APC 2016

1st Official Delegate Booklet

Launched on March 6th, 2016

CONTENTS

Greetings

Magic Map

Payment Policy

Entrance Guidance

WeChat Guidance

Post Tour

Hotel Info

Delegate Survey

GREETINGS

30 days to go! CC team is

preparing all the materials and

can’t wait to see all of you in

Shanghai.

To help you get better

understanding of APC 2016 and

all the preparation process,

please read through the following

pages.

Congratulations!Welcome Beloved Official Delegates!

Magic

Map

We have a magic map for you to

help you easily go through all the

preparation procedures!

Be an Official Delegate

Read Booklet Carefully

Join Official Delegates

Facebook Group

Download WeChat App

Add APC Assistant

as FriendFollow APC

WeChat Platform

Fill in the 1st Delegate Survey

Pay Delegate Fee

Apply for VISA

Confirm Compete Itinerary

Book Flight and Buy Insurance

Book Pre/ Post-stay (if needed)

Enjoy Your APC:)

PAYMENT

POLICY

How much to Pay

For APC 2016, you can pay in one of the following currencies on corresponding

price: CNY, EUR, USD. The total amount you need to pay per delegate is:

1820CNY / 280USD / 254EUR

This includes:

• Delegation Fee: 1660CNY / 255USD / 231EUR

• Damage Deposit: 160CNY / 25USD / 23 EUR

(It’s refundable after the conference if no damage is made.)

How to Pay

You could make the transfer either by personal transfer or by group transfer, and

you may choose to pay in one of the following methods:

Method 1: Through bank

Transfer through any bank that accepts SWIFT CODE transactions (Wire transfer).

[Bank Information for International Wire Transfer]

Beneficiary Bank: China Merchants Bank, H.O. Shenzhen, China

SWIFT (Telegraphic Transfer) CODE: CMBCCNBS

Beneficiary’s name (All in CAPITAL LETTER): WANG LI

Beneficiary’s Bank A/C: 6214 8353 2480 8409

Beneficiary’s ID number: 420 204 1995 0313 5325

Beneficiary’s phone number: +86 15764234798

Beneficiary’s address: No 238th Songling Road, Laoshan District, Qingdao, China

Bank address: China Merchants Bank Tower NO.7088, Shennan Boulevard,

Shenzhen, China

Payment type: Personal transfer (Or any choice related to personal issue)

Note / reference: Your AIESEC Member Committee_Your Name (For example:

AIESEC Australia_Roman Zhang )

[Bank Information for Chinese Domestic Bank Transfer]

收款人：王立开户行：招商银行（山东省青岛市秦岭路支行）卡号：6214 8353 2480 8409

备注：Your AIESEC Member Committee_姓名

How to Pay

Method 2: Through PayPal

For PayPal transfer, only USD and EUR will be accepted, and you will have to pay

an additional 17USD / 21 EUR to cover further PayPal service expense.

• PayPal account: payment@apc2016.net

Amount to be transferred: 297USD / 275EUR

Payment type: Personal transfer (Or any choice related to personal issue)

Note / Reference: Your AIESEC Member Committee_Your Name (For example:

AIESEC Australia_Roman Zhang)

Note

1. After your payment, please finish the APC 2016 official delegates survey to

provide your payment evidence.

2. Please note that you will need to pay all costs regarding money transfer.

3. Please keep a copy of the receipt you received from your bank.

4. In the case of any difference between the standard price and the amount

received, CC VPF will deduct the gap from your damage deposit.

5. Please contact payment@apc2016.com if you need official invoice or receipt.

For 1st & 2nd round official delegates: March 24 at 23:59 GMT+8

For final round official delegates: March 29 at 23:59 GMT +8

Note：

1. Payment is the only way to confirm your attendance to APC 2016.

2. Any late payment transferred before March 30 will be fined a penalty of

200CNY; Late payment transferred after March 30 will not be accepted.

3. You may track your payment status in our online tracker here:

https://goo.gl/dqghuh

Deadlines for payment and email

Cancellation Policy

If you wish to cancel your attendance to the conference after transferring the

fee, the following will apply:

Cancellation procedure

For cancellation, please send an official email to payment@apc2016.net with

“Delegation Cancellation_ Your AIESEC Member Committee_Your Name” as the

subject.

CC will then confirm each cancellation by an email, and transfer available

refund to delegate after the conference. All the transfer costs will be paid by the

delegate.

