APCPI CY 2015 - Energy Regulatory Commission › Files › Render › media › APCPI CY 2015.pdf•AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI) CONFIRMATION QUESTIONNAIRE

ANNEXAGOVERNMENT PROCUREMENTPOLICYBOARD

Agency Procurement Compliance and Performance Indicator (APCPI) Self.Assessment Form

Name of Agency: Energy Regulatorv CommissionDate of self Assessment: _

Name of Evaluator: _Position: .. _

No. Assessment Conditions Agency Score APCPI Rating'Comments/Findings to the Supporting Information/DocumentationIndicators and Sublndlcators Not to be Included in the Evaluation Form

PILLAR I. COMPLIANCE WITH LEGISLATIVE AND REGULA TORY FRAMEWORKIndicator 1.Comoetitive Biddinll as Default Procurement Method

1(aJ Percentage of public bidding contracts in terms of amount 48.64% 0.00 PMRsof total orocurement

2(b) Percentage of public bidding contracts in terms of volume 3.21% 0.00 PMRsof total orocurement

~;-11C''''.;Indicator 2. Limited Use of Alternative Methods of Procurement

3(ii) Percentage of Shopping contracts in terms of amount of

9.81% 0.00 PMRstotal orocurement

4(b) Percentage of Negotiated Procurement in terms of

16.07% 0.00 PMRsamount of total orocurement

5(cl Percentage of Direct Contracting in terms of amount of

25.49% 0.00 PMRstotal Drocurement

6(d) Percentage of Repeat Order contracts in terms of amount 0.00% 3.00 PMRsof total nrocurement

7(e) Percentage of Limited Source contracts in terms of 0.00% 3.00 PMRsamount of total orocurement(f I Preparation of Annual Procurement Plan for Common-Use The admin was able to submit to

8Supplies and Equipment (APP-CSE)and Procurement of Not Compliant 0.00 DBM the APPbut failed to submit APP, APP-C5E, PMRCommon-Use Supplies and Equipment from the Procurement to GPPB the APP and PMRService

ii'

GOVERNMENT PROCUREMENTPOLICYBOARDAgency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency: Energy Regulatory CommissionDate of Self Assessment: _

Name of Evaluator: _Position: _

No. Assessment Conditions Agency Score APCPI Rating'Comments/Findings to the Supporting Information/DocumentationIndicators and Sublndlcators Not to be Included in the Evaluation Form

PILLAR III. PROCUREMENT OPERA TlONS ANO MARKET PRACTICESIndicator B. Efficlencv of Procurement Processes

21(a) Percentage of total amount of contracts awarded against 27.58% 0.00

APP (including Supplemental amendments,

total amount of anoroved APPs if anvl and PMRs(b) Percentage of total number of contracts awarded against APP(including Supplemental amendments,

22 total number of procurement activities done through public 35.00% 0.00bidding

if any)and PMRs

23(c) Percentage of failed bid dings and total number of 75.00% 0.00

APP (including Supplemental

'Drocurement activities conducted Amendments if anv) and PMRs:Z~¥~i,_

Indicator 9. Comnllance with Procurement Timeframes(a) Percentage of contracts awarded within prescribed

24 procurement time frames to procure goods as indicated in 0.00% 0.00 PMRs

Annex "C" of the IRR(b) Percentage of contracts awarded within prescribed

25 procurement time frames to procure infrastructure projects nla nla PMRsas indicated in Annex "c" of the IRR(c) Percentage of contracts awarded within prescribed

26 procurement time frames to procure consulting services as nla nla PMRsindicated in Annex "C" ofthe IRR w_

Indicator 10. Caaacitv Bulldine for Government Personnel and Private Sector ParticiDants

27(a) There is a system within the procuring entity to evaluate Not Compliant 0.00

have to chaeck with 2014 BAC if Ask BACSecretariat Head, verify Office

the performance of procurement personnel they have policies on this Orders on training of Procurement Staff

