Annual Report & Accounts - WordPress.com · Forum Project Manager K Bowers Finance & Administration Manager Y Pot Bristol Older People’s Forum CIO Trustees Annual Report & Accounts

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BristolOlderPeople’sForumCIO

CharitableIncorporatedOrganisationCharitynumber:1162616

AnnualReport&Accounts10July2015to31March2016

BristolOlderPeople’sForumCIOTrusteesAnnualReport&Accounts Charitynumber:1162616

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AnnualReport&Accounts10July2015to31March2016CONTENTS PageTrustees’AnnualReport

ReferenceandAdministrativedetails 3Reportofthetrusteesfortheperiod10July2015to31March2016 4Objectivesandactivities 4Achievementsandperformance 5 Financialreview 10Structure,Governance&Management 11

IndependentExaminer’sReport 14 AnnualAccountscomprising StatementofFinancialActivities 15 BalanceSheet 16 NotestotheAccounts 17


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ReferenceandadministrativedetailsCharityname: BristolOlderPeople’sForumCIORegisteredcharitynumber: 1162616Officialaddressofthecharity: CanningfordHouse,38VictoriaStreet Bristol,BS16BYCharityTrustees Trusteename Office(ifany) Datesactedif

notforwholeyear

1 JudithBrown Chair

2 StephanieBatterbury Treasurer

3 DouglasBurge 10July2015to29March2016

4 DavidElson

5 GloriaMorris

6 GillianSeward

7 TonyWilson

BankersUnityTrustBank,NineBrindleyplace,Birmingham,B12HBTriodos,DeaneryRoad,Avon,Bristol,BS15ASIndependentExaminerRupertTaylor,31LenaSt,BristolBS56DBStaffForumProjectManager KBowersFinance&AdministrationManager YPot


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Reportofthetrusteesfortheperiod10July2015to31March2016

TheTrusteespresentitsAnnualReportandIndependentExaminer’sReportfortheperiod10July2015to31March2016.ThefinancialstatementshavebeenpreparedinaccordancewithAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardsapplicableintheUKandtheRepublicofIreland(FRS102)(effective1January2015)-(CharitiesSORP(FRS102).

ObjectivesandactivitiesTheobjectsofBristolOlderPeople’sForumCIOare:1) TopromotesocialinclusionforthepublicbenefitbyworkingwiththoseintheCityofBristol

whoaresociallyandeconomicallyexcludedonthegroundsoftheirage,relievingtheneedsofsuchpeopleandsupportingtheirparticipationinsociety.

2) ThereliefofpovertyandsicknessandthepreservationandprotectionofgoodphysicalormentalhealthamongstpersonswhoareinneedasaresultoftheirageintheCityofBristol.

Infurtheranceoftheseobjects,thetrusteesshall:a. Increase,co-ordinateandprovideinformationaboutopportunitiesforoldermembersofall

ofBristol'scommunities;b. Giveolderpeopleavoiceandfacilitatetheirengagementwithserviceproviders,soasto

influencethequalityandrelevanceoflocalservicesandprovisionsandsobettermeettheneedsofpeopleover55

c. ResearchorparticipateinresearchintothecausesandeffectsofsocialexclusionofolderpeopleintheCity

d. Promoteactivitiesthatsupportthehealthandwell-beingofolderpeopleinBristolMainActivitiesThemainactivitiesundertakentofurtherthecharity’sobjectsforthepublicbenefitaredetailedinthefollowingpagesasfollows:• OpenForumMeetings

• Representation

• Newsletters

• MembershipandSurvey

• ‘Otherwork’–keyactivitiesthatfurtherourpurposeandworktowardsourfuture


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AchievementsandperformanceInthispastyear,duringwhichwebecameacharity,BristolOlderPeople’sForum(BOPF)hascontinuedtoworktoimprovetheopportunitiesforolderpeopletoparticipateintheircommunitybyinvitingkeypeoplewhomakedecisionstoouropenforummeetings(heldinlocationsacrossthecitytoenableasmanypeopleaspossible,fromallsectionsofthecommunity,toattend).Wehavegivenolderpeopleavoice,facilitatingengagementwithserviceproviders,andholdingeventssuchasBristolmayoralhustings(attracting100+attendees),andhustingsforthePCCelections(thelatterincollaborationwithotherequalityforumsintheCity).Wehavehelpedtoinfluencethequalityofmanylocalservicestobettermeettheneedsofolderpeople,throughencouragingmemberstospeakup,askquestionsandrespondtolocalconsultations.Alsoourmembersrepresentolderpeopleonawidevarietyofcommittees,boardsandgroups.Wehaveworkedtoresearchissuesregardingolderpeople’shealthandsocialexclusion—withBristolUniversityandUWE;andourpartnerBristolAgeingBetter(BAB).Ournewslettersareavital,printed,resourceandinformationforolderpeople,particularlyinrespectoftheirhealth,socialandeconomicwelfare—sothatindividualscanfindthesupporttheyneed.Ourmembershipremainsatasimilarleveltopreviousyears—wetendtoseeaseasonaldecreaseinmembership(mortality)andrecruitmembersthrougheventsandwordofmouthandlocalmedia.Ourmembershipnumberof2745remainsthelargestofanyolderpeopleorganisationinBristol,andisusedasaresourcebytheUniversities,Council,NHS,AgeUKBristolandBristolAgeingBetter.Ourmembersareloyal,enthusiasticandactive(over500respondedtoourlatestsurvey,seepage7)Wehaveworkedhardthisyeartoensurewehavereliableandaccuratedataonourmembershipandcanunderstandtheirsocio-geo-demographicprofilesandhowtheserelatetoallolderpeopleinBristol.WeareencouragedtofindourmembershipextendsacrosstheCity,includingthemostdeprivedwards,whichalignswithpastresearchwehavedoneaskingaboutincomelevelsandmore.Wehavecollaboratedinsettingupalocalradioprogrammepresentedbyolderpeople,forolderpeople—anotherchannelforprovidinginformationtoolderpeopleespeciallythosedigitallyexcluded.Wealsocontinuetocollaboratetodelivertheannual2-weeklongCelebratingAgeFestivalinthecity.Welookforwardtodeliveringevenmoreintooursecondyear,buildingonourrelationshipswithmembers,allolderpeople,andmanyothersupportersandorganisationsintheCityandbeyond.


