APPLICATION FOR RESERVATION OF COMPANY · PDF filerepublic of botswana companies act chapter 42:01 form use application for reservation of company name by shares, guarantee or close

REPUBLIC OF BOTSWANA

COMPANIES ACT

CHAPTER 42:01

APPLICATION FOR RESERVATION

OF COMPANY NAME BY SHARES, GUARANTEE OR CLOSE COMPANY

(section 32 (2)) TO BE COMPLETED LEGIBLY IN BLACK INK

FORM I DOCUMENT NUMBER

……………….. FOR OFFICE

USE ONLY

Full Name of Applicant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Identity Number*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Postal Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

E-mail Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Group name, if any. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Proposed Company Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(First choice)

Proposed Company Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(Second choice)

Proposed Company Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Third Choice)

Change of Name of Existing Company: If this application relates to a proposed change of name of an existing

company, give the name and registered number of that company below:

Existing Company Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Company Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Presented by. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Signature.......................... ... ..................................................Date................... .... ......................

Identity N umber*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Nationality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Postal Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

E-mail Address..................................................Telephone..................Facsimile..............................

*Passport Number applicable to non citizens only and state the nationality.

REPUBLICOFBOTSWANA

COMPANIESACT CHAPTER42:01

FORM2

DOCUMENT NUMBER ……………….. FOROFFICE USEONLY

APPLICATION FOR R E G I S T R A T I O N OFACOMPANYLIMITEDBYSHARES (section 21(1)(a),(d)(i) and (iv) and sections 21(1)(c), 21(2)(b), (c), (d), (f) and (g)})

TO BECOMPLETED LEGIBLY IN BLACKINK

Name of proposed company..................................................................................................................................

Name reservation number.....................................................................................................................................

Type of company***...............................................................................................................................

Physical Address of the Registered Office of the proposed Company.................................................................................................................................................................... Physical Address of the proposed Principal Place of Business............................................................................................................................................................................................................................................................ Postal Address to which communications From the Registrar may be sent……………………………………………………………………………………………………………………………………………………………………

Name of shareholder(s)* I Authorized Agent

Identity number** I Registration Number

Residential Address or Registered office

Postal Address

Number of Shares to be issued to each shareholder

Class of Shares

The amount to be paid or other consideration

Signature of Shareholder I Shareholder representative*****

Date

REPUBLICOFBOTSWANA

COMPANIESACT CHAPTER42:01

FORM2 [cont.]

The following persons are the directors and secretary of the proposed company– Names(s)* Identity

number(s)** Signature Consent***

Address Residential and Postal

E-Mail Address

Telephone or

Mobile Director(s)

Names(s)* Identity number(s)**

Signature Consent****

Residential Address or Registered Office and Postal Address

E-Mail Address

Telephone or

Mobile

Secretary

Presented by..............................................................................…...................................................................................................

Signature......................................................................................................Date..................................................................

IdentityNumber*................................................................................................................................................................................

Postal Adress..............................................................................................................................................................................................................

E-MailAddress......................................................................Telephone...................................................Facsimile…………………..…………

* Please give surname in block capitals, f o l low ed by the first n a m e s OR corporate name AND if a nominee shareholder this is to be stated **Passport number applicable to non-citizens only and state the nationality. *** State whether public or private ****By signature above directors/secretaries certify that they are not disqualified f rom being appointed or holding office ***** Those named consent to being a shareholder/authorized agent in the proposed company and to taking the class and number of shares specified. ******If a body corporate is a shareholder, it should submit a resolution for appointing its representatives


COMPANIES ACT CHAPTER 42:01

FORM2B

DOCUMENT NUMBER ……………….. FOR OFFICE USE ONLY

APPLICATION FOR R E G I S T R AT I O N OF A COMPANY LIMITED BY GUARANTEE (section 21 (I) (d) (iii})

TO BE COMPLETED LEGIBLY IN BLACK INK Name of proposed company....................................................................................................................................

Name reservation number.......................................................................................................................................

Members of a Company Limited by Guarantee

The persons named below are the members of the proposed company limited by guarantee: Name of member*/Authorised Agent*

Identity Number **/Registered Number

Residential & Postal Address

Telephone Number

E-Mail Address The amount to be contributed to the assets of the company in the event of winding up

Signature/consent of member ***

Date



FORM2B [cont]

Members/Secretary of a Company Limited by Guarantee

The following person(s) is/ are the Members of the proposed Company Limited by Guarantee:

Name of Member/Secretary

*

Identity Number(s)**

Residential & Postal

Address

Telephone Number

E-Mail Address Signature of

Member /secretary/representative of body corporate***

Date

Member:

Secretary:

Physical Address of the proposed Registered Company.................................................................................................................

Physical Address of the proposed Principal Place of Business..................................................................................

Postal Address to which communication from the Registrar may be

sent..............................................................................................................................................................



Presented by:………………………………………………………………………………………………………………………………………...

Signature................................................................................................................................................

Identity number**.........................................................................................................................................

Postal Address........ ..... .......... ............... ................ ............... ....................................... .. ..........................

E-Mail Address.............................Telephone.............................Facsimile......................................................

*Please give surname in BLOCK letters followed by the first name(s). **Passport number applicable to non citizens only and state the nationality. *** Those named consent to.>act as members/directors/secretary of the above proposed company

REPUBLIC OF BOTSWANA COMPANIES ACT

CHAPTER 42:01

SOLEMN DECLARATION (section 21(3))

TO BE COMPLETED LEGIBLY IN BLACK INK

FORM3 DOCU M ENT NUMBER ………………. FOR OFFICE USE ONLY

I, the undersigned .

Identity Number*

do hereby solemnly declare:

1. That I am**

2. That I have been engaged in the formation of

3. That all the requirements of the Companies Act have been complied with in respect of the formation of the above company.

…………………………………………………………………………………………….………………………...……………. DEPONENT

SWORN TO AND SIGNED BEFORE ME AT ......................................................................................................................

On the ...................... day of .......................20.........

…………………………………………………… COMMISSIONER OF OATHS

* Passport Number applicable to non-citizens only and state the nationality. **State qualifications as per section 21 (4)



FORM5

DOCUMENT

NUMBER

……………….

FOR OFFICE

USE ONLY

APPLICATION TO CHANGE NAME OF COMPANY (section 34 (1) (a))


The application m ust be made by a person authorised under the constitution of the company or by a director of the company with the approval of the board.

Please give the applicant's surname in BLOCK letters followed by first name(s)

Present company name. ..... ... .. ........ .............. .................................................

Company number...................................................................................................

Full name of director/authorised agent .........................................................

Identity number**.................. ...........................................................

Postal Address.. .................................................................................

Signature of director/ authorised agent. .....................................................................

E-mail address.................. ..................... ............. .............. ... ............ ...................

Proposed company name.. ................................................................................................

Name reservation number.....................................................................................................

The notice reserving the proposed name of the company is attached to this application.

Date................................ .... ..........................................................

Presented by: ................................................................................

Signature......................................................................................

Identity number**..........................................................................

Postal Address...................................................................................

E-Mail Address..............................Telephone…….............................Facsimile

* Delete if not applicable. ** Passport number applicable to non citizens only and state the nationality.



FORM 7

DOCUMENT

NUMBER

…………….

FOROFFICE

USE ONLY

NOTICE OF ADOPTION OF CONSTITUTION


Company name .................................................................................

Company number .....................................................................................

The above named company has adopted a constitution.

The company adopted its constitution on:

Date.............................................................. ..

A copy of the constitution as adopted must be attached to this notice

Name of director/authorised agent*………………………………………………….…….

Identity number**..........................................:........ ..................................

Signature of director/authorised agent*.............................................................

Date.. ........................................................... ............ . ................................

Presented by: .................................. ............... ..... ...... .. ...................... .. ......

