Appendix1.33 (Parishist-3)

7/28/2019 Appendix1.33 (Parishist-3)

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GOVERNMENT OF CHHATTISGARH

MADHYA PRADESH

WORKS DEPARTMENT MANUAL

1983

VOLUME II-APPENDICES

PART I

(From Appendices 1.01 to 2.31)

BHOPAL

Government Central Press

1983


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PREFACE

Existing P.W.D. Manual was last printed ,in 42. Irrigation Department and Public tleering Departmenwhich were created lopted this Manual for their working. The ! of the country, Reorganisation of State$ lrPlans have all resulted in tremendous ,e tempo of the work of these departments. t allocations increasedmanifold. The

now engaged in multifarious activities. ;i ilities and functions have been entrusti partments and theirofficers. The 1942 e1 Manual had become obsolete, outdated lte in the present day conditions. There


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Appendix1.20 Rules and Syllabus for Examination of

Candidates Qualifying for SuperiorClerkship in the Works Department. 63-66

1.21 Register of Casual Leave 67

1.22 Duties, Functions and Responsibilityof Engineer-in-Chief. 68

1.23 Duties, Functions and Responsibility

of Chief Engineers, Basin/Zones/Projects etc. 69-70

1.24 Duties, Functions and Responsibilities

of Superintending Engineer (Civil) inCharge of Circle/ Directorate. 71-72

1.25 Duties, Functions and Responsibilitiesof Executive Engineer in charge of Division. 73-77

1.26 Duties, Functions and Responsibilities ofAssistant Engineer in charge of Sub-Division. 78-81

1.27 Duties, Functions and Responsibilities ofS.D.O. E/M, in Charge of Field Formation. 82-83

1.28 Functions, Duties and Responsibilities ofSub-Engineer/Section Officer. 84-86

1.29 Duties, Functions and Responsibilities ofAccounts Officer. 87-90

1.30 Duties, Functions and Responsibilities of

Divisional Accountant. 91


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Appendix Page1.31 Duties, Functions and Responsibilities of

Canal Deputy Collector. 92-93

1.32 Duties, Functions and Responsibilities of Irrigation Inspector. 94

1.32-A Duties, Functions and Responsibilities of Irrigation Amin. 95

1.33 Statement of Financial and Other PowersExercised by Officers of the WorksDepartment in Respect of Establishment Matters. 96-125

1.34 Disbursement Slips 126-127

1.35 Calendar Indicating the Action tobe Taken by Various Offices RegardingCollection of C.Rs. and Completing Proceedingsof the Departmental Selection Committee for Confirmation of Incumbents inDifferent Cadres. 128-131

1.36 List of Candidates for the Works DepartmentSuperior Clerkship Examination. 132-133

1.37 Gauge Report 134


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CHAPTER II-WORKS

Appendix Pages

2.01 Petty Works Requisition and

Accounts. 135-137

2.02 Estimate of Cost of Ordinary 138Repairs to buildings. .

2.03 Road Renewal Diagram 140-141

2.04 Quarry chart of Road 142

2.05 Road Metal Rate Book 144-145

2.06 Detailed abstract of the Estimates 146-149for annual repairs to State Roads.

2.07 Register of Bridges, Culverts and 150-151Causeways on the Road/Canal.

2.08 Half yearly Inspection Report on 152-153Bridges, Culverts and Cause wayson Road/Canal.

2.09 Half yearly Inspection Report on 154-155

Bridges, Culverts and Causeways Constructed or Permanently dismantled.

2.10 Notice Inviting Tenders in form 156-183A.B.C.

2.10A Notice Inviting Tenders (In Form 184-259A and B For Irrigation WorksOnly).

2.11 Notice Inviting Tenders for piece 260-261work-Notes and Directions. ,..

2.12 Schedule of Tenders 2622.13. Tender Form (A' (Percentage Rate 263-308

for works other. than IrrigationWorks).


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Appendix Pages

2.13A Tender Form 'A' (Percentage 309-342Rate) for Irrigation Works only.

2.14 Tender Form 'B' (Item Rate). 343-375

2.14A Tender Form 'B' (Item Rate) for 376--410Irrigation Works only.

2.15 Tender Form IC' (For Supply of 411-425Materials).

2.16 Tender Form 'D' (For Piece 426-437Work).

2.17 Tender Form 'E'(For Local Bazar 438-443Supply Articles).

2.18 Tender for a Lump Sum Contract 444-454

2.19 Specifications and Instructions- 455--456Annexure 'A'

2.20 Register of Contract Agreements 457

2.21 Register of Approved Contractors 4582.22 Sections of the Land Aquistition 459-497

Act of 1894, and the InstructionsIssued by the M. P. Government.

2.23 Register of Land 498-499

2.24 Form of Sale Deed 500-501

2.25 The Government Buildings Act 502-503(No. IV of 1899) as Amended bythe Devaluation Act (No. XXXVIIIof 1920).

2.26 Works-Slip 504-5072.27 Detaled Completion Report 508


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Appendix Pages

2.28 Completion statement of Works 510-511and Repairs Completed during theMonth.

2.29 Completion Certificate of Original 512Works.

2.30 Statement of financial and Miscel- 514-521

laneous Powers exercised byOfficers of the W.D.2.31 Powers of Technical Sanction in 522-523

respect of Irrigation Works.


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INTRODUCTION.

The year 1942 edition of P.W.D. Manual, Volume I had 4 chapters, viz., Establishment, Works,Building and Miscellaneous Rules. The matter contained in these chapters now have been covered in 5chapters. Four new chapters (three for Irrigation Projects and one for all works departments) ,have beenadded to accommodate .topics on Quality 'Control in Irrigation Projects", "Responsibilities duringInvestigation and Construction of Irrigation Projects", "Operation and Maintenance of Irrigation Works"and "Electrical and Mechanical Works". Many sweeping changes had to be made in the Manual to make itworkable. Of particular importance to the present circumstances are the purchase rules, quality control,restricted powers of payment at lower level, annual and periodical inspection of offices/stores/works.

specific duties/ financial powers/responsibilities of officials, contract agreements, maintenance of works,departmental examination for subordinates, training of officials, procedure for recovery o:f rent, etc.

The Manual shall be in two volumes. Volume I contains the "Rules" and Volume II contains "Appen-dices", The Central Public Works Accounts Code which is a publication of Central Government continuesin force.

Economy and speed are two important factors which Works Departments are required to keep in viewat each stage of the projects entrusted to them. If proper administrative and accounting procedure isfollowed there will not be any cause for delay and audit objections which become the main bottleneck atone stage or the other, right from planning and procurement of men, material, machinery and equipmentsup to final completion of the work.


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All officers and officials are required to read and follow the Manual carefully.

L.H. BHATIABHOPAL Secretary to Government of M.P.


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ACKNOWLEDGEMENT

It is to acknowledge with thanks the active part taken by following officers indiscussion for revision of manual.

IrrigationDepartment

1. Mr. H. V. K. Iyenger Secretary to Government andChairman,Manual RevisionCommittee(upto 31-3-1983

2. Mr. V.M. Chitale Secretary toGovernment.

3. Mr. V. Natrajan Financial Adviser4. Mr. Ramesh Das Deputy Secretary

5. Mr. G. N. Subramanyam Deputy Secretary

(Technical)6. Mr. J. R. Malhotra C.E.7. Mr. N. B. Sen C.E.8. Mr. K. K. Dhruv C.E.9. Mr. 1. P. S. Tomar C.E. E/M10. Mr. R. R. Vadvi S.E.11. Mr. D. P. Agarwal 12. Mr. K. R. Nadig S.E.13. Mr. P. S. Kulkarni S.E.14. Mr. D. C. Jain S.E. E/M15. Mr. M. K. Tahalramani S.E. E/M

16. 16. Mr. J. K. Pandya S.E. E/M17. Mr. M. G. Raman E.E.18. Mr. J. D. Guwanani E.E.19. Mr. G. M. Joshi S.E.


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Public Works Department

1. Mr. L. H. Bhatia Secretary toGovernment and Chairman,Manual Revision Committee.

. (w.e.f. 1-4-1983)2. Mr. R. K. Dube Special Secretary3. Mr. A. N. Asthana Deputy Secretary4. Mr. K. R. Nagraja Rao E.-in-C.

5. Mr. B.. S. Gupta C.E.6. Mr. N. P. Muthanna S.E.7. Mr. M. V. Nagraja Rao S.E.8. Mr. V. N. Rao S.E.9. Mr. S. Madhav Rao S.E.10. Mr. P. C. Jain S.E.11. Mr. V. M. Kanade S.E. E/M12. Mr. Surjeet Singh E.E. E/M13. Mr. H. P. Jaiswal E.E.

Public Health Engineering Department

1. Mr. M. G. Vaidya" Special Secretary2. Mr. S. P. Khare Deputy Secretary3. Mr. R. A. Khanna E. -in-C.4. . Mr. G. S. Raghvendra Rao C.E.5. Mr. S. S. Bansal S.E.6. Mr. J. N. Choube S.E. .7. Mr. S. K. Waikar Drilling ExpertR. Mr. K K. Morab S.E. E/M

Chief Technical Examiner's Organisation

1. Mr. K. P. 'Gargye C.T.E.2. Mr. V. K.. Bhokarikar S.E.3. Mr. S. R. Joshi S.E.

M. P. Rajya Setu Nirman Nigam1 Mr. G. P. Shrivastava Managing Director

P.W.D. Manual Revision Cell

1. Mr. B. S. Subbarao C.E.I.D.2. Mr. M. S. Muley E.E. P.H.E.D.3. Mr. R. C. Verma E.E. P.W.D.4. Mr. S. D. Godbole E.E. I.D.