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OpenForumMeetingsOuropenforumsareanopportunityformembers,andothers,togettogetherandinteractandcriticallyprovideachancetomeetandquestion/influencekeydecisionmakersaffectingtheirlives.Halfourmeetingsareheldcentrally,onmajorbusroutes,andhalfareheldwithinareasofthecitytoenablepeopletoattendwithouthavingtotraveltofar—andtosupportlocalcommunitycentresandotherlocalinitiatives.Allmembersareawareofthemeetings,andweinviteothersthroughreciprocalandothercommunications.In2015-2016weheld8meetingsplusourAGM,eachonehostingatleast2speakers.Weattracted323attendances(ofthese244members).Weworkhardtoselectandinvitespeakersinresponsetothewishesandneedsofourmembersandcurrentclimateandchallenges;tofulfilourobjectsforthepublicbenefit.Lastyear’sspeakersincluded:SeniorManagerfromFirstGroup(buses),BristolCouncil’s(BCC)groupmanagerforsustainabletransport,speakeronEid&Ramadan(BOPFmember),SeniorNHSmanageronNHSchanges,Bristol’sGreenCapitalcommissionedcommunityartist,homerepairscheme,NHSPatient&Publicempowerment,BristolCommunityHealthCIC(BCH),WalkingforHealth,BristolUniversity(BU)Sphereresearchproject,crimepreventionadvice,compassionindying,careforumfallsprevention,RoyalHorticulturalSociety(RHS)communityoutreach,BCCCityInnovation,CommunityAccessSupportService(CASS)ondevelopmentsinBristolMentalHealth,CareQualityCommission(CQC),Adultsocialcarechargingpolicy,driverlesscarresearch.Aspreviouslymentionedwealsohosted7candidatesforBristolmayoralhustingsandjointlyhostedPCChustingsfortheregion.Weseenewfacesateachmeeting,(andnowcapturewhethertheyarenewviaourregisters)wearealwaysopentoeveryoneandourmeetingsarefree.Weknowweattractthosewhoworkwitholderpeoplewhotakeinformationtotheirgroupsandclients—andthereisaselfcompletionfeedbackformforallattendeesaskingabouttheirexperienceofthemeetingandus(andasksgender,age,postcode).Ourforumformat:Wehaverespondedtofeedbackandourformatreflectstheviewsofmembers.Eachmeetingbeginswithanopportunitytodiscusskeyconsultationsinprogresssothatviewscanbefedback(andweareawareoftheirviews),andanyotherissuesmemberswishtoraisee.g.passingoncampaignorpetitioninformation,askingustotakesomeactionasanorganisation,oradviceonhowtheycanact.Wethenhavethemainspeakerandanopportunityforquestions,followedbyreportsfromtrusteesandothermembersrepresentingusatevents,groupsetc,followedbyashortbusinessreportandAOB.Wefindweareaskedbyatleastoneotherspeakertoattendandwe’reusuallyabletoaccommodatethem.Refreshmentsareavailable,andthereistimetosocialisebothatthebeginningandendofeachmeeting.Attendeesoftencontinuetocatchupbeyondtheendofthemeeting.


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RepresentationTenmembersofBOPFsitonBCC’sOlderPeople’sPartnershipBoard;theCouncil’schannelfordiscussingissuesaffectingolderpeople.MembershipincludesprofessionalsofkeyorganisationsworkingwitholderpeopleintheCity,togetherwithrepresentativesofcarersandBMEgroups—withinvitedspeakerstoupdatetheBoardonkeychangesandpolicies-andtogetOPPBviews.TheOPPBhasrecentlybeentaskedbyBristol’selectedMayorwithmonitoringtheworkoftheAgeFriendlyCityProject(thisprojectisoneofBAB’sdeliverablesandisaWorldHealthOrganisationaward).BOPF’sChairJudithBrownistheexpertwitnessonBCC’s‘People’Scrutinycommittee.RecentlytheCouncilre-organiseditsowncarepolicy.Judithwasinvolvedinensuringqualityofcarewasenhancedbythechanges.TwoBOPFmembersrepresentBristolonthelocalcommittee(‘GAS’)oftheNationalPensioner’sConvention,towhichBOPFisaffiliated.BOPFisalsoafullmemberofVOSCUR,whichrepresentsalloftheVCSEsectorintheCity;andamemberofBEING(Bristol’sEqualityInfluenceNetworkingGroup)—the6equality‘voice&influence’groupsintheCity,workingtogetheronvariousinitiativesandevents.Thedemandforustoattendevents,meetingsandboardscontinuestoincreaseandwedofindourselveshavingtobeselective.Inadditiontothetrusteeswehaveanactioncommitteeoffurtheractivevolunteerswhorepresentandreportback.Suchrepresentationdeliversdecisionmakingoutcomesforolderpeopleandmaintainsawarenessoftheneedsofolderpeople.ItalsokeepstheprofileoftheForum’sexistence—andit’smembership,andweknowwearewellrespectedthroughsuchcontributions.