Signature.. . .............. ........ ....... ......... ........................... ................ . ..........

Identity number**............................................................ ..... ....................

Postal Address........................ ............................. ...... .. .... .. ......................

E-Mail Address.................................Telephone........... ..................Facsimile.

*Delete if not applicable. **Passport number applicable to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 7A

DOCUMENT NUMBER

…………. FOROFFI CE USE ONLY

NOTICE OF ALTERATION OR REVOCATION OF CONSTITUTION

(section 43 (4))


Company name........... ............. .............. .... .... . ... .... .....................................................

Company number ........................................................................................................................

The above named company has altered/revoked a constitution.

The company altered/revoked its constitution on:

Date..... ........ ........... .. ...... ..................... ........... ......... ............ .. ...... ............................

A copy of the constitution as altered/revoked must be attached to this notice

Name of director/authorised agent*…………………………………………………...................

Identity number**................. .......... ....................................... ............ .....

Signature of director/authorised agent*...........................................................

Date..........................................................................................................

Presented by: ...... ....... ..... . ... ... ... .. .... ........ ......... ... .......... .................................

Signature.. ... .. ..... ............ ... ...... ......... . ............. ...................... ................

Identity number**..... ......... ............................................... .................. ....

Postal Address.........................................................................................

E-Mail Address...............................................Telephone.............................Facsimile.

*Delete if not applicable. **Passport number applicable to non citizens only and state the nationality.



FORM 8

DOCUMENT NUMBER …………… FOR OFFICE USE ONLY

NOTICE OF ISSUE OR REDUCTION OF SHARES

(sections 50(1) and (4)(a) and 51(3)) TO B E COM PLETED LEGIBLY I N BLACK INK

Company name. .................... ................ .......... ............

Company number.........................................................

Number of shares in issue before issue/reduction***......... ............

Amount of the company's stated capital before issue P..................

Set out in the table below are particulars of the issue/reduction*** of shares by the above named company

Name of shareholder(s)*

Identity Number**

/Registration

Number

Residential

Address/ Registered office

Class

of shares

Number

of shares issued/(reduced)***

Amount of

consideration for which the shares have

been issued or value

Date of

issue/reduction** *

Number of

shares following issue/reduction

***

Amount of the company’s total stated capital following the issue/reduction***P.................

Name of director/authorised agent*.... ..................................................................

Identity number** ........................... ................................................................

Signature of director/authorised agent*............... ................Date........................... .

.• ·'



FORM 8

[cont]

Presented by........................................................................... ..........................

Signature.........................................................Date...... ....................................

Identity Number**................................................................... ...........................

Postal Address..................................................................................................

E-mail Address ................................................Telephone....................................

Facsimile................................................................................................................

* Please give surname in block capitals, followed by the first names

** Passport Number applicable to non-citizens only and state the nationality.

*** Delete not applicable



FORM 9

DOCUMENT

NUMBER

……………….

FOR OFFICE

USE ONLY

NOTICE OF CALLS ON SHARES (section 55(/ ))


Company name............................................................................ .

Company number................ . ........ . ..............................................

Set out below is the amount of the call or its value as determined by the Board and the amount of stated capital of the company following the making of the ca ll.

Number of shares Value of shares C lass of shares

Summary of share Capital

Opening balance of stated cap1tal Amount on the call Closing balance of stated capital

following the making of call

Name of director/authorised agent* ........ ............. ................. .. .... .... ..... ....... . ..... ... ........

Identity number**............................................................................................... .. .......... .. .. .. .......

Signature of director/authorised agent* . ......... .. . ..... ........... ... ... . .... . ... ........ ..... .. .......... ..

Date ... .. ... . . .... .......... ....... ... ...... . ... .. .. . .. ... .... . ........ ... . .. ......... .. ... .. .........................

Presented by: ............................ ... ... . . .. .. ... .. ... ............ .... .. ... ... . .. .. ... .. . ....... ...... .. .

Signature............................................. …………………………............. .. ...... .. ... .

Identity number** ... . ...... .... ..... . ........................................... .. . . .. . .... .. ..... ... . .. . .....

Postal Address....................... . ................ .. ...........................................................

E-Mail Address....................... .... ...... ...Telephone......................................Facsimile.

* Delete if not applicable.

***Passport number applicable to non citizens only and state

the nationality.



FORM 10

DOCU M ENT

NUMBER

FOROFFICE

USE ON LY

NOTICE OF REDUCTION OF STATED CAPITAL (Section 59 (6))


Company name. .. ... ..... ......... . ..... ........................................ ...... ... .. ............. ..... ....

Company number... ....... ..... ..... ..... .............. ......... ..... ... ....... .......... .......................

Set out in the table below are particulars relating to the reduction of stated capital.

Class of shares Amount of stated Capital Amount of the Reduction Reduced amount of

stated capital

Name of director/authorised agent *.....................................................................................

Identity number**.................................................................................................................................................

Signature of director/authorised agent *................................................................ ......... ............. ......

Date............. .. …………………. ............................................................................................................

Presented by:………………. .....................................................................................................................

Signature:………………. ...........................................................................................................................

Identity number**:………………. .............................................................................................................

Postal Address:………………. ..................................................................................................................

E-Mail Address. ...........................Telephone...........................Facsimile…………….............


** Passport number applicable to non citizens only and state the nationality.



FORM 11

DOCUMENT

NUMBER

FOROFFICE USE ONLY

NOTICE OF ACQUISITION BY COMPANY OF OWN SHARES

(section 66 (8))


Company name.............. ............................................................. ...................................

Company number. ..................... . ....... . .. . ......... ... .. .... ........ ...................................

Set out in t he table below are particulars of acquisition or redemption by the above named company of its own shares.

Name of person(s) from whom shares acquired or redeemed

Number of shares acquired or redeemed

Class of share acquired or redeemed

Date of acquisition of redemption

SUMMARY OF SHARE CAPITAL

Opening balance of s stated capital Amount .of acquisition or

redemption

Closing balance o( stated capital following

the acquisition or redemption)

In the case of a natural person gi ve surname in BLOCK letters followed by the first names

Name of director/authorised agent *.... ......... ... ...... .......... ... ...... . ........................... . ........

Identity number**........................................................................................... ............................................

Signature of director/authorised agent *..... . ....... . ...... .. ............... . .. .. ................... .. ..... . . . .

Date . ......... .... ... .. .. .......... .. . .. .... ..... . ...........................................................................................

Presented by: ....................... ............ ................... .................................................

Signature.. . ............................................................................................................

Identity number** .....................................................................................................

Postal Address. ........................................................................................................................................................................

E-mail Address.....................……….. ......... Telephone………..….......Facsimile...............


** Passport number applicable to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 12

DOCUMENT

NUMBER

… ………

FOR OFFICE

USE ONLY

NOTICE OF THE PLACE WHERE SHARE REGISTERS ARE KEPT (section 84(3)(a))

TO BE COMP LETED LEGIBLY IN BLACK I N K

Company Name....................................................................... ...........

Company Number ............... .. ....... ... ....................................................

In accordance with Section 84 (3) (a) of the Companies Act, notice is hereby given, that the register of shares of the company is kept at [Physical Address]

……………………………………………………………………………………………………………………………………………………………………………..

Name of director/authorised agent* .................. ..... .....................................

Identity number**………………………………………………………………………

Residential address…………………………………………………………………….

Signature of director/authorised agent*….......................... Date....................

Presented by……………………………………………………………………………………....

Signature... . ....................................................................Date.......................

Identity Number** .................. ..................... . ....... .... .................. .. ..................

Postal Address..................... . .. .. .... ... .............. ....... .......... ... ... ...... ... ... ..... ......

E-mail Address ................................................Telephone............................ ....

Facsimile.... . ............................. .... .......................................................... .............