(b) Percentage of participation of procurement staff in annual8etween 76.00 Ask for copies of Office Orders, training

28 90.99% 2.00 modules, list of participants, schedules ofprocurement training Trained actual training conducted

29(c) Agency has actvities to inform and update entities on Compliant 3.00

Ask for copies of documentation of

IDublic nrocurement activities for bidders_-'IIndicator 11. ManaR:ement of Procurement and Contract Management RecordsVerify actual procurement records andtime it took to retrieve records (should be

30 (a) The BACSecretariat has a system for keeping and Fully 3.00no more than two hours)

maintaining procurement records Compliant Refer to Section 4.1 of User's Manual forlist of procurement-related documents forrecord-keeping and maintenance.

all contracts are with the custody Verify actual contract management records31 (b) Implementing Unit has and is implementing a system for Substantially 2.00

of the admin ..need to check if and time it took to retrieve records shouldkeeping and maintaining contract management records Compliant each unit has a copy of the be no more than two hours

contractWt~j;~

Indicator 12. Contract Mana2ement Procedures

(a) Agency has well defined procedures and standards for FullyVerify copies of written procedures for

32 quality control, acceptance and inspection, supervision of 3.00 quality control, acceptance and inspection;

works and evaluation of contractors' performanceCompliant CPESevaluation formsz

(b) Agency complies with the thresholds prescribed for FullySpecific procurement contract with

33 amendment to order, variation orders, advance payment, and 3.00 amendment to order, variation order or

slinnap'e in nubliclv bid contracts.Compliant with neeative slinnaae

On or beforeAsk Finance or Accounting Head of Agency

34 (c) Timely payment of procurement contracts 30 days3.00 for average period for the release of

payments for procurement contracts

~1:i%~Averalle III ,_1;58_

PILLAR IV. INTEGRITY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEMIndicator 13. Observer ParticlDation In Public Bidding

Verify copies of Invitation Letters to C50s

35(a) Observers are invited to all stages of every public bidding Not Compliant 0.00

and professional associations and COA (Ust

activity and average number of C50s and PAsinvited shall be noted. \

36 bl Attendance of Observers in nublic bid dina activities 0.00% 0.00 PMRs and Abstract of Bids~ftI!"$r ••••

Indicator 14. Internal and External Audit of Procurement Activities

GOVERNMENT PROCUREMENTPOLICYBOARDAgency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency: Energy Regulatory CommissionDate of Self Assessment: _

Name of Evaluator: _Position: _

37 (a) Creation and operation of internal audit unit as prescribed Not Compliant 0.00by OBM (Circular Letter No. 200B-5, April 14, 200B)

No. Assessment Conditions Agency Score APCPIRating.Cominents Findings to theIndicators and Sublndicators

Supporting Information/DocumentationNot to be Included 1nthe Evaluation FormVerify copy of Order or show actualorganizational chart showing IAU, auldtreports, action plans and IAUrecommendations

38 (b) Agency Action on Prior Year's Audit Recommendations(APYAR) on procurement related transactions

Indicator 15. Ca ad to Handle Procurement Related Com lalnts

(a) The Procuring Entity has an efficient procurement39 complaints system and has the capacity to comply with

procedural requirements

Indicator 16. Antl-Corru tion Pro rams Related to Procurement40 (aJAgency has a specific anti-corruption program/s related to

rocurement

GRANO TOTAL (Avarege I + Average II + Average III + Average IV /4)

BelowGO%compliance

FullyCompliant

0.00

need to verify with the admin

Verify eOA Annual Audit Report on Actionon Prior Year's Audit Recommendations

Verify copies of BACresolutions on Motionfor Reconsiderations, Protests andComplaints; Office Orders adoptingmesures to address procurement-related

Verify documentation of anti-corruptionro ram

'"APCPI Rating is based on the APCPI Rating System found in Annex C of the User's Guide. Please use this rating system for the self-assessment. After completing the assessment,identify those Indicators with ratings of between 0 to 2 and formulate a procurement capacity development plan called the APCPI Action Plan based on the attached format andsubmit to GPPB for monitoring.

