THE ANSON COUNTY BOARD OF COMMISSIONERS held their regular monthly meeting on Tuesday, January 4, 2005 at 6:00 P.M. in Courtroom #1 located in the Anson County Courthouse.

Commissioners present: Jarvis Woodburn, ChairNeil Jones, Vice ChairSteve LearBobby Sikes Dr. Jim SimsHarold C. SmithRoss Streater

Staff members present: Chris Wease, County ManagerJames Bennett, Assistant County ManagerBonnie M. Huntley, CMC, Clerk to the BoardMisty Randall, County AttorneyRita James, Data ProcessingShelley Maness, Finance OfficerMerrill Naylor, Emergency Management DirectorTommy Allen, SheriffKevin Gullette, Economic Development Director

Chairman Woodburn called the meeting to Order, welcoming those present. Dr. Fred Senter, First Baptist Church, Lee Avenue, delivered the Invocation.

Approval of the Agenda by Commissioners: Commissioner Lear asked to add a water issue to Commissioner Concerns. Commissioner Streater mentioned that last year, Vice Chair Jones asked Morven to put together a committee to study the proposed park issue and present their report to the Commissioners. Commissioner Streater stated they are ready with the report and asked to add this under Appearances, right after Mr. Watson. Commissioner Sims asked County Manager the status of meeting with retirees with special conditions or unusual situations. County Manager Wease stated the issue was the cost to pay the full cost for those that do not qualify for the supplemental policy. Vice Chair Jones voiced that he was interested in seeing the cost. County Manager Wease recalled sending an email to Board members on this but based on the number of people in that category the cost would be $13,000 annually. Vice Chair Jones asked the number of people with County Manager Wease answering nine or ten. Vice Chair Jones thought the question was how much would the cost be if the county absorbed the deduction. Vice Chair Jones then thought the question was if the deductible was $250, how many $50 do we have, noting he was not looking for $1,000 a person answer. County Manager Wease answered that this group of folks has retired but because of their age do not qualify for a supplemental policy for Medicare and are still covered by the county policy. County Manager Wease explained that the current cost for the county policy is $380.00 a month with the retiree paying $180.00

after the $200 county contribution. Vice Chair Jones asked for something in writing that he could look at and understand. County Manager Wease offered to email it the next morning to all Board members. Vice Chair Jones asked to add under Commissioner Concerns improving the Magistrate’s office. Vice Chair Jones asked the County Manager to find the balance of the courthouse budget if there was break between now and when this item comes before the Board. County Manager Wease asked to add an appearance by Kevin Gullette for an Economic Development update. Commissioner Streater noted that if the Board held a closed session he had an item dealing with personnel. County Manager Wease asked to add under Administrative Matters, an issue from the Assessor dealing with the appeal of a business/personal property tax audit. Motion by Commissioner Lear, seconded by Commissioner Streater, to approve the Agenda as amended. Vice Chair Jones asked if the motion was accepted if that meant the Consent Agenda was adopted with County Manager Wease answering no. Motion carried unanimously.

Vice Chair Jones voiced that he noticed that we have our pages present for the first time and asked the Chair to recognize them and make them feel at home. Chairman Woodburn welcomed the pages, noting it is important for young people to learn about the governmental process and hopes the Board will set a good example. Pages present were Nick Horne and Allison Ussery.

Appearances:Tommy Allen: Sheriff Allen thanked the Board for the opportunity to speak.

Sheriff Allen offered that he would be presenting an overall view of where they’ve come and where they plan to go in the coming year. Sheriff Allen stated that he had just completed his second year and feels it was just as successful if not more so than the previous year. Sheriff Allen noted that the jail has made significant strides and has met all standards. Sheriff Allen did say that jail inspectors wonder how this is possible with such a small staff. Sheriff Allen introduced Lt. Pat McCoy, the new jail administrator along with Lt. Acie Gainey, Assistant Administrator. Sheriff Allen presented the following report:

The Jail Operation continues to make significant strides. This past year we have passed all of our state jail inspections. We met all required standards for this jail and the only significant comments the state jail inspectors have made is “you need more staff to do what your are doing.” Since our last report, I have appointed a new Jail Administrator and I would like to introduce her tonight. Lt. Pat McCoy. Also present is my Assistant Jail Administrator; Lt. Acie Gainey. Besides loosing the previous Jail Administrator, I promoted one Jailer to a Deputy position. That one vacant jailer position was filled by Officer Rush Medley. Otherwise, we have had no other employee turnover in the Jail in 2004, but I’ll address that more specifically later.

But the Jail has had a very busy year. We booked 1,954 (1920) inmates into and through the Jail last year. We had an Average Dailey Population of _54 _(51); _50_(48) males and _ 4 (3) females. We transported _394_(381) individuals to and from DOC and other Jails and mental health facilities. As we speak tonight I have 48 inmates in Jail. 46 Males and 2 Females. I have eight awaiting trial for Murder. We re-negotiated our food service contract; this time going with the new Prison (Lanesboro) that provides our meals. Our Jail staff pickup meals three times daily. We had 329 (365) scheduled days of court. Courtroom # 2 operated five days a week and Superior Courtroom #1 in use two weeks out of the month. I tell you this here because the jail staff operated the metal detectors daily when any court is in session.

In the Sheriff’s Office this past year we completed and closed out all remaining grants left over from the previous administration (not an easy task because of lack of supporting documentation). But

more importantly, we obtained over $231,000 in new grants this past year, much of which will be spent in this coming year: A new deputy sheriff position through DSS/Non-Support ($40K); GHSP Position ($75K); DOJ Special Project Grant ($12K); DOJ Mobile Data Terminals grant ($100K); and an additional $4800 grant from GHSP.

It continues to amaze me of the volume of what we do. This past year we: Answered _8,844 calls for service compared to the previous year of 7,751 __. Of those calls, _1,023 (1,024) were false burglar alarms. This is an issue you have helped

us address recently and we hope the new ordinance will reduce that number this year. We made _1,889 (1,086) criminal arrests. _302 of these were drug arrests. This was _175

more that last years 127 drug arrests. We issued _391 (349) handgun purchase permits. We issued _51 (37) Concealed Carry Permits or Renewals. We served _5,477 Civil Processes. Detectives opened _300 (250) felony cases in 2004.

