Anti-Doping Administration and Management System

ADAMS Teamadams@wada-ama.orgMarch 2013

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What is ADAMS?

•ADAMS is an internet-based database management tool.

• It is a centralized system that allows data entry and storage, as well as data-sharing and reporting to take place in a highly secure environment that restricts access to all but relevant parties.

• It is designed exclusively to assist stakeholders in their anti-doping operations with full compliance with the World Anti-Doping Code.

• It offers a significant improvement in the treatment of athlete personal data compared to the traditional non secured email and fax previously used to handle athlete data.

• It protects the confidentiality of data thanks to a security system that complies with the highest data protection standards.

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ADAMS Benefits

Modules can be used implemented independently

Can complement existing systems

Secure information storage

Easy and Secure sharing of information

SMS update service for whereabouts

Biological passport

Free of use Accessible from

any location

Cost effectiveness Modularity

Features

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ADAMS users

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ADAMS

Athletes

NADO

RADO

IF

Laboratories

NOC

Athlete representatives

NF

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Core functionalities

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Whereabouts TUE Lab ResultsTest planningHematological

passportResults

management

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How does the anti-doping process apply to ADAMS?

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Steps1 and 2: Whereabouts moduleSteps 3, 4 and 5: Doping control moduleStep 7: Lab result moduleSteps 8: Results management module

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Whereabouts Whereabouts

Mission OrderM

ission

Ord

er

Sample

Lab

Res

ult

Lab Result

1 2

3

45

6

7

8

Sam

ple

Lab Result 8

TUE TUEDop

ing C

ontro

l For

m

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How is the anti-doping process reflected in ADAMS ?

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Whereabouts

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Submission by the athlete or its agent Standardized individual whereaboutsAudit reportsAccessible by ADO as per the CodeIST complianceData retention:

For athletes are included in a biological passport program: 8 years.

For other athletes: 18 months

Sports

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Whereabouts accessibility

- Possible sharing rules:

- Whereabouts custodian can grant access to other relevant ADO.

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Not submitted Submitted

Athlete Write Write

Athlete representative Write Write

W. Custodian None Write

Other ADO None Read

WADA None Read

Lab. None None

Note: WADA has access to all submitted whereabouts as per art. 14.3

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TUE

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Athletes and doctors online submissionSpecial security rules for medical filesOnline managementAutomatic reporting to WADAData retention:

Supporting documents are deleted 18 month after TUE expiry date.

TUE certificate is deleted 8 years after the approval date.

Sports

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TUE accessibility

- TUEs are accessible to all organizations with access to the athlete profile.

- TUE are only editable by the sporting organization

- Sharing rules:

- TUE cannot be shared amongst ADO.

- Only organizations with access to the athlete record as per the Code are able to view its TUE.

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Submitted Approved Support doc.

Athlete Write Read Write

Athlete doctor Write Read Write

Physician ADO Write Write Write

Other ADO Read Read None

WADA Read Read Read

Lab. None None None

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Test planning

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Mission Order managementAthlete selectionDCF data entryData retention:

Tests, DCF and mission orders linked to negative results are deleted 18 month after the date of tests

Tests, DCF and mission orders linked to AAF and ATF results are deleted 8 years after the date of test.

Sports

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Test planning accessibility

- Planned mission orders and tests are only available to the testing authority and sample collection agency

- Sharing rules:

- ADO can shared planned tests with other ADO

- Any organization with access to the athlete record can see completed tests.

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PlannedTests

CompletedTests

DCF

Athlete None Read* None

Testing Authority Write Write Write

Sample Collection Authority Write Write Write

Results Management Authority

None Read Write

Lab. None None None

WADA None Read Read

Other ADO None Read None

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Lab Results

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Bulk upload of urine and blood resultsBulk upload of biological resultsEQASISL complianceEasy reportingAutomatic notifications to Testing Authority

Sports

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Lab results accessibility

- Testing authority and results

management authority have read

access to their results.