* Delete if not applicable/Please give surname in block capitals, followed by the first names

**Passport Number applicable to non-citizens only and state the n at ion al i t y.

Note: In the case of multiple locations specify all locations



FORM 13 DOCUMENT NUMBER ……………… FOR OFFICE USE ONLY

NOTICE OF CHANGE OF DIRECTORS OR SECRETARY

(section 155) TO BE COMPLETED LEGIBLY IN BLACK INK

NAME OF COMPANY…………………………………………………………………………………………………………………………………………………. COMPANY NUMBER………………………………………………………………………………………………………………………………………………….. 1

Date of Appoint

ment (b)

2 First Names and Surname

3 Identity Number

4 Nationality

5 Former

name/Address

6 Current Residential and postal address

7 Mobile Number

8 E-Mail Address

9 Nature of Change (d)(e)

10 Consent signature

11 Date of Change

Directors(a)



FORM13 [Cont]

1 Date of Appoint

ment (b)

2 First Names and Surname

3 Identity Number

4 Nationality

5 Former

name/Address

6 Current Residential and postal address

7 Mobile Number

8 E-Mail Address

9 Nature of Change (d)(e)

10 Consent signature

11 Date of Change

Secretary(c)

NOTES:

a. A complete list of the existing directors should be given, where applicable attach list of existing Directorships.

b. This date should always be shown whether or not in respect of an old or new appointment given.

c. In the case of the secretary being a corporate body, its name and situation of registered office must be shown.

d. If a director of any other company in Botswana, the name and registered office of any such company must be entered and applies only to new appointees.

e. State "Appointed", "Resigned", "Retired", "Deceased", "Removed" or as t h e case may be

f. In the case of resignations please attach resignation letter or ordinary/special resolution [as required] for removal of directors.



FORM13 [Cont]

Presented by..........................................................................................................................................................................................

Signature.. ............................................................................................. Date..................................................................

Identity Number................................................................................................................................................................................

Postal Address............................................................................................................................................................................................

E-mail Address.......................................................................................................................................................................................

Telephone..................................................................................................................................................................................................

Facsimile....................................................................................................................................................................................................

*Passport Number applicable to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 14

DOCUMENT

NUMBER

………………

FOR OFFICE

USE ONLY

NOTICE OF CHANGE OF REGISTERED OFFICE

(section 184 (2))

TO BE COMPLETED LEGIDLY IN BLACK INK

Company name ...... ........................................... . ...............................................................

Company number ....................................................................................................................

Former address of registered office….... .... ……………………………………….... ..... ... .... . ..........

Address of new registered office (Physical address) ..........................................................................

....................................................................................................................................

Postal address to which Communication from the Registrar may be sent............................................................................

...............................................................................................................................................................................................

The change in the registered office of the company took effect on.………………………..................................

Name of director/authorised agent*................…………………………………………………………………………

Identity number**.......................................................... ... ………………………………………………………………...

Signature of director/authorised agent* ..... ... …………………………………………………………………………….

Date ..... ... …………………………………………………………………………………………………………………

Presented by..... ... …………………………………………..... ... ………………………………………………………..

Signature. ..... ... ……………………………………………………………….Date..... ... ………………………………

Identity number**...... ... ………………………………………………….………………………………………………..

Postal address ..... ... ……………………………………………………………………………………………………….

E-mail address..... ... ……………………………………………………………………………………………………….

Telephone..... ... …………………………………………………………Facsimile..... ... …………………………………

* Delete if not applicable. **Passport n u m b e r applicable t o non citizens only and state the nationality.

Note Section 183 of the Companies Act Chapter42:01 p r o v i d e s that-

The description of the registered office shall state the address of the registered office;

Where the registered office is at the offices of any firm of a chartered accountant, attorney at law, or any

other person, such description shall state -

(a) that the registered office of the company is at the offices of that firm or person; and (b)Particulars of the location in any building of

those offices.



FORM 15

DOCUMENT

NUMBER ……………… FOR OFFICE

USE ONLY

NOTICE OF PLACE WHERE ACCOUNTING RECORDS ARE KEPT, I F NOT KEPT AT

THE REGISTERED OFFICE, AND OF ANY CHANG E IN THAT PLACE (Section /90(1) and (2))


Company name......................................................................................... ......................

Company number ......................................................................................... ...................

The accounting record s of the above mentioned company;

(a) Were kept at (Physical Address).........................................................................................

(b) Has changed to (Physical Address) …..................................................................................

With effect from...................................................................................................................................................

Postal Address to which communication from the Registrar may be sent

................................................................... .......................................................................

Name of director/authorised agent..............................................................................................

Identity number**....................................................................................................................

Signature of director/authorised agent.........................................................................................

Date........................................................................................................ .............................

Presented by...................... ............................ .......................................... .............................

Signature.............................................................................Date........ ............................... ....

Identity number**...................................................................................................................

Postal address.........................................................................................................................

E-mail address....................................................................... ............................................

Telephone.......................................... ..........................................................................

Facsimile.......................................................................................................................

*Delete if not applicable. **Passport n u m b e r applicable to no n citizens only and stat e the nationality. Note: The date on which the change of registered office takes must at least be 5 working days after the date on which this notice is registered


COMPANIES ACT

CHAPTER 42:01

FORM 1 6

DOCUMENT

NUMBER

FOR OFFICE USE ONLY

CONSENT OF DIRECTOR OF AMALGAMATED COMPANY

(section 226 (j)) TO BE COMPLETED L E G I B L Y IN BLACK INK

Name of amalgamated company……………………………………………………………………………

Company number……………………………………………………………………………………….

I consent to act as a director of the above amalgamated company and certify that I am not disqualified from being appointed or

holding office as a director of the company.

Full names**……………………………………………………………………………

Identity number***………………………………………………………………………

Residential address………………………………………………………………………

Signature…………………………………………………………….Date……………..

Presented by … ………………………………………………………………………..

Signature……………………………………………………………Date………………

Identity number***………………………………………………………………………

Postal Address…………………………………………………………………………..

Telephone……………………………………………………………………………...

Facsimile……………………………………………………………………………...

**Please give surname in BLOCK letters followed by first names. ***Passport number applicable to non citizens only and state the nationality.

:,•,'

REPUBLIC OF B OTSWANA

COMPANIES ACT

CHAPTER 42:01

FORM 1 6 A

DOCUMENT

NUMBER

…………………

FOR OFFICE

USE ONLY

CONSENT OF SECRETARY OF AMALGAMATED COMPANY

(Section 226 (f)) TO BE COMPLETED LEGIBLY IN BLACK INK

Name of amalgamated company... .. .. .................................................... .. . .............. . ............. ..

Company number.. . . . ...... . ....................... . . ...................................................................................

I consent to act as secretary of the above amalgamated company and certify that I am not disqualified from

being appointed or holding office, as a secretary of the company.

Full names/secretary/Body Corporate/ /Body Corporate representative name**

....... . ........... . . .. ..... ... ...... . ... .... . .....................................................................................

Identity number Secretary/Body Corporate/Body Corporate representative***

……………………........ . . .. .. .............. .... . .................... ....... ......................................................

Residential address/Registered office

……………………………………………………………………………………………………………………...

Signature.. ... . .............................. .. ......... ... . . .... . .............Date..................................

Presented by .......................... ............... .. ...............................................................

Signature................................. . ............. . ........ . ............Date. .................................

Identity y number***........ ..... . ...... .. ..........................................................................

Postal Address . ........ ....................................................... ......................................

Telephone. .......................... ..... ..................

Facsimile....................................................

**Please give surname in BLOCK letters followed by first names.

***Passport number applicable to non citizens only and state nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 16B

DOCUMENT

NUMBER

………... FOR OFF I CE USE ONLY

CERTIFICATE OF DlRECTORS IN FAVOUR OF THE AMALGAMATION

(sections 224 {2) and 225 (5))

TO BE COMPLETED L E G I B L Y IN BLACK INK

Name of amalgamated company. .... . ................................. . . . ........... . ...... . ....... ..