We successfully continued to build on previous instituted programs this past year such as: Our Mounted Patrol. Our FAX News Release Program where we issued over 100 releases. Chaplin’s Program and Monthly Prayer Breakfast. Computerized Jury Notices. Reserve Deputy Program, we now have 10 Reserve Deputies. We estimate that the reserves

have saved us over $7500 in overtime last year. We helped develop and assist in operating Truancy Court in the local schools. Continued our successful DARE program in the 5th grades in the county. Our Educational Incentive Program Our In-house training programs as well as taking advantage of training through area

community colleges.We have adjusted and tweaked most of these programs to make them more streamline and

operational friendly.New programs we have placed into our operation this past year include: A new Governor’s Highway Safety Program Officer. (November 1st.) New DSS/Non-Support Position. (December 1st.) Thanks to a kind donation from the local Farm Bureau we now have a second

K-9 program. We have a young female German Sheppard that will go into training along with her handler shortly for drugs.

Explorer Scout Post for Law Enforcement. We had 13 kids, ages 14-18, sign up during our orientation meeting in December and we are off and running with this program. I have four Deputy Sheriff Volunteers as Post Leaders. Our next meeting will be January 18th.

We hosted a meeting of area Sheriff’s Offices, discussing better inter-departmental communication and sharing of resources and information. We plan for this to become a regular “taskforce” type meeting this year. Our next meeting will be January 28th .

We will implement a “Citizen Academy” in February. This will be an opportunity for 15-20 citizens to go through a short 18 hour police information training program. We are now taking applications for this program. It will be held on consecutive Thursday nights beginning February 10th, from 6-9pm. I have some extra applications with me tonight for any one interested.

In addition to the new contract with DOC on our food service in the Jail, we have made arrangements with DOC to use their new firearms training facility near Polkton and will begin using it this coming April on a monthly bases. We will have our own firearm instructor and no longer have to depend and pay someone from outside our agency.

We hosted a training session for all local law enforcement; the Anson Rescue Squad; EMS; and the Wadesboro Fire Department on “Clandestine Laboratory Safety” (Meth Labs) and will host a second training sessions for the remaining volunteer fire departments and first responders in the county in the next month.

The Sheriff’s Office and Emergency Management have put together a table-top training session for each department involved in emergency response to a disaster from Homeland Security Issues to major weather related or man made events.

We now have a new “Drug and Crime Hotline” telephone number as a result of our partnership with Alltel. Individuals may call 704-695-3111, anytime, 24 hours a day to leave information. So far, in the first week we received about a dozen calls, many of them very interesting.

Our “Operation Gun Lock” has allowed us to give out over 1200 gun locks to individuals in our county. The locks are free and provided to the Sheriff by a non-profit organization called ChildSafe. We expect to continue that program this year.

We have been approved by the Administrative Office of the Courts to be a participant in their new AOC Magistrate System, where we can actually go on-line with the Magistrate’s Office, pull up the standard warrant forms, fill in the blanks appropriately, then e-mail them directly to the magistrate for their approval and signature. This is the first step of the NC Statewide Warrant Repository program (called NC Aware) set for implementation later in 2005.

We continue to try to streamline operations in each area of our responsibilities. I have weekly staff meetings with my Sheriff’s Office and Jail staff. Working this past year with the Safety Team and Emergency Management Director, we have approved a new contract with our hardware and software provider for 911 and records management. We continue to have all of our vehicles on a regular maintenance program as well a replacement rotation program.

As you know, I have attended most county commissioner meetings; my office assists in the set up of the room; provided security and delivers your agendas. I have addressed you a number of times this past year. I want to keep you informed both our accomplishment as well as any problems.

The Sheriff continues to be involved in many organizations, serving as a board or advisory member to over a dozen organizations that meet monthly. I try to keep involved with what’s happening in this county through other organizations.

There are three significant issues that should be addressed in the very near future: 1) Staffing and salaries. We must continue to grow the department to keep up with the increasing demands for service. We must pay competitive wages. We are now competing with not just the local police department but surrounding counties for qualified individuals. There is no longer a city or county residency required in most departments. Officers don’t mind driving an extra 30 minutes to work for an extra $5-8,000 per year. 2) The Jail is the biggest liability exposure this county has.

The last four consecutive state jail inspections have recommended additional staff to supervise the current level of inmates. (That is admissible evidence in any law suit, and not in our favor.) This is a serious issue we must address at the next budget session. 3) Court and Courthouse security is also an area that continues to concern me and should you as well. We operate metal detectors for the courtrooms only during court days and this is a major drain on my Jail and Sheriff’s Office staff. More security is needed all the time when the courthouse is open and we need the staff to address this.

These are really issues that can come back and haunt us the next few years. They are also issues that “simple math” tells you it is a whole lot more economical to be proactive in these areas than to wait and pay up later. We all have agreed it is more cost efficient to keep seasoned and experienced officers than to keep hiring, training and loosing new officer of other agencies. We all agree, but when it comes time to act, we have yet to take that step. The Sheriff’s Office lost four deputies to other agencies this past twelve months. That is a 15% annual turnover. The Jail lost three officers this past year. That is a 21% turnover. That is an average of 18% annual turnover. This is certainly less than the 40% annual turnover that was present when I took over this job two years ago. But is 18% acceptable? I would hope not. Our goal should be less than 10% annual turnover. We have got to address this proactively. Our product is SERVICE. My goal has been and will continue to be to provide the most efficient and effective SERVICE possible---to make every contact by the public by my officers one that exceeds the public’s expectations. To do this I need your continued support and the support to build this organization to meet our needs.

Thank you for your attention and letting me share this with you. I’ll be glad to address any questions.

