Annual Report 2017-2018 - Huon Valley Council...the Act and other issues, and • complaints by the Mayor and another councillor against the Council, raising governance and operational

Annual Report 2017-2018

Huon Valley Council

Huon Valley Council 2017-18 Annual Report ABN: 77 602 207 026

Produced and printed in Tasmania.Designed and typeset by Emma Capp - Ar tistic Design & Photography.

Front cover photographs by.....Photograph contents page Rob Elliott.

Photographs page.Other images by Emma Capp - Ar tistic Design & Photography.

The Huon Valley Council welcomes feedback on the Annual Report

Please direct comments to:[email protected]

orHuon Valley Council

40 Main StreetHuonville, 7109

ContentsAbout us Our region. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Huon Valley 2020 Community Plan. . . . . . . . . . . . . . . . 2 Board of Inquiry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 From the Commissioner. . . . . . . . . . . . . . . . . . . . . . . . . . 5 From the General Manager. . . . . . . . . . . . . . . . . . . . . . . 6 Council structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Strategic planning framework. . . . . . . . . . . . . . . . . . . . . 9 Special Committees of Council. . . . . . . . . . . . . . . . . . . 12 Financial snapshot. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 At a glance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Implementation of the Annual Plan A great environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 A prosperous, resilient economy. . . . . . . . . . . . . . . . . 19 Capable, productive people and assets. . . . . . . . . . . 20 Community wellbeing and liveability. . . . . . . . . . . . . . 25 Council sustainability, capacity and governance. . . . 30

Statutory Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Public Health Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 Commissioner’s Attendance at Meetings. . . . . . . . 47

Huon Valley Council Audit Panel Report. . . . . . . . . 48

Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

1

2

Our Region

16,675TOTAL POPULATION(ABS 2016)

POPULATION (ABS 2016)

3,0693,3387,0713,197

under 14 years

15 - 34 years

35 - 64 years

65 years +

Total area

5,497km²

within Huon ValleyMunicipal Area

MAIN POPULATION AREASHuonville/RanelaghGeeveston/Port HuonDoverFranklinCygnet

11,799 Electorsas at Sept 2014

Major Industries

ForestryAquaculture

FishingAgriculture

Tourism

$1,011 Average rate

revenue

$987 (ABS 2016)

Weekly median household income

3 Early Learning and

Child CareCentres

Outside School Hours care

SwimmingPools

SportsCentres

MedicalCentres

2Visitor

InformationCentre 1

4 WasteTransferStations

1993 Huon Valley declared a municipal area

21

Council operated facilities

Rateable properties

10,740

2

Huon Valley 2020 Community Plan The Long Term Vision

To work in partnership with the community to improve the quality of life for the people of the Huon Valley by investing in a dynamic, sustainable and equitable future.

Our VisionFrom Sleeping Beauty to the Southern Ocean, prosperous, vibrant communities in the Huon Valley, live, work and learn together, enjoying beautiful rural landscapes, waterways and a healthy natural environment.

Our ValuesIn all our dealings we will:• Beopen,fairandhonest• Respectourpeople,landandfuture• Embracediversityandnewideas• Pursuecommunitycohesion

Future Directions and Strategic Directives• Careforourenvironment• Buildhealthandwellbeing• Enhancerecreationaloppor tunities• Improvetranspor tandcommunication• Creatediverseeducationaloppor tunitiesforall• Developprosperity• Expandedcommunityconsultationandinvolvement• Celebratingourar ts,heritageandculture

Huon Valley 2020

3

Board of Inquiry Board of Inquiry On 8 September 2015 the Minister for Planning and Local Government (the Minister) established a Board of Inquiry pursuant to the Act at the Huon Valley Council.