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ABBREVIATIONS

A.B.C. Accounts, Internal Audit,Budgetary Control and Ways and Means.

A.D.M. Assistant DraughtsmanA.E. Assistant EngineerA.G. Accountant GeneralA.G.H. Assistant GeohydrologistA.H. Ampere hourA/R Annual RepairsA.R.O. Assistant Research OfficerA.T.C. Advice of Transfer CreditA.T.D. Advice of Transfer DebitB.M. Bench MarkB.P.T. Business Profit TaxC.C.A. Culturable Command AreC.D.C. Canal Deputy CollectorC.E. Chief EngineerC.E.A. Central Electricity Authority

C.I.F. Cost, insurance freightcm. CentimeterC.P.F. Contributory Provident FundC.P.M. Critical Path MethodC.P.W.A. Central Public Works AccountsC.R. Confidential ReportC.S. Civil SurgeonC.D.R. Current Schedule of RatesC.W.C. Central Water CommissionC.T.E. Chief Technical Exammer

cumec. Cubic metre per secondD.A. Divisional Accountant/DailyAllowance


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D.C. District Collector

Dept. DepartmentD.G.S. & D. Director General of Supplies

and Disposals.D.M. District MagistrateD.S.C. Departmental Selection

Committee.E.E. Executive Engineer

exempli gratia/for exampleE.I. Embankment InspectorE.-in-C. Engineer-in-ChiefE/M. Electrical MechanicalE.M. Earnest MoneyE.P.T. Excess Profit TaxF.D. Finance DepartmentFin. Financialf.o.r. free on railF.R.L. Full Reservoir LevelF.S.L. Full Supply LevelG.A.D. General Administration

Department.G.B.C. General Book CircularG.P.F. General Provident FundG.T.S. Geodetic Traverse Survey/

Great Trignomeric Survey.ha. hectareh.p. horse powerI.D. Irrigation DepartmentI.I. Irrigation Inspector

1.R.C. Indian Roads CongressI.S. Indian StandardI.T. Income Tax


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k.m. kilometerL.D.C. Lower Division ClerkL..O.C. Letter of CreditL.P.C. Last Pay CertificateL.S.L. Lowest Sill LevelM.A.S. Material At SiteM.B. Measurement Bookm. Metre

M.D.D.L. Minimum Draw Down LevelM.D.R. Major District RoadM.P. Madhya PradeshM.P.E.B. Madhya Pradesh Electricity

Board.M.P.F.D. Madhya Pradesh Finance

Department.N.H. National HighwayN.I.T. Notice Inviting TenderNo. NumberO.D.R. Other District RoadParas. ParagraphsP.C. Purchase CommitteeP.E.R.T. Project Evaluation Review

Technique.P.H.E.D. Public Health Engineering

DepartmentP.O.L. Petrol. Oil and LubricantP.R.C. Progress Reviewing CommitteeP.W.A.F. Public Works Accounts FormP.W.D. Public Works Department

P.W.I. Permanent Way InspectorR.A. Research AssistantR.R.C. Revenue Recovery Certificate


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Rs. Rupees.

R.D. Revenue Departmental

R.L. Reduced level

R.C.C. Reinforced Cement Concrete

S.B.I. State Bank of India

S.D.C. Sub-Divisional Clerk

S.D.O. Sub-Divisional Officer.

S.E. Superintending Engineer

S.H. State HighwayS.K. Store-keeper

S.No. Serial number

S.O. Section Officer

S.O.I. Survey of India

S.R. Supplementary rules

S. & S. Survey and Settlement

S.T. Super Tax

T.A. Traveling Allowance

T.O. Treasury Officer

T & p Tools and Plant

U.C.S.R. Unified Current Schedule of

Rates.

V.I.P. Very Important Person

Vol. Volume

viz. Videlicet/namely

W.BM. Water Bound Meccadam

W.D. Works Department i.e. .,P.W.D.,

P.H.E.D., J.D.


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Chap. I] [Appendix 1.22

APPENDIX .1.22

(See paragraph 1.129)

DUTIES, FUNCTIONS AND RESPONSIBILITIESOF ENGINEER-IN-CHIEF

The Engineer-in-Chief is the professional adviser to Government and his function is to co-ordinate the

work of Chief Engineers which include

(1) Planning

(2) Budgeting

(3) Establishment

(4) Plant & Machinery

(5) Works

(6) General Policy matters.(7) Research & Development activities.


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APPENDIX 1.23


DUTIES, FUNCTIONS AND RESPONSIBILITIES OF toCHIEF ENGINEER, BASIN/ZONE/PROJECT ETC.

(1) General:(a) The Chief Engineer is the Head of Department in respect of his Basin/Zone/Project etc. He is the

professional adviser to Government on Public Works and responsible for the efficient working of thedepartment so far as it relates to his Basin/Zone/Project.

(b) He will be responsible for the management offollowing within his Zone/Basin/Project:- .

(i) Planning(ii) Budgeting(iii) Establishment(iv) Plant and Machinery(v) Works

(vi) General Policy as laid down by competent authority.(vii) Research and Development activities.

He will work in co-ordination with other C.Es and E.-in -C.

(2) Control over personnel:

(a) He will exercise full control over the personnel working in his Zone/Basin/Project and will havefull powers to make transfers and postings of officer up to the level of A.Es. and other staff on the non-gazetted establishments from one circle of superintendence to another within his Basin/Zone/Project etc.In respect of transfers of officers and subordinate staff outside his Basin/Zone/Project, he will submitproposals to the E.-in-C.


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(b) The C.E. will exercise concurrent control over the duties of the officers of the department inconnection with the maintenance of account's and will give all legitimate support to 'the A.G. in enforcingthe. Disbursement of money, the custody of stores and submission of accounts. He will have no authorityover the A.G. in regard to audit matters but will have a claim on him for assistance and advice in matters

relating to accounts and finance. At the same time the C.E. will be bound to arrange that the A.G. is keptfully cognizant of all proceedings and proposals to enable the latter to fulfil his functions.

(3) Budget expenditure and revenue:

The C.E. shall, --

(a) prepare annually the budget estimates relating to the works and establishment under his control asper time schedule fixed by the competent authority;

(b) submit Administrative Report pertaining to his zone to Government under intimation to E.-in-C.

(c) administer the budget allotment and see that the allotment of the year is expended so far as it isconsistent with general economy and the prevention of large expenditure in the last monthsof the year for sole purpose of avoiding lapses. He will further see that any money not likelyto be needed during the year is promptly surrendered;

(d) inspect annually every Circle Office under him and record the finding in the format printed inAppendix 4.12. He will also inspect every Division Office once in four years and record thefindings in format of Appendix 4.13.


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APPENDIX 1.24


DUTIES, FUNCTIONS AND RESPONSIBILITIES OF,

SUPERINTENDING ENGINEER (CIVIL) IN CHARGEOF CIRCLE/DIRECTORATE

(1) General

(a) The Superintending Engineer in charge of a Circle is responsible to his Chief Engineer for theadministration and control of public works, design, research within his Circle/Directorate. His sphere ofduty is comprehensive including planning, investigation, construction and maintenance of all engineeringworks in his Circle. He will carry out his responsibilities in these matters through the subordinate officersunder his control in the best manner required under the rules.

(b) The S.E. will receive orders only from Government, Departmental superiors, Commissioner of theDivision and such authorities duly empowered.

(2) Control over personnel

(a) The S.E. will have full control over the personnel working in his Circle/Directorate exceptingthose which are exercised by higher authorities. The transfers and postings of Class II and IIIestablishment subordinate to him may be made by the S.E. within his Circle. He may also recommend toC.E. transferof the members of these establishments as well as of KEs. from his Circle.

(b) The S.E. is required to ascertain the efficiency of the subordina1e offices and petty establishmentand to satisfy himself from time to time that staff employed in each Division is actually necessary and isadequate for its management.


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(3) Inspection of Divisional Officer

(a) He will inspect every Division Office at least once in a year and forward to the C.E. the result osuch inspection in the format printed in Appendix 4.13. He will also inspect every Sub-Division Office once

in I four years and record the findings in format of Appendix 4.14.

Note.-Although the A.G. is required to inspect the initial and subsidiary accounts maintained in disbursing offices, this does not relieve the S.E. from his responsibility of the maintenance of the authorisedsystem of accounts throughout his Circle. The A.G. and S.E. should assist each other in the management othe accounts of the department as perfect as possible.

(b) The S.E. shall investigate excesses over .subheads and if a revised estimate is considerednecessary, he shall obtain and submit such an estimate to the sanctioning authority in due time.

(4) Supervision of works

(a) The S.E. should inspect the state of the various works periodically and satisfy himself that thesystem of management prevailing is efficient and economical, that the different articles in store are dulyverified according to the rules laid down, and that there is no accumulation of stock in any Division beyondits requirements. He is also responsible that no delay is allowed to occur in the submission of completionreports.

(b) Supervision and control of the assessment of revenue and its recovery within his Circle will rest withhim.

(C) The S.E. shall prepare a schedule of rates for works executed in his Circle and undate the same onthe basis of the prevailing rates in each locality.