'"For sub-indicators that are not applicable to your specific agency, please write the word Not Applicable in the second column and do not put a rating

Summary of APCPIScores by Pillar

APCPI Pillars Ideal Rating Agency Rating

Pillar I: Compliance with legislative and Regulatory 3.0000 0.75FrameworkPillar II: Agency Insitutional Framework and Management 3.0000 1.50CaDacitv

Pillar III: Procurement Operations and Market Practices 3.0000 1.58

Pillar IV. Integrity and Transparency of Agency Procurement 3.0000 0.50Systems

TotallPillar I+Plllar II+Pillar 111+ PillarlV"4 3.0000 1.08

.' AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI)

CONFIRMATION QUESTIONNAIRE

Name of Agency:Name of Respondent:

ERC Date:Position: ---------------

Instruction: Marl< the given boxes if each condition is met

1. Do you prepare an Annual Procurement Plan for all types of procurement? (5a)

o Yes D No2. Do you prepare an Annual Procurement Plan for Common-Use Supplies and Equipment (APP-CSE) andProcure your Common-Use Supplies and Equipment from the Procurement Service? (21)

[3 Yes D No3. In giving your prospective bidders sufficient period to prepare their bids, which of these conditions is/are met? (3d)

[3 Bidding documents are available at the time of advertisemenUposting at the PhilGEPS website orAgency website;

[3 Supplemental bid bulletins are issued at least seven (7) calendar days before bid opening;[3 Minutes of pre-bid conference are readily available within three (3) days.

4. In creating your BAC and BAC Secretariat which of these conditions is/are present?

For BAC: (4a)

[3 Office Order creating the Bids and Awards Committee;[3 There are at least five (5) members of the BAC;[3 Members of BAC meet qualifications; and/or[3 Majority of the members of BAC are trained on R.A. 9184

For BAC Secretariat: (4b)

[3 Office Order creating of Bids and Awards Committee Secretariat or designing Procurement Unit toact as BAC Secretariat

[3 The Head of the BAC Secretariat meets the minimum qualifications[3 Majority of the members of BAC Secretariat are trained on R.A. 9184

5. In determining whether you provide up-to-date procurement information easily accessible at no cost, which ofthese conditions is/are met? (7a)

[3 Agency has a working website[3 Procurement information is up-to-date[3 Information is easily accessible at no cost

6. In complying with the preparation, posting and submission of your agency's Procurement Monitoring Report,which ot these conditions is/are met? (7b)

[3 Agency prepares the PMRs[3 PMRs are promptly submitted to the GPPB[3 PMRs are posted in the agency website[3 PMRs are prepared using the prescribed format

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI)


7. In evaluating the performance of your procurement personnel, which of these conditions is/are present? (10a)

o There is a written procedure within the procuring entity in evaluating the performance of procurementpersonnel

o Procuring entity communicates standards of evaluation to procurement personnelo Procuring entity acts on the results and takes corresponding action

8. Have all of your procurement staff participated in annual procurement training? (10b)

o Yes o NoIf no, please indicate the how many of your procurement staff participated in annual procurementtraining: out of

9. Do you conduct dialogue to inform and update bidders on the procurement regulations? (10c)

o Yes o NoIf yes, how often ? times/year

10. In determining whether the BAC Secretariat has a system for keeping and maintaining procurement records,which ofthese conditions is/are present? (11a)

o There is a list of contract mam;gement related documents that are maintained for a period of at leastfive years

o The documents are kept in a duly designated and secure location with hard copies kept in appropriate. fiiing cabinets and soft copies in dedicated computers

o The documents are properly filed, segregated, easy to retrieve and accessible to authorized users andaudit personnel