Michael Watson: Mr. Watson, representing Sandhills Center, updated Board members on system reforms. Mr. Watson stated they closed out last fiscal year on a positive note, with expenditures of $56.4 million, revenues at $57.1 and revenues in access of expenditures about $700,000. Mr. Watson noted their fund balance was about 9% and they received an exceptional audit. Mr. Watson noted there were three things area programs like theirs was required to do by the General Assembly. Mr. Watson stated that one was a fundamental change in roles. Mr. Watson noted they are being required to go from an organization that delivers services to one that manages services. Mr. Watson noted they would be required to contract out a significant portion of what they do. Mr. Watson noted they hope to do that in a way that reflects what it is like to live and deliver services in large rural communities. Mr. Watson noted that they currently contract 55% of their services. Mr. Watson noted that they plan to continue with public community health centers in each county. Mr. Watson pointed out the second issue that affects our community is the idea of community psychiatry. Mr. Watson noted that none of the seventeen psychiatrists employed by Sandhills live in our community and would not be here without Sandhills Center. Mr. Watson noted one issue is how to keep this going and how to pay for the service. Mr. Watson noted another change is how to develop skills and abilities to manage a deregulated system. Mr. Watson noted the second part of reform is vesting of services. Mr. Watson noted over the last year they have been contracting out large blocks of services and he was happy to report that it was going very well. Mr. Watson reported the daycare in Polkton was going great and they are looking to contract out this service July 1, provided they find an appropriate provider. Mr. Watson stated that the program was also in partnership with the Anson County Partnership for Children and they are looking to add two more classrooms. Mr. Watson stated this would be about a five to six hundred thousand dollar construction project with local fundraising efforts currently underway. Mr. Watson stated they hope to serve more of the More at Four children in this program. Mr. Watson noted the final element and the most pertinent is the issue of consolidation of area programs. Mr. Watson stated that the General Assembly feels area programs need to be larger and more efficient. Mr. Watson noted the merger with Randolph County was going exceptionally well and had been a strong addition to Sandhills. Mr. Watson reported that they were in the final steps of negotiating a merger with Lee and Harnett counties to be effective July 1. Mr. Watson stated that a Resolution will be presented soon asking the Board to approve the merger of Lee and Harnett counties with Sandhills. Mr. Watson explained that this would create an eight county program serving approximately 520,000 people. Chairman Woodburn thanked Mr. Watson for the update.

Mayor Carr: Mayor Carr noted he was part of an ad hoc committee of three, consisting of Commissioner Streater, Mr. Lorenzo Steele and himself. Mayor Carr noted they were asked to research and make a recommendation with respect to a recreation park in Morven. Mayor Carr introduced their consultant, Ms. Smith. Mayor Carr noted that about a year ago a group came in and expressed a willingness to establish a recreational park in Morven. Mayor Carr stated the town owned an acre of ground and purchased an additional acre in order to make two acres available for this project. Mayor Carr stated that the Town of Morven was not financially able to build,

purchase equipment and maintain a recreational park and because of that, their recommendation is that the Parks and Recreation department takes over the project. Mayor Carr stated that the Town of Morven would continue to do whatever they could towards the project. Mayor Carr feels the park in Morven would not be a heavy burden on the recreation department to keep it in the same context as Little Park is maintained. Mr. Steele stated that their organization shared their thoughts with Mr. Waisner two years ago and he committed to helping in any way he could. Mr. Steele noted that Ms. Smith is helping them with their grant application, which is due by the end of the month. Mr. Steele noted several questions needed a definite answer with one being the local municipality to be in charge and asked the Board for their commitment to the issue of liability insurance. Mr. Steele then asked Mr. Waisner how many emergency calls had he had over the last year at Little Park with Mr. Waisner answering not many, but the opportunity always exists. Chairman Woodburn was of the opinion the Board did not have enough information to make a decision. Chairman Woodburn asked the time frame they were working under with Ms. Smith noting the grant is a Parks and Recreation Trust Fund grant which is due by January 15 to the regional director’s office and it has to be before their board by January 31. Ms. Smith explained that the grant is very competitive and there is a dollar for dollar match with the grant. Ms. Smith stated that the October 13, 2003 minutes of the Board does reference the question of whether or not the Board of Commissioners would have primary responsibility for insurance. Ms. Smith did state that according to those minutes, the local incorporated municipality, which would be Morven, would be the primary sponsor. County Manager Wease stated that last spring the Board felt it best that the county not take on the liability insurance but rather give money to pay for the insurance. County Manager Wease noted that last spring the county wrote a check to Morven Community Action in the amount of $2500 towards the cost of insurance and other things. County Manager Wease stated that the Parks and Recreation department was also putting together something to help with picnic shelters and tables. County Manager Wease was of the opinion the next step would be to put together a budget of what they want done in order to know the amount of matching dollars needed. Mr. Steele reported that presently they have $6,000 and they feel that with these funds, together with the equity in the property, they will have a match for a $15,000 grant. Mr. Steele asked if the $2500 represented willingness on the part of the county to help with the insurance cost. County Manager Wease commented that he could not speak to what was intended but at the time it was a matching grant program and the county matched their $2500. County Manager Wease stated that he did not know whether or not at the time the funds were intended to be annual but that is something the Board needs to consider every budget year. County Manager Wease felt it would be better if the committee would present to the Board a list of specific items for which they were seeking assistance. Mr. Steele felt the insurance would come in the springtime and felt they needed to know now if the Board would be willing to continue to help with their efforts. County Manager Wease explained that in the current budget, the board set aside $5,000 to go to all community groups seeking grants. County Manager Wease noted that again, it is a dollar for dollar grant program. County Manager Wease stated that if it is relative to parks it goes through the Parks and Recreation Board and if its relative to history or art it goes through the Tourism Development Board. County Manager Wease stated that if they were interested in

applying again this year they would need to see Mr. Waisner and go through his department. Commissioner Streater was of the understanding that tonight the group was asking for liability insurance. Vice Chair Jones asked the cost for the yearly liability coverage. County Manager Wease asked if a park was included under the current liability coverage for the Town of Morven with Mayor Carr answering that he was not sure. Commissioner Sims voiced that he understands they are asking for the grant purpose, who is the responsible party in terms of ownership and who will be responsible for the liability coverage. Mayor Carr asked if the proposed park property could remain titled to the Town and still be counted towards the grant. County Manager Wease voiced that it depends on who is the grant applicant and if it is going to be the town, it would be best for the land to remain titled to the town. County Manager Wease felt it would be best under the timeframe for the town to the applicant with the county being supportive in a number of ways. Vice Chair Jones then asked Mr. Waisner if he had an idea of the additional cost for maintenance that would be required. Mr. Waisner offered that a ball field needs to be drug every day and estimates a minimum of seven to ten hours a week in Morven for a minimum of eight months. Mr. Waisner noted that in order to take on this park, his department would need a new mower at a cost of approximately $15,000 and a truck to move the equipment. Mayor Carr noted the property in question is deeded to the Town of Morven and they will lease or make available the property for any period of time in order to construct the project. James Bennett, Assistant County Manager, voiced that it would be more economical for the Town to obtain liability insurance through their carrier than for the county to provide the coverage. Vice Chair Jones was of the opinion that the Board needed to know the amount of commitment before getting involved since it would also mean that someday they would need to start budgeting for all communities in the county. Vice Chair Jones voiced that the county was broke but they had $5,000 budgeted for the whole county to supplement such programs. After much discussion, motion by Commissioner Streater, seconded by Commissioner Lear, to commit to help Morven with the park maintenance but not say what level and be a co applicant to the grant and secondary on the agreement. Motion carried unanimously.

