APPENDIX 3 – ADDITIONAL FORMS – 180207 · Web viewAny information identified as “Confidential” is noted by reference and appended to the Transmittal Memo. ... of its employees

TRINITY DAM DRAIN GATE VALVE REPLACEMENT ITB #18-31

APPENDIX 3 – ADDITIONAL FORMS – 180207


TRANSMITTAL LETTER

Solicitation #: 18-31 Solicitation Name:TRINITY DAM DRAIN GATE VALVE REPLACEMENT

Company / Firm Name: Address:

Company / Firm Formation Date (MM/DD/YYYY):

(Company / Firm Name)

is licensed or will be licensed to do business in the State of Maryland prior to contract award and complies with and takes no exceptions to all requirements of the ITB. Any information identified as “Confidential” is noted by reference and appended to the Transmittal Memo. Each item identified as “Confidential” is accompanied by an explanation. This bid is valid for a minimum of one hundred twenty (120) days from the due date for bids specified in the solicitation.

Signature Date

Printed Name

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ADDENDUM CERTIFICATION FORM ***Please note N/A if Not Applicable. ***


Bidder/Offeror/Quoter:

Addendum Number: Date of Addendum:

Signature Date

Printed Name

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EXPERIENCE FORM



Bidder/Offeror/Quoter must provide the number of projects successfully completed in the time period specified in the Solicitation Document(s), similar in nature and scope to the work required herein. “Completed” means accepted and final payment issued by the Owner. Firms which, in the sole opinion of the County, lack sufficient specific experience, may be deemed non-responsible, and will not be considered for this project. Incomplete forms may be deemed non-responsive. This form may be duplicated if additional space is required. Letters of testament are desirable, but not required.

Reference #: Company/Firm Name:

Address: Phone: Fax: Email:

Contact Person: Contact Person Title:

Project Name: Original Project $ Amount

Responsible for % of the project $ Amount of all Change Orders

Project Begin Date Final Project $ Amount

Original Project End Date # of days project was extended

Why project was extended

Location work was provided (specify City, State):

Describe the work provided and explain how it relates to the work solicited:








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TRINITY DAM DRAIN GATE VALVE REPLACEMENT ITB #18-31Why project was extended























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INTENDED NON-MBE SUB-CONTRACTORS FORM ***Please note N/A if Not Applicable. ***



Note: Any MBE sub-contractors intended for this project shall be identified on the Proposed MBE Sub-Contractors forms.

Sub-Contractor (Name and Address): Work to be performed:

Signature Date

Printed Name

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MBE UTILIZATION AFFIDAVIT FORM ***Please note N/A if Not Applicable. ***



Please respond to the following questions: Check OneYes No

1. Certified Minority Business Enterprise?

a. Certified by: State of Maryland?

b. Federal 8-A Registration?

c. Charles County Local Government?

d. Other (please list)

Principle Owner’s Minority Class (please check):

African American Asian American Women

Native American Hispanic American

Other (please list):

Check OneYes No

2.If the response to Question 1 is no, have Minority Business Enterprises provided services, or supplied any items associated with your response to this Request for Quotes, Request for Proposals, or Invitation to Bid?

NOTE: If the response to Question 2 is yes, please include a list on the next page of all MBE subcontractors, names and addresses, the nature of the services or supplies being furnished, percentage of the overall contract amount and complete the remainder of this form. If the response to Question 2 is no, please provide signature and title at bottom of form.

Total Bid/Proposal/Quote: $

Total Minority Business Enterprise Bid/Proposal Cost/Value/Amount: $

Percent of Total Minority Business Enterprise Contract: %

Signature Date

Printed Name

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PROPOSED MBE SUB-CONTRACTORS FORM ***Please note N/A if Not Applicable. ***



═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═

Company Name:

Company Address:

Product/Services:

*Minority Class: Percent of Participation: %

═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═

Company Name:

Company Address:

Product/Services:


═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═

Company Name:

Company Address:

Product/Services:


═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═ ═

Signature Date

Printed Name

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NON-COLLUSION AFFIDAVIT



I do solemnly declare and affirm, under the penalties of perjury, the following:

1. That neither I, nor the best of my knowledge, information and belief, the Bidder/Offeror/Quoter, nor any officer, director, partner, member, associate or employee of the Bidder/Offeror/Quoter, nor any person in his behalf, has in any way agreed, connived or colluded with any one for and on behalf of the Bidder/Offeror/Quoter, to obtain information that would give the Bidder/Offeror/Quoter an unfair advantage over others, nor gain any favoritism in the award of this contract, nor in any way to produce a deceptive show of competition in the matter of bidding or award of this contract.