The Board of Inquiry was established in response to: • complaintsbycouncillorsagainsttheMayor,allegingnon-compliancewiththe functions of mayor under the Act; • complaintsbyratepayersagainstcouncillors,raisingcodeofconductandfinancial governance issues; • complaintsbytheMayoragainsttheGeneralManagerrelatingtofailuretofulfil functions under the Act; • complaintsbytheGeneralManageragainsttheMayoraboutnon-compliancewith the Act and other issues, and • complaintsbytheMayorandanothercouncilloragainsttheCouncil,raising governance and operational issues.

The Board of Inquiry under took a process of investigation and on 15 June 2016 a repor t to the Minister was released which included 55 Recommendations.http://www.dpac.tas.gov.au/__data/assets/pdf_file/0008/292535/Huon_Valley_Council_Board_of_Inquir y_Report_to_the_Minister_-_JUNE_2016.pdf

The Minister, pursuant to section 225 considered the Repor t and chose to make 7 Ministerial Directions dated 15 June 2016.http://www.dpac.tas.gov.au/__data/assets/pdf_file/0007/292534/Ministerial_Directions_to_the_Huon_Valley_Council_June_2016.pdf

Work commenced immediately on implementation of the Ministerial Directions however not all Directions were met within the required time frames.

On 6 October 2018 the Minister advised that he had recommended to the Governor that the Huon Valley Council be dismissed.

The Huon Valley Councillors were dismissed, effective 10 October 2016.

4

The Governer appointed Ms Adriana Taylor as Commissioner for the Huon Valley Coun-cil for a period of 12 months.

The General Manager’s contract was terminated on 14 November 2016 and a recruitment process for a new General Manager commenced.

Council at its Ordinary Meeting of 14 December 2016 approved a process and template (using tables) to be used for the finalisation of the Implementation of the Ministerial Directions and the review of the Board of Inquiry Recommendations.

Work has continued throughout the financial year on implementing both the Ministerial Directions and the recommendations from the Board of Inquiry Repor t.

The Local Government Division, on 14 June 2017, confirmed its overarching statement in relation to the comments provided in the tables: • TheLocalGovernmentDivisionismonitoringprogresstowardsthe implementation of the Ministerial Directions and Board of Inquiry recommendations which remain relevant after the dismissal of the councillors on 10 October 2016. The Division is satisfied that the Council is under taking appropriate steps and will continue to liaise with senior management on items still to be actioned. • WorkhascontinuedonthereviewoftheCouncil’sCommunityEngagement Framework.

Consultation has been completed on the Draft Community Engagement Policy and Framework and a Repor t is to be presented to Council at the September 2018 ordinary meeting.

Commissioner Taylor was reappointed for a fur ther 12 months on 17 July 2017.

The Minister required the Council to pay the total costs of the Inquiry in the amount of $336,230. This cost is being paid in three equal instalments over three years.

Board of InquiryBoard of Inquiry

5

From the CommissionerFrom the Commissioner Ms Adriana TaylorI am pleased to be able to repor t another productive year for the Huon Valley Council.

The General Manager’s Repor t gives a good overview of both the renewal works that have been carried out in our infrastructure and also the many new facilities that have been established and built.

A fast growing population in all our townships means that the Infrastructure Depar tment will have to continue to be an impor tant par t of Council’s work and budget for the foreseeable future.

Residential development, tourism and business development growth are all strong. The co-operation of the Tasmanian and Australian Governments has been very welcome. The whole or par t funding of major projects for road and storm water improvement, recreational facilities and community services continues to be vital.

Our focus has, however, been on much more than infrastructure. We have listened to the community’s call for better communication, for facilitation of business and community projects and for caring for our environment.

The series of township forums held early in 2018, where Council’s senior staff and I had the oppor tunity to listen to your wishes and hopes were very valuable. We were given a long list of projects. Some have already been completed and some are in progress. They will all be considered and regularly repor ted on.

Innovation and ideas from staff as well as members of the community have also been welcomed.Theexcellentworkbeingdoneonminimisingwasteandresourcerecoveryisjustoneexample.