1/We* the undersigned certify that in our opinion the conditions set out in section 224 (2) or 225 (5) are satisfied on the following grounds:

Full names** Identity number(s)*** Signatures Date

Presented by............. ........ .......... . ... ........... ............................... .

Signature...... . .................................. .. ............... .. Date. . . .. ... . ...... . ..... .

Identity number**......................................................................

Postal Address . ..... . . . .. . ............ ................ ............... .. ..... ............. . . . .............

Telephone... . ...... .... .......... . ... ... . ......... ....... .. ............. . ...... .. ............... ... ....

Facsimile..... . ................... . ............... ............ . ...... . ........ .. .. ......... . ......... ... .

*Delete if not applicable. **Please give surname in BLOCK letters followed by first names.

***Passport number applicable to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 17

DOCUMENT

NUMBER

………………

FOR OFFICE

USE ONLY

REQUEST TO REMOVE COMPANY FROM REGISTER (section 331 (d))


Company name ......................................................................................

Company number ...................................................................................

I........................................................................................................

(insert. Full name and identity number**)

being a shareholder authorised by special resolution of the above-named company to make this application*/a director authorised by the board of the above-named company to make this application*/a person

required or permitted by the constitution to make this application*, request that the above-named company be removed from register. The grounds on which this request is made are

(a) that the company has ceased to carry on business, has discharged in full its liabilities to all its known creditors, and has distributed its surplus assets in accordance with its constitution and this Act; or

(b) that the company after paying its debts in full or in part has no surplus assets, and no creditor has applied to the court under section 369 for an order putting the company into liquidation.

The following documents shall accompany this request.

(I) Written noti ce from the Commissioner of Taxes stating that the Commissioner has no objection to the company being removed from the register. (2) A copy of the special resolution under section 331(d) (i) of the Companies Act 2003 Chapter 42:01.

Name of director/authorised agent*......... . ................. ................. .. .. ……………………………...

Identity number**.......................................................................................................................

Signature of shareholder/director/authorised agent*

…………………………………….............

Date....................................................................................... ..............................

Presented by .. ............. ............ ...... ...... .. . ... ... . .. ...... .. .. . ...................... ............

Signature of shareholder/director/authorised agent...................... ... ........................... . ..

Date.............. .......................

Identity number** .... . . . ... .... . .......... . ....................................................... . ..........

Postal address. . .. ... ...................... ..... ........ ............ .................. ... .......... ...........

E-mail address. .... ....... .. ....... .. ... ............ ....... .......... ..... .. . . ..................................

Telephone................................................... .

Facsimile.............. . .. ........... .... …………………….


**Passport number applicable to non citizens only and state the

nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 18

DOCUMENT

NUMBER

………….

FOR OFFICE

USE ONLY

RETURN OF ALTERATION OF PARTICULARS OF AN EXTERNAL COMPANY

( section 347 (1))


Company name. . . . . . . . . . ........................ . . . . . . . . . . ......................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Company number. . . . . . . . . . ........................ . . . . . . . . . . ......................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Country in which company is incorporated.................... ................ ...................... .......... ........

ALTERATION TO CONSTITUTION, CHARTER, STATUTES, MEMORANDUM OR ARTICLES OR OTHER INSTRUMENT

LODGED.

The instrument consisting... ... .. ... .. .. ... .. ... .. .. ... .. ... .. .. . of the above named company was a altered on

Date........................................................... ..... ... . .........

A copy of the document by which alteration was made is attached. CHANGE IN DIRECTOR(S)

OF EXTERNAL COMPANY

Director(s)/Secretary ceasing to hold office***

A p p o i n t m e n t new Director(s)/Secretary***

Set out below are the names and residentia l addresses of the directors/secretary of the above named company at the date of which

this notice is signed.

Full Names* Identity numbers(s) **

Nationality Residential Address Date of appointment

Directors

Secretary

Full Names*/ Corporate Body Identity

numbers(s)

** Registration

Number

Nationality Residential

Address/Registered Office

Date ceasing to

hold office

Full Names* Identity

numbers(s)***

Nationality Residential Address Date of

appointment


COMPANIES ACT

CHAPTER 42:01

FORM 18

[Cont]

CHANGE IN THE AUTHORISED AGENT/ADDRESS OF AN AUTHORISED AGENT***

Name…………………………………………………………………………………………………………………… .

Identity number••…………………………………………………………………………………………………….

Address................................................................................................................................ ...........

Date on which a n agent ceased to be an authorised Agent/change of address of Authorised Agent***

Date……………………………………………

In the case of a natural person, please give surname in BLOCK letters, followed by first name(s).

Appointment of an Authorised Agent

Name ……………………………………………………………………………………………...................................................... .....

Address ……………………………………………………………………………………………................................................. ......

Date………………………………………………

CHANGE IN THE SITUATION OF REGISTERED OFFICE/PLACE OF INCORPORATION OR ORIGIN***

From……………………………………………………………………………………………..................................................... ..........

To……………………………………………………………………………………………......................................................... ...........

Date……………………………………………

CHANGE IN THE NAME OF THE COMPANY

Former name……………………………………………………………………………………………...................................... ............

New name……………………………………………………………………………………………............................................ ............

Date of change…………………………………

Change of name and Residential Address or other particulars of a Director(s)/Secretary***

………………………………………………………………………........................................................................... .................................

Date of Change……………………………………………………………………………......................................................... ................

Name of Director/Authorised Agent……………………………………………………………………………..................... ................

Identity Number**/ Registration Number……………………………………………………………………………...........................

Signature of Director/Authorised Agent……………………………………………………………………………..............

Presented by …………………………………………………………………………….............................................................

Signature……………………………………………………………………Date………………………………………….

Identity number**…………………………………………………………

Postal address………………………………………………………………………………………………………............................................

E-mail address…………………………………………………………..Telephone……………………Facsimile…………...............................

*Please give surname in BLOCK letters.

**Passport number applicable to non citizens only and state the nationality. ***Delete if not applicable


COMPANIES ACT

CHAPTER 42:01

FORM 19

DOCUMENT

NUMBER

………………..

FOR OFFICE

USE ONLY

NOTICE OF CESSATION OF BUSINESS IN

BOTSWANA LODGED BY AN EXTERNAL

COMPANY

(section 352 (1))

TO BE COMPLETED LEGIBLY IN BLA C K INK

Company name................... ..............................................................................................

Company number................... ...........................................................................................

Country in which company is incorporated ................... .............................................................

The above company ceased to carry on business in Botswana with effect from

Day Month Year

Name of director/authorised agent*................... .............................................................

Id entity number**......................................... ... ............................ ...... ........

Signature of director/authorised agent* ........................ ... .. ... ..... . ... .. .... ... .. . .......

Date..... ............ ... .... .. .............................................................. .... ...... ....

Presented by.......................................................... . ......................................

Signature........ .. ...... ................ Date................... .......... ..... .. ... ....... ..............

Identity nu mb er **................... ................ ................... ..................................................

Postal address........................ .......................... ..... ... ................. ... ...................

E-mail address... .. .. ..... .................... ... . ... ..... ..................

Telephone......... ......... . .. ....... ....... .... .. .................... . .......

Facsimile....................................................... ...... .... ... ..

*Delete if not applicable.

**Passport number applicable to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 20

DOCUMENT NUMBER

APPLICATION FOR REGISTRATION AND CONTINUATIO N OF A

FOREIGN COMPANY IN BOTSW ANA

(sections 355 (I) and (2)) TO BE COMPLETED LEG IBLY IN BLACK INK

…………..