Kevin Gullette: Mr. Gullette offered that our unemployment rate was 12.1% in July and in November was 9.1%. Mr. Gullette noted that while that sounded good the numbers indicate that we have 400 less people in the work force. Mr. Gullette presented the following report;

2004-2005 Activity:Active Projects:

Collegiate Covers, Inc. – a small manufacturer - makers of NCACC division one school merchandise; 1.0 million investment and up to 25 jobs.

Medical Specialties –been here for several years and in the process of doing a 14,000 square foot expansion. 2.0 million investment with 8-10 new jobs over the next 24 months. Mr. Gullette noted this company makes ankle bracelets for the Carolina Panthers.

ACF Polymers- plastic recyclers, 5 million investment with 65 jobs. NCEMC- peaking plant. Mr. Gullette noted everything was on track for this project as the

application was officially received by the Utilities Commission and cleared. Mr. Gullette hopes they will know by April that this is the preferred site. This will be 150 million-dollar investment with 3 new jobs.

Cobb Vantress: Relocated their headquarter to Anson County, 5 million investment with 10 jobs.

Active Leads: (State of North Carolina)

Project Plank: 45 million investment, 225 jobs. County submitted proposal and has had a site visit from the State.

Project RR: an unknown investment needing at least 100,000-sq. ft. with at least a 45-ft. high ceiling. Mr. Gullette noted the Broder Brothers building was empty and good for this project.

Active Leads: (Charlotte Regional Partnership)Project Cowboy: manufacturing, 30 million-dollar investment and up to 250 jobs. Mr.

Gullette noted they also need an existing facility with high ceilings.Project Acorn: Textile distribution with unknown investment and unknown jobs. Mr.

Gullette noted this came across in October.Total Investment for 2004-2005: $154,000,000 dollars. Mr. Gullette noted that without the

peaking plant this would not be as impressive.Total Jobs created for 2004-2005: 113 new jobs. Mr. Gullette noted this was from July 04

through today. Activity:Economic Development Initiatives:

Certified Sites: In process of completing program. Mr. Gullette offered that testing has started on three sites submitted. Mr. Gullette noted the sites will go into the State’s database of available property and helps us get on their radar.

Landfill Property: Mr. Gullette noted he and County Manager Wease have been working on this and feels they are close to closing the deal. Mr. Gullette noted with water and sewer there is much opportunity for the site. Mr. Gullette noted that officials with the landfill gave him a lead of a tire recycler that might be interested in relocating.

Industrial Park: Identified acreage for park; will meet with owner in third quarter for launching public/private venture. Mr. Gullette noted the property in question contains approximately 750 acres with road frontage on highway 74 and just happens to be located near one of our pump stations. Mr. Gullette feels we are fortunate in that most of our textile mills have diversified. Mr. Gullette has talked with Dr. McKay of SPCC about the possibility of developing a quick response team for employers.

Commissioner Lear asked how much interest and activity was generated via Internet with Mr. Gullette answering that most is through the Partnership and probably one-half of that is through their website. Mr. Gullette feels we need a website and the Partnership has resources to help find grant money to help get us started. Commissioner Lear wondered if perhaps we could partner with SPCC or others that would be as impacted as us. Commissioner Lear feels the way of doing business in today’s world is the Internet. Commissioner Sims was of the impression that the peak power plant was to bring eight to ten jobs rather than three. Mr. Gullette stated that for the short term there will be three people there at one time if they build in both Richmond and Anson Counties. Mr. Gullette stated that long term there will be between seventy-five and one hundred construction jobs. Mr. Gullette offered that they have committed to using local people for all construction. Commissioner Sims asked the latest on the state park issue with Mr. Gullette answering that he has not heard anything recently. Commissioner Sims feels the most important criteria for growth in Anson County for our people is good paying jobs.

Consent Agenda: Commissioner Streater inquired of the ambulance for EMS. County Manager Wease explained that during the budget process they contemplated replacing one ambulance this year and six or seven vehicles in the Sheriff’s office. County Manager Wease noted that in the beginning, a larger ambulance was priced and after taking the matter before the EMS Advisory Committee, they made a different recommendation. County Manager Wease noted the ambulance presented for approval is consistent with those we are currently using. County Manager Wease noted there

were two items for approval with the first being the financing resolution for all the vehicles and the other is the budget amendment for the ambulance. County Manager Wease noted that loan money will be used to pay for the budget amendment. Commissioner Sims was of the understanding the amount was $92,000 with County Manager Wease answering the amendment is for $95,000, which includes title and all associated fees. Commissioner Lear asked if financing for this would be included in next year’s budget. County Manager Wease explained that two years ago we started doing vehicles three years in arrears which means we purchase vehicles this January with annual payments in arrears. County Manager Wease noted that the first payment would be due next January and so forth. Commissioner Sims asked if we had considered purchasing a new vehicle with a chassis and moving the box on that. Commissioner Sikes was of the impression that was being done with this purchase. Mr. Naylor agreed that next year we would start with the remounts. Vice Chair Jones asked Commissioner Streater his recollection of the 9-1-1 money placed on local phone bills. Commissioner Streater noted that 95-cents was placed on all local bills to be used for 9-1-1 and thought included was a promise to remove the fee in five years. County Manager Wease noted it had been more than five years. Vice Chair Jones asked if there was a motion or order to remove the fee in the minutes with Commissioner Streater feeling something should be in the minutes regarding the fee. Vice Chair Jones voiced that he was all for supporting 9-1-1 but feels the matter needs to be addressed. Vice Chair Jones also noted that circumstances might be that we’ve expanded and therefore can’t live up to removing the fee. Chairman Woodburn felt it was appropriate to have the County Manager’s staff investigate the minutes to see exactly what was said. Motion by Commissioner Lear, seconded by Commissioner Streater, to approve all items in the Consent Agenda. Commissioner Sims asked the maximum amount to be contributed by the county for the airport grant. County Manager Wease stated it was $16,000. Motion carried unanimously.