MembershipTotalMembers:2745;Newmembers:83;Ceased:111(movedordeceased)Ourmembersareloyal—weknowthatno-oneeverasksto‘leave’-unlesstheymoveoutofarea(oneortwoayear).Weareworkingondatabaseimprovementstocapturedatejoinedandactualage,andloggingdonationsagainstmembers(andGiftAid).Whennewmembersjointheywillsoonreceiveawelcomeemail(withlinkswithournewwebsiteanditsresources),andwewillcontinuetoaskforemailinformationwheremembersarehappytohearfromusbyemail—whichofcoursesavesmoneyonnewslettercosts,andalsoenablesothertimelyinformationtobesent.SurveyOurmembersurveywasincludedinoursummer2015newsletter.Wehad534responses—whichinitselfshowsengagement,interestandthewishtohaveavoice.WeincludedsomequestionswhichwillformbaselinedatafortheBABproject—onisolationandcommunityparticipation.Wealsoaskedsocio-demographicandequalityquestionstoenableaccuratereportingandtracking


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dataforfundersandtoensureweareinclusive.Theotherquestionsweretoenableustobuildagoodpictureofmembersandtheirneedsandpreferences—toguidestrategyandactionplanninginordertoprovidepublicbenefit.Thisyearweworkedhardtobechosenforvolunteerstoworkonoursurveydataduringa‘datadive’inthecity—whichconsistedofateamofaround20datascientistsworkingwithusoverawholeweekend.Theaimtoensurethatdatabecomesusefulinsight.WewerealsoabletocompareourmemberstoallolderpeopleinBristol,throughusingotherdatasourcessuchasthecensusandtheCouncil’sJSNAandQualityofLifedata.Thereisanongoingrelationshipwithseveralofthedatavolunteerstoensurewehavecapacityandskillstomineourdatafurther—ourmembersareauniquegroupwithinBristolandmaynotanswerothersurveys,andwecontinuetocommunicatethesurveyfindingstoexistingandpotentialpartnersandfunders.SuchworkingandfundingwouldincreaseourabilitytodeliverbenefitsforolderpeopleinBristol.Thesurveydidfindthatourmembersaresignificantlyolderthanallover55sinBristol,anditseemsarealsomorelikelytohaveadisabilitywhatevertheirage.Theyliveinallareasofthecity,includingthemostdeprivedwardsandarerepresentativeofcomparativeagegroupsintermsofbelongingtoBMEgroupsandsexualorientation.Trusteeshavefullyengagedwiththefindingsandwehavehadgreatfeedbackfromthepeoplewehavesharedfindingswith.Suchdatacaptureandanalysisprovidesastrongevidencebaseforfundersandforourownplanningandalsosupportsadvertisingsalesforthenewsletter.NewsletterOurnewsletterispostedtonearly3000membersat2300households—andweknowthatnearly50%ofthemarereadby2ormorepeople.Weemailtonearly200members,anddirectlytoover600individualsworkingwithorfortheoldercitizensofBristol(manyofwhomwillthencirculateagain).In2015/16weproduced3issues,each20pagesinfullcolour.Thecouncilnolongerproducespapernewslettersforcitizens,andthereisnolongerafreeweeklynewspaperdeliveredtohouseholds-soournewsletterfillsauniqueplaceintheCityforoldercitizens,especiallythosemoredisadvantagedthroughbeingrelativelyhouseboundordigitalexclusion(49%ofourmembersaccesstheinternet,mostofthemmorethanweekly—however38%donotaccessitandhavenointerestindoingso).ItiscirculatedtotheSouthWestSeniorsNetwork(SWSN),andcopiesarefoundinGPs,libraries,communitycentreswherevolunteersoffertotakesome.Thisissomethingwewouldliketoincreaseandformspartofourrecentfundingapplicationmentionedlater(p12).Wehavehadextremelygoodresponsetoincreasingouremailnewsletterdistributiontoover600individualsandgroupsworkingwitholderpeople—promptingpraise,requestforinclusion,requestforcopiesfortheircentre,grouporworkplace.85localandnationaltelephonenumbers/helplines(everyissue)Thefeedbackwegetisthenewsletteriskept,shared,trustedandhighlyvalued.Thenewslettersalsoattractnewmembersand,wehope,newfunders!Wealwaysincludecouncilconsultations,moneymatters,healthmatters,‘out&about’,our