FOR OFFICE

USE ONLY

Company name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Company number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Country in which Company In c or p or a t e d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

The following documents shall support this application in case of a foreign company:

(a) a certified copy of the certificate of incorporation or other similar document that evidences its incorporation;

(b) a copy of a resolution authorising the continuation of the company in Botswana;

(c) a statement whether a company applies to be registered as a company l i mi t e d by shares or by guarantee and

whether as a public company or a private company;

(d) a certified copy of a document defining its constitution;

(e) a statement of the charges on the company's assets;

(f) evidence acceptable to the Registrar that the company is not prevented from being registered as a

company under this Act by either section 356 or 357;

(g) the documents and information that are required to register a company under Part II of the Act;

(h) If any document r eferred to above is not in English, a translation of the document certified in accordance with these

regulations; and

(i) any other documents and information the Registrar may require

Name of director/ authorised agent*……………………………………………………………….

Identity number**……………………………………………………………………………….…

Signature of director/ authorised agent*………………………………Date.…………….………..

Address of principal place of business in Botswana……………………………………………….

Address of registered office in Botswana………………………………………………………….

Presented by……………………………………………….………………………………………

Signature……………………………………………….Date……………………………………..

Identity Number*……………………………………………….………………………………...

Postal Address……………………………………………….…………………………………….

E-mail Address………………………………………………………………………….….……...

Telephone……………………………………………….Facsimile……………………………….


**Passport Number applicable to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 23

DOCUMENT

NUMBER

…………… FOROFFICE

USE ONLY

APPLICATION FOR REGISTRATION OF A STATUTORY CORPORATION

AS A COMPANY

(sections 355 (4) and (5))


Company name .. . ... . . . . . ... .. . .. .. . .. .. ... . ....... . . ........ . .... .. . ....... . . .. . . . .

The following documents shall support this application, in case of a statutory corporation:

(a) a c o p y of the law under which the statutory corporation was

established ;

(b) a copy of the law authorising the continuation of the statutory corporation under this Act;

(c) a statement whether the statutory corporation applies to be registered as a company limited

by shares or by guarantee and whether as a public or a private company;

(d) a certified copy of the documents defining its constitution;

(e) a statement of the charges on the statutory corporation's assets;

(f) the documents and information that are required to register a company under Part II

of the Act; and

(g) any other documents or information the Registrar may require.

Name of director/authorised agent*......................................................... ..................................................

Identity number** ......................... .................................................. ........ ..................................................

Signature of director/authorised agent* . .. .. . ..... ........ . . ..... . ..... . .. ... ...........Date. . . ….. . ... . ...

Address of principal place of business. . .. ................. . ... . ...... .. . ..... .. . . ......... . .. .. . ..... . ..... ..

Address of registered office .. ... .................... ... ......... . . ........ . . .. . ..... . .... . . ... . .... . . .........

Presented by... . .. . . .... . . . ..... ........ .. . ........ . . . ...... .. .. . .. . .... .. . .... . . .... ...... .. ..... ... .. . .......

Signature. . . . . .. ..... . . ........ ... . ... .... . ....... . ........ ....... .. . ……………………..Date.... . . ..... . . ...

Identity number* . . .... . . . ..... ........ .. . ........ . . . ...... .. .. . .. . .... .. . .... . . .... ...... .. ..... ... .. . .......

Postal address . . .... . . . ..... ........ .. . ........ . . . ...... .. .. . .. . .... .. . .... . . .... ...... …...... ... .. . ….....

E-mail address. . .... . . . ..... ........ ……….. . ........ . . .

Telephone... .. .. . . . ... . ......... . . ..... ... . .... . .. ... . . . .....

Facsimile. .... . . . . . . ..... . .. ..... .. . ........ .. .. . ..... . .... . .

* Delete if not applicable. **Passport number a p p l i c a b l e to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 25

DOCUMENT NUMBER

FOR OFFICE

USE ONLY

NOTICE OF SITUATION OF REGISTERED OFFICE OF AN

EXTERNALCOMPANY

(Section 345 (1) (f))


Company name.............. . .............. .... . ....... ..... .. ... .... ... .. ... .. .. . ......... .. ...........

Company number....................... . ..... .. ...... . ................................. . ......... .........

In accordance with section 345 (I) of the Companies Act, notice is hereby given that the registered office

of the company is situated at [Physical Address]

With effect from ......................................................................

Name of director/authorised agent* . .. ......... ............ ...... .................. ............ ..............

Identity number**................................................................................................................................

Signature of director/authorised /agent* ......................... ..... ............... ..........................

Dated ...................................... .. . . . ....... ....... ... .................. .. …………………………………

Presented by.....................................................................................................

Signature ..... . ...... ............ ....... ....................... ......Date ................... ....................

Identity number** ......... ............ ... .........................................................................................

Postal address................................................................................................ .

E-Mail Address............... ............................... ...

Telephone....... . ........ . ............................... . .......

Facsimile.................. . ......... ....... .............. ........


**Passport numbe r appl i cable to non citizens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01 FORM 2 7

DOCUMENT NUMBER

………….. FOROFFICE

USE ONLY

APPLICATION TO REMOVE A COMPANY FROM THE REGISTER

WHERE IT HAS TRANSFERRED

INCORPORATION TO ANOTHER COUNTRY

(section 360 (2))


Company name.. .. . .... ........ . .......... . . . ..... . ................... . ......... . ... . .... . ............... ………………………

Company number.... . . .. .. ..... .. . . . ...... . . . .. .... .. . .. . . . ... ...... ... .. . .. . . . . . . ... ..... . .. . . . . ... . . .....................................

I..... ............ ......................... .. ........... .......... .. ... …………………………………………….(Insert full name)

being a shareholder authorised by a special resolution of the above named company to make this application*/a director

authorised by the board of the above-named company to make this application* I a person required or permitted by the.

Constitution to make this application*, request that the above named company be removed from the register.

Name of shareholder/director/authorised agent *………………………………………………………………………………….

Identity number**………………………………………………………………………………………………...........................

Signature of shareholder/director/authorised agent* ……………………………………………………………………………..

Date........ .......... . ... . .. . ......... ......... . .. . ..... ......... . . .............. ......................................................................

Presented by . . ................ . .... ........... . ...... . ................................ ............... .. ………………………………

Signature... . .................... . . ........... . ..... . . . ... . .......... Date.. . .. . .................. ..... . . . ……………………………………..

Identity number**... ................. ................................................................................... . ..................................................

Postal address.... . ... . .. . . . .. . .. . .......... . ..... . ...... ............................ ...........................................................

E-mail address. .... .. .. .. ... .......... . . ......... .................................................................................................

Telephone. ..... ............ . .......... ................................................................................................................................................

Facsimile..... ............ . .......... ..................................................................................................................................................

*Delete if not applicable.

**Passport number applicable to non citizens only and

state the nationality.


COMPANIES ACT

CHAPTER 42:01 FORM 2 8

DOCUMENT

NUMBER

………………

FOROFFICE

USE ONLY

FORM OF SPECIAL RESOLUTION


Company Name ........... ..... .. . ...... .............. . ..................... .. ........ .... .................

Company Number. ..................... ...... .. .. .. . ....................................... . ................

Notice of meeting given to members on.......................day of. ............. ..., 20..................

Passed on the ..................................... .... ........day of. ............................................20......

(State the contents of the resolution and the relevant section below)

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

Name of director/authorised agent* .. ....... . ... ..... ......... ..... ...... ....... .. . ..........................

Identity number**..............................................................................................................................

Signature of director/authorised agent* .............. . ......................................................

Date……………………………………………………………………………………………………

Presented by…………………………………………………………………………………………...

Signature............................. ....................... ………………. Date..... .. ............. ..

Identity number** …………………………………………………………………………………….

Postal address………………………………………………………………………………………....