Consent Agenda:Minutes: Approved minutes of the regular meeting of December 6, 2004 and both closed session

minutes of the same date. Budget Report: Tax Collections have increased with results in a better cash position. Vehicle Rotation-EMS: Financing Resolution:

Resolution Approving Financing TermsWHEREAS: Anson County (“County”) has previously determined to undertake a project for Six

(6) Sheriff vehicles and One (1) Ambulance, and the Finance Officer has now presented a proposal for the financing of such Project.

BE IT THEREFORE RESOLVED, as follows:1. The County hereby determines to finance the Project through Branch Banking and Trust

Company ("“B&T"), in accordance with the proposal dated December 8, 2004. The amount financed shall not exceed $241,871, the annual interest rate (in the absence of default or change in tax status) shall not exceed 3.10%, and the financing term shall not exceed three (3) years from closing.

2. All financing contracts and all related documents for the closing of the financing (the “Financing Documents”) shall be consistent with the foregoing terms. All officers and employees of the County are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. The Financing Documents shall include a Financing Agreement and a Project Agreement as BB&T may request.

3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer’s satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by County officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer’s release of any Financing Document for delivery constituting conclusive evidence of such officer’s final approval of the Document’s final form.

4. The County shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The County hereby designates its obligations to make principal and interest payments under the Financing Documents as “qualified tax-exempt obligations” for the purpose of Internal Revenue Code Section 256(b)(3).

5. All prior actions of County officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent of the conflict. This resolution shall take effect immediately.

Approved this 4th day of January, 2005.Budget Amendment:

AMENDMENTAnson County Budget Ordinance FY 2004/05

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2004/05 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: 11-4368 $ 95,000Total Increase $ 95,000

Section 2. General Fund Revenues:Increase: 11-4368 (Loan Proceeds) $ 95,000Total Increase: $ 95,000

Adopted this 4th day of January, 2005.

Tax Releases:Vehicle Tax Releases-Jan-05:

Release # Name Year Amount Reason Bill # 15946 Adams, John Q 2004 29.91 Value 410-715818 Armstrong, Elizabeth 2003 58.41 Proration 404-4015952 Benton, Tony 2004 150.14 Situs 411-10815938 Burleson, David W 2004 24.24 Situs 410-27315939 Carriker, Jeremy 2004 2.78 Value 411-26815819 Clark, Prentice 2003 13.92 Proration 309-31315813 Garris, Kelly L 2004 59.76 Proration 407-55215811 Goodson, Roulpherd Jr 2004 134.00 Proration 410-67715958 Happle, David F 2004 37.00 High Mileage 411-67715809 Liles, Ervin T 2004 6.65 Proration 408-98915810 Liles, Ervin T 2003 20.58 Proration 312-92215817 McRae, Shunee 2004 38.34 Proration 405-152115815 Meadows, James T 2004 3.22 Proration 405-153615947 Moore, John H 2004 30.62 Value 410-128315941 Northcutt, Charles 2004 185.92 Value 411-119315814 Reza, Roberto 2004 158.29 Proration 411-132215822 Robinson, Patricia 2003 9.22 Proration 403-218715942 Robinson, Ronald 2004 8.63 Value 410-152615956 Teal, Ryan 2004 348.44 Situs 411-153615957 Thomas, Carl Lynn 2004 102.90 Situs 411-1542

15948 Treadaway, Langford 2004 101.56 Situs 411-159915823 Tyson, John H 2004 7.42 Proration 409-170015940 Wilson, Jeremy 2004 50.88 Value 410-1906

Total $1,582.83

Vehicle Tax Adjustments-Jan-05:15952 Benton, Tony 2004 3.75 Situs 411-10815938 Burleson, David W 2004 2.09 Situs 410-27315956 Teal, Ryan 2004 0.88 Situs 411-153615957 Thomas, Carl Lynn 2004 8.87 Situs 411-154215948 Treadaway, Langford 2004 8.76 Situs 411-1599

Total 24.35

Vehicle Tax Refunds – Jan 05:15806 Diggs, Charles 2004 15.60 Proration 470-44615807 Diggs, Charles 2004 53.48 Proration 408-45215821 Hanna, James 2004 7.02 Proration 408-66715808 Horne, Douglas 2004 13.90 Proration 406-81315805 Horne, Michael H 2003 4.32 Proration 306-79815812 James, Frank 2004 33.63 Proration 405-104915820 Rios, Maria 2003 13.44 Proration 309-135815816 Thomas, Weaver 2004 39.24 Proration 407-1864

Total 180.63

Property Tax Releases – Jan 05:15955 Huntley, John Jr 2004 60.13 Billing Error 043-809615954 Legacy Ventures 2004 547.16 Billing Error 047-975415959 Smith, Glenn L 2004 1,966.24 Billing Error 042-1545515945 Tillman, McKinley Jr 2004 1,141.16 Billing Error 043-1692015944 Tillman, McKinley Jr 2004 474.53 Billing Error 043-1691915949 Whitley, Curtis K 2004 688.20 Double Billed 042-18120

Total 4,877.42

Property Tax Refunds Jan-05:15953 Laurel Commons 2004 9,864.86 Billing Error 047-9441

Total 9,864.86

Airport Vision 100 Grant $150,000 and Budget Amendment: Approved the Agreement for project No. 36237.9.4.1. (Copy of said agreement is on file in the County Manager’s office and by reference made a part of these minutes.)

RESOLUTIONA motion was made by Commissioner Lear and seconded by Commissioner Streater for the

adoption of the following resolution and upon being put to a vote was duly accepted:WHEREAS, a Grant in the amount of $150,000 has been approved by the Department based on

total estimated cost of $166,667; andWHEREAS, an amount equal to or greater than ten percent (10%) of the total estimated project

cost has been appropriated by the Sponsor for this Project. NOW, THREFOERE, BE AND IT IS RESOLVED THAT THE Chairman of the Sponsor be and he

hereby is authorized and empowered to enter into a Grant Agreement with the Department, thereby binding the Sponsor to the fulfillment of its obligation incurred under this Grant Agreement or any mutually agreed upon modification thereof.

AMENDMENTAnson County Airport Project Ordinance

BE IT ORDAINED by the Anson County Board of Commissioners that the Anson County Airport Project Ordinance be amended as follows:

Section 1. Revenues:

Increase: North Carolina DOT Grant $ 150,000Increase: County Match $ 16,667Total Increase: $ 166,667

Section 2. Expenditures:Increase: Construction – 36237.9.4.1 $ 166,667Total Increase: $ 166,667

Adopted this 4th day of January, 2005.