The last two years have been both challenging and rewarding. I have learnt to love the Valleyandappreciatethedeeprelationshipsthatexistherewithinourcommunity.Thisis a rare and precious quality not found in many places.

I commend the work done by the General Manager Mr Emilio Reale, the management team, the staff and community volunteers over the past year.

I look forward to the Huon Valley once again having an elected Council after Local Government elections in October

6

From the General Manager From the General Manager The Huon Valley Council has had a very productive year.

The organisational restructure we began last year has been completed and staff have settled into the new structure well.

Council under took to develop a Master Plan for the Huonville Ranelagh areas. This Master Plan helps set up the strategic basis for planning matters into the future and was formed from consultation and feedback received from the community.

Council has completed the successful development of Heritage Park in Geeveston. There has been increased visitation to Geeveston through the provision of an adventure playground, new toilet block, off lead dog area and barbecue and seating facilities.

Council also completed the Cygnet Skate Park refurbishment. This was funded par tly from Grant and Council funds and has created a great recreational facility in Cygnet. Council receives great feedback from the local skaters and people who visit this park from other regions.

Council moved the Visitor Information Centre from the Huon Highway to 23-25 Main Street, Huonville. The purchase of the building and land was a strategic decision to enable the move of the Visitor Centre into the CBD of Huonville and the land allows for the much needed expansionoftheMainStreetcarpark.Thisdecisionhasseenanincreaseinvisitornumbersandretail sales from the past location. There is also a significant saving to the community in the difference of paying a lease cost and owning an asset that will appreciate in value for the community.

With the State Government election held this year, Council identified a number of key priorities where financial assistance and advocacy for project suppor t was required. The key projects for the Huon Valley were identified as: • ChannelHighwayDiversion-Councilsecuredacommitmentof$7.5milliondollarsfor this diversion; • HuonvilleFloodMitigationProject(overlandflooding)–CouncilsecuredaFederal Government grant of $1.64 million and a $1 million interest free loan from the state; • FranklinForeshoreandRehabilitationDevelopment–Councilhassecured$750,000for this project; • RoadSafetyHuonHighway–TheDepar tmentofStateGrowth(DSG)hasallocated $1.5 million for road safety improvements; • FarSouthTouristRoute–DSGhasallocated$12.5millionforsealingofHastingsCaves Road; • ArveRoad$2.0millionforsafetyimprovements; • MountainBikeTrailFeasibilityStudy–Councilhassecured$80,000forafeasibilitystudy, and • HuonRiverForeshoreSharedPathway-Councilhassecured$80,000forafeasibilitystudy.

7

From the General Manager From the General Manager TheCommissioner’stermwasextendedbyoneyearbytheGovernertoandprovidestabilityand consistency whist I under took the restructure. This is Commissioner Taylor’s last Annual Repor t before elections are held in October this year.

OnbehalfoftheExecutiveLeadershipTeamandallCouncilstaffIwouldliketothank Commissioner Taylor for her work over the last 2 years. Commissioner Taylor has been acknowledged by the community for bringing people together and listening to community concerns. Her professionalism and diligence have left the Council in a better position as we look forward to the upcoming Council elections.

I would also like to thank all of the Council’s workforce for their commitment and enthusiasm as they delivered services and infrastructure to the communities in the Huon Valley.

8

Cou

ncil

Stru

cture

As at

30

June

201

8

May

or &

Cou

ncillo

rsCo

mm

issio

ner

Gene

ral M

anag

er

Lega

l &

Gove

rnan

ce

Serv

ices

Depa

rtmen

tG

over

nanc

e

Lega

l

Econ

omic

D

evel

opm

ent

Corp

orat

e

Serv

ices

Depa

rtmen

tH

uman

Res

ourc

es

Fina

ncia

l Ser

vice

s

Info

rmat

ion

Serv

ices

Cus

tom

er S

ervi

ce

Infra

stru

ctur

e

Serv

ices

Depa

rtmen

tA

sset

Pla

nnin

g an

d

Proc

esse

s

Prop

erty

Man

agem

ent

Tech

nica

l Ser

vice

s

Wor

ks

Park

s an

d Re

serv

es

Road

Mai

nten

ance

Cap

ital W

orks

Envir

onm

ent &

De

velo

pmen

t Ser

vices

De

partm

ent

Was

te M

anag

emen

t

Nat

ural

Res

ourc

e

Man

agem

ent

Plan

ning

Build

ing

and

Plum

bing

Envi

ronm

enta

l Hea

lth

Com

plia

nce

Com

mun

ity

Serv

ices

Depa

rtmen

tC

hild

ren’