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meetingreportsandinformationsuchasupcomingspeakers.Recentarticlesincludecancerscreening,informationfromlocalutilities,Healthwatch,fire&rescue,learnerevents,walkingfestival,learningcity,eyehealth,dementia,poetrygroups,social/hobbygroupslikechoirsandLinkAge,andinformationonotherequalitygroups.Thereareusuallyseveralvolunteeringopportunitiesincluded,notleastforus.Weattractadvertisersthatenhanceourcontent—focusedonhealthandVCSEorganisations.Wealwaysincludeourfull,named,contactinformation,andarealwaysopentocommentsandsuggestionsandindeedcontent.Althoughitishardtomeasureuptakeandresponsetospecificcontentetc.wedoknowourmembersengagewiththenewsletterthroughresponsestosurveys(over500responsestoourlastsurvey,whichisanextremelyhighresponserate),ourdonationappeal(s),andfeedbackwehearatmeetingsandoutandaboutinthecity.Co-operationwithotherorganisationsBOPFworkstogetherwithmanyorganisationsontheCouncil’sOPPBandweworkcloselywiththeother5equality‘voice&influence’organisationsinBristolthroughBEINGmeetings.WesignedtheBristolZeroTolerancePledgethisyear(tacklinggenderbasedviolence,abuse,harassmentandexploitation).WearealsoinregularcontactwiththeCouncil’sequalitiesandcommunitydevelopmentteams.Weworkwithmanyotherage-relatedcharitiesintheBristolAgeingBetter(BAB)partnership(“apartnershipofindividualsandorganisationsworkingtogethertoreduceisolationandlonelinessamongolderpeopleinBristol.WealsoworkwithBCC,AgeUKBristol,KWMC(KnowleWestMediaCentre),LinkAge,Alive!Activities,NeighbourhoodPartnershipsandvariousHealthrepresentatives;mainlytodelivertheannual2weeklongCelebratingAgeFestival(whichlastyearattractedover2400peopleonit’slaunchday).

OtherworkOur‘otherwork’hastakentheopportunityofbecomingacharitytorefocusourmanagement,strategy,improveourmeasurementandevidencebase,andincreaseourprofileinpreparationforattractingwidersupportandfunding.Raisingawarenessofus,whilealwaysraisingawarenessoftheneedsandissuesallolderpeopleinBristolface.Wehaveanewlogoandareworkingatthemomentonanewwebsite—whichwewilllaunchusingthepressandothercontactswehavenurturedthisyear.ThelogohasbeenverywellreceivedandwasessentialatthistimeasourpreviouslogowasthatoftheCouncilbutinadifferentcolourway.Wehaveagoodemaillist(ofover650)ofindividualsworkingwitholderpeopleinBristolandthe


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widerregion,andcontactswithinthepress.Thelocalmediaregularlycontactusasthe‘goto’forcommentsonnewsstoriesaffectingolderpeoplesuchascarehomes,bedspacesandmore—ourchairJudithfrequentlyappearsonRadioBristolandcommunityradiostationsandhasalsoappearedonBBCandITVlocalTVnews.AsmentionedelsewhereourmembersareoftenonthenewradioshowmadepossiblebyBAB,byandforolderpeople.Ourtrusteesandothermembersregularlywritetothelocalnewspapersandcommunitymagazinestovoiceconcernsandtellothersaboutourworkandmeetings.Wearenowusingsocialmedia—especiallytwitter(currently326followers)toenhancereciprocalcommunications,awarenessofusandourmembersandtogetourmessagesacross.Finallywehaveworkedatdevelopingourgovernanceandstrategy/decision-makinginlinewithournewstatus.WehaveworkedintensivelywithVoscur’sSupportHub(whichwesuccessfullyappliedfor)andallthetrusteesengagedfullywiththisprocessandwhatwasexpectedofthem.Wewillbefinalisingour3yearstrategicplanduringMay2016—anditformsthebasisofcommunications,fundraisingandmembershipstrategiesandactionplanningforstaffandvolunteers.

Widerbenefitstosocietyasawhole• BOPFworkedhardtoensurelibrariesandpublicconveniencesintheCityremainedopen• Workedontransportandotherlocalissuesofparticularconcerntoolderpeoplee.g.the

removalofabusservicetoalocalhospital• Challengingstereotypes—wealwaysworktodothis,inpressandotherappearances,

throughnewsletter,webandsocialmediacontentandcopy.Akeystrandoffightingdiscrimination.

FinancialreviewReservespolicyThetrusteeshavesetapolicyofmaintainingunrestrictedreservesequivalenttosixmonths’expenditure.Atpresentthereisadesignatedreserveforanexitstrategyof£18,000,whichisapproximatelysixmonths’expenditure.Thisisreviewedannually.GoingconcernFortheperiod2016-17BOPFwillreceiveagrantfromBristolCityCouncilfortheamountof£30,522.Wewillalsocollectdonationsfrommembersviameetingsandanannualappeal,andattractincomeforadvertisinginthenewsletter.