Chairman Woodburn called for a ten-minute break.

After the break, the next topic of discussion was Administrative Matters:

911 Lease and Building Plan: County Manager Wease noted that in 1999 the county entered into a five-year lease with Interact computer systems for our 9-1-1 system. County Manager Wease explained that this was the system used to answer all 9-1-1 calls in the center. County Manager Wease noted the original lease was around $12,000 a month and expired last February. County Manager Wease noted that since then, we developed a request for proposals and received three or four in return. County Manager Wease stated that Mr. Naylor, along with the safety team, reviewed all proposals and chose to remain with the present provider, Interact. County Manager Wease stated they negotiated a five-year lease with a total cost of $305,979, or $5,826.72 a month. County Manager Wease noted this payment was less than half of the previous lease payments. The package includes computer aided dispatch, geographic information systems integration, E911 telephony, emergency notification, dispatch furniture, digital recorder, records management and all applicable hardware. County Manager Wease stated that the county has a fairly new GIS system and they have just completed discussions with the State of North Carolina where they will fly and give us new color Arial ortho photography and this will integrate with the new system. County Manager Wease noted we recently upgraded to phase 1 and phase 2 compliance with the Telecommunications Act. County Manager Wease explained that phase 1 gives us the capability of identifying the location of a phone call and phase 2 extends that to cell phones. County Manager Wease noted that the county would also contract with Interact to make the necessary renovations to the building that will accommodate the new equipment and relocate the department to the center of the building for more space. Mr. Naylor explained that the old equipment does not belong to the county and it would cost approximately $75,000 to purchase the antiquated equipment. Mr. Naylor noted that out of three dispatch stations, only two are working. Mr. Naylor stated that upgrading was vital to maintaining security of the system and to ensure that our citizen’s last line of defense is protected. Mr. Naylor explained that the new lease will save Anson County $310,000 over the last lease and improve the quality of the service being provided. Mr. Naylor stated the $35,000 project management cost to wire, remodel and re-equip the center was not included in the lease agreement. Mr., Naylor offered that cameras would be added to the center through a homeland security grant. According to Mr. Naylor, at the end of the lease the equipment will belong to Anson County. Mr. Naylor explained that the present equipment does not belong to Anson County. According to Mr. Naylor, Interact sold our lease to a leasing company and Interact says we don’t owe anything but the leasing company says we do. Mr.

Naylor noted that the current contract will be written a lot different from the first contract and will better protect the county. County Manager Wease explained that when the lease was up, the Lease Company made claim to the equipment and we could either pay the fee they say we owe or turn in the equipment. Commissioner Lear asked how we were getting more for less with Mr. Naylor answering technology. Commissioner Streater asked if the new lease payment would prevent the removal of the charge from local phone bills. Mr. Naylor offered that the system has to be upgraded and if the surcharge is removed, it would cost the county a lot of money since the system is not phase 2 compliant and is barely operable. Commissioner Sims asked if the phone surcharge could pay the entire amount of the upgrade with Mr. Naylor answering yes. County Manager Wease offered that it was cheaper the second time to remain with the company who’s software we’ve been using. County Manager Wease offered that Interact would remove the old equipment and return it to the leasing company. Vice Chair Jones noted that we’ve made $100,00 this calendar year on this deal. Vice Chair Jones asked if we could apply the $100,000 to the cost of the proposed lease to reduce the cost. Mr. Naylor was of the opinion this money was needed to pay repairs in case of problems with the system or any other emergency equipment. Commissioner Streater asked if the money goes to the general fund with Mr. Naylor stating that by law it has to remain with 9-1-1. Commissioner Sims felt that if this money was used to lower the cost of the contract and we were hit with a catastrophic event then it could affect property taxes. Commissioner Streater was of the opinion that entering into the new agreement would not allow the removal of the surcharge from phone bills. County Manager Wease voiced that if you remove the revenue source then the county would have to come up with another way to pay. Commissioner Sikes was of the opinion that the 9-1-1 surcharge was the only way to tax all citizens in the county for the service. Commissioner Sims voiced that he favors the concept that 9-1-1 is a user fee and feels most of those in the county feel the same way and he does not want to see us get into a situation where we go from a user fee to a property tax fee. After discussion, motion by Vice Chair Jones, seconded by Commissioner Lear, that the Anson County Commissioners do authorize the County Manager to enter into the lease with Interact Public Safety Systems as set out on pages 54-81 of tonight’s Agenda and further that the County Manager be given authority to implement the floor plan modification of the current building as set out on page 82. Motion carried unanimously.

Parks and Recreation-Award of Pool Dome Bid for Little Park: County Manager Wease explained that a local group conducted a fundraiser to put a facility over the pool in order to use it year round. County Manager Wease noted that after several applications, we finally received a PARTF grant and part of that money will be used to match the local money raised. County Manager Wease noted we currently have around $365,000 for the pool enclosure. County Manager Wease noted that the original plan was to add a building but funds raised will only allow a dome, which will also allow the pool to be an outdoor facility in summer. County Manager Wease noted that the dome would wear out over time. County Manager Wease noted the bid presented is by Yeadon Fabric Domes, Inc. in the amount of $165,696. County Manager Wease explained that the project will also include the construction of new amenities to include bathroom facilities and locker rooms. Commissioner Sikes asked

the lifeline of the dome with County Manager Wease answering twenty-years. Vice Chair Jones asked if the project had been approved by the Parks and Recreation Board with County Manager Wease feeling it has been but he did not have documentation to that fact. Commissioner Lear asked if we had seen work done by this company with County Manager Wease answering that Mr. Waisner and some of his staff have visited sites to see their workmanship. Vice Chair Jones asked when the work would begin with County Manager Wease answering probably next fall. Commissioner Lear voiced that he would like to know more about the company, their safety issues and would like to see pictures. Motion by Vice Chair Jones, seconded by Commissioner Lear, that we put off consideration of this contract until such time as the Anson County Parks and Recreation Board has had a chance to meet and consider it and report back to us with its recommendations. Commissioner Lear asked County Manager Wease to let the Board know if there were any structures nearby they could visit. Commissioner Sikes asked the square footage of the dome. Chairman Woodburn noted that all specifications were included in the Agenda packet but there were no pictures. Motion carried unanimously.