The available refund equals fees paid minus cancellation fee, calculated in your

payment currency.

Cancellation Fee

For official delegates in all rounds, the following fees and dates are applicable for

cancellation without replacement approved by MC:

-- Until March 17 at 23:59 GMT+8: 0 CNY / 0 USD / 0 EUR(Free of charge)

-- From March 18 to March 22 23:59 GMT+8: 1000 CNY / 160 USD / 140 EUR

-- Since March 23: 1660CNY / 255USD / 231EUR

Exceptional Cases

If the delegation is cancelled due to force majeure, which only includes personal

illness and visa rejection after finishing all due process on time following the

guidance of CCT.

Please contact CCT via payment@apc2016.net with “Exceptional Case_ Your

AIESEC Member Committee_Your Name” as the subject, and provide all

necessary documents as further requested.

The CC VPF will analyze the information provided, withhold only 160 CNY / 32 USD

/ 28 EUR to cover hotel cancellation fee while refunding remaining part.

If you have any question concerning payment process, please feel free to

contact CCVP Finance Clara at clara.wang@apc2016.net

Contact CC VP Finance

Entrance to Mainland of China

GUIDANCE

For International Delegates (Except from Hong Kong, Macau and Taiwan)

Here are the documents you shall prepare before submission of visa application:

1. Basic Documents

(1) Passport

Original passport with at least six months of remaining validity and blank visa pages,

and a photocopy of the passport's data page and the photo page if it is separate.

(2) Visa Application Form and Photo

One completed Visa Application Form with a recently-taken color passport photo

(bare-head, full face) against a light background attached

(3) Proof of legal stay or residence status (applicable to those not applying for the

visa in their country of citizenship)

If you are not applying for the visa in the country of your citizenship, you must

provide the original and photocopy of your valid certificates or visa of stay,

residence, employment or student status, or other valid certificates of legal staying

provided by the relevant authorities of the country where you are currently staying.

(4) Photocopy of previous Chinese passports or previous Chinese visas (applicable

to foreign citizens those who were Chinese citizens and have obtained foreign

citizenship)

If you are applying for a Chinese visa for the first time, you should provide your

previous Chinese passport held and a photocopy of its data page.

If you have obtained Chinese visas before and want to apply for a Chinese visa

with a renewed foreign passport that does not contain any Chinese visa, you

should present the photocopy of the previous passport's data page and the photo

page if it is separate, as well as the previous Chinese visa page. (If your name on

the current passport differs from that on the previous one, you must provide an

official document of name change.)

Categories Description of Visa:

(1) M-Visa: Issued to those who intend to go to China for commercial

and trade activities.

(2) L-Visa: Issued to those who intend to go to China as a tourist.

We highly recommend all delegates to apply for M or L VISA to come to

China.

For International Delegates (Except from Hong Kong, Macau and Taiwan)

2. Supporting Documents

M-Visa

Documents on the commercial activity issued by a trade partner in China, or

trade fair invitation or other invitation letters issued by relevant entity or individual.

The invitation letter should contain:

• Information on the applicant (full name, gender, date of birth, etc.)

• Information on the planned visit (purpose of visit, arrival and departure dates,

place(s) to be visited, relations between the applicant and the inviting entity

or individual, financial source for expenditures)

• Information on the inviting entity or individual (name, contact telephone

number, address, official stamp, signature of the legal representative or the

inviting individual)

L-Visa

Documents showing the itinerary including air ticket booking record (round trip)

and proof of a hotel reservation, etc. or an invitation letter issued by a relevant

entity or individual in China. The invitation letter should contain:

• Information on the applicant (full name, gender, date of birth, etc.)

• Information on the planned visit (arrival and departure dates, place(s) to be

visited, etc.)

• Information on the inviting entity or individual (name, contact telephone

number, address, official stamp, signature of the legal representative or the

inviting individual)

For International Delegates (Except from Hong Kong, Macau and Taiwan)

3. Special Reminder

(1) CCT suggest all delegates, please visit the website of the relevant Chinese

Embassy or Consulate General before applying VISA. Chinese Embassy or

Consulate General reserves the right of final interpretation, our guidance is only

for reference.

(2) CCT will provide invitation letter if needed. For delegates who want a

invitation letter, please follow the steps below:

A) Download the unstamped & unedited version of the type of invitation letter you

need. You can find them in the folder: https://goo.gl/F8Unc9

B) Turn to page 2 (English version), and fill in the blanks with your CORRECT information

based on your passport.