s Se

rvice

s

Med

ical S

ervi

ces

Com

mun

ity

Dev

elop

men

t

Recr

eatio

n Se

rvice

s

Emer

genc

y

Man

agem

ent

9

Strategic Planning Framework 10 Year Focus

2015 - 2025 Strategic PlanThe Strategic Plan is a medium term planning tool which describes how Council works with and within the community to deliver the governance and services that will achieve community objectives and priorities. Council is focused on ensuring our decisions and processes deliver the following community objectives:• AGreatEnvironment• AProsperousandResilientEconomy• CapableandProductivePeopleandAssets• CommunityWellbeingandLiveability.

The characteristics of the Huon Valley community are summarised as follows:

Strategic Planning Framework

PoPulation

Retail, tRade, Business & PRofessional seRVices

ecology & natuRal ResouRce management

education & leaRning seRVices

utilities & infRastRuctuRe

HealtH & safety seRVices

PRoduction

aRts, cultuRal, RecReation/touRism

settlement & Built enViRonment

council’s sustainaBility, caPacity & goVeRnance

10

Strategic Planning Framework 10 Year Focus

The Council will focus on strategies that ensure each community sector can support each other to achieve their aspirations. Council uses a range of strategies to achieve an optimum mix of direct investment, facilitation and support to achieve the defined outcomes.

The Council’s strategy mix is as follows:• LandUseManagement• BuildNetworksandRelationships• Encourage,FacilitateandDirectlyInvest• FacilitateLearning,CreativityandInnovation• MarketandCommunicatetoEncourageEngagementandVolunteering• GovernandManagewithQualityInformation,ContemporaryProcess,Respect and Inclusion.

Strategic Planning Framework

11

Huon

Vall

ey 2

020

Com

mun

ity P

lan

Huon

Vall

ey S

trate

gic P

lan 2

015

- 202

5

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021

2022

2023

2024

2025

2020

Rev

iew

Area

s of S

trate

gic F

ocus

Goals

& P

riorit

iesSt

rate

gies

Out

com

e M

easu

res

2017

-18

Annu

alO

pera

ting

Plans Re

view

Stra

tegic

Act

ions

Prog

ram

Plan

sKe

y Pe

rform

ance

Indi

cato

rs

The

Stra

tegi

c Pl

an is

und

erpi

nned

by

a su

ite o

f ser

vice

rela

ted

stra

tegi

c do

cum

ents

and

long

er te

rm fi

nanc

ial a

nd a

sset

man

agem

ent p

lans

.

Stra

tegic

Plan

ning F

rame

work

Re

view

Futu

re d

irect

ions

Stra

tegic

obj

ectiv

esVi

sion

for 2

020

12

Special Committees of Council

The Huon Valley Council has the following special committees of Council established under Section 24 of the Local Government Act 1993:

Advisory CommitteesThe Council operates a suite of advisory committees that are usually program area focused. These committees are chaired by a Councillor and consist of community members or representatives of identified bodies. These committees are strategic in nature and are involved in either the development of a specific strategy or the implementation of a Council approved strategy. These committees are charged with the responsibility of formalising recommendations to Council and have no specific delegation in their own right.