11. In determining whether the Implementing Units has a system for keeping and maintaining procurement records,which of these conditions is/are present? (11 b)

o There is a list of contract management related documents that are maintained for a period of at leastfive years

o The documents are kept in a duly designated and secure location with hard copies kept in appropriatefiling cabinets and soft copies in dedicated computers

o The documents are properly filed, segregated, easy to retrieve and accessible to authorized users andaudit personnel

12. In determining if the agency has well defined and written procedures for quality control, acceptance and inspectionof goods, works and services, which of these conditions is/are present? (12a)

o Agency has written procedures for quality control, acceptance and inspection of goods, services andworks

o Supervision of civil works is carried out by qualified construction supervisorso Agency implements CPES for its works projects and uses results to check contractors' qualifications

(applicable for works only)

13. In determining whether your agency complies with the thresholds prescribed for amendments to order, variationorders, advance payment, and slippage in publicly bid contracts, which of these conditions is/are met? (12b)

o Amendments to order or variation orders, if any, are within ten percent (10%) of the original contract.price

o Advance payment(s) made does/do not exceed fifteen percent (15%) of the contract amounto Goods, works and services are timely delivered

• AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI)CONFIRMATION QUESTIONNAIRE

14. How long it will take for your agency to release the final payment to your supplier/service provider,contractor/consultant? (12c) 30 days

15. Do you invite Observers in all stages of procurement? (13a)

G Yes D NoIf yes, to which stage/s do you invite Observers?(please mark all applicable stages)

G Pre-Proc ConferenceG Ads/Post of IAEBG Pre-bid ConfG Eligibility CheckG Sub/Open of BidsG Bid EvaluationG Post QualG Notice of AwardG Contract Signing/Approve Purchase OrderD Notice to Proceed

D Delivery/CompletionD AcceptancefTumover

16. In creating and operating your Internal Audit Unit as prescribed by the DBM (Circular Letter No. 2008-5,April 14, 2008), which set of conditions were present? (14a)

D Office Order creating the Internal Audit Unit as prescribed by the DBM(Circular Letter No. 2008-5, April 14, 2008)

G Conduct of regular audit of procurement processes and transactions by intemal audit unitD Internal audit recommendations on procurement-related matters are implemented within 6 months of

the submission of the audito~s report

17. Are COA recommendations responded to or implemented within six months of the submission of the auditors'report? (14b)

DYes

If yes, percentage of COA recommendations responded to or implemented within six months

---_%G No procurement related recommendations regarding received

18. In determining whether the Procuring Entity has an efficient procurement complaints system and has the capacityto comply with procedural requirements, which of conditions is/are present? (15a)

G The BAC and the HOPE resolved Requests for Reconsideration and Protests within seven (7)calendar days as per Section 55 of the IRR and decisions

D Decisions on Protests are submitted to GPPB

G Procuring entity acts upon and adopts specific measures to address procurement-related complaints,referrals, subpoenas by the Omb, COA, GPPB or any quasi-judicial/quasi-administrative body

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI)


19. In determining whether agencyhasa specificanti-corruptionprogram/s related to procurement,which of theseconditions islare present? (16a)

D Agency has a specific good governance program including anti-corruption and integrity development;D Agency has a specific office responsible for the implementation of good governance programs;o Agency has specific policies and procedures in place for detection and prevention of corruption

associated with procurement.

ANNEX BGOVERNMENT PROCUREMENT POLICY BOARD

CONSOLIDATED PROCUREMENT MONITORING REPORT(Page10/2)

Name of Agency: Energy Regulatory COmmission Period Covered: £t.1.Q.!5:

Total Number of Total No. of Entities Total No. of Total No. of No. of Bid No. ofTotal Amount ofProcurement No. of Contracts Total Amount of No. of Failed who Acquired Bid Bidders who 81dderswho Opportunities ContractApproved APP Awarded Contracts Awarded Bidding, passed Eligibility Award PostedActivities Docs Submitted Bids