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APPENDIX 1.25


DUTIES FUNCTIONS AND RESPOSIBLITIES OF

EXECUTIVE ENGINEER IN CHARGE OF DIVIION

(1) General:

(a) The Executive Engineer in charge of a Division is responsible to his Superintending Engineer for theexecution and arrangement of all works within his Division.'. .

(b) His duties are comprehensive and include planning, investigation, construction and maintenance oall engineering works entrusted to his charge and accounts of expenditure relating there to as laid down inthe rules. In particular he shall:

(i) ensure that no work is started without .sanctioned detailed estimate and no expenditure is incurredwithout obtaining funds;' (ii) ensure that expenditure proposed during the. financial year Or different working seasons is basedon such estimates so that a detailed review of progress subsequently is possible with reference to these

estimates;(iii) review programmes each year during June September or as fixed by S.E. and revise them in the light othe progress ;

(iv) periodically review physical and financial progress against such programmes;

(v) assess likely requirement 6f materials for projects and decide programme, of procurement fodifferent years;


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(vi) workout the requirement of land for work, quarries and draw up programme for landacquisition/land transfer with a view to ensure transfer of required land before target dateset for starting of works;

(vii) draw-up programme of testing of construction materials at laboratories;

(viii) see that final bills of contractors are ,prepared in due time within 2 to 3 months of thecompletion of works by the contractor and paid as early as possible in accordance with theterms of agreement;

(ix) ensure that stage II estimate, working drawings, completion drawings .are prepared well in time;

(x) ensure that the requirement of stores for each work in progress is assessed by subordinates onproper lines according to systems laid down;

(xi) ensure that no purchase is made without sanction of concerned estimates, avail ability of fundsand approval of competent P.C. ;

(xii) ensure that procedure prescribed in the store purchase rules for procurement is followed;

(xiii) ensure issue of materials to contractors strictly in accordance with requirements and terms ofcontract and that recovery of cost of such materials against contract works is made as earlyas possible and not left till the final payments . to contractors;


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(xiv)- ensure that prescribed annual stock takings are done in respect of all the stores such as Sub-Divisional stores and the Sub Engineer's materials at site accounts and carryout surprise checks fromtime to time;

(xv) carry out necessary exercises/checks as prescribed for Tools and Plant, mathematical, drawingand survey instruments;

(xvi). ensure that stock limit fixed for the Divisionis not exceeded;

(xvii) ensure that a programme of maintenance forthe next working season is drawn up;

(xviii) ensure that annual repairs estimates are sanctioned before actual execution of the work;

(xix) prepare completion drawings promptly whenever special repairs/remodelling works werundertaken;

(xx) ensure that account of maintenance expenditure is maintained in the prescribed expenditureregister for each SubDivision for all the schemes in operation;

(xxi) ensure that total expenditure on maintenance for different components does not exceed theprescribed norms and limits;

(xxii) ensure that funds for maintenance are not diverted for any other item of work without thsanction of competent authority; .(xxiii) Ensure that timely action is taken for the removal of encroachments from the lands


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belonging to works departments specially along roads and canals;

(xxiv) ensure that any construction, whether temporary or permanent, on water lines,sewer mains etc. are brought to the notice of the S.E. and Collector promptly

for further action.(xxv) send proposals to the S.E. for the revision ofscheduled rate for any item when foundnecessary.

(2) Control over Staff.-An Executive Engineer may transfer the establishment within his

Division as : per delegation of powers. He may also recommend i transfer of A.Es./Sub- Engineers "under

him within or "out of his Division. ""(3) Relations with other Officers-- The Executive Engineer will receive orders only from"

Government, departmental superiors, Collector of the district and other authorities duly empowered.

(4) Works.-(a) He will carry out frequent inspections of the work, and the periodical inspectionsas provided in the M.P.W.D. Manual-1983.

(b) Soon after a work under construction is completed or abandoned, he should Close accountsand prepare the completion report.

(5) Accounts--(a) The Executive Engineer should obtain funds for the work under his control, keepand compile accounts and submit them punctually to the audit officer under the rules for I he. time. being inforce.


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(b) He should administer the grant for public works in his Division and to watch theprogress of expenditure to ensure against excess. I:t1 additional funds are required anapplication for them should be made in good time.

(c) The E.E. is responsible for the correctness of original records of cash and stores, receiptsand expenditure as also regular posting of accounts.

(d) In the matter of accounts, he will be assistedby the D.A.

(e) He is responsible for the assessment of the revenue from works within his Division andwill maintain the necessary records and accounts for the purpose.

(f) He will submit a report to the Superintending Engineer at the end of each workingseason on the condition of 'the survey and mathematical instruments in his Division, makinggood any damage or loss due to neglect or carelessness from the party concerned.

(g) He should report to the Superintending Engineer any probability of excess over the estimated cost oa work and in the case of excess on a subhead.

(6) Accidents:

He should report immediately to the S.E. any important accident or unusual occurrence connected

with his Division and state what action he has taken.

(7) Inspection of Sub-Divisional Offices.-He will inspect the Sub-Division Offices under himonce in a year and submit a report of his inspection in the printed form printed in Appendix 4.14.


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APPENDIX 1.26


DUTIES, FUNCTIONS AND RESPONSIBILITIES OFASSISTANT ENGINEER IN CHARGE OF SUB-DIVISION

(1) The Assistant Engineer in charge of a Sub Division is responsible not only for propeexecution OD works which are entrusted to his charge but also for the correctness and validity ofthe financial transactions connected therewith. He shall carry out his functions and responsibilitiesthrough his subordinates in accordance with the approved specifications, designs, drawings andrules and instructions in the departmental codes, manuals, technical circulars etc. in force from timeto time.

(2) Government in revenue department in exercise of the powers conferred by Section 19(2) of theLand Revenue Code 1959 (20 of 1959) have declared the Canal Deputy Collectors and the Sub-DivisionalOfficers of the Irrigation Department as Additional Tahsildars to exercise the powers for recovery ofarrears under Land Revenue Code within their respective jurisdiction.

(3) The A.E. shall

(a) carry out survey and investigation of projects/schemes as per directions of his superior officersand prepare drawings.

(b) shall not start or incur expenditure on any work without proper authority.

(c) check thp in Hial ground levels himself and layout before start of work.


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(d) Check measurements and classification of soils during excavation.(e) report to higher authorities for further guidance in case of any variation in strata with respect to

approved drawing.(f) ensure proper quality control in all items of work including supplies and collection of material at work

site(g) permit no deviations from the approved drawings or specifications without orders of competent

authority.(f) ensure that in case of departmental works arrangement of men and material is adequate to maintain

progress according to time schedule.

(i) inspect the works and ensure that necessary action/repairs are carried out well in time.(j) maintain a site order book at every work in progress.(k) prepare final bills of contractors. latest within three months of completion of work and submit th

same to E.E.(l) submit the completion drawings of works within 2 months of their completion.(m) submit the monthly accounts to Division Office according to rules.

(n) keep control and watch over departmental labour to ensure that it is not excessive to requirement.


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(o)maintain accounts and other registers prescribed under the rules correctly and up to date.(p) see that the muster rolls, the bills of contractors, suppliers etc. are paid/submitted promptly.(q) assess and intimate the requirement of stores for each work well in advance for procuremen

action by higher authorities and competent purchase committees.(r) keep stock of materials to the minimum of requirement and within prescribed limits.(s) intimate surplus stores as well as unserviceable materials in stock.(t) take due precautions for the care, custody and upkeep of stores in his charge guarding agains

loss, damage theft and pilferage.(u) see that the materials at site are properly cared for and regular material at site accounts are

submitted by his subordinates every month.(v) carryout physical .verification of stores, machinery Tools' and Plants, M.A.S. accounts, road

metal" balances bungalow furniture and crockery, etc. as prescribed under the rules and submireturns to Executive Engineer on due dates.

(w) carryout supprise checks of important items of stores from time to time.

(x) see that assessment and recovery of revenue is done by concerned staff according to


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rules and remitted into treasury and carry out surprise checks.

(y) take action for timely distribution of water as per requirements.

(z) take action for timely auction of leases for miscellaneous revenue.

(aa) supervise the collection of revenue by the Irrigation Panchayats.(bb) take action to prevent encroachments on Government lands.

(4) In the Irrigation Department the duties of C,D.C. are in many respects shared by the S.D.O. It istherefore, essential that both should assist each other.


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APPENDIX 1.27


DUTIES, FUNCTIONS AND RESPONSIBILITIES OFS.D.O. E/M IN CHARGE OF FIELD FORMATION

The S.D.O. E/M in charge of a Sub-Division shall generally carry out his functions andresponsibilities as 'laid down in the relevant chapters of 'V.D. Manual, C.P.W.A. Code,Fundamental Rules and S.Rs framed there under, Financial Code and Treasury Code. In particularshe shall,

(1) ensure the proper utilisation of machines kept in his charge on works as per the directionsof his E.E. and see that no machine remains idle except in the case of repairs or breakdown.

(2) intimate sufficiently in advance of the commencement of working season, complete detailsof the machines, to be ready after repairs.

(3) report to E.E. E/Munder intimation to E.E. (Civil) about the machines remaining idle forwant of work or the additional requirements, if any, for the allotted work.

(4) frame working estimates for machines against works allotted to his Sub-Division andsubmit the same to his E.E. for sanction before actual deployment of machines andbefore taking up the works.

