & Travel In-Kind - Non Arts-based G – From 6.3

Financial Partnerships E – From 6.1

Production/Program Costs Earned Income (ticket sales, fees etc.)

Promotion & Marketing Other Income (your own fundraising etc.)

Administration Other Grants (place an asterisk (*) next to those approved)

NA

NA

Venue Hire

TOTAL RADF GRANT Copy total RADF grant amount

TOTAL EXPENDITURE TOTAL INCOME

6.4 Budget Notes Please outline any information that will assist to clarify or justify the costs calculated in your budget below. Include the name of the funding program / other grants you have applied for and included in your budget.


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SECTION 7: CERTIFICATION

7.1 All Applicants

I, the undersigned, certify that:

I have read and will abide by the Bundaberg Regional Council RADF Guidelines for Applicants which are available at www.bundaberg.qld.gov.au/radf.

The statements in this application are true and correct to the best of my knowledge, information and belief and the supporting material is my own work or the work of the artists named in this application. I have read and understood the Information Privacy and Right to Information Statement below and agree to the use and disclosure of information as outlined in the Statement.

Information Privacy and Right to Information

The information you provide in your grant application will be used by the Council to process and assess your application and, if successful, to process, pay and administer your grant. The Council may contact other funding agencies to verify grants requested from other funding agencies in support of your project.

If your application is successful, the Council may disclose the following Information to Arts Queensland:

the information you provide in your grant application

the amount of funding you receive

the information you provide in your outcome report and

text and images relating to your funded activity

The Information may be used by the Council or Arts Queensland for reporting purposes, training, systems testing and process improvement. The Information may be anonymised and used for statistical purposes.

The Information may be used by the Council or Arts Queensland for the promotion of RADF or the promotion of funding outcomes for arts and cultural development in Queensland. For this purpose, the Information and your contact details may be provided to Queensland Government Members of Parliament, the media and other agencies who may contact you directly. The Council and Arts Queensland may also publish the information in their Annual Reports or on their websites.

The Council and Arts Queensland treat all personal information in accordance with the Information Privacy Act 2009. The provisions of the Right to Information Act 2009 apply to documents in the possession of the Council or Arts Queensland.

Applicant Signature: If you are under 18 years of age your legal guardian must also sign this application

Date: / /

Name in Full

Position in group or Organisation (if applicable)

Parent/Guardian Sign

7.2 Signature – Auspicing Agent

Auspicing Agent Signature: (if applicable)

Date: / /

Name of Auspicing Organisation or Individual

Auspicing Agent Signee’s Name in Full

Auspicing Agent Signee’s Position in Organisation



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SECTION 8: APPLICATION CHECKLIST

8.1 Ensure you have included all of the below when submitting your application

All sections of the application form have been completed clearly and correctly.

All budget items are correct and accurate (Pg. 8-9, Section 6)

The Certification has been signed and completed (Pg.10, Section 7)

ESSENTIAL SUPPORT MATERIAL

NOTE: If submitting by email, please include the applicant name and project name in the subject of the email. Please name all supporting documentation in this format: Applicant Name – Project Name – Document type e.g. “John smith – Project 1 – Application form” or “John Smith – Project 1 – Letter of Support from Jane Green”

A resume / CV has been included for each professional or Emerging Artist/Artsworker involved in the project – These must not be longer than one A4 page per person

Eligibility Checklists (pg. 13) have been completed and provided for each professional or emerging artist/artsworker involved in the project

Written confirmation from all Artists / Artworkers & Key personnel involved in the project which includes a confirmation of their fees for the project where applicable

Quotes for all budget items that the grant will pay for (Materials, Contractors, Venue Hire etc.)

Written confirmation of Significant Partnerships

Up to three letters from professional artists and/or arts organisations in your area of practice that provide relevant comment in support of your application

Where applicable; letters of interest from: a publisher, an event organiser, a gallery, a performance venue, a music producer, or any other presenting body to support applications for funding an arts or cultural project

For projects involving Aboriginal people; Torres Strait Islanders; people from culturally and linguistically diverse backgrounds; people with a disability; children and young people, letters of support and confirmation from relevant communities and organisations has been included. These letters are essential for applications involving any of these groups.

Certificate of Currency / evidence of research into relevant insurances required where applicable (e.g. Public Liability Insurance etc.)

Examples of previous work that demonstrates the quality of the event, artwork, cultural workers or artists involved. This is limited to two examples of your best work and can be provided either via USB, CD, email attachment or Internet Link (provide below)

Link:

Link:


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ELIGIBILITY CHECKLIST:

PROFESSIONAL / EMERGING PROFESSIONAL ARTISTS

A separate Eligibility Checklist must be completed by each artist who will be paid salaries, fees or allowances from the RADF grant. Please make copies of this Checklist as required.

The purpose of the RADF Program is to support professional and emerging professional artists and artsworkers to practise excellent art for and with communities for mutual development. This checklist has been developed to ensure that the status of artists as ‘professional’ and ‘emerging professional’ is clearly identified.