• AccessAdvisoryCommittee-ceased25October2017Councilmeeting

• Ar ts&HeritageAdvisoryCommittee

• Bur tonsReserveManagementAdvisoryCommittee-ceased29November2017 Council meeting

• EconomicDevelopmentAdvisoryCommittee

• Health&WellbeingAdvisoryCommittee-adopted25October2017Council meeting

• HuonValleyEmergencyManagementAdvisoryCommittee

• HuonvilleRecreationAreaManagementAdvisoryCommittee

• MarineFacilitiesDevelopmentAdvisoryCommittee

• NaturalResourceManagementAdvisoryCommittee

• PositiveAgeingAdvisoryCommittee-ceased25October2017Councilmeeting

• RanelaghRecreationAreaManagementAdvisoryCommittee

• YouthAdvisoryCommittee

Commissioner Adriana Taylor under took the role of Chair for all Advisory Committees.

Special Committees of Council For the period ending 30 June 2018

13

Special Committees of Council Facility Management CommitteesThe Council established management committees to assume responsibility for specific community facilities. These committees consist solely of community members and work with a high degree of autonomy. The Council has developed specific terms of reference for each of the committees and provides them with an annual financial allocation to assist with the operational costs of the facility. The Council under takes an annual audit of the accounts of each committee and a summary of their financial situation is included in the Council’s annual financial statement. Each of the committees are required to hold an Annual General Meeting (AGM). The appointment of office bearers elected at each of the AGMs is subsequently endorsed by the Council.• CradocParkManagementCommittee• DoverOvalClubroomsManagementCommittee• FarSouthMemorialbytheSeaManagementCommittee• GeevestonCommunityHallManagementCommittee• GlenHuonHallManagementCommittee• HuonvilleGuideandScoutHallManagementCommittee• JudburyCommunityCentreManagementCommittee• PalaisTheatreManagementCommittee• PelverataHallManagementCommittee• RanelaghSoldiersMemorialHalManagementCommittee• Southpor tCommunityHallManagementCommittee• SurgesBayHallManagementCommittee• TasmanianForestWorkersMemorialManagementCommittee

Council CommitteesThese committees have been established by the Council and consist of Councillors. The committee meetings are not open to the public, however the committees have no delegation in their own right and are charged with providing recommendations to the Council. The minutes from the committee meetings are publicly available as an attachment to the Council agenda when considered at an ordinary meeting of Council. The Governance Committee is currently in abeyance until a new Council is elected.

Audit PanelConstituted in accordance with section 85 of the Local Government Act 1993 the Audit Panel meets on a regular basis and is structured to assist the Huon Valley Council in fulfilling its corporate governance and oversight responsibilities in relation to financial repor ts and financial repor ting processes, internal control structures, risk management systems (financial and non- financial)andinternalandexternalauditprocesses.AkeybenefitofanAuditPanelisthatitprovides independent assurance on key council activities in these areas.

Special Committees of Council For the period ending 30 June 2018

14

Financial SnapshotFor the period ended

30 June 2018

Rate Income 47.64%User Charges 20.13%Federal Assistance Grants 13.94%Other Grants 7.69%Other Income 7.24%Dividend Income 2.42%Interest Income 0.94%