SPCC Meeting Date-March 2005: County Manager Wease noted that SPCC Trustees would like to set the date for our annual meeting for sometime in March. The days that do not work for the Trustees are March 1, 7 and 14. Board members elected to meet with the Board of Trustees on March 15, 2005. The Trustees will announce the place and time.

Board of Education Request-Inspection Fees: County Manager Wease noted that the Board of Education has requested that the county waive any building permit fees for the construction work at the school bus garage. Mr. Deese, Building Inspector, was present and stated that the request had been withdrawn by the Board of Education.

Budget Process: County Manager Wease outlined the following budget development process:

January –March: Department managers work with staff and County Manager to develop Departmental Budget Requests and Capital Improvement Plans.

February 8th: Goal Setting RetreatMarch 31st: Departmental Budget Requests due to the Manager’s office.March ??: Meeting with SPCC Board of TrusteesApril 12 & 14: Departmental Budget Presentations to Board of Commissioners.

Presentation to Board by Teams:Mission StatementThree accomplishments of past fiscal yearNeeds to accomplish goalsGoals for next five yearsMisc. reports or notifications

April ??: Meeting with Board of EducationMay 24th: Manager’s budget presentation to boc

Public Hearing June 7th

Additional meetings in June as necessary (14th, 21st & 28th)June 30th: Deadline for adoption of budget

County Manager Wease noted he scheduled the goal setting retreat earlier this year after receiving feedback from Board members as well as team members. Vice

Chair Jones voiced that he would be out of town until February 7 and asked if the regular monthly meeting could be rescheduled for the 8th and the retreat on the 15th. Commissioner Lear asked if budget presentations from departments could be in written form to allow Commissioners to review them as time permits rather than having verbal presentations. Commissioner Streater stated that if there were any questions Board members could call the Manager. Commissioner Sikes asked if all meetings were night meetings with County Manager Wease answering that they have been. County Manager Wease favored continuing the presentations by department heads as it was their hour of fame. James Bennett, Assistant County Manager was of the opinion that department heads look forward to the presentations. Chairman Woodburn felt that it might be a good idea to continue with the presentations for employee relations but agreed that the Board needed to receive the information in advance. County Manager Wease noted that we could do four meetings rather than two and make each meeting shorter. Commissioner Lear offered that he would defer to the wishes of the employees but stated that he always feels bad sitting there listing to them ask for things the Board can’t provide. Commissioner Sims felt it would be better if the Board knew what kind of budget they were looking at before meeting with department heads. Commissioner Sims stated it would be helpful if the Board knew if they were looking at a tight budget or possibilities for expansion, as he will not vote again for higher taxes. Commissioner Sims was of the opinion that it would be better to give employees even a small percentage raise than a bonus. Motion by Vice Chair Jones, seconded by Commissioner Streater, that we accept the County Manager’s FY 2005/2006 budget development process as follows: January-March as indicated on the Agenda, Board goal setting Retreat February 15, March 31 departmental budget requests due to the Manager, March 15 meeting with SPCC Board of Trustees, leave the April 12 & 14 departmental budget presentations to Board of Commissioners to a future meeting and let the County Manager give us recommendations on how to proceed on that, and also in April we will meet with the Board of Education at such time and place as the Board of Education request, May 24 Manager’s budget presentation to the Board of Commissioners, Public Hearing June 7 and additional meetings in June as necessary and June 30 is our proposed deadline for adoption of the budget. Motion carried unanimously. Commissioner Lear asked when budget time comes around was there a way the Board could have a list of additional revenue enhancing programs other than property tax. Commissioner Lear felt a menu of options available would be helpful in case we need to ask for Legislative approval. County Manager Wease stated that at the February meeting the Board could set an agenda for the goal setting retreat.

Board calendar: Chairman Woodburn referred to information sent to all members from the Clerk suggesting a meeting schedule for the year. Vice Chair Jones asked that the February meeting be on the 8th rather than the 1st. Chairman Woodburn noted that all meeting dates are on the first Tuesday with the exception of July and September due to holidays. Commissioner Lear voiced a conflict with March 1 and asked to change to March 8. Commissioner Sims voiced a conflict with October 4 and asked to change to October 11. Chairman Woodburn noted the July meeting is proposed for the 12th because of the 4th and the September meeting is proposed for the 13 because of Labor Day. Motion by Commissioner Streater, seconded by

Commissioner Lear, to adopt the meeting schedule as presented with the exception of February, March, and October. Motion carried unanimously.

Legislative Goals: Chairman Woodburn voiced that he would be out of town and unable to attend the conference scheduled for January 13 & 14. Motion by Vice Chair Jones, seconded by Commissioner Lear, that we send our County Manager as our voting delegate. Motion carried unanimously.

Space Issues: County Manager Wease stated that this was not an easy topic but one that has been discussed for the last five years. County Manager Wease noted the issue was both short and long term space with the Board going on record last Spring to not deal with long term space issues until we identify a new revenue source. County Manager Wease offered that he feels the new electric plant could be that revenue source. County Manager Wease noted that we have short-term issues with trying to get the offices out of the basement and offered a resolution to put together a committee to make a report. Vice Chair Jones suggested that the Chairman choose the three commissioners and the four citizens. County Manager Wease noted that the most pressing needs are the tax office in the basement and the Clerk of Court’s office. County Manager Wease stated that he also put in the Resolution the tax office, finance office, County Manager’s office and Assistant Manager’ s office as he feels if all these were in one place we would have better administration efficiency. County Manager Wease feels county government needs to be moved from the courthouse at the earliest convenience. Motion by Vice Chair Jones, seconded by Commissioner Lear, that we pass the resolution establishing a committee to review the short term options for space for county government offices with a provision that the draft is amended to permit the Chairman to chose not only the three Commissioners but the four citizens at large. Commissioner Streater asked what happened to the last board with Vice Chair Jones answering they are still there but they are treated as a long-term board. Vice Chair Jones noted that Mr. Hildreth served as chairman of that board and he now needs to be replaced. County Manager Wease noted that in the past, he has seen gaps in communication between the committee and the Commissioners and suggested adding members of the Commissioners to that Board. Chairman Woodburn asked if the size of the previous committee was good with the Manager feeling a committee of no more than seven was a good number. Commissioner Streater was of the opinion that it would be good to get the public involved as they are the ones to spend the money. Motion carried unanimously.