(5) frame estimates of repairs to machines and submit the same for sanction to his E.E. (Norepair work should be carried out without


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a sanctioned estimate and without allotment of funds).

(6) submit requirement of fast moving spare-parts well in time for procurement action by higherauthorities and competent purchase committees.

(7) maintain programme and up to date record of expenditure on repairs.(8) maintain progressive account of proforma reserve fund in respect of each machine.

(9) ensure proper maintenance of log books and history sheets of machines.

(10) maintain complete and up-to-date inventory of all machines in his charge and submit theinformation to his E.E. immediately whenever a change on account of transfer of mach}.nes orany addition has taken place.

(11) carry out periodical inspection of stores and frame proposal for disposal of surplusstores/unserviceable store, obsolete spare parts as well as that 0: condemned machines as perprocedure laid down by Government in this regard.

(12) ensure that the worn out and unserviceable parts and components of machines which are replacedby new ones are brought back to stores and a proper account is kept.

(13) ensure carrying out the preventive maintenance of machines.

(14) carry out erection and maintenance of all gates in his jurisdiction.


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APPENDIX 1.28


FUNC1'IONS, DUTIES AND RESPONSIBILITIES OFSUB-ENGINEER/SECTION OFFICER

(1) The Sub-Engineer/S.O. is the official at work site and is the primary executive functionary of theDepartment. In irrigation revenue matters, he is subject to the control of the I.I/C.D.C. In othermatters including the distribution of water he is subordinate to the S.D.O.

(2) He shall,

(a) called data, conduct survey, investigation and prepare estimates and drawings where necessaryfor works on instructions from his superiors;

(b) incur any expenditure only with authority from the Assistant Engineer;(c) ensure that the works in his charge are carried out according to specifications, technical and

other instructions of the Department and the terms of contract;

(d) prepare and submit the prescribed periodical progress reports;

(e) ensure by frequent inspection proper maintenance of works and provide the prescribedservices to the public timely;

(f) see that the public property and utility services are: not used unauthorisedly. He shall obtaininstructions from the Assistant Engineer wherever necessary;


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(g) in case of emergency situation like breaches, breakdown of public utility services, stay at work site andact promptly to restrict spread of the damages and restore normalcy. He shall report the situationto the Assistant Engineer immediately;

(h) collect revenue timely when authorised;

(i) during the execution of work either depart mentally or on contract and operation of plant and machinery,always bear in mind and ensure safety requirement especially in excavation, blasting operation, centeringwork, scaffolding etc. and take suitable precaution to avoid accidents;

(j) report to the nearest police station as well as to his Assistant Engineer, cases of accidents, deaths onwork immediately on occurring ;

(k) maintain material at site account in respect of the material received by him for works, road metalreturns, T..& P. account, furniture and crockery accounts of circuit houses, rest houses etc., storeaccounts and submit the same to Assistant Engineer every month. (This is one of the very importantduties of the SubEngineer) ;

(1) make adequate security arrangements for safety against loss or damages;(m) not issue any stores or tools and plantswithout proper authority and without obtaining proper receipts;


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(n) carry out physical verification of the store, tools and plants, M.A.S. account, road metal balances

and furniture and crockery of circuit houses, rest houses etc. in his charge, as laid down in

the Works Department Manual and report the result to his Assistant Engineer on due dates;

(o)see that mathematical and survey instruments, when not in use, are carefully stared, duly dusted

and cleaned and kept in their boxes, patented from moisture to avoid damage. Any damage,

should be reported to the Assistant Engineer in time;

(p) make himself fully conversant with the rules regarding muster rolls, measurement books, store

"accounts, M.A.S. accounts. T & P accounts road metal returns, furniture and crockery of

circuit house8, rest houses, etc. and comply with the same.


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APPENDIX 1.29

(See paragraph 1.129)DUTIES, FUNCTIONS AND RESPONSIBILITIES

OF ACCOUNTS OFFICER

The duties and responsibilities of Accounts Officers will be as follow:-

(1) As Accounts Officer

(a) He shall supervise the various financial matters and see that they are in accordance with the F.Rs

and S.Rs. and Pension Rules, etc.

(b) He shall be responsible for maintenance of accounts, and ensure that these are maintained in

accordance with the prescribed rules i.e. M. P. Treasury Code, M. P. Financial Code, rules regarding

financial delegations, C.P.W.A. Code and Departmental Manual, etc.

(c) He shall se that pay bills, T. A. bills and contingent bills in the Chief Engineer's/E-inC's Office ar

properly prepared and registers of contingency expenditure are properly maintained.

(d) He shall inspect periodically (at least once in a year) the account records of Circle Offices, check a

percentage of their accounts and to report the defects to the C.E. for orders. It will also be his duty to

explain personally to the C.E. any defects in procedure and advise regarding issue of instructions for th

removal of such defects.

(e) He shall ensure that audit observations and matters relating to Public Accounts Committee ar

replied promptly and with due sense of responsibility


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and that the defects, deficiencies, omissions and irregularities are removed and to advise the E. -in-C./C.E

on measures necessary to see that such defects do not persist.

(f) He shall as an agent of the E.-in-C./C.E. to insure that the subordinate offices exercise vigilancein incurring contingency expenditure. :

(g) He shall see that proper accounts are maintained in all establishments of the department of al

article of stores and stock purchased or otherwise acquired for the use of the department and that the rule

and orders governing the acquisition, stocking and utilisation of these articles are strictly observed by al

concerned.

(h) He shall ensure proper reconciliation and agreements of departmental figures of receipts and

payments with those of the Accountant General.

(1) As Internal Audit Officer

(a) He shall advise the C.E./E.-in-C. regarding the rules and orders in force to enable thei

observance and to ensure that no financial irregularity of any kind is committed.

(b) He shall bring to the notice of the C.E./E.-in-C. along with a statement of his reasons, any

transaction or order affecting receipts or expenditure which is such as would be objected by the Accountan

General and obtain his orders

(c) He shall maintain a collection of all the Government orders issued from time to time by Finance

Department and by the Administrative Department containing general instructions of financial nature.


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(d) He shall see that the instructions issued by Government from time to time relating to the drawa

of T.A. are followed and to bring any glaring case of non-observance of these instructions to the notice of

the C.E./E.-in-C. with suggestions for their rectification.

(e) He shall assist the C.E./E.-in-C. in ensuring that the rules relating to contingent expenditure arenot infringed.

(f) He shall assist the C.E./E.-in-C. in the scrutiny and processing of claims of contractors/suppliers.

(g) He shall examine all cases of embezzlement, theft and loss of Government property or store

and advise the head of office about action to he taken in such cases.

(h) He shall examine all cases of abandonment of revenue and waiver of claims before formal orders

are recorded by the competent authority.

(i) He shall be responsible for settlement of objections from Accountant General.

(j) He shall be responsible for settlement of objections from Accountant General.

(3) As Financial Advisor

(a) He shall advice the C.E./E.-in-C. in all matters relating to accounts and budget estimates and

financial matters.

(b) He shall bring to the notice of the C.E./E-in-C. regarding cases of wasteful expenditure.

(c) He shall examine proposals reffered to him by the head of office with a view to secure that the

proposed


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expenditure is reasonable and unavoidable, that it is within the power of sanction of the appropriate depart

mental authority and that proposals not so covered are referred to Government for sanction.

(d) He shall advise the head of the office on all proposals relating to grants in aid procedure and early

release of grants.

(e) He shall scrutinise carefully the budget estimate and proposals for additional funds to ensure

accuracy of figures to be adopted.

(f) He shall examine the budget estimates on the basis of actual requirements of the department with a

view to enable the C.E./E.-in-C. to ensure that large savings or excesses are avoided.

(g)He shall see particularly that in the closing months of the year, there is no unjustified heavy rush

of expenditure and that expenditure for which provision does not exist in the budget or which may lead to

the budget provision being exceeded is not incurred.

(h) He shall advise C.E./E.-fn-C. regarding measures to avoid any expenditure in excess of the budget

grant.

(D He shall ensure that surrenders or savings are made to the Finance Department in proper time.


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APPENDIX 1.30


DUTIES, FUNCTIONS AND RESPONSIBILITIES OF

DIVISIONAL ACCOUNT ANT

(1) The Divisional Accountant is posted by the Accountant General in each division Office to assis

the E.E. in the discharge of his responsibilities relating 10 accounts and function transactions. Hi

function::; are threefold viz. (i) compiler of accounts, (ii) internal checker of initial accounts, (iii) financia

assistant and advisor to the Divisional Officer in all matters relating to the accounts and budget estimate's or

to (he operation of financial rules generally.

(2) Detailed instructions on the functions. duties, and responsibilities of the D.A. are contained in

the' C.P.W.A. Code vide paragraphs 4.2.2 to 4.2.7, 4.5.4, 93.4.9.3.5.10.2.9,10.7.7,17.2.9,22.1.3,22.1.1, to

22.2.12, 22.4.2, 22.4.8, 22.4.21, 22.4.26,22.4.31, 22.4.32, 23. 1 . 1 etc.

(3) He is personally responsible to see that the monthly accounts relating to the Division are sent to

the Accountant General on the due date. Detailed instructions in this behalf are given in Chapter 4 of

CPWA Code.