E-mail address. ... . ... ... ... . .. .. . .. ...... .... ..... . . ....... .. ... .. ...

Telephone..... .... .... ... .. . . .. .... .... ...................................

Facsimile..... ............ . . ...... …………………. .... …

*Delete if not applicable. **Passport number applicable to non cit izens only and state the nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 29

DOCUMENT NUMBER

……………….

FOR OFFICE USE ONLY

NOTICE OF FAILURE TO APPOINT OR RE-APPOINT AN AUDITOR

AT AN ANNUAL GENERAL MEETING (s.ection 191 (4))

TO BE COMPLETED LEGIBLY IN BLACK I NK

Company name...... .. ... . . . . . . ...... . . . . . .... . ..... . . . .... ... . . . .......... . . .. . . . ......... . .. . .. . . ..........

Company number. ...... .. ... . . . . . . ...... . . . . . .... . ..... . . . .... ... . . . .......... . . .. . . . ......... . .. . .. . . ......

No auditor was appointed/re-appointed * at the General Meeting held on.... . ... . ......................... ............

day of. .. .. .. ... .................................... .. .............,20.. . . . .... ..........

As at. ...... . ........... . ....... . ..day of. ... . ................. . .............................. ... .. ... . ., 20......the directors

have appointed/re-appointed* an auditor for the company.

The Registrar is now requested to appoint a persons (s) in terms of section 1 91 (4) of the Act to fill

the vacancy.

Name of director/authorised agent* ... . . . .... .... .... ………………………………….. ……………………………….....………

Identity number**... . . . .... .... .... ………………………………….. ……………………………….....………………………………

Signature of director/authorised agent* . . . .. . . .... ....... .. ... . . . . . ... . . .. . ...... Date.. . .. . . . ... . ... .. . . ........... .....

Presented by... . . . .... .... .... ………………………………….. ……………………………….....……………………………………..

Signature..... .. ........ .... . . ........... .......... . ...... . ... ........................Date. .. . .. ... . ... .. . . .. . …………..

Identity number... . . . .... .... .... ………………………………….. ……………………………….....…………………………………

Postal address. ... . . . .... .... .... ………………………………….. ……………………………….....…………………………………..

E-mail address... . . . .... .... .... …………………………………...

Telephone.... . .... . . . .... .... .... …………………………………..

Facsimile... . . . .... .... .... …………………………………………..


**Passport number applicable to non citizens only and state the

nationality.


COMPANIES ACT

CHAPTER 42:01

FORM 30

DOCUMENT

NUMBER

………………

FOR OFFICE

USE ONLY

APPLICATION F O R CONVERSION OF A PRIVATE COMPANY INTO A

CLOSE COMPANY

(section 278)

TO B E COMPLETED LEGIBLY IN BLACK INK

Company name…………………………………………………........................

Company number…………………………………………………......................

I/We*, the undersigned, being all the members of the above-named company app l y for the conversion of this

company into a close company.

I/We* state that-

(a) every member of the company will become a member of the close company; and

(b) upon conversion the assets of the close company, fairly valued, will exceed its liabilities, and that after

conversion the close company will be able to pay its debts as they become due in the ordinary course of

its business.

The following documents are lodged herewith:

(a) a statement in writing by the auditor as required by section 191 (b) of the

Act; and

(b) a founding statement in terms of section 246 of the Act.

Names(s)** Identity

number(s)*** Percentage of each

member's interest Signatures/

Consent ****

Date

Aggregate contribution of members in Pula …………………………………………………........................

Name of Person appointed to be an Accounting Officer……………………………………………………………...

Identity number***………………………………………………………………………................................

Signature……………………………………………………………………….............................................

Postal address……………………………………………………………………….......................................

E-mail address………………………………………………………………………......................................

Name of director/authorised agent* ……………………………………………………………………………..

Identity number ***……………………………………………………………………………………………...


COMPANIES ACT

CHAPTER 42:01

FORM 30

[Cont]

Signature of director/authorised agent* ………………………………………………………...

Date………………………………………………………………………………………

Presented by……………………………………………………………………………….

Signature………………………………………………………………………………….

Date………………………………………………………………………………………

Identity number***………………………………………………………………………….

Postal address………………………………………………………………………………

E-mail address……………………………………………………………………………….

Telephone…………………………………………………………………………………

Facsimile…………………………………………………………………………………

*Delete if not applicable **Please give surname in block letters followed by first names ***Passport number applicable to non citizens only and state nationality.

**** Those named consent to act as members of the above proposed company


COMPANIES ACT

CHAPTER 42:01

FORM 30A

DOCUMENT

NUMBER

………………

FOR OFFICE

USE ONLY

APPLICATION FOR CONVERSION OF A CLOSE COMPANY INTO A

PRIVATE COMPANY

(section 279)

TO BE COMPLETED LEGIBLY I N BLACK INK

Company name…………………………………………………...................................

Company number………………………………………………….................................

I/ We*, the undersigned, being all the members of the above-named company apply for the con version of this

company into a private company.

I/ We* state that every member of the close company will become a shareholder of the private company; and

The following persons are the shareholders of the company:

Name of Shareholder(s)*

Identity number(s) ***/company number

Residential Address/ Registered office**

Number of shares

issued

Class of s hares

Signature of shareholder ****

Date

Amount of stated capita l after con version ……………………………………………………………

Name of director/authorised agent** …………………………………………………......................

Identity number** …………………………………………………..............................................

Signature of director/authorised agent** …………………………………………………............

Date………………………………………………….....................................................

Presented by…………………………………………………...........................................

Identity number***…………………………………………………...................................

Postal address…………………………………………………........................................

E-mail address ……………………………………

Telephone…………………………………….....

Facsimile…………………………………..……

Signature of Presenter ……………………………..

*Delete if not applicable **Please give surname in block letters followed by first names

***Passport number applicable to non citizens only and state the nationality

****Those named consent to act as shareholders of the above proposed company


COMPANIES ACT

CHAPTER 42:01

FORM 30B

DOCUMENT

NUMBER

…………….. FOR OFFICE

USE ONLY

APPLICATION FOR CONVERSION OF A PUBLIC COMPANY INTO A PRTVATE COMPANY

(section 280(1))


Company name……………………………………………………………………...

Company number……………………………………………………………………

l/We*, the undersigned, being all the members of the above-named company apply for the conversion of this company into a pri vate company.

The following documents are lodged herewith:

(a) A special resolution passed to that effect.

I......................................................................................... as the Director/Secretary** of this company declare that the following persons are the shareholders of the company:

Name of Shareholder(s)*

Identity number(s) ***/company number

Residential Address/ Registered office**

Number of shares issued

Class of shares

Signature of shareholder****

Date

Amount of stated capital after conversion ……………………………………………….…..

Name of director/authorised agent** …………………………………………………….…

Identity number*** …………………………………………………………………..…

Signature of director/ authorised agent. ………………………………………………..…...

Date……………………………………………………………………………….…

Presented by………………………………………………………………………..…


COMPANIES ACT

CHAPTER 42:01 FORM 30B

[cont]

Identity number***.................................................................................. ....................………………………..

Postal address.................... . ............... . .... ...... . ............. ....................................................................

E-mail address. . ........ ....... ....... ....... ... ..... . .... .. ......... ............... .... .. ..................................................

Telephone... ....... .. ....... ..... .. ................ . ...... ....................... .. ....... . .... . …………………………

Facsimile................... .............. . ............. ..... ....... ... . ... ................................................................

Signature of Presenter..................... ...... ... .. ... .... . .. .. .. . ....... .........................................................

*Delete if not applicable

**Please give surname in b l o c k letters f o l l o w e d by first names

***Passport number applicable to non citizens only and state the nationality **** Those named consent to act as shareholders of the above proposed company.