RESOLUTION ESTABLISHING A COMMITTEE TO REVIEW THE SHORT TERM OPTIONS FOR SPACE FOR COUNTY GOVERNMENT OFFICES

WHEREAS there are several county offices that are in need of additional space and more appropriate space to conduct the affairs of county government, and

WHEREAS the court officials lack adequate space to conduct the business of the Administrative Office of the Courts, and

WHEREAS the Board has decided to wait until a new funding stream is identified to construct or renovate a centralized county office facility;

NOW THEREFORE BE IT RESOLVED that the Anson County Board of Commissioners do hereby appoint a committee of three commissioners (chosen by the Chairman) and four citizens to review the short term options for office space for county government to make a recommendation to the Board at the earliest convenience and not later than April 15, 2005.

The Committee should review the space needs of the tax offices, the finance office, the county manager’s office, the assistant county manager’s office and the information technology office. The recommendations for options should include the costs associated with the moving process and the annual operation.

Resolved this the 4th day of January, 2005.

Business/Personal Property Issue: County Manager Wease shared information from Mr. Vance with each Board member. County Manager Wease explained that a business personal property audit on a company called Embrex resulted in a discovery bill and they are appealing the value we placed on the equipment. County Manager Wease noted that the appeal can come before the Board of Commissioners acting as the review authority or it can go before the Board of Equalization and Review. County Manager Wease noted that the Board of Equalization and Review would meet this spring. Motion by Commissioner Lear, seconded by Commissioner Streater, that the Board of Equalization and Review hear this appeal. Motion carried unanimously.

Appointments:Centralina Economic Development Commission: County Manager Wease

explained that this goes with the CEDS Resolution adopted in December. County Manager Wease noted this was a separate commission focusing on Economic Development but that we also need a replacement for Mr. Hildreth. Mr. Bennett offered that Mr. Hildreth had said that he would be willing to serve in any capacity chosen by the Board. County Manager Wease felt that the Economic Development Commission could be anyone but that the Centralina Board appointment should be a Commissioner. After discussion, motion by Vice Chair Jones, seconded by Commissioner Sims, to appoint Blake Hildreth to the Commission and Kevin Gullette as the representative on Centralina COG. County Manager Wease was of the opinion it would be better to have Mr. Gullette serve on the Commission and that a Commissioner should serve on the Centralina board. Vice Chair Jones withdrew his motion with Commissioner Sims withdrawing his second. Motion by Vice Chair Jones, seconded by Commissioner Sims, that Kevin Gullette be appointed to the Economic Development Commission and Chairman Woodburn be our representative for Centralina. Motion carried unanimously.

County Manager Wease voiced that the Rural Transportation Organization needs a Commissioner. County Manager Wease noted that Mr. Bennett helps him on the technical committee but we need a Commissioner for the Board. County Manager Wease noted this was a time to sit with DOT officials and discuss roads, Motion by Vice Chair Jones, seconded by Commissioner Lear, to appoint Commissioner Streater from Morven Township to that job. Motion carried unanimously.

Planning Board: The Clerk advised that Mr. Carr’s appointment to the Planning Board expires this month. Commissioner Streater asked if he was willing to serve and if he was eligible for reappointment with the Clerk answering yes.

The Clerk advised that Commissioner Smith needs to make an appointment to the Personnel Advisory Board.

The Clerk advised that Dan Ward was the only appointment made so far to the Industrial Facilities and Pollution Board, which leaves four more appointments needed.

Vice Chair Jones suggested carrying these over to next month.

Commissioner Concerns: Commissioner Lear: Commissioner Lear presented a situation with an elderly

lady in his district who was widowed last Spring and her house burned recently. Commissioner Lear noted that in rebuilding, it is necessary to move her water meter at a cost of $600.00. Commissioner Lear asked the Board to consider waiving this fee for Ms. Brooks. Motion by Commissioner Lear, seconded by Commissioner Sims, to waive the $600 fee for moving the water meter for this individual. Commissioner Sims felt the foundation for this was clear in that her house burned and in rebuilding she needs the meter moved. Motion carried unanimously.

Vice Chair Jones: Vice Chair Jones asked the County Manager the amount of money in the court facilities fund with County Manager Wease now sure of the exact amount. County Manager Wease noted that he heard Ms. Gainey mention something about needing chairs and he gave her his card and asked her to contact him or Mrs. Maness with what she needs. Vice Chair Jones felt that we needed to get the folks from Raleigh back to look at this and give us a price. Vice Chair Jones suggested having the furniture lady return and give us a price. County Manager Wease felt that Office Depot would be another good source.

Commissioner Streater noted he had a matter for closed session but noted it could wait if we did not have another reason to hold a closed session. County Manager Wease asked to talk with the Board concerning an Economic Development issue with Mr. Cuddy. Motion by Vice Chair Jones, seconded by Commissioner Lear, to go into closed session pursuant to N.C.G.S. 143-318.11(a)(4) to discuss matters relating to the location or expansion of business in the area served by this body. Motion carried unanimously.

Motion by Commissioner Sims, seconded by Vice Chair Jones, to go out of closed session. Motion carried unanimously.

In regular session, motion by Vice Chair Jones, seconded by Commissioner Lear, that the Anson County Board of Commissioners give the County Manager authority to reach a settlement with Bruce Cuddy and his firm with respect to any reparations to be made on the Economic Development project. Motion carried unanimously.

Motion by Vice Chair Jones to adjourn to the February 8 meeting. Commissioner Streater reminded Board members of the yellow ribbon celebration scheduled for January 21 at 11:00 A.M. in front of the Courthouse. Chairman Woodburn asked those present to observe a moment of silence in memory of Jeff Cloud. County Manager

Wease gave each Board member a copy of the audit to look over. County Manager Wease noted we could handle this a couple of ways. County Manager Wease noted we could have the auditors come before the Board or meet with Commissioners individually, or establish a particular meeting just for the audit review. Vice Chair Jones suggested taking it home and talk about what direction to take in February. Commissioner Sims felt there was no need to talk with the auditors unless they were specific concerns. County Manager Wease noted the trend of using fund balance is continuing but we are turning that around by not using as much this year as in the past. County Manager Wease noted we are still below 8%. Commissioner Streater feels the collection rate for EMS needs to be looked at since it is only 10%. Vice Chair Jones asked what happened to the hot collection crowd with County Manager Wease answering most of that will not come in until February or March because of the delay in Medicare/Medicaid. Motion carried unanimously.

Respectfully submitted:

Bonnie M. Huntley, CMCClerk to the Board

Meeting time: 4 hrs.