(4) The Divisional Accountant should exercise propercheck and supervision over the work of staff

postedunder him. At the same time he should guide the staff posted under him and see that the work of the

E.E. as far as they relate to his functions and responsibilities, is carried out smoothly and efficiently.


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APPENDIX 1.33


DUTIES, FUNCTIONS AND RESPONSIBILITIES

OF IRRIGATION AMIN

1. The duties of Amin are

(a) to prepare initial records of irrigation and assessment;

(b) to prepare and deliver parchas to cultivators in accordance with executive ,instruction No.2 under

Section 59, 62, 63 and 93 of the I rriga tion Act;

(c) to maintain a record of gauges in the channels in his halka in form shown in Appendix 1.37.

2. He will maintain a diary showing the workdone by him daily and submit copies to the C.D.C. and

S.D.O. through the 1.1.. and 8.0. respectively.

3. He may be employed on repairs or maintenance work on irrigation channels under the 8.0. in case o

emergency.


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Chap. I] APPENDIX

(See paragraph

STATE OF FINANCIAL AND OTHER POWERS EXERCISED BY

ESTABLISHMENT

______________________________________________________________________________________S. No. PArticulars __________________________________________________________________________E-in-C C.E.

(1) (2) (3) (4)

______________________________________________________________________________________

Appointments

1. To make appointments See Paragraph 1.025see footnote

OFFICIATING APPOINTMENT

2. To make officiating appointmentin leave Vacancies for a period notexceeding 4 months of Non- GazettedEstt.

(a) Superintendent/ E-in-C Full powers Full powersC.E. office.

(b) circle Superintendent ..

(c) Assistant .. Full powers in respect Full powers in respectof his office of his office.

______________________________________________________________________________________

Note:---- For appointments/promotions in state - wide cadre posts, combined Selection Committee, will be published! by E. - in -C. and

candidates in accordance with powers vested in them in departmental revetment,


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APPENDIX 1.33

1.130)

OFFICERS OF THE WORKS DEPARTMENT IN RESPECT OFMATTERS

______________________________________________________________________________________

POWER________________________________________________________________________________S.E. E.E. S.D.O. Authority Remarks(5) (6) (7) (8) (9)

______________________________________________________________________________________

See Paragraph 1.025in leave Vacancies(Copilaclittors)

.. .. .. Rule (19) F. R9.Sr. 1 of Appendix-IIPart-II of F.R. Vo. II

.. .. .. Officiating arrangement ispermissible in the followingconditions.(1) Work can not be managedentrusting additional charge toany of the existing person of thesame post.(2) No. transfer is involve.

(3) Senior hands are ordinarilyconsidered for officiating appointment.(4) The Vacancy is not less thanone month.

Full powers .. do. ..

Full powers inrespect of his office .. .. do. ..

______________________________________________________________________________________

Select list/Promotion List, based on the recommendations of the Departmental allotted to various authorities for illuming appointment/promotion orderrecruitment rules.


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______________________________________________________________________________________

S. No. PArticulars __________________________________________________________________________E-in-C C.E.

(1) (2) (3) (4)

______________________________________________________________________________________(d) Upper Division Clerk Full Powers in respect Full Powers in respect

for his office for his office

(c) Head Draftsman .. do. do.

(f) Draftsman .. do. do.

(g) Assistant Draftsman .. do. do.

Fixing Pay

3. To fix pay of all officiating Full powers in respect Full powers in respectGovt. servant treated on duty of office whose of office whoseunder S.R. 9 (6) (b) F.R. 20 officiating appointment officiating appointment

is with in his competence is with in his competence

Appointment in Higher Post

4 To appoint a Government Full powers in respect Full powers in respectservant to hold temporarily of appointments which of appointments whichor to officiate in more than he can fill he can fillone higher post and to fix

the pay of subsidiary postand the amount of compen-satory allowances to be drawn

Grant of Special Pay

5. Grant of special pay of Rs. full powers Full Powers20 or 10% of the presumptivepay of the higher post which-

ever is more to clerks ormembers of technical officeestablishment for undertaking

the duties of posts carryinghigher responsibilities in the sameestablishment when the incumbentsare on leave for a period exceeding 15days in addition to their

O\vn duties up to a periodnot exceeding 3 months.


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APPENDIX 1.33

______________________________________________________________________________________


______________________________________________________________________________________ Full powers in respect .. .. do. ..of his office and hissubordinate offices

Full powers in respect .. .. do. ..of his office.

do. .. .. .. ..

do. .. .. .. ..

Full power in respect Full powers in respect .. Sr. No.6 of App. IIof office whose of office whose of Part-II of F. Vol.IIofficiating appointments officiating appointmentswithin his competence within his competence

Full powers is respect .. .. F.R. 49. Vo. I.of appointment which and S. No. 77

he can fill of Appendix II, PartIIF.R. Vol. II

Full powers Full powers in .. Sl. No. 76 ofrespect of clerks only Appendix-II

Part II, F.R. Vol. II (M.P.F.D. memo No. 1-5/3/R/I/IV/dated 31-1-1974.)


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Chap. I]

______________________________________________________________________________________S. No. PArticulars _______________________________Power Of____________________________________E-in-C C.E.

(1) (2) (3) (4)

______________________________________________________________________________________ Drawal of increament

6. To authorise drawal of increaments Full power in respect of Full power in respect ofto Gazetted Officers. officers and staff attached officers and staff attached

to his office and that of C.E.S. to his office and that of S.Es.

7. To grant increment beyond E.B. Full power in respect of Full power in respect ofGovt. servants Appointed Govt. Servant Appointedby him by him

8. To grant increment beyond E.B. Full power in respect of Full power in respect ofA.E. and other Class II A.E. and other Class IIOfficers Officers.

Hot Weather establishment

9. To sanction posts under Hot Weather Full power in respect of Full power in respect ofestt. and to make appointment. of his office of his office.


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APPENDIX 1.33

______________________________________________________________________________________


______________________________________________________________________________________

Full powers in respect Full powers in respect .. Sr. No. 7 & 10of officers and staff of officers and staff of Appendix II Part IIattached to his office attached to his office F.R. (M.P. F.D. Memoand that of E.Es. and officers subordinate No. E-4/9/76/R-V/IV

to him including A. Es. Dated 6-7-1974.)

Full powers in respect Full powers in respect .. M.P.G.A.D. Order No. 259/of Govt. servants of Govt. servants 425/1(8) dated 11-4-1974 andappointed by him appointed by him M.P.G.A.D. No. 193/226/-3/83

dated 14-3-83. Orders must deissued with in 3 months otherwiseit will be presumed that the E.B. iscrossed Subject to any D.E. pendingagainst him.

.. .. .. Vide M.P. Irrgn. deptt. orderNo. 22(a)/1/83/p/31 dt. 1-4-83.

Full powers in respect Full powers in respect .. Para 32 of Appendixof his office. of his powers office and 6 of M.P. Fin Code

to make offices subo-appointment Vol. IIrdinate to against posts, him subjectto sanction- expenditure ed for, fixedby the his office S.E.


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Chap. I]

(1) (2) (3) (5)

GRANT OF

10 To Grant Leave.(a) To Gazetted Officers. (i) Full powers to grant all kinds

of leave other that study leaveand special disability leave to allClass-II Officers under hiscontrol.

(i) Full powers to grant allkinds of leave other that studyleave and special disabilityleave to all Class-II Officersunder his control.

(ii) Full powers to grant all kindsof leave not exceeding 30 daye toC.E.'s or any officer of C.E's rank

and leave above 30 days to S.E.

(ii) Full powers to grant allkinds of leave not exceeding 30daye to C.E.'s or any officer of

C.E's rank and leave above 30days to S.E.

(b) Non-Gazetted establishment. All kinds of leave except studyleave and special disability leavein respect of non-gazette Govt.servants in his office.

All kinds of leave except studyleave and special disabilityleave in respect of non-gazetteGovt. servants in his office.

11 To grant Hospital leave. Full powers provided he iscompetent to fill up the post ifvacant.

Full powers provided he iscompetent to fill up the post ifvacant.

12. Grant Casual leave Full Powers to grant C.L. to C.E.and officers & staff in his office.

Full Powers to grant C.L. toC.E. and officers & staff in hisoffice.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

LEAVEFull powers to grantleave not exceeding 30days to E.E. or anyofficer of E.E.'s rankunder his Circle andleave above 30 days toA.Es.

Full powers to grantleave not exceeding 30days to A-E or anyClass-II office in hisdivision.

-- 1. Sr. No. 3 ofAnnexure A toAppendix II of F.R.Vol. II2. M.P. Civil Services(Leave) Rules 1977.

The power to grantstudy leave and specialdisability leave restswith the Government.

-- -- -- Vide Govt. of M.P.Irrg. Deptt. OrderNo.22(c)/1/82/P/31dated 16-10-82

These power aresubject to conditionsthat if any substituteofficers required inleave vacancy, thanGovt. sanction will benecessary.

All kinds of leaveexcept study leave andspecial disability leavein respect of nongazatted Govt. servantsin his office.

All kinds of leaveexcept study leave andspecial disability leavein respect of nongazatted Govt. servantsin his office and office

subordinate to nim.

-- Sr. No.3 of Annexure(a) and Sr. No. 89 ofAppendix-II of PArt-IIF.R. Vol. II

--

Full powers providedhe is competent to fillup the post if vacant.

Full powers providedhe is competent to fillup the post if vacant.