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BristolCityCounciliscurrentlyintheprocessofoverhaulingVoluntaryandCommunitysectorgrantsfunding.Thecurrentproposal(calledtheProspectusmodel)istoofferamixoffour-yearandtwo-yeargrantswithpotentialforreducingtheamountofgrantsinyearsthreeandfour.BOPFhasengagedfullywiththeconsultationaroundtheProspectusmodelandhadinputviaitsco-designmodelwiththeVCSEinBristol.TheProspectushasafocusonaddressingdisadvantageandequalities.BOPFwillapplyduring2016forProspectusgrantfundingfortheperiod2017-2021.Weareworkinghardonpreparingtheverybestapplicationandonpossiblecollaborativebids,andonconversationswithpotentialfundersandotherkeysupporters.Wewillcompleteafundraisingstrategyfocusedonsustainabilitytoattractotherfunds.Ourcommunicationsworktoincreaseawarenessofourexistence,aimsandworkiscriticaltosupportingoursustainability,asisourworkonimprovinghowwemeasureimpactandcollectevidenceofoutcomesformembersandallolderpeopleinBristol.FunddeficitThereisadeficitof£3,225whichhasbeenabsorbedbythegeneralfund.ThisismainlyduetotheBristolCityCouncilgrantbeingreducedandanincreaseinBOPFnewsletterproductioncosts.CurrentlythefullcostrecoverytoproduceoneBOPFnewsletteris£4547(13,641/3).WeareapplyingtoTrustsandotherfundingbodiestotryandgainfundingfor1copyofournewsletter.RiskmanagementThetrusteesaredevelopingariskmanagementstrategyaspartofourstrategicplan,whichwillestablishpolicies,systemsandprocedurestomitigate,manageandminimiserisksshouldtheymaterialise.

Structure,governanceandmanagementGoverningdocumentBristolOlderPeople’sForumCIOisaCharitableIncorporatedOrganisationgovernedbyitsConstitutiondated30June2015.ItisaregisteredasaCharitableIncorporatedOrganisationwiththeCharityCommission.Anyoneovertheageof55canbecomeamemberandon31March2016therewere2745members.AppointmentoftrusteesPotentialTrusteesareidentifiedbytheChairandotherTrusteesorthroughappropriateadvertisement,andareinvitedtoattendaboardmeetingbeforedecidingwhethertoaccept


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appointment.AtthefirstAGMalltrusteesshallretirefromofficeandatsubsequentAGMsonethirdwillstanddown.Alltrusteesmaystandforre-election.TrusteesareelectedbymembersattheAGM.AskillsauditofexistingTrusteeshasbeencarriedoutandtherecruitmentofTrusteesisdesignedtorectifygapsintheskillsavailable,andmaintainthosecurrentlycovered.IngeneralTrusteeswillbringaspecificskill(e.g.financialorlegal),orwillhaveexperienceofworkingwitholderpeopleinthecharitablesector.TrusteeinductionandtrainingAllcurrenttrusteesattendedbespoketrainingon‘beingagoodtrustee’(deliveredbyVoscur).SincealltrusteeswereinplaceaswebecameaCIO,theywereinvolvedinwritingourConstitution.WehaveensuredBoardmeetingsallowtimefordiscussionofsectionsoftheconstitutionandthatfurtherpapers,guidance,etc.fromtheCharityCommissionaremadeavailabletotrustees.Onappointmentofnewtrusteeswewillensureinductionandappropriatetraining.Duringtheinductiontheymeetallemployeesandothertrusteesandactivevolunteers.Trusteesareencouragedtoattendappropriateexternaltrainingandnetworkingeventswherethesewillfacilitatetheundertakingoftheirrole.OrganisationTheboardoftrustees,whichcanhaveupto15members,administersthecharity.Theboardmeets6timesayearandtherearesub-committeescoveringemploymentandnowfundraisingandmarketing,whichmeetasandwhenrequired.Weareactivelyseekingnewtrusteestostrengthentheboard.Theday-to-dayoperationsofthecharityaremanagedbytheProjectManagerandtheFinanceandAdministrationManager.RelatedpartiesNoneofourtrusteesreceiveremunerationorotherbenefitfromtheirworkwiththecharity.Anyconnectionbetweenatrusteeormanagerofthecharitywithasupplieroranyothercontractualrelationshipmustbedisclosed.Inthecurrentyearnosuchrelatedpartytransactionswerereported.


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Trustees’responsibilitiesinrelationtothefinancialstatementsThecharitytrusteesareresponsibleforpreparingatrustees’annualreportandfinancialstatementsinaccordancewithapplicablelawandUnitedKingdomAccountingStandards(UnitedKingdomGenerallyAcceptedAccountingPractice).ThelawapplicabletocharitiesinEnglandandWalesrequiresthecharitytrusteestopreparefinancialstatementsforeachyearwhichgiveatrueandfairviewofthestateofaffairsofthecharityandoftheincomingresourcesandapplicationofresources,ofthecharityforthatperiod.Inpreparingthefinancialstatements,thetrusteesarerequiredto:•selectsuitableaccountingpoliciesandthenapplythemconsistently;•observethemethodsandprinciplesintheapplicableCharitiesSORP;•makejudgementsandestimatesthatarereasonableandprudent;•statewhetherapplicableaccountingstandardshavebeenfollowed,subjecttoanymaterialdeparturesthatmustbedisclosedandexplainedinthefinancialstatements;•preparethefinancialstatementsonthegoingconcernbasisunlessitisinappropriatetopresumethatthecharitywillcontinueinbusiness.ThetrusteesareresponsibleforkeepingproperaccountingrecordsthatdisclosewithreasonableaccuracyatanytimethefinancialpositionofthecharityandtoenablethemtoensurethatthefinancialstatementscomplywiththeCharitiesAct2011andtheapplicableCharities(AccountsandReports)Regulations.Theyarealsoresponsibleforsafeguardingtheassetsofthecharityandtakingreasonablestepsforthepreventionanddetectionoffraudandotherirregularities.Thetrusteesareresponsibleforthemaintenanceandintegrityofthecharityandfinancialinformationincludedonthecharity’swebsiteinaccordancewithlegislationintheUnitedKingdomgoverningthepreparationanddisseminationoffinancialstatements.Approvedbythetrusteeson9thMay2016andsignedontheirbehalfby:.................................................................. ................................................................JudithBrown StephanieBatterburyChairperson Treasurer