Stage Posted at PhllGEPS at PhllGEP5Column '1 Column 2 Column 3 Column 4 Column 5 Cotumn6 Cotumn7 ColumnS Column 9 Column 'to Column 11

1. Public Bidding.1.1. Goods 19,229,841.97 6 6 18,631,644.72 6 14 13 13 14 61.2. Works 0.00 0 0 0.00 0 0 0 0 0 01.3. Consulting Services 67,195,000.00 9 1 499,000.00 9 13 13 6 12 1

Sub.Total 86,424,841.97 15 7 19,130,644.72 15 27 26 19 26 72. Alternative Modes2.1.1 Shopping (52.1 b above SOK) 2,613,390.10 18 18 2,492,118.38 .2.1.2 Shopping (Others) 2,585,219.00 142 140 1,936,453.342.2. Direct Contracting 31,050,000.00 4 4 10,000,000.002.3. Repeat Order 0.00 0 0 0.002.4. Umited Source Bidding 0.00 0 0 0.002.5.1 Negotiation (Common-Use Supplies) 8,457,790.02 3 3 4,115,021.682.5.2 Negotiation (TFB53.1) 11,200,000.00 5 1 450,000.00 5 12.5.3 Negotiation (SVP53.9 above 50K) 2,542,895.31 10 10 1,563,283.342.S.4 Negotiation lothers) 2,610,650.00 50 50 2,570,921.10

Sub-Total 61,059,944.43 232 226 23,127,797.84 5 13. Foreign Funded Procurement •• -- .3.1. Publicly-Bid 0.00 0 0 0.003.2. Alternative Modes 0.00 0 0 0.00

Sub.Total 0.00 0 0 0.00 . .4. Others, spedfy:

TOTAL 147,484,786.40 247 233 42,258,442.56 .

• Should Indude foreign-funded publldy-bld projects per procurement type

•• All procurement using Foreign Funds exdudlng National COmpetitive Bidding (NCB)contracts; conversion to peso will be at BSP rates at the time the bids/quotations were submitted

0.034482759

ANNEX BGOVERNMENT PROCUREMENT POLICY BOARD

CONSOLIDATED PROCUREMENT MONITORING REPORT(Page 2 of 2)

Name of Agency: Energy Regulatory Commission Period COvered: C'f 2015

Total No. Of Ave. No. of Days for ApprovalAve. NO.of Days to No. of Contracts

Contracts thatTotal No. of contracts

No. of Contracts with No. of COntracts with Resolve Requests for Awarded withinIncurred negative

with amendments to of Resolution/Issuance ofObservers Attending COAObservers Attending Reconsiderations I presalbed

slippageorder or variation orders Notice of Award

Protests tlmeframes

Column 12 Column 13 Column 14 Column 15 Column 16 Column 17 Column 18

1. Public Bidding.1.1. Goods 0 0 0 0 0 2 61.2. Works 0 0 0 0 0 0 01.3. Consulting Servkes 0 0 0 0 0 0 0

Sub-Total 0 0 N/A 0 0 0.61 62. Atternative Modes2.1.1 Shopping (52.1 b above SOK)2.1.2 Shopping (Others) .

2.2. Direct Contracting .

2.3. Repeat Order2.4. limited Source Bidding2.5.1 Negotiation (Common-Use Supplies)2.5.2 Negotiation fTFB53.1)2.5.3 Negotiation (SVP53.9 above 50K)2.5.4 Negotiation (others)

Sub-Total3. Foreign Funded Procurement ••3.1. Publicly-Bid3.2. Alternative Modes

Sub-Total4. Others, spedfy:

TOTAL

• Should Indude foreign-funded publldy-bld projects per procurement type•• All procurement using foreign Funds excluding National Competitive Bidding (NCB)contracts; conversion to peso will be at BSP rates at the tJme the bids/quotations were submitted

Prepared by:

"""