-- Sr. No. 86 ofAppendixe-II Part-II toF.R. Vol. II

full, powers to grantCL to E.Es. & officers& staff in his office.

full, powers to grantCL to E.Es. & officers& staff in his office.

Full powers togrant CL to staffin his office.

G.B.C> II-6 --


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Chap. I]

(1) (2) (3) (5)

13 To required a medical certificate offitness before return from leave.

Power respect of officers towhom he grants leave.

Power respect of officers towhom he grants leave.

14 To extend leave overstayed. Full powers provided that theGovt. servant on leave will on hisreturn be under his control.

Full powers provided that theGovt. servant on leave will onhis return be under his control.

GRANT OF

15 Grant of advance to offi. cera up to onemonth'spay plus traveling anawance to

which he may be snti tied under the rulesin consequence of bia transfer.

Full powers in respect of hisincluding himself.

Full powers in respect of anyofficer in the deptt. under him

including himself.

16 Grant of Bi-cycle advances. Full powers in respect of hisoffice establishment.

Full powers in respect of hisoffice establishment.

17. Grant of Grain Adavnces to Class IVClass III and Class II officers drawingpay up to Rs. 1100/-

--d-- --d--

18 Grant of Festival Advances to non-Gazetted officials including Class IIofficers drawing pay upto Rs. 1100/-

Full powers in the case of Class IIofficers and his office estt.

Full powers in the case of ClassII officers and his office estt.

19 Grant of T.A. advances on tour andL.T.C. advance.

Full powers in respect of himselfand those of his office estt.

Full powers in respect ofhimself and those of his officeestt. and also od S.E's.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

Power in respect ofofficers to whom hegrants leave.

Power in respect ofofficers to whom hegrants leave.

-- Sr. No. 82 of AppendixII Part-II F.R. Vol. II.

Full powers providedthat the Govt. Servanton leave will on hisreturn be under hiscontro1.

Full powers providedthat the Govt. Servanton leave will on hisreturn be under hiscontro1.

-- Sr. No. 84 of AppendixII Part-II F.R. Vol. II.

ADVANCE

Full powers in respectof any officer in thedeptt. under himincluding himself.

Full powers in respectof any officer in thedeptt. under himincluding himself.

-- Page No. 268 of M.P.Fin. Code Vol-I

Full powers in respectof his officeestablishment andsubordinates underhim.

-- -- Para 265 of FinanceCode Vol.I

Subject availability ofFunds.

--do-- Full powers in respectof his officeestablishment andsubordinates under

him.

-- M.P.F.D. Memo No.E/3836/7205/82/ IV/

Subject availability ofFunds andrenewal/issue of ordersevery year by Govt.

Full powers in theClass-II officers andhis office estt.

Full powers in theClass-II officers andhis office estt.

-- M.P.F.D. No. 1866/871/IV/R-7/60, dated21-9-60 andamendments issued byGovt, from time to time

Full powers in respectof his office estt. andgaxatted officers underhim.

Full powers in respectof his office estt.excluding S.D.Os.

-- Para 271 of FinanceCode Vol.I and F.D.memo No. 2554/IV-R-I72, dt. 17-11-72.


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Chap. I]

(1) (2) (3) (4)

20 Gran t of advance from GeneralProvident Fund for which special reasonsare required under rule 15(3) (a).

Full powers in the caseofallCE/S'Es.in the deptt. andofficers up to S.E's. rank in hisoffice including non-gazettedstaff.

Full powers in the case of E.Es.and A.Ea under his control andnon-gazetted staff in his office.

21 Grant of advance from G.P.F. for whichspe.ial reasons arc not required underrule 15 (3) (b).

Full powers in the case of S.Es.and C.Es. in the Deptt. and allgazetted officers and non-gazetted officials in his office.

Full powers in respect ofgazetted and non-gazetted staffin his office.

22 Posting and transfer of Govt. servants. Full powers to transfer officers upto the level of Class-II and nongazetted staff within the deptt.

Full powers to transfer officersup to the level of Class II andother non-gazetted staff within

his basin/Project/Zone.23. To transfer a lien to the permanent post

in a same cadre.Full powers provided he iscompetent to make appointmentto both the posts concerned.

Full powers provided he iscompetent to make appointmentto both the posts concerned

24 To sanction the transfer of a Governmentservant to foreign service.

Fu II powers in the case of non-gazetted Govt. servants subject to

the following conditions.

--

(a) The General conditions as topay laid down in the G.O. underF.R. 114 are observed.

--

(b) The pay fixed does not exceedby more than 40 per cent. of thesustentative pay last drawn by theGovt. servant in Govt. service.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

Full powers in respectof non gazetted staff inhis office and officerssubordinate to him.

-- -- M.P. Irrg. Dptt. orderNo. 23-(C)/III/82/P/31dt. 8-11-82

Full powers in respect ofE.Es. and A. Es. in his cir-cle and non gazetted staffin his office.

Full powers in respectof non gazetted staff inhis office and officerssubordinate to him.

-- --do--

AND TRANSFERFull powers to transferofficers up to the levelof A. Es. and otherClass II officers withinhis Circle.

-- -- Vide M.P. Irrg. deptt.order No. 22(a)/1/83/P/31, dt. 1-4-83

Full powers providedheis competent to makeappointment to both the

posta concerned.

-- -- S. No. 5-B ofAppendix-II Part-IIF.R. Vol. II F.R. 14(8)

-- -- -- S. No. 94 of Appendix-II Part-II F.R. Vol.II


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Chap. I]

(1) (2) (3) (4)

(c) Pay is not increased atintervals of less than three yearsexcept that a Govt. servant whobelongs to graded service or who

is on a time scale may get anincrease up to 40 percent. of eachincrement in addition to his ownincrement.(d) No concessions are sanctionedin addition to pay except.(1) Payment by the foreign

employer of leave and pensioncontribution.(2) Grant of traveling allowanceunder the traveling allowancesRules.

25 To sanction the extension of the period of

foreign service in the case of non-gazetted Govt. servants.

Full powers provided no change

is made in the terms of transferalready approved.

26 (a) To change the head quarters of Sub-Division, Divion and Circle from thejuridiction of one C.E. to another C.E.

--

(b) To change the head-quarters of Circlein the juridiction of same C.E. and

--

(c) To change the head quarters of C.E. --


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APPENDIX 1.33

(5) (6) (7) (8) (9)

-- -- -- S. No. 94-A of

Appendix-II Part-IIF.R. Vol. II

-- -- -- M.P. P. Irrg. Deptt. No.22(B)/1/81/P/31 dt. 22-11-82

A Committeecomprising of thefollowing officers shalldecide this

(1) Secretary to Govt.of concerned WorksDepartment.(2) secy to Govt. ofM.P. Finance Dept.


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Chap. I]

(1) (2) (3) (4)

27 Transfer of headquarters of Division,Sub-Division in his jurisdiction.

-- Full powers

TRAVELLING28. Permitting traveling allowance to be

calculated by a route other than theshortest or cheapest provided that thejourney is actually performed by suchroute.

Full powers in regard to himselfand officers subordinate for thejourney within his jurisdictionand that the selection o suchroutes is in the interest of Govt.

Full powers in regard to himselfand officers subordinate for thejourney within his jurisdictionand that the selection o suchroutes is in the interest of Govt.

29. To sanction charges on account of thecost of carriage by rail of bicycle andcamp equipments required on tourincurred by themselves and by theofficers of their own department.

Full powers subject to thecondition that cost of carriage oftents beyond those in thesanctioned scale is not allowed.

Full powers subject to thecondition detailed under thepower of E-in-C.

30 To sanction charges on account of thecost of carriage by rail of a bicycle

required on tour, incurred bysubordinates below the rank of S. D. O.

-- --

31 Grant of T. A. for journey to a Govt.Servant under suspension to attend adepartmental in enquiry held againsthim.

Full powers in respect of thosecategories whose T. A. bills, he isempowered to pass.

Full powers in respect of thosecategories whose T. A. bills, heis empowered to pass.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

-- -- -- -- (3) Special Secy toGovt. of concernedDepartment.(4) E-in-Chief of theconcerned Department.Chief Engineers shallintimate the change ofHeadquarters of theDivision/ Sub-Divisionto the Government, theA.G.M.P. and E-in-C.

ALLOWANCE

Full powers in regardto officers subordinateto him for the journeys

within his jurisdictionand that selection ofsuch route is in Govt.interest.

-- -- S. No. 20 of AppendixII Part-II F.r. Vol. II

Full powers subject tothe condition detailedunder the power ofE.-in-C.

-- -- S. No. 36 of AppendixII Part-II F.r. Vol. II

-- Full powers -- S. No. 36-A ofAppendix II Part-II F.r.Vol. II

Full powers in respectof those categorieswhose T.A. bills he isempowered to pass.

Full powers in respectof those categorieswhose T.A. bills he isempowered to pass.

-- S. R. 113 C below F.R.44

Subject to the conditionthe enquiry is held atthe out stationotherwise than on therequest of theGovernment servant.


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112

Chap. I]

(1) (2) (3) (4)

32 Grant of T.A.for journeys to a Govt.servant under suspension to peruseofficial record in the preparation of hisdefence in the a. D. E. against him.