15

At a GlanceLength of roads maintained infrastructure 708.95kms

Tourism Visitor information

Centre visitors 39,139

Governance 18 Briefing Notes distributed to Commissioner

196 Council Reports produced

20,447 Consultations at Medical Centres

157,011Hours of Centre-based

Child Care provided

8.5km Walking Tracks maintained

Visits to Cygnet Sports Centre 13,973

Visits to Port Huon Sports Centre 23,207

Visits to Huonville Swimming Pool 12,116

8 New Citizens welcomed to our Country

1 Citizenship Ceremony performed

1,228 Gearing Up

learner driver onroad hours

11 Oval/Sports Fields maintained

12 Parks maintained

52 Garden areas maintained

24 Reserves maintained

Community/Recreation

16

At a Glance

WASTE

5,912 tonnes of waste sent to landfill

2,103 average monthly transactions at Waste Transfer Stations

Development

173 Building Applications approved

343 Planning Applications approved

25 Subdivision Applications approved

31,176 Customer Service Centre visits

63,849 Customer Service receipts issued

258 Resident Welcome Packs issued

environmental health Special Plumbing Permits issued

temporary Food registrations

annual Food Business registrations

annual mobile Food Business registrations

132

38

137

68

communications Website visits

media Releases issued compliance

4044 dogs registered

64,000

65

17

Strategic Objective 1A Great Environment

Actions to achieve the strategic goal Annual Report

Economic Development Suppor t and facilitate any investment and/or commercial or tourism development interest with the Council’s regulatory and development processes to encourage development to proceed. . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop and progressively implement a Huon Valley Brand implementation and marketing strategy including a governance framework and quality assurance measures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Liaise with and suppor t the Huon Valley Brand Ambassador network. . . . . . . .

Emergency Management Review and update the Huon Valley Emergency Management Plan. . . . . . . . . . .

Progress the development of a Community Recovery Plan. . . . . . . . . . . . . . . . . .

Effectively communicate information during emergency events. . . . . . . . . . . . . . .

Environmental Health Conduct EHO assessments on plumbing permits where an on-site wastewater management system is incorporated, in accordance with AS/NZS 1547:2012 and best practice guidelines. Conditions and relevant par ts of wastewater design to be offered to the Permit Authority. . . . . . . . . . . .

Under takeinspectionsofon-sitewastewatermanagementsystems including Aerated Wastewater Treatment Systems (AWTS) when prompted by a complaint or by AWTS service repor ts identifying issues and audit against the permit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Ensure Environmental Health advice and comment is provided on Development Applications where applicable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Provide current and relevant environmental health advice to the community through media releases and Council’s website. . . . . . . . . . . . . . . . . . .

Legend Ongoing Completed Not Star ted

Strategic Objective 1

18

Strategic Objective 1A Great Environment


Natural Resource Management Provide advice to landholders and industry on management of natural resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Provide internal advice to Council on NRM matters. . . . . . . . . . . . . . . . . . . . . . . .

Complete review of the Huon Valley Weed Management Strategy. . . . . . . . . . .

Build engagement, education and awareness of the management of natural resources within local communities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Suppor t local environmental care groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Par ticipateintheD’Entrecasteaux/HuonCollaborationProgram.............

Under takeweedmanagementtreatmentprograminaccordancewith Huon Valley Weed Management Strategy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Waste Management Develop a Huon Valley Waste Management Strategy. . . . . . . . . . . . . . . . . . . . . . . .

Continue to develop and implement a community education program to encourage waste minimisation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Building & Plumbing Assessment of building applications completed within statutory timeframes. .

Assessment of plumbing applications completed within statutory timeframes.

Review of service delivery of Building and Plumbing areas. . . . . . . . . . . . . . . . . . .

Planning Develop Local Planning Schedules for the application of the Tasmanian Planning Scheme in the Huon Valley. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Development of strategic plans to suppor t Local Planning Schedules and provisions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Assessment of planning applications completed within statutory timeframes. .

Review of service delivery of Planning area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



19

Strategic Objective 2A Prosperous, Resilient Economy


Economic Development Progressively implement the Huon Valley Economic Development Strategy 2015-2020 and to review the Strategy and update where necessary to reflect changing Huon Valley conditions and oppor tunities. . . . . .

Suppor t and facilitate any investment and/or commercial or tourism development interest with the Council’s regulatory and development processes to encourage development to proceed. . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop and progressively implement a Huon Valley Brand implementation and marketing strategy including a governance framework and quality assurance measures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Liaise with and suppor t the Huon Valley Brand Ambassador network. . . . . . . . .

Develop a regional prospectus that can be used as a medium for encouraging investment and relocation to the Huon Valley region in conjunction with the Huon Valley Brand. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Actively search for and identify investment oppor tunities within the Huon Valley (including seeking grants and investors) and suppor t through stateagenciesandtheOfficeofCoordinator-General.Examplesinclude expansionofthecommercialareaofHuonville.............................