2. That neither I, nor the best of my knowledge, information and belief, the Bidder/Offeror/Quoter, nor any officer, director, partner, member, associate of the Bidder/Offeror/Quoter, nor any of its employees directly involved in obtaining contracts with the State of Maryland or any County or any subdivision of the State has been convicted of bribery, attempted bribery or conspiracy to bribe under the laws of any State or Federal Government of acts or omissions committed after July 1, 1977, except as noted below: All pursuant to Article 78A, Section 16D of the Annotated Code of Maryland.

Signature

Name and Title of Signer

Company

Date

Subscribed to and sworn to before me, a Notary Public of the State of County or City of this year and date first written above.

_______________________________________ _______________________________________Notary Public My Commission Expire

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SMALL LOCAL BUSINESS ENTERPRISE (SLBE) UTILIZATION AFFIDAVIT

***Please note N/A if Not Applicable. ***

Solicitation Information

Solicitation Name: TRINITY DAM DRAIN GATE VALVE REPLACEMENT Solicitation #: 18-31

Part 1. Prime Bidder/Offeror SLBE Status

Name of Bidder/Offeror:

Respond to the following questions:Check One

Yes No1. Is the Prime Contractor a Registered SLBE?

If Yes, identify the Bidder/Offeror’s SLBE Registration #:

2. If the response to Question 1 is “No”, is the Bidder/Offeror claiming SLBE preference based upon the use of registered SLBE(s) to provide services or items associated with the Bidder’s/Offeror’s Bid/Proposal?

Yes No

NOTE: If the response to Question 2 is Yes, complete Part 2 below and the “SLBE Subcontractors Participation Schedule” form in Part 4. Part 2. SLBE Subcontractor Participation Provide the total value of SLBE work to be provided and complete the “SLBE Subcontractors Participation Schedule” form in Part 4 identifying the individual SLBE(s) and the amount of their intended involvement.Total Bid/Proposal Price: $ Total SLBE Work – Bid/Proposal Value: $ Percentage of Total Work (Dollar Value) of SLBE(s): %Part 3. Certification of SLBE Preferences By signing below, the BIDDER/OFFEROR certifies that it has complied with SLBE program requirements and during the course of the project will maintain all terms and conditions set forth in the SLBE forms, including the SLBE participation schedule and Letters of SLBE Intent. Additionally, the BIDDER/OFFEROR will notify the Chief of Purchasing within 72 hours via written notice if a subcontractor on the SLBE participation schedule is unable to perform work set forth in the schedule; and within 7 consecutive days of making the determination, make a written request to amend the SLBE participation schedule. The COUNTY shall be granted access to inspect any relevant matter related to SLBE Program compliance, including records and the jobsite and to interview subcontractors and workers. The BIDDER/OFFEROR is aware that noncompliance, as determined by the COUNTY, may result in the BIDDER/OFFEROR to take corrective actions and/or result in sanctions as set forth in the contract.

Signature Title Date

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Part 4. SLBE Subcontractors Participation ScheduleInstructions: Identify each registered SLBE subcontractor below, including SLBE registration numbers, Federal Employer Identification Numbers (FEINs), company names and addresses, the nature of the services or supplies being furnished, value of work to be performed by the SLBE, and the percentage of the overall project amount and complete the “Official Letter of SLBE Intent” with each SLBE subcontractor/joint-venture partner included in the schedule below.

SLBE Registration #

FEIN or Social Security #

Company NameAddress

Phone & FaxServices to be Provided

Value of SLBE WorkFrom Letter

ofIntent

SLBE % of Contract

$ %

$ %

$ %

$ %

$ %

If additional space is needed, please submit information on a separate sheet and attach hereto. For each registered SLBE subcontractor identified, complete an “Official Letter of SLBE Intent” form provided below.

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OFFICIAL LETTER OF SLBE INTENT

***Please note N/A if Not Applicable. ***

A LETTER OF INTENT is required for each SLBE identified in Part 4 of the SMALL LOCAL BUSINESS ENTERPRISE (SLBE) UTILIZATION AFFIDAVIT. The LETTER OF INTENT must be signed by both the Bidder/Offeror and Registered SLBE Firm.