Full powers Full powers


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111

APPENDIX 1.33

(5) (6) (7) (8) (9)

Full powers Full powers .. S.R. 113 C below F.R.44

Subject to conditions that

(i)The enquiry officercertifies that therelevant records to beconsulted aretessentialfor preparation(ii) The controllingauthority certifies thatthe official recordcould not be sent to theheadquarter Govt.Servant or due to bulkof the documents rules

out the possibility ofcopies to be made outand sent .(iii) Concerned head ofthe office certifies thatth journey wasperformed with hisconsent .note - No allow ancefor halt journey or atthe out station will beallowed and forjourney the T.A. will

be limited to whatwould be admissible ifthe journey wasperformed fromheadquarters of theGovt. Servant, subjectto the condition thatjourney is performedunder the direction.


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114

Chap. I]

(1) (2) (3) (4)

33 Grant of daily allowance to an officer'who halts at one place for more than 10days.

Powers up to a limit of 30 daysobject to conditions laid down inSRS2 under FR 44

Powers up to a limit of 30 daysobject to conditions laid downin SRS2 under FR 44

34 To grant extension of joining time.admissible by rule, provided the generalspirit of the rule& is observed .subject toa maximum of thirty days and to theconditions of sub rule 5'of M. P. CivilService (Joining Time) Rules 1982 to theofficers and non-gazetted subordinatesunder their control.


35 To permit the calculation Full power ofjoining time by a route other than thatwhich travelers ordinarily use


36 Grant of traveling allowance for specialreasons which should be recoded to anofficer transferred at his own request orfor misconduct.

Full power in respect of personswhom he can transfer.

Full power in respect of personswhom he can transfer.

37 To allow the actual cost of a journey toappear before a medical boardpreliminary to voluntary retirement orinvalid pension.

Full powers not in excess ofactual expenses incurred

Full powers in the case ofofficers subordinate to him butnot in excess of actual expensesincurred


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115

APPENDIX 1.33(5) (6) (7) (8) (9)

or with the approval ofthough head of theDeptt. under whom heis serving.

Powers up to limit of30 days subject toconditions laid down inSR 52 under FR 44Full powers to sanctiondaily allowance forhalts exceeding 30 days

for Amins.

-- -- S. No. 28 of AppendixII PartII F.R. Vol. IIS.R. II

D. A. for halt. in excess of10 days may be reducedat the discretion of thecontrolling authorityaccording to thecircumstances of eachcase.

Full powers -- -- M.P. Finance Deptt.Notification No. 577-2660-81 R-1/IV, dt. 15-5-82

--

Full powers -- -- Sl. No. 92 of AppendixII Part-II F.R. Vol. II.

--

Full power in respect ofpersons whom he cantransfer.

-- -- S.R. 79 under FR. 44Appendix V to Vol.IIF.R.

--

Full powers in the caseof officer sub ordinateto him but not in excess

of actual expensesincurred.

-- -- Sl. No. 42 of AppendixII, Part-II S.R. 119(F.R. 44) F.R. Vol.II


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116Chap. I]

(1) (2) (3) (4)

38 To allow as officer to proceed on duty toany part of the territories of the StateGovt. and to draw for the journey thetraveling allowance admissible under therules.

Full power in respect of officerssubordinate to him.

Full power in respect of officerssubordinate to him.

39 To allow an officer/official to under takejourney out of state within India.

Full powers in respect ofofficers/official whose T.A. billsare countersigned by him.

Full powers in respect ofofficers/official whose T.A. billsare countersigned by him.

40 To countersign traveling allowance bills. Full powers in respect of his own

bills & those of his office estt.

Full powers in respect of his

own bills & those of his officeestt. and also of S.Es.

41 To permit a Govt. Servant to draw dailyallowance for halts during tour made onaccount of heavy rains, flood or sickness.

Full powers up to a limit of fivedays in respect of Govt. Servantswhose traveling allowance billsare coun tresigned by him.

Full powers up to a limit of fivedays in respect of Govt.Servants whose travelingallowance bills are countresigned by him.

42. To decide whether a particular absence isabsence from buty for the purpoe of SR41 Appendix V.

Full powers in respect of thoseGovt. servant whom he canappoint.

Full powers in respect of thoseGovt. servant whom he canappoint.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

Full power in respect ofofficers for whom he isthe controlling officer.

As in Col.5 -- Note3, below paras 263of Appendix XXV-C,F.R. Vol. II.

--

Full powers In respectof officers/officialwhose T. A. bi11s arecountersigned by him.

-- -- M.P. Irrg. deptt. orderno. 25/384/82/P/31date 28-3-83

Thse powers will beused by thecountersigned officerwith) his owndiscretion) He will

send the quarterlyreturns of such cases tohis higher authority andhis administrativeDeptt. in the formprescribed for thispurpose.

Full powers in respectof his office estt. & ofSub-DivisionalOfficers, E.Es. andgazetted officers underhim.

Full powers in respectof bills of subordinatesother than S.D.Os. andof office and other estt.

-- S. No. 54 of Appendix-II FR Vol. II

--

Powers upto a limit offive days in respectGovt. servants whosetraveling allowancebills are counter signedby him.

Powers upto a limit offive days in respectGovt. servants whosetraveling allowancebills are counter signedby him.

-- S. No. 27 of Appendix-II FR Vol. II

--

Full powers in respectof those Govt. servantswhome he can appoint.

-- -- S. No. 25 of Appendix-II FR Vol. II


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118

Chap. I]

(1) (2) (3) (4)

43 To impose restrictions on the frequencyand duration of journeys.

Full power in respect of thoseGovt. servants for whom he is thecontrolling officer.

Full power in respect of thoseGovt. servants for whom he isthe controlling officer.

44 To decide the shortest of two or moreroutes.

Full powers for journeys withinhis jurisdiction.

Full powers for journeys withinhis jurisdiction.

45 To permit an officer of a lower classthan Grade 'A' to draw the actual costof traveling if required by superior

authority to travel by special means ofcon veya nce, the cost of which exceedsdaily allowance or mileage allowanceadmissible to him under the rules, in lieuof such daily or mileage allowance.

Full powers in respect ofTravelling Allowance bills passedby him. The bill for the actual

cost must be supported by a certi-ficate signed by superiorauthority.

Full powers in respect ofTravelling Allowance billspassed by him. The bill for the

actual cost must be supported bya certificate signed by superiorauthority.

46 To grant TravelUng Allowance topersona not in Govt. Service, attendingcommissions of enquiry etc. orperforming public's duties in an honorarycapacity and to declare the grade towhich such persons shall be Consider. edto belong.

Full Powers provided thattravelling allowance is not givenat rates higher than Rfade 'C'rates & the rates of daily allowa-nce does not exceed Rs. 5 perdiem.

Full Powers provided thattravelling allowance is not givenat rates higher than Rfade 'C'rates & the rates of daily allowa-nce does not exceed Rs. 5 perdiem.

47 To permit any Gove. Servant to draw the

actual cost of hiring conveyance on ajourney for which no travellingallowances admissible under rules.

Full powers in individual cases. Full powers in individual cases.


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119

APPENDIX 1.33

(5) (6) (7) (8) (9)

Full power in respect ofthose Govt. servants forwhom he is thecontrolling officer.

-- -- Sl. No. 26 ofAppendix-II Part-IIF.R. Vol.II S.R. 43

Full powers forjourneys within hisjurisdiction.

-- -- Sl. No. 18 ofAppendix-II Part-IIF.R. Vol.II

Full powers in respect

of Travelling allowancebills passed by him.The bill for the Actualcost must be supportedby a certificate signedby superior authority.


of Travelling allowancebills passed by him.The bill for the Actualcost must be supportedby a certificate signedby superior authority.

-- S.R. 38 under F.R. 14

Appendix-V to F.R.Vol.II

Full powers providedthat Travellingallowance is not givenat rates higher thangrade 'C' rates and therates of dily allowancedoes not exceed Rs. 5

per diem.

-- -- S.R. 136(a) under F.R.44 Fr. Vol-II.

Full powers inindividual cases.

Full powers in respectof store keepers

-- S. No. 37-&37-1-A ofAppendix C-II, Part-IIF.R. Vol.II


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Chap. I]

(1) (2) (3) (4)

48 Grant of T.A. to the Assistant Engineersand class II officers and Sub-Engineers/Geological Assistant forwhom compulsory departmentexamination is prescribed.

Full powers Full powers.

49 Grant of T.A. to the works department

clerks appearing at the examinationqualifing for promotion to the superiorclerkships which is an optionalexamination for them.

Full powers once only Full powers once only

50 (i) Censure(ii) With holding of an incre

ments and promotion.(iii) Recovery from pay of

the whole or part of anypecuniary loss casused byGovt. by negligence or breachof orders.

(iv) Reduction to a lowerpost ontime scale or to alower stagein aame scale.

(V) Compulsory retirement(Vi) Remova) from service

which shall Dot be a disqu.alification for future employment.

(vii) Dismissal from service whichshall ordinarily bedisqualification forfucureemployment.

Full powers to impose any of thepenalties in respect of personsappointed by him in all estt. i.e.class III & IV (ii) work chargedestt. (iii) contingency estt.

Full powers to impose allpenalties in respect of personsappointed by him in all the estt.and minor penalties (i) to (iii) tomembers of the estt. who areappointed by Engineer in ChiefWorking under his control.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

Full powers Full powers -- S.R. 92 below F.R. 44 Admissible to theextent of 3 times toPWD. offisers & 4times to officer of theIrrg. Deptt. for theJourneys to and from

the place where theexaminations are heldsubject to the conditionthat no T.A. will beallowed after the periodfixed for passing theexamination.

