7/26/2019 Appendix 78 - Instructions - BAPC

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  IOLOGICAL ASSETS PROPERTY CARD

( APC)

 INSTRUCTIONS 

A. The BAPC shall be kept by the Biological Asset/s Caretaker or Officer in-charge for each

class or type of biological asset to record promptly the acquisition description custody

transfer disposal and other information about the property.

B. This form shall be accomplished as follo!s"

#. Entity Name $ the name of the agency/entity

%. Fund Cluster - fund cluster name/code in accordance !ith &AC'

(. Biological Asset $ the type of the biological asset/s

). Description $ the brief description of the biological asset/s

*. Property Number $ the property number assigned to the asset/s+. Date $ the date of acquisition/transfer/disposal

,. Reference $ the reference documents used as the bases in recording the transactions

. Additions $ the purchase birth any addition or increase of the biological asset/s shall

 be reflected !ithin these columns !ith their respectie fair alues reflected in the

0air 1alue2 column

3. Reductions  $ the quantity and the selling price of the biological asset/s sold the

quantity transferred died or in any other means of disposal !ith their respectie

fair alues reflected in the 0air 1alue2 column

#4. Fair Value $ the fair alue of the biological asset/s at recording date

##. Balance $ the running balance of the quantity and alue of the biological asset/s

#%. Remarks $ comments about the condition/status of the biological asset/s

C. Transactions shall be posted from the source documents.

5. The BAPC shall be reconciled !ith the physical inentory of the biological asset/s and

the control accounts annually. Any discrepancies shall be immediately erified and

ad6usted.

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