Solicitation Information

Solicitation Name: TRINITY DAM DRAIN GATE VALVE REPLACEMENT Solicitation #: 18-31

Part 1. To be Completed by the Bidder/Offeror

Name of Bidder/Offeror:

Address:

Contact Name/Title:

Telephone: Fax:

Email:

Identify the services to be performed or items to be supplied by the SLBE, including Bid Item (if applicable):

Value of Work to be Performed by the SLBE: $ Value of Work as a Percentage of Total Bid/Proposal Price: %

Part 2. To be Completed by the SLBE

Name of SLBE:

SLBE Registration #:

Address:

Contact Name/Title:

Telephone: Fax:

Email:

Part 3. Certification of SLBE Intent The Bidder/Offeror certifies its intent to utilize the SLBE identified above for the effort identified in this bid/proposal, and that the work described above is accurate. Bidder/Offeror will provide the County with a copy of the related subcontract agreement and/or purchase order prior to commencement of the SLBE’s work. The SLBE firm certifies that it has agreed to provide such work identified and/or supplies for the amount stated above.

Bidder/Offeror: Signature Title Date

SLBE Firm Rep: Signature Title Date

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TRINITY DAM DRAIN GATE VALVE REPLACEMENT ITB #18-31BID BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, as

Principal, and a

Corporation created and existing under the laws of the State of

as Surety firmly bound unto,

as the Obligee, in the full and just sum in words of

Dollars, and in figures of $

good and lawful money of the United States of America, for payment of which sum of well and truly to be made, said

Principal and Surety bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly to these presents.

WHEREAS, Said Principal has submitted for

Bid No. 18-31 Bid Title.TRINITY DAM DRAIN GATE VALVE REPLACMENT

NOW, THEREFORE, if the Principal shall within fourteen (14) calendar days of notice form the Obligee or the Obligee’s Agent of the intention of the Obligee to award a contract to the Principal, in the event of acceptance of his Bid by the Obligee shall, within the period specified therefore, enter into a written contract with the Obligee in accordance with the Bid as accepted and furnish to the Obligee proper evidence of insurance coverage as required by the Contract Documents; or if the Principal, in case of failure to enter into a written contract after having been notified of the intent of the Obligee to award a contract to the Principal or the subsequent failure to enter a contract with the Obligee, or furnish proper evidence of insurance coverage, shall pay to the Obligee damages which the Obligee suffers by reason of such failure, then this obligation shall be void, otherwise it shall remain in full force and effect;

Provided, however, that said Surety shall not be liable to the Obligee on this bond for any amount in excess of the principal amount of this bond.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its Bond shall in no way be impaired or affected by any extension of the time within which the Owner may accept such Bid, and said Surety does hereby waive notice of any such extension.

Bid Bond Continued on next page

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TRINITY DAM DRAIN GATE VALVE REPLACEMENT ITB #18-31BID BOND - CONTINUED

Bid Bond – (Page 2 of 2)

Bid No. 18-31 Bid TitleTRINITY DAM DRAIN GATE VALVE REPLACEMENT

In testimony Whereof, the Principal and the Surety have caused these present to be duly signed and sealed this day of ,20

When the Bidder is an individual:

Witness: (Name)

(Address)

When the Bidder is a partnership: (Partnership Name)

(Address)

Witness:

By:

When the Bidder is a corporation:

(Name of Corporation)

(Address)

Secretary or Assistant Secretary President or Vice President

(CORPORATE SEAL)

The above names corporation is organized and existing under the laws of and has (has not) been registered to carry on business in Maryland.

(Surety)

Attest: By:

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TRINITY DAM DRAIN GATE VALVE REPLACEMENT ITB #18-31(SEAL)

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PERFORMANCE BOND


That we, as

Principal, HEREINAFTER CALLED PRINCIPAL, AND

AS SURETY, HEREINAFTER CALLED

SURETY, ARE HELD FIRMLY BOUND UNTO CHARLES COUNTY, MARYLAND, A MUNICIPAL CORPORATION,

HEREINAFTER CALLED THE COUNTY, IN THE AMOUNT OF WORDS

DOLLARS, AND IN FIGURES $ , FOR THE PAYMENT

WHEREOF PRINCIPAL AND SURETY BIND THEMSELVES, THEIR HEIRS, EXECUTORS, ADMINISTRATORS,

SUCCESSORS AND ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS.