Full powers once only Full powers once only -- S.R. 94 below F.R. 44 T.A. is admissible oncewhich may be allowedas soon as thecandidate secures apass at least in onepaper.

Full powers to imposeall the pc U8l1ties inrespect persons appoin-ted by bim in all theEstt. and minorpenalities(i) to (iii)mexnbera of estt. whoare appointed by C.E.& working under hailcontrol.

Full powers to imposeall the pc U8l1ties inrespect persons appoin-ted by bim in all theEstt. and minorpenalities(i) to (iii)mexnbera of estt. whoare appointed by C.E.& working under hailcontrol.

-- G.B.C. 1-13. Punishment shall beimposed only after theprocedurer laid downin rule 14 and 16 of theC.S. (CCA) Rules,1966 has beencompleted.


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Chap. I]

(1) (2) (3) (4)

51 Minor punishment of Class 11 officers. Full powers in respect of A.E.and other class II Officers underhim.

Full powers in respect of A.E.and other class II Officers underhim.

52 To place a Govt. Servant under

suspension in connection withdepartmental proceedings or prosectionlaunched against him.

Full powers in respect of Govt.

Servants whom he has power toorder dismiss of.

Full powers in respect of Govt.

Servants whom he has power toorder dismiss of.

Honorarium

53 To grant honorarium. Upto Rs.250 in respect ofofficials under his administrativecontrol subject to limitationsimposed by specific rule oforders.

Upto Rs.500 in respect ofofficers under his administrativecontrol subject to the provisionsSR 2 below FR 47

55 Payment to Class IV servants forsupplying drinking water or dustingoffices.

Full powers upto Rs. 6 per mensem in respect of his office.

Full powers upto Rs. 6 per mensem in respect of his office.

56 To sanction to investigation claims by

the A.G.M.P. to areas of pay or toincrements, which have been allowed toremain in abeyance for a periodexceeding one year but not exceeding 6years.

Full power in respect of officers

appointed by him.

Full power in respect of officers

appointed by him.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

-- -- -- Vide M.P.I.D. ordereNo.22(a) 183/p/31, dt.1-4-83


of Govt. servantswhom he has power toorder dismiss of.

-- -- FR 53 rule 5 MPCS

(CCA) rules 1966

Same as in Col.-4 -- -- S.No. 72 of Appendix-II Part-II FR Vol.II

Upto Rs. 500 in respectof officers under hisadministrative controlsubject to theprovisions SR 2 belowFR 47

-- -- S. No. 73 of AppendixII Part-II FR Vol.II

Full powers up to Rs. 6per men sem in respect

of his office.

Full powers up to Rs. 6per men sem in respect

of his office.

-- M.P.G.A.D. No.5524/6866/80 dated 22-

9-80

Subject to theconditions stated in

G.A.D. memo.Full power in respect ofofficers appointed byhim.

-- -- Rule 90 to 94 of Fin.Code Vol.I

(1) Arrears up to Rs.and not more than 3years need not toinvestigation.(2) Claims in arrears aperiod of more than 6years sanction of theadministrative Deptt. toinvestigate the claim isrequired.


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Chap. I]

(1) (2) (3) (4)

57 To fix or change the head quarters of anyofficers.

Full powers in case of thoseGovt. servants whom he can

appoint.

Full powers in case of thoseGovt. servants whom he can

appoint.58 To define the limit of a Govt. servantssphere of duty.

Full powers in respect of thoseGovt. servants whom he canappoint.

Full powers in respect of thoseGovt. servants whom he canappoint.

59 Provided the pension is strictlyadmissible under the rule.

Full powers inn regard to thecategories of posts held at thetime of retirement if he is theappointing authority and hisoffice Establishment includingClass IV establishments.

Full powers (a) For whom HEids the appointing authority.(b) Class IV establishment ofhis office provided the pensionis strictly admissible under therules.

60 Sanctioning the communicationretrospectively of periods of absencewithout leave in to leave withoutallowanvce that is Extra ordinary leave.

Full powers in respect ofpensions sanctioned by him.

Full powers in respect ofpensions sanctioned by him.

61 To count for pension the period ofsuspension in the case an officer whowas suspended pending enquiry into hisconduct and is reinstated

Full powers in case of an officerre-instated by him.

Full powers in case of an officerre-instated by him.

Note - An officer may be reinstated only by the authority Competent to dismiss him.


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APPENDIX 1.33

(5) (6) (7) (8) (9)

Full powers in case ofthose Govt. servants

whom he can appoint.

E.E. can fix theheadquarters of class

III and IV officerssubject to the S.E.

-- Note S and 4 belowRule 2 of Appendix

XXV part-B FR Vol.II

Full powers in case ofthose Govt. servantswhom he can appoint.

-- -- S. No. 24 of Appendix-II part-II FR vol. II SR.40.

Full powers for whomhe is appointingauthority Class IVEstablishment in hisoffice provided thepension is strictlyadmissible under therules.

Full powers in regardsto Class IV and staffunder his Divisionprovided is strictlyadmissible under therules.

-- Rule 51 of M.P. CivilServices (pension)Rules 1976.

Full powers in respectof pension sanctionedby him.

Full powers in respectof pension sanctionedby him.

-- Rule 27 (2) of M.P.Civil Services(Pension) Rules 1976.

The period of suchextra ordinary leaveshall qualify forpension subject to thecondition under Rule21 of M.P. CivilServices (Pension)Rules 1976.

Full powers in case ofan officer reinstated byhim.

Full powers in case ofan officer reinstated byhim.

-- Rule 23 do.


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[Appendix 9.11

Statement showing the minimum periods for which the account

No. Reference: toSchedule No. offorms

Description

1

2

3

4

5

6

7

89

10

11

12

13

14

XVII-E 1. Cash book

2. Copies of Sub-Divisional cash books received from the

S.D.O.

3. Imprest cash book

4. Receipt for payment to Government (counteerfoils)

5. Treasury remittance book

6. Cas balance report

7. P.W. cheques (counterfoils)

8. Indent and invoice for stores9/10. Register of stock Receipt/Issues

11/12 Register of stock receipts

13/14 Abstract of stock issues

15/16 Half-yearly balance return of stock

17/18 Half-yearly register of stock

19/20 Accounts of receipts/issues of tools and plant and

bungalow furniture

334

Chap, IX] [Appendix 9.11


72/95

records prepared in P.W.A.F. should be preserved

Minimum period of preservation expressed incomplete account years

Original of foil Copy or copy foilRemarks

4 5 6

units

20

..

3

3

..

10

5

5

5

5

5

5

..

20

3

3

..

5

5

5

..

..

..

..

5

Or until the next inspection by the

A.G. Whichever is later

336

Chap, IX] [Appendix 9.11

1 2 315 21. Register of Tools and Plants


73/95

16

17

18

19

20

2122

23

24

25

26

27

28

29

30

XVII-E

41,42,44,47 and48

38,39 and 40

22. Statement of receipt-issue and balance of road metal

23. Road metal rate book

24/25 Survey reports of Stores

26/27 Sale accounts

.. (form No. S-62) Acquaittance roll for salaries

.. (From No. S-62) Acquittance roll for traveling allowance30,31,32 and 33. Muster rolls

35. Measurement books

36/37 First bills

Final Bills

Running account bill A

43 Running account bill B

45/46 Running account bill C

49 Hand receipt

50/51 pay bill of work charged establishment &

establishment paid from establishment contingencies.

337

4 5 6

5

5

..

5 The period is to count from the last day of the year of theclosing of the estimate for the construction of repair of theroad concerned


74/95

10........5

10

10+

10++

10

10

..

..

..10

35

..55

405....

..

..

5

5

5555

..

Ten year after the date of completion of works, themeasurements of any part of which are recorded there in.

+All measurement books will be destroyed 15 years afterthe date of which they are recorded irrespective of the dateon which the works, the measurements of which are enteredin them, are completed++ Measurement book which contains only measurementsof repairs will invariably be destroyed ten years after thedate on which they are recorded.Or when relating to large projects five years after closing ofthe estimate whichever is later.

---do--

Or when relating to large projects five years after closing ofthe estimate whichever is latter.In the case of vouchers for amounts exceeding Rs. 25 gentto the Audit office with the monthly accounts, certifiedcopies should be kept in the Division Office.

338Chap. IX]

1 2 3

3132333435

XVII-E 52 Account of petty contractors53 Indenture for secured advances54 petty works requisitions and account57 works abstracts A and B59 Detailed statement of expenditure of materials comparedwith estimated requirements


75/95

36373839404142

4344

45464748

60 Outturn statement of manufacture61 Report on the value and verification of unused materials62 Register showing clearance of suspense head 'Materials'63 Works slip (copy)64/65 Resister of works A and ;66 Register of manufactures67/68 Contractor's reports

69/70 Completion reports71 Register of revenue, refund of revenue and receipts oncapital and revenue accounts.72/73 Register of revenue (Buildings and Roads)74/75 Register of revenue (Irrigation)77 Statement of rents recoverable from pay bills78 Register of rents of lands and buildings

339

Chap. IX] [Appendix 9.11

4 5 6

510

10

1

..

..

..

..

Or when relating to large projects five years after closing ofthe estimate whichever is later.

Or when relating to large projects. Five years after closingof the

Documents

Appendix1.33 (Parishist-3)