C) Save it as doc/docx and upload it to the Unstamped Folder, in your entity's folder.

D) CCT will stamp these files and fill in the blanks in page 1 (Chinese version) based on

the information you've given in page 2 (English version).

E) CCT will upload them to the Stamped Folder, in your entity's folder.

*CCT will check the Unstamped Folder everyday to ensure all of you get the visa as

soon as possible.

F) Download your invitation letter from the Stamped Folder and get your visa!

(3) If necessary, the consular officer may require the applicant to provide other

proof documents or supplementary materials, or require an interview with the

applicant.

(4) The consular officer will decide on whether or not to issue the visa and on its

validity, duration of stay and number of entries in light of specific conditions of the

applicant.

(5) For further details, please visit the website of the relevant Chinese Embassy or

Consulate General.

For Delegates from Hong Kong, Macau and Taiwan

香港和澳門地區的Delegates可辦理《港澳居民來往內地通行證》，臺灣地區的

Delegates可辦理《臺灣居民來往大陸通行證》（俗稱臺胞證）。具體辦理流程

請查看相關官方網站並進行辦理。

WECHAT

GUIDANCE

What is WeChat?

It is a free messaging & calling app that allows you to

connect with family & friends across countries. It is the

all-in-one communications app for free text

(SMS/MMS), voice & video calls, moments, photo sharing, and games.

Almost everyone in China use WeChat as the main

communication tool.

Why WeChat?

1. In China, we need to circumvent the great firewall

to use most of foreign social softwares which is not

easy.

2. Almost everyone in China use WeChat to

communicate.

3. In addition, WeChat has so many special functions,

like “Group Chat”, “Moments (photo sharing and

personal updates)” and so on.

4. CCT will also deliver important information and

update the latest news through WeChat.

How to use WeChat?

Click here: https://goo.gl/f0Zy9r to find out the WeChat Guidance prepared by CC.

POST TOUR

After our amazing APC 2016, CCT would like to invite

you to have a wonderful post-tour in China! The

following packages are just rough plans. The final

price and detail will depend on the number of

participants and your preferences.

1. Plan A: Hangzhou &

Suzhou

• West Lake, Suzhou

Traditional Garden, etc.

• 2 days, 1 night

• English tour guide

• Around 1000 CYN

(transportation, tickets

and accommodation)

2. Plan B: Xitang

• Traditional Chinese Town,

Water Village, Bar, etc.

• 1 day

• English tour guide

• Around 600 CYN

(transportation and

tickets)

3. Plan C: Beijing

• The Great Wall,

Tiananmen Square, the

Palace Museum, etc.

• 3 days, 2 nights

• English tour guide

• Around 2000 CYN (one-

way transportation, tickets

and accommodation)

4. Plan D: Shanghai

• The Bund,

the Oriental Pearl Tower,

etc.

• 1 day

• English tour guide

• Around 400 CYN

(transportation and

tickets)

HOTEL &

TRANSPORTATION

INFORMATION

Hotel NameShanghai Rayfont Downtown Hotel（上海徐汇瑞峰酒店）

Hotel AddressNo.7, Zhao Jia Bang Road, Xuhui, Shanghai, China（上海，徐汇区，肇嘉浜路7号）

For those who may want a pre-stay or post-stay, we provide you the

same hotel as our conference at a discount price. More information of

pre-stay or post-stay will be launched in our next booklet.

Both Pudong and Hongqiao International Airport have easy access to

our hotel, but Hongqiao International Airport is closer.

Pick-up service is only provided at Pudong International Airport, as this

airport covers most of international flights. The schedule of pick-up will

be based on delegates’ arriving time. Don’t worry, the detailed

information about transportation from both airports will be provided in

our next booklet.

1st OFFICIAL

DELEGATE

SURVEY

For official delegates, please fill in the 1st

delegate survey:

https://apc2016.typeform.com/to/jgkzL7

Deadline for survey:

March 29th, 23:59 GMT +8

Contact Us!

You could get the latest news and ask

questions about APC 2016 through our

official Facebook page:

https://www.facebook.com/apc2016

You could also contact CC team and get

replies through our official email:

cc_team@apc2016.net

For further information, check our official

delegate booklets and other related

guidance here:

https://issuu.com/apc2016moc

APC 2016

1st Official Delegate Booklet