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Independentexaminer'sreporttothetrusteesofBristolOlderPeople’sForum

Ireportontheaccountsofthecharityfortheperiodfrom10thJuly2015to31stMarch2016whicharesetoutonpages15to22.RespectiveresponsibilitiesoftrusteesandexaminerThetrusteesareresponsibleforthepreparationoftheaccounts.Thetrusteesconsiderthatanauditisnotrequiredforthisyearundersection144oftheCharitiesAct2011(theCharitiesAct)andthatanindependentexaminationisneeded.Itismyresponsibilityto:• examinetheaccountsundersection145oftheCharitiesAct;• followtheprocedureslaiddowninthegeneralDirectionsgivenbytheCharityCommission

(undersection145(5)(b)oftheCharitiesAct);and• statewhetherparticularmattershavecometomyattention.Basisofindependentexaminer’sstatementMyexaminationwascarriedoutinaccordancewithgeneralDirectionsgivenbytheCharityCommission.Anexaminationincludesareviewoftheaccountingrecordskeptbythecharityandacomparisonoftheaccountspresentedwiththoserecords.Italsoincludesconsiderationofanyunusualitemsordisclosuresintheaccounts,andseekingexplanationsfromthetrusteesconcerninganysuchmatters.Theproceduresundertakendonotprovidealltheevidencethatwouldberequiredinanaudit,andconsequentlynoopinionisgivenastowhethertheaccountspresenta‘trueandfair’viewandthereportislimitedtothosematterssetoutinthestatementbelow.Independentexaminer'sstatementInconnectionwithmyexamination,nomatterhascometomyattention:

1 whichgivesmereasonablecausetobelievethat,inanymaterialrespect,therequirements:• tokeepaccountingrecordsinaccordancewithsection130oftheCharitiesAct;and• toprepareaccountswhichaccordwiththeaccountingrecords,andcomplywiththe

accountingrequirementsoftheCharitiesActhavenotbeenmet;or

2 towhich,inmyopinion,attentionshouldbedrawntoenableaproperunderstandingoftheaccountstobereached.

……………….................................................................................11thMay2016RupertTaylor31LenaSt,BristolBS56DB


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STATEMENTOFFINANCIALACTIVITIES(SOFA)10July2015to31MARCH2016

10Jul15-31Mar16

Note

Unrestrictedfunds

Restrictedfunds

Totalfunds

£

£

£

Income: Donations 3 25,381

1,570

26,951

Charitableactivities: Grants

BCCCommunityInvestmentFund -

21,105

21,105

BCCPeople(Adults) -

1,787

1,787

Totalcharitableactivities 4 -

22,892

22,892Othertradingactivities 5 868

-

868

Investments 6 46

-

46TotalIncome

26,295 24,461 50,756

Expenditure: Charitableactivities Membership(database/recruitment) -

1,975

1,975

BOPFNewsletter 2,467

11,174

13,641OpenForumMeetings 1,225

6,166

7,391

BOPFSurvey 163

1,798

1,962Representation/Communications 261

1,632

1,893

Othercosts 9

1,716

1,725TotalCharitableactivities 7 4,126

24,461

28,587

TotalExpenditure 4,126

24,461

28,587

Netincome/expenditure 22,161

-

22,161Transfersbetweenfunds -

-

-

Netmovementinfunds 22,161

-

22,161Reconciliationoffunds

Totalfundsbroughtforward -

-

-Totalfundscarriedforward 22,161

-

22,161


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BALANCESHEET10July2015to31MARCH2016BalanceSheet

Noteref.

Totalfunds31March2016

£

Fixedassets:

12 Tangibleassets

Netbookvalue

211

Totalfixedassets211

Currentassets: UnityTrustBank

2,300 Triodosbank

19,656

AltoMasterCard

144 Pettycash

36

Totalcurrentassets22,136

Liabilities: 14 Creditors:Amountsfallingduewithinoneyear

186

Netcurrentassets

21,950

Totalassetslesscurrentliabilities22,161

Totalnetassets22,161

15 Thefundsofthecharity:

Restrictedincomefunds

-

Unrestrictedfunds

Generalfund

4,161

Designatedfund

18,000

Totalunrestrictedfunds

22,161

Totalcharityfunds

22,161

Approvedbythetrusteeson9thMay2016andsignedontheirbehalfby:

.................................................................. ................................................................JudithBrown StephanieBatterburyChairperson Treasurer


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NOTESTOTHEFINANCIALSTATEMENTSYEARENDED31MARCH20161. AccountingPolicies

Theprincipleaccountingpoliciesadopted,judgementsandkeysourcesofestimationuncertaintyinthepreparationofthefinancialstatementsareasfollows:a) Basisofpreparation

ThefinancialstatementshavebeenpreparedinaccordancewithAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardsapplicableintheUKandtheRepublicofIreland(FRS102)(effective1January2015)-(CharitiesSORP(FRS102).