COMPANIES ACT

CHAPTER 42:01

FORM 30C

DOCUMENT

NUMBER

…………… FOR OFFICE

USE ON LY

APPLICATION FOR CONVERSION OF A PRIVATE COMPANY INTO A PUBLIC COMPANY

(section 280(2))

TO BE COMPLETED LEG IBLY IN BLACK INK

Company name. ..... . . . ......... . . ....... . ... .. ... ... . ...... . ... ... ... . .... . .... .... .. . .....

Company number. ...... .. . . .. ..... . ... . ..... ... .. . . ..... . ......................... .. ...... .

1/We*, the undersigned, being all the members of the above-named company apply for the conversion of this company into a public company.

The following documents are lodged here with: (a) A special resolution

passed to that effect.

The following persons are the shareholders of the company:

Name of

Shareholder (s)*

Identity number(s)

***/company number

Residential

Address/ Registered office**

Number of

shares issued

Class of

shares

Signature of

shareholder(s) ****

Date

Amount of stated capital after conversion .....................................................................................

Name of director/authorised agent** ...................................................................................................

Identity number** *..............................................................................................................

Signature of director/authorised agent ................................................................................................


COMPANIES ACT

CHAPTER 42:01

FORM 30C

[cont]

Date..........................................................................................

Presented by.................................................................................

Identity number***...........................................................................

Postal address................................................................................

E-mail address...................................................................................

Telephone....................................................................................

Facsimile.....................................................................................

Signature of Presenter........................................................................


**Please give surname in b l o c k letters f o l l o w e d by first names ***Passport number applicable to non citizens only and state the

nationality

****Those named consent to act as shareholders of the above proposed

company


COMPANIES ACT

CHAPTER 42:01

FORM 30H

DOCUMENT

NUMBER

.……….

FOR OFFICE

USE ONLY

APPLICATION FOR CONVERSION OF A PRIVATE COMPANY INTO A COMPANY LIMITED BY GUARANTEE


Company name...........................................................................................................

Company

number.........................................................................................................

. I/ We*, the undersigned, being all the members of the above-named company apply for the conversion of this company into a company limited by a guarantee.

I/We*, state that:

a) Every member of the company will become a member of the company limited by guarantee and b)

Agreed to the voluntary surrender to the company for cancellation of all the shares held by them. The

following documents are lodged herewith:

a) A copy of a new constitution and of the special resolution adopting the constitution.

The following persons are the members of the company:

Name of

Member(s)*/authorised Agent

Id entity

number(s)***

Residential Address/

Registered office**

The amount

to be contributed

to the assets of the

company

in the event of

winding up

Signature of

members

****

Date

Name of director/authorised agent** .................................…………………………………....

Identity number***........................ .. ........................................................................................


COMPANIES ACT

CHAPTER 42:01

FORM 30H [Conti]

Signature of director/authorised agent…..............................................................................

Date........................................................................................................................................

Presented by.........................................................................................................................

Identity number***................................................................................................................

Postal address........................................................................................................................

E-mail address......................................................................................................................

Telephone..............................................................................................................................

Facsimile...............................................................................................................................

Signature of Presenter............................................................................................................


**Please give surname in block letters followed by first names

***Passport number applicable to non citizens only state the nationality

**** Those named consent to act as shareholders of the above proposed company.


COMPANIES ACT

CHAPTER 42:01

FORM 31

DOCUMENT

NUMBER

……………….

FOROFFICE

USE ONLY

FORM OF ANNUAL RETURN OF A CLOSE COMPANY


1. Form of Annual Return of a Close Company.

Annual Return of ..............…………….a close company made up to the date of the

Annual Meeting.

Date of meeting……………………………or Resolution in lieu of meeting under section 107

(2) of the Act.

2. Physical and Postal Address of the registered office of the company

……………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………

3. Physical and Postal Address at which the register of members is kept (if not kept at registered office)

……………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………

4. Physical and Postal Address at which financial records are kept (if not kept at the registered office)

……………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………

5. Amount to be contributed by members to assets of the company in the event of winding up

P…………………………………………

6. Total amount of indebtedness of the company P.................................


COMPANIES ACT

CHAPTER 42:01

FORM 31

[Cont]

Members of close company

The following persons are members of the close company

Name of member(s)* Identity

number(s)

Residential address The amount to be contributed

to the assets of the company in

the event of winding up

Presented by……………………………………………………………………...................................

Signature………………………………………………………………………...................................

Identity number**………………………………………………………………………........................

Postal address……………………………………………………………………….............................

E-mail address...……………………………………………………………………………………….

Telephone……………………………………………Facsimile……………..................................

*Please give surname in BLOCK letters followed by the first name(s).


***Delete if not applicable.


COMPANIES ACT

CHAPTER 42:01

FORM 31 A

DOCUMENT

NUMBER

……………….

FOROFFICE

USE ONLY

FORM OF ANNUAL RETURN OF A COMPANY LIMITED BY GUARANTEE

(sec/ion 217 (6))


1. Form of Annual Return of a Company Limited by Guarantee

Annual Return of ..............…………….a company limited by guarantee made up to the date of

the Annual Meeting.

Date of meeting……………………………or Resolution in lieu of meeting under section 107

(2) of the Act.


………………………………………………………………………………………………………………………………………………

3. Physical and Postal Address at which the register of members is kept (if not kept at registered office)

………………………………………………………………………………………………………………………………………………

4. Physical and Postal Address at which financial records are kept (if not kept at the registered office)

………………………………………………………………………………………………………………………………………………

5. Amount to be contributed by members to assets of the company in the event of winding up

P....................... ..........

6. Total amount of indebtedness of the company P.................................

Members of Company Limited by Guarantee

The following persons are members of the company limited by Guarantee

Name of member(s)* Identity

number(s

)

Residential

address

The amount to be

contributed to the

assets of the

company in the

event of winding

up

Signature of

members


COMPANIES ACT

CHAPTER 42:01

FORM 31 A

[Cont]

Presented by……………………………………………………………………...................................

Signature………………………………………………………………………...................................

Identity number**………………………………………………………………………........................

Postal address……………………………………………………………………….............................

E-mail address…………………………………………………………………....................................

Telephone…………………………………………………………Facsimile...................................

*Please give surname in BLOCK letters followed by the first name(s).


***Delete if not applicable.



FORM 31 B DOCUMENT NUMBER ………………. FOROFFICE USE ONLY

FORM OF ANNUAL RETURN FOR A COMPANY LIMITED BY SHARES

(Section 217) TO BE COMPLETED LEGIBLY IN BLACK INK

1. Form of Annual Return of a Company Limited by Shares

Annual Return of Company number……………………….Company name

….…………………….......................……………………….. Company Limited by shares

made up to the date of the Annual Meeting.

Date of meeting…………………….……………………..or Resolution in lieu of meeting

under section 107 (2) of the Act, being for the year…………………………


………………………………………………………………………………………………………………………………

2. Physical and Postal Address of the company

…………………………………………………………………………………………………………………………………

3. Address at which the register of shareholders or members is kept (if not kept at registered office)

…………………………………………………………………………………………………………………………………

4. Address at which financial records are kept (if not kept at the registered office)

…………………………………………………………………………………………………………………………………

The company is-[tick/cross the correct box]

(i) A public company

(ii) A non-exempt company

(iii) An exempt company

2. Summary of Share Capital and Debentures

Share Capital

1) Total number of shares issued by the Company:

2) Total amount paid up on shares

Total amount called but unpaid

Amount received on any shares forfeited

Stated Capital

........................................................................

P........................................................................

P........................................................................

P........................................................................

P........................................................................