- WADA has read access to all lab

results.

- Only WADA accredited laboratories

have access to ADAMS.

- Sharing rules:

- Lab results cannot be shared

within ADO.

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Negativeresult

Adverseresult

Atypicalresult

Athlete Read* Read* Read*

Testing Authority Read Read Read

Sample Collection Authority None None None

Results Management Authority Read Read Read

Lab. Write Write Write

WADA Read Read Read

Other ADO None None None

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Results Management

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Automatic matching of DCFs and Lab resultsAutomatic creation of AAF/ATFAutomatic notification of whereabouts failuresAccess to ADRV and sanctions of other ADOAutomatic reporting to WADAReporting

Sports

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Results management accessibility

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Result AAF/ATF

ADRV Sanctions Filing failure

Athlete Read* None None None None

Testing Authority Read Write Write Write Write

Sample Collection Authority None None None None None

Results Management Authority Read Write Write Write Write

Lab. Write None None None None

WADA Read Read Read Read Read

Other ADO None Read Read Read Read

Sharing rules: It is not possible to share lab results in ADAMS.

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Hematological passport

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Automatic passport calculationAutomatic sample validityAPMU and Expert usersAPMU and Expert reportsOne passport one athletePassport sharingAutomatic notification of Atypical

Passport FindingAutomatic reporting to WADA

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Hematological passport accessibility

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DCF Biologicalresult

Hematologicalpassport

Expertreport

APMUreport

Athlete None Read None None None

Testing Authority Write Read None None None

Passport Custodian Read Read Read Read Read

Passport Custodian APMU Read* Read Read Read Write

Passport Custodian Experts Read* Read Read Write None

WADA Read Read Read Read Read

Biological lab None Write None None None

Sharing rules: Biological passports can be shared by the athlete passport

custodian with either the athlete NADO or IF.

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ADAMS definitions

Tree types of Anti-Doping Organizations in ADAMS relevant to the athlete:

Whereabouts Custodian:

In charge of creating athlete profile, and keeping it up to date

Creating and maintaining athlete user account

Could gain “write” access to un-submitted whereabouts information with athlete permission

Could transfer custodianship of athlete record or grant access to another organization

Relevant ADO with access to the athlete record:

Has read only access to athlete profile

Has read only access to athlete whereabouts

Passport Custodian:

In charge of the athlete passport results management

Reviews APMU reports

Could grant read access of the athlete biological passport to the athlete NADO or IF

!! Security tab in the athlete profile: at any time athletes can view which organizations can access their information in ADAMS p.19

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ADAMS Security

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ADAMS offers a significant improvement in the treatment of athlete personal data compared to the traditional insecure email and fax systems that were previously used to handle athlete data:

Multi-level access system protects the security and confidentiality of data thanks to a security system that complies with the highest data protection standards

Users can access only specific areas and information that are relevant to them

Computer infrastructure managed by IBM MSS (Managed Security Services)

Firewalls, intrusion detection systems, vulnerability scanning

HTTPS/SSL solution with minimum 128-bit encryption

About $200,000 invested every year on information security

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Results Management

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Automatic matching of DCFs and Lab resultsAutomatic creation of AAF/ATFAutomatic notification of whereabouts failuresAccess to ADRV and sanctions of other ADOAutomatic reporting to WADAReporting

Sports

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• ADAMS is a state-of-the-art, cost effective and efficient tool designed to assist organizations in carrying out their anti-doping operations in accordance with the responsibilities under the World Anti-Doping Code.

• ADAMS is available to organizations in English; French; Spanish; German; Italian; Japanese; Arabic; Dutch; Chinese; Korean; Portuguese; Suomi; Bulgarian; Czech and Russian

• There is an audit log of all user activities in ADAMS.

• ADAMS can be implemented across many operating systems (Windows, MAC, etc.) and web browsers (Internet Explorer, Mozilla Firefox, etc.).

• The list of organizations using ADAMS are available here

• ADAMS user guides are available here

Summary

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