WHEREAS, THE PRINCIPAL HAS ENTERED INTO A WRITTEN CONTRACT DATED

, 20 WITH THE COUNTY FOR Bid Number: 18-31 ,

WHICH CONTRACT BY REFERENCE MADE PART THEREOF AND HEREINAFTER REFERRED TO AS THE CONTRACT.

NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, THAT THE PRINCIPAL SHALL WELL, TRULY AND PROPERLY PERFORM AND FULFILL ALL OF THE UNDERTAKINGS, COVENANTS, TERMS, CONDITIONS AND AGREEMENTS OF SAID CONTRACT AND OF ALL SUCH ALTERATIONS AND MODIFICATIONS, DURING THE ORIGINAL TERMS OF SAID CONTRACT AND ANY EXTENSIONS THEREOF WHICH MAY BE GRANTED BY THE COUNTY AND AGREED UPON BY THE PRINCIPAL; AND IF THE PRINCIPAL SHALL INDEMNIFY AND SAVE HARMLESS THE COUNTY FROM ALL LOSS, COST OR DAMAGE ARISING OUT OF A DEFAULT HEREUNDER OR UNDER SAID CONTRACT, THEN THIS OBLIGATION SHALL BE NULL AND VOID; OTHERWISE IT SHALL BE AND REMAIN IN FULL FORCE AND EFFECT.

THE SURETY EXPRESSLY WAIVES ANY RIGHT TO RECEIVE NOTICE OF EXTENSIONS OF TIME, OR ALTERATIONS OR MODIFICATIONS OF THE CONTRACT WHICH ARE PROVIDED FOR AND MADE PURSUANT TO THE TERMS OF SAID CONTRACT.

PROVIDED, HOWEVER, NO RIGHT OF ACTION SHALL ACCRUE ON THIS BOND TO OR FOR THE USE OF ANY PERSON, FIRM OR CORPORATION WHATEVER OTHER THAN THE COUNTY NAMED HEREIN, OR ITS SUCCESSORS IN OFFICE.

SIGNED AND SEALED THIS DAY OF , 20

IN THE PRESENCE OF: (SEAL)

PRINCIPAL: (SEAL)

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TRINITY DAM DRAIN GATE VALVE REPLACEMENT ITB #18-31SURETY: (SEAL)

APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY COUNTY ATTORNEY:

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CONTRACTOR’S LABOR AND MATERIAL BOND


THAT WE AS PRINCIPAL

HEREINAFTER CALLED PRINCIPAL, AND AS SURETY

HEREINAFTER CALLED SURETY, ARE HELD FIRMLY BOUND UNTO CHARLES COUNTY, MARYLAND, A

MUNICIPAL CORPORATION, HEREINAFTER CALLED THE COUNTY, IN THE AMOUNT OF IN WORDS

.00 DOLLARS, AND IN FIGURES $ .00

FOR THE PAYMENT WHEREOF PRINCIPAL AND SURETY BIND THEMSELVES, THEIR HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS AND ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS.

WHEREAS, THE PRINCIPAL HAS ENTERED INTO A WRITTEN CONTRACT DATED

WITH THE COUNTY FOR BID NO. 18-31 ,

WHICH CONTRACT BY REFERENCE MADE PART THEREOF AND HEREINAFTER REFERRED TO AS THE CONTRACT.

NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, THAT THE PRINCIPAL SHALL MAKE PAYMENT TO EACH AND EVERY CLAIMANT, AS HEREINAFTER DEFINED, FOR ALL LABOR, MATERIALS, SUPPLIES AND RENTAL OF EQUIPMENT REASONABLY REQUIRED AND USED OR CONSUMED IN THE PERFORMANCE OF THE CONTRACT AND OF ALL SUCH ALTERATIONS AND MODIFICATIONS OF SAID CONTRACT AS MAY HEREAFTER BE MADE THEREIN, IN THE MANNER AND TO THE EXTENT WHICH SAID CONTRACT PROVIDES FOR SUCH ALTERATIONS AND MODIFICATIONS, DURING THE ORIGINAL TERMS OF SAID CONTRACT AND ANY EXTENSIONS THEREOF WHICH MAY BE GRANTED BY THE COUNTY AND AGREED UPON BY THE PRINCIPAL; THEN THIS OBLIGATION SHALL BE NULL AND VOID; OTHERWISE IT SHALL BE AND REMAIN IN FULL FORCE AND EFFECT.