Encourage business networking within the Huon Valley and circulation of information and advice in relation to suppor t and training oppor tunities. . .

Review the Council provision of RV Sites within the Huon Valley. . . . . . . . . . . . .

Children’s Services Continue to provide a range of early learning and care options throughout the Huon Valley. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Planning Development of strategic plans to suppor t Local Planning Schedules and provisions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

DeliveryoftrainingtointernalstaffbyPlanningUnitofficers................



20

Strategic Objective 3Capable, Productive People

and Assets


Economic Development Develop and progressively implement a Huon Valley Brand implementation and marketing strategy including a governance framework and quality assurance measures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Liaise with and suppor t the Huon Valley Brand Ambassador network. . . . . .

Encourage business networking within the Huon Valley and circulation of information and advice in relation to suppor t and training oppor tunities. .

Review the Council provision of RV Sites within the Huon Valley. . . . . . . . . .

Governance Develop a Business Continuity Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Suppor t in the lobbying of State and Federal Governments and other agencies for funding for projects in the Huon Valley including the suppor t in development of suppor ting plans and strategies. . . . . . . . . . . . . . .

Provide letters of suppor t to organisations in applying for grants for improvement of Huon Valley in accordance with the Policy. . . . . . . . . . . . . . .

Community Development Liaise between all areas of Council and the community to assist with the delivery of community related projects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop and implement health promotion activities to meet need in accordance with available funding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SubjecttograntfundingcoordinatetheGearingUpLearnerDriver Mentor program to enable disadvantaged learner drivers to obtain their provisional driving licence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Deliver services and activities for seniors that keep them connected to, and active members of, their community. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



21


and Assets


Community Development cont’d Operation of the Retirement Villages in accordance with the Retirement Villages Act 2004. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Provide and suppor t varied social and recreational oppor tunities for young people. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

DelivertheMobileYouthSpaceprojectinaccordancewithgrant funding guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Children’s Services Continue to provide a range of early learning and care options throughout the Huon Valley. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Work collaboratively with local schools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Medical Services Work with key agencies to develop and deliver health promotion and disease prevention activities and events. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Deliver the Rural Primary Health program in line with grant funding. . . . . . Deliver the Mental Health program in line with grant funding. . . . . . . . . . . . .

Recreation Services Implement the Marine Facilities Strategy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Implement the Huonville Recreation Master Plan. . . . . . . . . . . . . . . . . . . . . . . .

Construction of Cygnet Skate Park. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Complete a feasibility study of a shared pathway from Huonville to Franklin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Review the delivery of services at Por t Huon Spor t Centre and Cygnet Spor t Centre. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



22


and Assets


Environmental Health Assessment of new food businesses (permanent and mobile food businesses). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Natural Resource Management Build engagement, education and awareness of the management of natural resources within local communities. . . . . . . . . . . . . . . . . . . . . . . . . . .

Waste Management Develop a Huon Valley Waste Management Strategy. . . . . . . . . . . . . . . . . . . . .

Continue to develop and implement a community education program to encourage waste minimisation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ContinuetooperateSouthbridgeRe-UseShopandexpansionofservices..

Continue to provide a kerbside collection service and continually exploreoptionstoexpandthisservice.................................

Under taketesting,repor tingandmaintenanceontheformerCygnet Landfill site and Geeveston as required to meet requirements of Environmental Protections Notices (EPNs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Create and distribute Waste Management Guide to promote recycling and waste diversion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Planning Progress commercial economic development oppor tunities. . . . . . . . . . . . . .

Parks and Reserves Maintain Councils Parks and Reserves. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Implementation of the Heritage Park Master Plan. . . . . . . . . . . . . . . . . . . . . . . .

Implementation of the Bur tons Reserve Master Plan. . . . . . . . . . . . . . . . . . . . .