Your responses to the questions below determine your status as an artist in regard to the RADF Program.

You need to tick any three or more of the artistic merits below to qualify as an artist with a professional or emerging professional status. If you cannot select a minimum of three of the artistic merits, you do not meet the eligibility requirements as a professional or emerging artist who can be funded by the RADF program. In this case please contact your local RADF Liaison Officer to discuss alternative funding sources to support your arts activity/project.

Name of Artist or Artsworker:

Please tick the following artistic merits that apply to you

I have professional arts and/or cultural qualifications

I have an Australian Business Number (ABN)

I have devoted significant time to arts practice.

I have been recognised as a professional by peers.

I have held public exhibitions or given public performances (not as part of a competition).

I have work held in public collections.

I have won important national and/or international prizes or awards.

I have held public discussions and/or have had articles written about my work.

I have been commissioned or employed on the basis of art skills and/or earning income from sales

of art work.

I am a member of a professional association (or associations) as a professional artist.

Name/s of association/s:

I am an artist whose artistic or cultural knowledge has been recognised as professional by peers or

the cultural community.

I am an artist whose artistic or cultural knowledge has developed through oral traditions.


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FEEDBACK SURVEY

Name of Event

Location Date

We would like to ask you a few questions about your experience of this activity. Your responses are confidential and you will not be identified in the survey results. Please be open and honest with your feedback as this will help us with our future planning.

1. How did you hear about this activity?

Internet

E-Newsletter

Newspaper

Flyer

Radio

Social Media

Word of mouth

Other (please specify:……………………………………………….)

2. Have you been to an RADF funded activity/event before?

Yes

No

Don’t know

3. How would you rate this activity overall? (required)

Excellent

Good

Average

Poor

Very Poor

4. Please indicate the extent to which you agree or disagree with the following statements based on yourexperience with this activity.

Strongly agree

Agree Neutral Disagree Strongly disagree

I felt moved or inspired

I felt engaged in the experience

I was exposed to new points of view or ways of thinking about things

I learnt new skills or ways of doing things

It made me want to participate more in doing or making art


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5. What did you like most about the activity?

6. Was there anything about the activity you think we could have done better?

7. Are you:

Male Female

8. What is your age group?

12 or under

13-19

20-29

30-39

40-49

50-59

60-69

70 or over

9. Do you identify as:

An Aboriginal person

A Torres Strait Islander person

An Australian South Sea Islander person

From a culturally diverse background

A person with a disability

None of the above

10. What is your postcode?

11. Are there any final comments you would like to make?

Thank-you for your time.


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TERMS & DEFINITIONS

Section 2.1

Groups / Unincorporated Body

Collectives or cooperatives are community groups or groups of artists that are not incorporated but must be auspiced by an incorporated organisation including Local Government, or individual with an ABN. One person must be nominated as the accountable representative of the collective for management, reporting and financial matters in relation to the application.

Section 2.1

Organisation

Eligible organisations include arts and cultural not-for-profit organisations and Australian companies that are either based in Queensland or able to demonstrate how their project will directly benefit Queensland arts and culture.

Organisations must be registered by law as either incorporated associations or a company limited by guarantee

Section 2.3

Auspicing Agent

All individuals who do not have an ABN, groups/collectives or unincorporated organisations must nominate an individual with an ABN or an incorporated organisation to take responsibility for any grant that may be offered. The Auspicing Agent will be responsible for submission of a financial report at the end of the project with the Outcome Report.

Section 3.3

Further detail

This question refers to the way funding recipients self-identify. For individuals, it refers to whether the funding recipient themselves identify as a young person, Aboriginal, a person with a disability, etc. For organisations, it refers to whether that organisation exists primarily to service any of the groups lists (e.g. a youth arts organisation, an Aboriginal health organisation, etc.)

This question is NOT about whether the funded activity is targeting one of the groups listed as attendees or participants - there is a separate question to collect this data.

Section 3.6

Further detail

These are drawn from the Queensland Government's Objectives for the Community here: https://www.premiers.qld.gov.au/publications/categories/plans/community-objectives/assets/qld-government-community-objectives.pdf

Attendees People who attend activities as audience members - e.g. to see an exhibition, watch a performance, listen to a talk, etc.

Participants People who actively participate in activities - e.g. attend a class to make something, sing in a choir, participate in a training workshop

Art/Cultural Workers

People employed (on contract or permanent basis) as artists or arts and cultural workers over duration of activity

In-Kind Goods or services donated as opposed to money

Sectors partnered with

If partnerships developed as part of delivery of activities, note down the types of sectors partnered with - e.g. arts, health, education, business, tourism etc.

https://www.premiers.qld.gov.au/publications/categories/plans/community-objectives/assets/qld-government-community-objectives.pdf

https://www.premiers.qld.gov.au/publications/categories/plans/community-objectives/assets/qld-government-community-objectives.pdf

Documents

APPLICATION FORM ROUND 1, 2017 · [email protected] Please include “RADF Application” and the applicants name in the subject. A reply email will be sent on the next business