Appetizer

No female shall appear in a bathing suit on any highway within this state unless she is escorted by at least two officers or unless she be armed with a club.”

It is illegal to shoot game out of the window of a moving vehicle on any KY highway, unless it is a whale.

Lexington: It is illegal to transport an ice cream cone in your pocket.

Throwing eggs at a public speaker may result in up to a year in prison!!!

Construction/Restriction Notification

Sam’s

Where did this come from???

S1 The problem/opportunity

• Inconsistent, untimely and erroneous construction notifications from statewide districts and border states.

1. Unsafe conditions for construction workers.2. OW/OD carriers “hung up” at construction.3. Carriers routed hundreds of miles out of the

way due to phantom construction.4. Traffic delays.

Is this the most important thing I could be doing right now?

• Overweight/Overdimensional loads are potentially the most dangerous carriers on our highways. As a matter of public safety, construction site safety and preservation of infrastructure…

YES!

• Above all else construction crew & public safety is our main concern

• Ensure safety of Kentucky’s infrastructure

• Ensure OW/OD traffic delays don’t impede emergency services

• Ensure OW/OD traffic delays don’t congest detour routes/secondary routes, including school and hospital zones

Is the issue a problem for State Agencies?

KYTC

• OW/OD issues ~ 500 single trips PER DAY• Over 5000 annuals issued last year• More than half of these carriers are traveling on

non-designated/secondary routes• OW/OD carriers speed is not limited other than

posted speed limits• If the carriers speed is below 45mph on a 4 lane,

an escort vehicle is required (extra $ for carrier)

• Escort cars are not required in construction zones

Who else sees this issue as a problem?

Who is impacted by this issue?

What would happen if I did nothing?

Sam’s

July 2004

Sam

’s

The officer had just stepped back out of the car, from running some information over the car radio, only moments before the truck crashed. Both the Officer and other people associated with the crash were spared any serious injury, but they were “run up the embankment.”

Just before the wreck

What happens if I do nothing?How good are you at backing up?

Sam’s

Is there an easy fix?

S2 Current analysis

Model• S – Specific…………NO• M – Measurable….NO• A – Achievable……NO• R – Relevant……….NO• T – Timely…………..NO

Actual• Ambiguous data/multiple sources/bid

proposals???• No protocol… can’t measure KPI

• From Feb/10 - July/11 no success

• Previous reporting added no value

• Notifications commonly sent AFTER restriction began ---OR--- a collision

S3 Gap

S3 GAP

• Unfortunately, Key Performance Indicators in this case are measured by collisions & highway closures that make the nightly news.

• OW/OD is rarely notified of collisions or traffic stoppage due to OW/OD loads “hung up” at construction sites.

• Ironically there was a physical “GAP” between the central office and the districts, causing miscommunication.

S4 Root Cause Analysis

• No defined protocol has been established for reporting construction notifications within each district.

• No standardized notification form.• District engineers were not notified that specific

measurements were necessary.• Districts assumed 511 website was sufficient.• Districts assumed Public Information Officers were

obtaining/reporting necessary info.• No single point of contact for OW/OD

S5 Actions Taken…A3 Storyboard

S5 Actions Taken Members of the KYTC OW/OD team met with the

Division of Construction, Transportation Engineer Director & Transportation Engineer Specialist.

The Construction Notification form was presented with a Q & A session.

A “trial run” of the newly implemented Construction Notification report was sent to District 7

S6 Results• All district engineers will be required to complete the Construction

Notification form as part of the pre-construction checklist and email them directly to the OW/OD group inbox 10 days prior as standard protocol.

• A Dept of Highways Transportation Engineering Specialist has agreed to be the single point of contact to coordinate accurate reporting from district engineers.

OW/OD now has a process and information that is:Specific – no more guessing who sends what info

Measurable – standardized reporting allows for compliance and KPI review

Achievable - All 12 districts reporting on same form to one location

Relevant &; - Only necessary info will be reported. No more Bid proposals or unwanted info

Timely - All notifications must be submitted at least 10 days prior

S7 Standardization• The Construction Notification log standardizes the data required

for all 12 districts with a single point of contact.

• The OW/OD section may now begin filing these notifications in an easily accessible area for each member to reference and used to update the OW/OD restriction web page.

• District engineers now have defined reporting protocol in all 12

districts.

• The new Reporting form provides necessary information for Bentley implementation.

STANDARIZATIONhttp://transportation.ky.gov/Motor-Carriers/Pages/OWOD_Restriction_List.aspx

S7 Standardization• •

• MEMORANDUM Construction Memo No. XXXX-11• • TO: Chief District Engineers• District TEBM’s for PDP• District Section Engineers• C.O. Division Directors• • FROM: -----------------, P.E. Director• Division of Construction• • DATE: July 29, 2011• • SUBJECT: Division of Motor Carriers Notification• • It is imperative that when our construction activities impact overweight and/or over-dimensional motor vehicles that we notify the Division of Motor Carriers in a timely

and consistent manner. In order to better accomplish this, a new policy and form have been developed.• • The “KYTC – Division of Motor Carriers Highway Construction Notification Form” has been developed and will be the method that notification is given to communicate

any restrictions that our construction activities will place on motor vehicles. This form should be completed and e-mailed to owod.dmc@ky.gov at least 10 business days prior to the beginning of any restrictions. This form should be discussed at the preconstruction meeting and should be included in the Pre-Construction Conference Checklist. Questions about completing the form can be answered by calling the Overweight/ Over-dimensional Section at 502-564-1257.

• • It will remain the Section Engineer’s responsibility to submit this information to the Division of Motor Carriers and to update accordingly as conditions on the project

changes.• • If you have any other questions, please contact this office.• • Attachment• • Cc: M. Hancock KAHC• ---------------- C.O. Engrs/Techs•

QUESTIONS