3) Classes of Shares Number Class ..………………………… Ordinary .………………………… Preference



FORM31B [Cont]

4) Number of shares of each class issued subject to payment

wholly in cash

………………………………… …………………….shares

………………………………… …………………….shares

5) Number of shares of each class issued as fully paid up for a consideration other than cash

………………………………… …………………….shares

………………………………… …………………….shares

………………………………… …………………….shares

………………………………… …………………….shares

6) The nature of the consideration given for such shares ………………………………………..

7) Number of shares of each class issued as partly paid up for a consideration other than cash and extent to which each such shares is so paid up

………………………………… …………………….shares

issued as paid up to extent of

P……………………………………………………..per share

………………………………… …………………….shares


P……………………………………………………..per share


P……………………………………………………..per share


P……………………………………………………..per share

8) The nature of the consideration given for such shares. ………………..……………………. ……………………………………...

9) Amount called up on shares of each class P………………..…….per share on ……....................shares P………………..…….per share on ……....................shares

10) Total number of shares of each class forfeited ………………………………… …………………….shares

………………………………… …………………….shares

11) Total amount paid, if any, on shares forfeited. P……………………………………………………………

12) The total number of shares purchased or otherwise acquired by the company

P……………………………………………………………

13) The total number of shares redeemed by the company P……………………………………………………………

14) The total number of shares held as Treasury shares

P……………………………………………………………

15) Total amount of the sums, if any, allowed by way of discount in respect of any debentures since the date of the last return

P……………………………………………………………

16) Total amount of indebtedness of the company in respect of all charges which are required to be registered with the Registrar.

P……………………………………………………………



FORM31B [Cont]

3. Particulars of Directors, Auditors and Secretaries

Names and addresses of the Directors, Auditors, Secretaries and Share Transfer Secretaries on the

………………day of……………………….

Directors

Surname and Name Identity number(s)

Postal Address Other Directorships

Auditors

Surname and Name Postal Address

Secretary


Share Transfer Secretary


4. Other matters (to be stated on a separate page)

(1) If the company is a party to a listing agreement with a stock exchange,

state the names and addresses of, and the number of shares held by-

(i) the persons holding the I 0 largest numbers of shares; or (ii) if there is more than one class of shares, the persons

holding the 10 largest numbers of shares in each class.

(2) Subject to sub-paragraph (2), unless the following particulars are included in the balance sheet or in a note on or a statement annexed to the balance sheet, which is required to be filed with this annual return particulars of-

(i) the names, countries of incorporation and nature of the

businesses and subsidiaries of the company and of all corporations in which the company is entitled by itself or a nominee to exercise more than 25 per cent of the votes exercisable at a general meeting of



FORM31B [Cont]

the company; and

(ii) where the company is a subsidiary of another company or corporation, the name of the company or corporation regarded by the directors as the ultimate holding company of the first-mentioned company and if it is known to them the country in which it is incorporated.

Note: The information required by this paragraph need not be given if the Registrar so directs and for this purpose the Registrar shall have regard to whether the disclosure would be harmful to the business of the company or of that of other companies and this harm outweighs any benefit to the public in requiring this disclosure

5. List of Shareholders

Shareholder register number (If any)

Surname and Name Identity number(s) Postal Address Number of Shares held

6. List of shares transferred since date of incorporation / last annual return*

Date of transfer Name of transferring shareholder

Name of Transferee Number of shares transferred

*Strike out whichever is not applicable

7. Copy of last Audited F i n a n c i a l statements and Annual Report of the Company (where required

to be filed in terms of section 209 of the Act.) Note: This return must include a copy, certified both by a Director and by the Secretary of the Company to be a true copy, of the financial statements laid before the company in general meeting during the period to which the summary relates, and, in addition a copy, certified as aforesaid, of the report of the auditors on the financial statements and a copy of the Annual report of the directors where required to be filed in terms of Section 212.

FORM31B [Cont]



8. Certificates to be given by a Private Company

(1) We certify-

(i) that the Company has not since the date of incorporation of the company/ the last Annual Return* issued any invitation to the public to subscribe for any shares or debentures of the company;

(*Delete whichever is inappropriate)

(ii) T he number of shareholders or members of the company is………………………..

…………………………

Director

………………………… Secretary

(2) Should the number of shareholders or members of the company exceed 25, the following certificate is required:-

We certify that the excess of members of the company above 25 consists wholly of persons who are in the employment of the Company and/or of persons who, having been formerly in the emp lo ym en t of the company, were while in such e employment, and have continued after the termination of such employment to be, shareholders or members of the company.

………………………… Director

…………………………

Secretary

(3) In case of a private company which has passed an unanimous resolution under Section 246

that no interests register need to be kept by the company, state the date of the resolution ...................................

We certify that no shareholder has, at the date of the annual r e t u r n , given n o t i ce in writing to the company requiring it to keep an interest register.

…………………………

Director

………………………… Secretary

9. Certificate to be given by a public Company

(i) the number of shareholders or members of the company is

………………………… Director

…………………………

Secretary


COMPANIES ACT

CHAPTER 42:01 FORM 32

DOCUMENT

NUMBER

……………….

FOROFFICE

USE ONLY

NO CHANGE RETURN FOR A COMPANY LIMITED BY SHARES


Name of company………………………………………………………………………………………

Company number………………………………………………………………………………………..

The company is-[tick/cross the correct box]

(i) A public company

(ii) A non-exempt company

(iii) An exempt company

Date of Annual Meeting……………………………………………………………or resolution in lieu of meeting under section 107 (2) of the Act

Enclosed financial statements**

Financial Statements approved at Annual General Meeting.

Yes** No**

This is to certify that there is no change with respect to any of the matters stated from the last preceding annual return.

Date……………………………………

Signature of Director/Secretary……………………………………………..…………………………..

Name of Director/Secretary……………………………………………………………………………..

Presented by: …………………………………………………………………..................................

Signature………………………………………………………………………………………………..

Identity number*…………………………………………………………..……………………………..

Postal

Address…………………………………………………………………………………………… .……

E-Mail Address…………………………Telephone………………………………….Facsimile………………

*Passport number applicable to non-citizens only and

state the nationality. **Delete if not applicable.


COMPANIES ACT

CHAPTER 42:01

FORM 33

DOCUMENT

NUMBER

……………….

FOROFFICE

USE ONLY

STATEMENT OF PARTICULARS OF CHARGES

(sections 125 (3) and (4)) TO BE COMPLETED LEGIBLY IN BLACK INK

Name…………………………………………………………………………………………………………………………………………………

Company number……………………………………………………………………………………………………………………………………..

Set out in the table below are particulars of charges on property of the company

Descriptio

n of

Property

Type of

charge

Charges on

existing

property

acquired by

the company

Date of

creation by

company/

acquisition

Amount secured

by charge/s

Rate of interest

payable on the

charge

Method used to

calculate variable

interest

Name of person

entitled to

charges

Prohibition

/restriction

contained in the

instrument

creating a charge

Power of the

company to create

any other charge

or issue

debentures


COMPANIES ACT

CHAPTER 42:01

FORM 33

[Cont]

Where the holders of a series of debentures are entitled to the benefit of a charge complete below:

Presented by……………………………………………………………………....................................................................

Signature……………………………………………………………………….....................................................................

Identity number**……………………………………………………………………….........................................................

Postal address………………………………………………………………………............................................................... E-mail address...………………………..……..Telephone………………………………Facsimile......................................

*Passport number applicable to non citizens only and state the nationality.

**In the case of an original transaction and any subsequent changes this form must be submitted each time a new

charge is created or any existing charge is cancelled.

Description of property

charged

Total amount secured by

the whole series

Dates of Resolutions

authorizing the issue of series

Date of agency deed

Or by which the security is

created/defined

Name of trustee for debenture

holders

Name person

Entitled to charges

Documents

APPLICATION FOR RESERVATION OF COMPANY · PDF filerepublic of botswana companies act chapter 42:01 form use application for reservation of company name by shares, guarantee or close