THE SURETY EXPRESSLY WAIVES ANY RIGHT TO RECEIVE NOTICE OF EXTENSIONS OF TIME, OR ALTERATIONS OR MODIFICATIONS OF THE CONTRACT WHICH ARE PROVIDED FOR AND MADE PURSUANT TO THE TERMS OF SAID CONTRACT.

PROVIDED, HOWEVER, ANYTHING IN SAID CONTRACT TO THE CONTRARY NOTWITHSTANDING, THIS BOND IS EXECUTED UPON AND IN ACCORDANCE WITH THE CODE OF MARYLAND.

SIGNED AND SEALED THIS DAY OF , 20

IN THE PRESENCE OF: (SEAL)

PRINCIPAL: (SEAL)

SURETY: (SEAL)

APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY COUNTY ATTORNEY:

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SAMPLE CONTRACT

THIS CONTRACT, made this day of , in the year 2018, by and between

___________________________________hereinafter called the CONTRACTOR, and the CHARLES

COUNTY COMMISSIONERS, hereinafter called the COUNTY. The parties to this CONTRACT

intend to form a CONTRACT under seal.

WHEREAS, the CONTRACTOR will provide the necessary services for Bid No. 18-31, TRINITY

DAM DRAIN GATE VALVE REPLACEMENT, in CHARLES COUNTY, MARYLAND subject to

all conditions, covenants, stipulations, terms and provisions contained in the General Provisions and

Special Provisions being in all respect made a part hereof, at and for a sum equal to the aggregate cost of

the services, materials, and supplies done or furnished, at the prices and rates respectively named

therefore in the bid, attached hereto;

NOW, THEREFORE, THIS CONTRACT WITNESSETH, that the CONTRACTOR both

hereby covenant and agree with the COUNTY that he will well and faithfully provide said necessary

services for the sum of *_________________________________________Dollars ($ ) in

accordance with each and every one of the above-mentioned General Provisions and Special Provisions,

at and for a sum equal to the aggregate cost of the services, materials, and supplies done and furnished at

the prices and rates respectively named therefore in the bid attached hereto and will well and faithfully

comply with and perform each and every obligation imposed upon him by said General Provisions and

Special Provisions.

The CONTRACTOR hereby agrees to commence work under this CONTRACT on or before a

date to be specified in a written a Notice to Proceed from the COUNTY and to fully complete the

project within one hundred twenty (120) consecutive calendar days thereafter.

And the COUNTY doth hereby covenant and agree with the CONTRACTOR that it will pay to

the CONTRACTOR when due and payable under the terms of said General Provisions and Special

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Provisions, the above-mentioned sum; and it will well and faithfully comply with and perform each and

every obligation imposed upon it by said General Provisions and Special Provisions or the terms of said

award. * The Contract amount contains contingency items that may or may not be used.

IN WITNESS WHEREOF, the parties hereto have set their hands and respective seals as of this

day and year first above written:

XXXXXXXXXX XXXXXXXXX XXXXX

By (Signature): (SEAL)

COUNTY COMMISSIONERS OF CHARLES COUNTY, MARYLAND

By:Printed Name/Title: Peter F. Murphy, President

(Date) (Date)

(Address) Approved as to Form and Legal Sufficiency:

(City, State, Zip Code)

(SEAL)

Rhonda L. Weaver, County Attorney

(Secretary)

(Date)

(Witness)

(Date)

NOTES: IF CONTRACTOR IS A CORPORATION, THE CORPORATE SECRETARY MUST ALSO SIGN, AND THE CORPORATE SEAL MUST BE IMPRESSED. IF THE CORPORATION DOES NOT POSSESS A SEAL, SIGNATORIES MUST “CIRCLE” THE WORD (SEAL) AND INITIAL.

BUSINESS ENTITIES OTHER THAN CORPORATIONS MUST SIGN, “CIRCLE” THE WORD (SEAL), AND INITIAL. SIGNATURES MUST BE WITNESSED AND DATED.

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