TheBristolOlderPeople’sForumCIOmeetsthedefinitionofapublicbenefitentityunderFRS102.Assetsandliabilitiesareinitiallyrecognisedathistoriccostortransactionvalueunlessotherwisestatedintherelevantaccountingpolicynote(s).

b) ReconciliationwithpreviousGenerallyAcceptedAccountingPractice

TheBristolOlderPeople’sForumwasfoundedin1993asanUnincorporatedAssociation.HoweveritbecameaCharitableIncorporatedOrganisation(CIO)on10July2015,sothereisnocomparativeinformationora“dateoftransition”.

c) Income

Incomeisrecognisedwhenthecharityhasentitlementtothefunds,anyperformanceconditionsattachedtotheitem(s)ofincomehavebeenmet,itisprobablethattheincomewillbereceivedandtheamountcanbemeasuredreliably.Incomefromgovernmentgrantsisrecognisedwhenthecharityhasentitlementtothefunds,anyperformanceconditionsattachedtothegranthavebeenmet,itisprobablethattheincomewillbereceivedandtheamountcanbemeasuredreliablyandisnotdeferred.

d) Interestreceivable

Interestonfundsheldondepositisincludedwhenreceivable.e) Fundaccountingi. Unrestrictedfundsareavailableforuseatthediscretionofthetrusteesinfurtheranceof

anyofthepurposesofthecharity.ii. Designatedfundsareunrestrictedfundsofthecharitywhichthetrusteeshavedecidedat

theirdiscretiontosetasidetouseforaspecificpurpose.


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iii. Restrictedfundsaredonationswhichthedonorhasspecifiedaretobesolelyusedforparticularpurposes.

f) Expenditure

Expenditureisrecognisedoncethereisalegalorconstructiveobligationtomakeapaymenttoathirdparty,itisprobablethatthesettlementwillberequiredandtheamountoftheobligationcanbemeasuredreliably.CostsofraisingfundsincludetimespentcomplyingwiththetermsofourBristolCityCouncilgrant,includingmonitoringandsubmittingsummaryspendstatements.Expenditureoncharitableactivitiesincludesthecosts:tomaintainourmembership,tocarryoutthesurvey,toproducetheBOPFNewsletters,ofOpenForummeetingstofurtherthepurposesofthecharityandtheirassociatedsupportcosts.Otherexpenditurerepresentsthoseitemsnotfallingintoanyotherheading.

g) Allocationofsupportcosts

Supportcostsarethosefunctionsthatassisttheworkofthecharitybutdonotdirectlyundertakecharitableactivities.Supportcostsincludegovernance,officecosts,budgetingandaccounts,payrolladministration,InformationtechnologyandhumanresourceswhichsupportsBOPF’scharitableactivities.Thesecostshavebeenallocatedbetweencostsofraisingfundsandexpenditureoncharitableactivities.Thebasesonwhichsupportcostshavebeenallocatedaresetoutinnote8.

h) Tangiblefixedassets

Individualfixedassetscosting£300ormorearecapitalisedathistoriccostanddepreciatedovertheirestimateusefuleconomiclifeonastraightlinebasisafollows:ITequipment:annualrate33%

i) Debtors

Tradeandotherdebtorsarerecognisedatthesettlementdueafteranytradediscountoffered.Prepaymentsarevaluedattheamountprepaidnetofanytradediscountsdue.

j) Cashatbankandinhand

TheTriodosdepositaccounthasinstantaccess.k) Creditorsandprovisions

Creditorsandprovisionsarerecognisedwherethecharityhasapresentobligationresultingfromapasteventthatwillprobablyresultinthetransferoffundstoathirdpartyandtheamountduetosettletheobligationcanbemeasuredorestimatedreliably.


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Creditorsandprovisionsarenormallyrecognisedattheirsettlementamountafterallowingforanytradediscountsdue.

l) Pensions

BOPF’sautomaticenrolmentstagingdatewason1March2016.BOPFchoseNESTtoprocessautoenrolment.Bothpart-timeemployeesoptedintothescheme.

2. Legalstatusofthecharity

BOPFisaCharitableIncorporatedOrganisation(CIO).Intheeventofthecharitybeingwoundupthetrusteeshavelimitedliability.

3. IncomefromdonationsGifts

2016£

Annualappeal 650Annualappeal–GiftAid 503TransferofassetsfrompreviousBOPF

25,798

Totaldonations 26,9514. Incomefromcharitableactivities Restricted

funds2016£

Grants BristolCityCouncil-CommunityInvestmentFund 21,105BristolCityCouncil-People(Adults) 1,787Totalincomefromcharitableactivities 22,892

5. Incomefromothertradingactivities Unrestricted

funds2016£

NewsletterAdverts 638NewsletterMailout 171OpenForumsaleofrefreshments 59Totalincomeearnedfromothertradingactivities 8686. Investmentincome

Investmentincomeof£45.50isinterestreceivedfromtheTriodosdepositaccount.


