7/26/2019 Appendix 5 - Instructions - GL

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ENERAL LED ER

( L)

INSTRUCTIONS

A. This ledger summarizes all transactions recorded in the GJ and special journal (e.g. CRJ,CDJ, CkDJ, etc.) maintained in the Accounting Diision!"nit. The ledger sheet is arranged in

the same order or se#uence o$ the accounts appearing in the RCA. %ostings to this ledger shall

come directl& $rom the General and 'pecial Journals.

. The ledger shall e accomplished as $ollo*s+

. Entity Name - name o$ the agenc&!entit&

. Fund Cluster the $und cluster name!code in accordance *ith the "AC'

/. Account Title- account title used in accordance *ith the prescried RCA

0. UACS Object Code- account code used in accordance *ith the prescried RCA

1. Date- date o$ the source document

2. Particulars- other in$ormation or details pertaining to the account

3. Ref- the source re$erence+ general!special journal and sheet numer

4. Debit Column- total!recapitulated amount or indiidual amount o$ the corresponding

deit account in the general!special journal

5. Credit Column- total!recapitulated amount or indiidual amount o$ the corresponding

credit account in the general!special journal

6. !alance- the di$$erence et*een the Deit and Credit columns. %lace parenthesis in the

amount *ith a negatie alance.

. At the end o$ each month, a$ter all journals hae een posted, the deit and credit columns o$

each account shall e $ooted in pencil and the alance indicated in ink.

C. At the end o$ the $iscal &ear, each account shall e ruled and closed. All totals shall e *ritten

legil& in ink and the alance o$ the real account carried $or*ard as the opening alance o$

the ne* G7 $or the ne8t $iscal &ear.

D. Controlling accounts in the G7 shall e supported & details in the '7s.

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