C~D~2015 BAC Secretariat

~~tafte:- /

~Marina C. BugayongBAC Member

2

Approved by:-

Agency Score

Sub-indicator 1a 45.27%

Sub-indicator 1b 3.00%Sub-indicator 2a 10.48%

Sub-indicator 2b 20.59%

Sub-indicator 2c 23.66%Sub-indicator 2d 0.00%Sub-indicator 2e 0.00%Sub-indicator 3a 1.80

Sub-indicator 3b 1.73

Sub-indicator 3c 1.27


Sub-indicator 6b 100.00%

Sub-indicator 6c 0.44%Sub-indicator 8a 28.65%

Sub-indicator 8b 46.67%Sub-indicator 8c 100.00%


Sub-indicator 9b #DIV;O!Sub-indicator 9c 0.00%Sub-indicator 13b 0.00%

•••

ANNEXC

APCPI Revised Scoring and Rating System

No. Assessment ConditionsPoor/Not

Acceptable (1) Satisfactory (2)Very Satisfactory/

Compliant (0) Compliant (3)

0 1 2 3PILLAR I. COMPLIANCE WITH LEGISLATIVE AND REGULATORY FRAMEWORKIndicator 1. ComDetitive Bidding as Default Procurement Method

1(a) Percentage of public bidding contracts in terms 0.70 0.81 0.91of amount of total nrocurement

2(b) Percentage of public bidding contracts in terms 0.20 0.40 0.50of volume of total orocurement

Indicator 2. Alternative Methods of Procurement

3' (a) Percentage of Shopping contracts in terms of 0.06 0.05 0.03amount of total orocurement

4(b) Percentage of Negotiated Procurement in 0.12 0.08 0.03terms of amount of total orocurement

5(c) Percentage of Direct Contracting in terms of 0.04 0.03 0.01amount of total nrocurement

6(d) Percentage of Repeat Order contracts in terms 0.04 0.03 0.01of amount of total nrocurement

7(e) Percentage of Limited Source contracts in 0.04 0.03 0.01terms of amount of total orocurement

(f) Preparation of Annual Procurement Plan for

8Common-Use Supplies and Equipment (APP-CSE)

Not Compliant Compliantand Procurement of Common-Use Supplies andEquipment from the Procurement Service

Indicator 3. Competitiveness of the Bidding Process

9(a) Average number of entities who acquired

3 4.00 6.00bid dine documents

10(b) Average number of bidders who submitted

2 3.00 5.00bids

11(c) Average number of bidders who passed

1 2.00 3.00elieibilitv sta"e

12 (d) Sufficient period to prepare bids Not CompliantPartially Substantially

Fully CompliantComoliant Comoliant

•

PILLAR II. AGENCY INSTITUTIONAL FRAMEWORK AND MANAGEMENT CAPACITYIndicator 4. Presence of Procurement Organizations

13(a) Creation of Bids and Awards Committees Not Compliant

Partially SubstantiallyFully Compliant

IfBACs\ Comnliant Compliant

14(b) Creation of a BACSecretariat or Procurement Not Compliant

Partially Substantially Fully CompliantUnit Comnliant Compliant

Indicator S. Procurement Planning and Implementation

15 (a) APP is prepared for all types of procurement Not Compliant Compliant

Indicator 6. Use of Philippine Government Electronic Procurement System (PhiIGEPs)

16(a) Percentage of bid opportunities posted by the 0.71 0.81 0.91Phil-GEPs-re!!istered A!!encv

17(b) Percentage of contract award information 0.20 0.51 0.80posted by the Phil-GEPs-registered Agency

(c) Percentage of contract awards procured18 through alternative methods posted by the Phil- 0.20 0.51 0.80

GEPs-re"istered A"encv

Indicator 7. System for Disseminating and Monitoring Procurement Information(a) Presence of website that provides up-to-date Partially Substantially

19 procurement information easily accessible at no Not Compliant Fully Compliant

costCompliant Compliant

(b) Preparation of Procurement Monitoring

20Reports using the prescribed format, prompt

Not CompliantPartially Substantially

Fully Compliantsubmission to GPPB,and posting in agency Compliant Compliant

website

PILLAR III. PROCUREMENT OPERA TlONS AND MARKET PRACTICESIndicator 8. Efficiency of Procurement Processes