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7. Analysisonexpenditureoncharitableactivities10July2015-31March2016 Totals

Basisofapportionment

Unrestricted£

Restricted£

Total£

Salariesandrelatedcosts

Allocatedontime

127

5,834

5,961

Printing 1,533 2,322 3,854Mailing 132 1,249 1,381Postage 216 3,089 3,305Venuehire - 799 799Trustees’expenses 270 - 270Otherexpenses 57 - 57Totaldirectcosts 2,334 13,293 15,628Governance(seenote8) Allocatedontime 753 2,059 2,812Supportcosts(seenote8) Allocatedontime 1,039 9,109 10,148Totalindirectcosts 1,792 11,168 12,960Totalcosts 4,126 24,461 28,5878. Analysisofgovernanceandsupportcosts

Thecharityinitiallyidentifiesthecostsofitssupportfunctions.Itthenidentifiesthosecostswhichrelatetothegovernancefunction.Havingidentifieditsgovernancecosts,theremainingsupportcoststogetherwiththegovernancecostsareapportionedbetweenfivekeycharitableactivitiesundertaken(seenote7)intheyear.Refertothetablebelowforthebasisofapportionmentandtheanalysisofsupportandgovernancecosts.

GeneralSupport Governance TotalGeneralSupport

TotalGover-nance

Total

Unrestrctd Restricted Unrestrctd Restricted £ £ £ £ £ £ £Staffcosts 122 5,834 - 2,059 5,956 2,059 8,015IndependentExamination - - 150 - - 150 150Trustees’expenses 9 - 323 - 9 323 332Trustees’meetingssubsistence - - 40 - - 40 40Trusteetraining - - 240 - - 240 240GeneralOfficeCosts: Rent - 3,063 - - 3,063 - 3,063Telephone - 211 - - 211 - 211Bankcharges 2 - - - 2 - 2Printing 139 - - - 139 - 139Postage (64) - - - (64) - (64)Stationery 135 - - - 135 - 135ITHardware 17 - - - 17 - 17Depreciation 334 - - - 334 - 334ITMaintenance 291 - - - 291 - 291ITSoftware 54 - - - 54 - 54Totals 1,039 9,109 753 2,059 10,148 2,812 12,960


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9. Analysisofstaffcostsandtrustees’remunerationandexpenses

Unrestrictedfunds

2016£

Restrictedfunds2016

£

Totalfunds2016

£Salaries 243 13,728 13,971SocialSecuritycosts 0 0 0NESTPensioncontributions 6 0 0Totalstaffcosts 243 13,728 13,971Noemployeeshademployeebenefitsinexcessof60,000.Pensioncostsareallocatedtoactivitiesinproportiontorelatedstaffingcostsincurredandarewhollychargedtounrestrictedfunds.Noneofthetrusteeshavebeenpaidanyremunerationorreceivedanyotherbenefitsfromanemploymentwiththecharity.Fourtrusteeshavehadtheirexpensesmetbythecharity.Thetotalamountofexpensesreimbursedtotrusteeswas£610.Thenatureofthoseexpenseswasfortravelandparking.

10. StaffnumbersTheaverageheadcount(numberofstaffemployed)was2staff.Equivalenttoalmost1full-timememberofstaff.

11. GovernmentGrantsIncomefromgovernmentgrantsareperformancerelatedgrantsmadebytheBristollocalauthoritytofundaddressinginequality,andengagingandinformingolderpeopleinBristol.

12. Tangiblefixedassets ITEquipment Total £ £Cost: Asat10thJuly2015 - -Additions 544 544Asat31stMarch2016 544 544Depreciation:

Asat10thJuly2015 - -Chargefortheyear 334 334Asat31stMarch2016 334 334Netbookvalue:

Asat10thJuly2015 - -Asat31stMarch2016 211 211


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13. Creditors:amountfallingduewithinoneyear 2016

£Generalcreditors 36Accruals 150 186

14. Analysisofcharitablefunds

Analysisofmovementsinunrestrictedfunds Balanceat

10thJuly2015

IncomingResources

ResourcesExpended

Transfers Balanceat31stMarch

2016 £ £ £ £ £Generalfunds - 26,295 4,126 (18,000) 4,169Designatedfunds:Exitstrategyreserve

-

-

-

18,000

18,000

Totals 24,228 2,067 4,126 - 22,169Generalfund: The‘freereserves’afterallowingforallrestrictedanddesignatedfunds.Designatedfund: Approximately6months’runningcostssetasideasperthecharity’s

ReservesPolicy.Analysisofmovementsinrestrictedfunds Balanceat

10thJuly2015

IncomingResources

ResourcesExpended

Transfers Balanceat31stMarch

2016 £ £ £ £ £BristolCityCouncilCommunityInvestmentFund

- 22,079 22,079 - 4,169

BristolCityCouncilPeople(Adults)

-

2,382

2,382

-

-

Totals - 24,461 24,461 - 22,169

Documents

Annual Report & Accounts - WordPress.com · Forum Project Manager K Bowers Finance & Administration Manager Y Pot Bristol Older People’s Forum CIO Trustees Annual Report & Accounts