21(a) Percentage of total amount of procurement

1.00 0.40 0.61 0.80awarded against total amount of approved APPs

(b) Percentage oftotal number of contracts22 awarded against total number of procurement 0.90 0.93 0.9S

activities done through public bidding

23(c) Percentage of failed biddings and total number

0.10 0.08 0.05of procurement activities conducted

•

Indicator 9: Compliance with Procurement Timeframes(a) Percentage of contracts awarded within the

24 prescribed period to procure goods as indicated 0.90 0.96 1.00

in Annex "(" of the IRR

(b) Percentage of contracts awarded within the2S prescribed period to procure infrastructure 0.90 0.96 1.00

projects as indicated in Annex "c" of the IRR(c) Percentage of contracts awarded within the

26 prescribed period to procure consulting services 0.90 0.96 1.00

as indicated in Annex "C" of the IRR

Indicator 10. Capacity Building for Government Personnel and Private Sector Participants(a) There is a system within the procuring entity to Partially Substantially

27 evaluate the performance of procurement Not Compliant Fully Compliant

oersonnelCompliant Compliant

.(b) Percentage of participation of procurement less than Between 60.00- Between 76.00- Between 91.00-

.28,:staff in annual procurement training 60.00% Trained 7S.99% Trained 90.99% Trained 100%

29(c) Agency has actvities to inform and update

Not Compliant Compliantentities on public procurement

Indicator 11. Management of Procurement and Contract Management Records

30(a) The BAC Secretariat has a system for keeping


Fully Compliantand maintaining procurement records Compliant Compliant

(b) Implementing Units has and is implementing a Partially Substantially31 system for keeping and maintaining contract Not Compliant Fully Compliant

mana£1ement recordsCompliant Compliant

Indicator 12. Contract Management Procedures(a) Agency has well defined procedures and

32standards for quality control, acceptance and


Fully Compliantinspection, supervision of works and evaluation Compliant Compliantof contractors' nerformance(b) Agency complies with the thresholds

33prescribed for amendment to order, variation


Fully Compliantorders, advance payment, and slippage in publicly Compliant Compliantbid contracts.

34 (c) Timely payment of procurement contracts After 4S daysBetween 38-4S Between 31-37 On or before 30

days days days

PILLAR IV. INTEGRITY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEMSIndicator 13. Observer Participation in Public Bidding

35(a) Observers are invited to all stages of every

Not Compliant Compliantpublic bidding activity

36(b) Attendance of Observers in public bidding

0.70 0.80 0.90activities

Indicator 14. Internal and External Audit of Procurement Activities(a) Creation and operation of internal audit unit as

Partially Substantially37 prescribed by DBM (Circular Letter No. 2008-5, Not Compliant Fully Compliant

April14, 2008)Compliant Compliant

(b) Agency Action on Prior Year's AuditBelow 60%

Between 61- Between 71-Above 90-100%

38 Recommendations (APYAR)on procurementcompliance

70.99% 89.99%compliance

related transactions compliance compliance

Indicator 15. Capacity to Handle Procurement Related ComDlaints

(a) The Procuring Entity has an efficientPartially Substantially

39 procurement complaints system and has the Not Compliant Fully Compliantcapacity to comply with procedural requirements

Compliant Compliant

Indicator 16. Anti-Corruption Programs Related to Procurement40 I~a;Agency has a specific anti-corruption Not Compliant Partially Substantially Fully Compliant

rogram/s related to procurement Comnliant Comnliant

0000000100000002000000030000000400000005000000060000000700000008000000090000001000000011000000120000001300000014

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APCPI CY 2015 - Energy Regulatory Commission › Files › Render › media › APCPI CY 2015.pdf•AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI) CONFIRMATION QUESTIONNAIRE