Implement the asset replacement schedule in relation to Parks and Reserves. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



23


and Assets


Parks and Reserves cont’d Under taketheParksandReservesAssetinspectionprograms............

Implement the Huon Valley Walking Track Strategy. . . . . . . . . . . . . . . . . . . . . . .

Implement the Parks and Reserves projects listed in the 2017-2018 Capital Works Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Technical Services Review Asset Management Plans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Administer, maintain and review the Council’s asset database. . . . . . . . . . . . .

Administer, maintain the Council’s GIS data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Implementation of Asset Management Software. . . . . . . . . . . . . . . . . . . . . . . . . .

Manage the maintenance request system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop Stormwater System Management Plans for each urban area. . . . . . Preparation of project brief for development of Stormwater Strategy. . . . .

Issue permits as required a road authority under National Heavy Vehicle Regulations and Law. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Implementation of the bridge replacement and maintenance program. . . . .

Prepare design and document specific projects listed in the 2017-2018 Capital Works Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



24


and Assets


Road Maintenance Maintain Road network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Maintenance of kerb, channel and footpaths networks. . . . . . . . . . . . . . . . . . . .

Maintenance of Bridge network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Maintenance and replacement of street signs and other road signage including warning and regulatory signage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Maintenance of bus shelters including repainting/graffiti removal and repair. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Construction and Town Services Procurement and supervision of projects and contracts as per the specific projects listed in the 2017-2018 Capital Works Program. . . . . . . . . .

Improve efficiency of supply management in order to achieve operational efficiencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Coordinate an access improvement program through pre-planning and renewal activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Property Management Under takeEssentialHealthandSafetyFeaturesInspectionsasper program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Complete Annual Maintenance Statement and Asbestos Audit. . . . . . . . . . . .

Coordinate building and asset maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Design, document, procurement of contracts and projects listed in the 2017/2018 Capital Works Program for buildings. . . . . . . . . . . . . . . . . . . . . . . . .



25

Strategic Objective 4Community Wellbeing and Liveability


Economic Development Develop and progressively implement a Huon Valley Brand implementation and marketing strategy including a governance framework and quality assurance measures. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Liaise with and suppor t the Huon Valley Brand Ambassador network. . . . . .

Encourage business networking within the Huon Valley and circulation of information and advice in relation to suppor t and training oppor tunities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Governance Review the Community Engagement Framework and develop a CommunicationsPlanforinternalandexternalcommunications..........

Economic Development Par ticipate in the DST Southern Trove Tourism Promotion Reference Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Operation of the Huon Valley Visitor Centre and review Council delivery of Visitor Centre services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Community Development Facilitate engagement on community related projects in accordance with Council’s Community Engagement Framework. . . . . . . . . . . . . . . . . . . . . .

Work collaboratively to implement the Huon Valley Ar t Cooperative Initiative. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Work in collaboration with the community to par ticipate in the Keep Australia Beautiful Awards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Review the Huon Valley Ar ts and Heritage Strategy and Action Plan 2012-2017. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop a database of community groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



26



Community Development cont’d Coordinate the Council’s annual Community Grants program. . . . . . . . . . . . . .

Develop Events Strategy and Event Suppor t Policy. . . . . . . . . . . . . . . . . . . . . . . .

Work collaboratively with event organisers to suppor t events within the region. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Work in collaboration with community groups to deliver Council approved events within the region. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Suppor t the Council’s Hall Management Committees. . . . . . . . . . . . . . . . . . . . . .

Develop and implement health promotion activities to meet need in accordance with available funding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SubjecttograntfundingcoordinatetheGearingUpLearnerDriver Mentor program to enable disadvantaged learner drivers to obtain their provisional driving licence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Deliver services and activities for seniors that keep them connected to, and active members of, their community. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Operation of the Retirement Villages in accordance with the Retirement Villages Act 2004. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Review Council operations of Retirement Villages. . . . . . . . . . . . . . . . . . . . . . . . .

Provide and Suppor t varied social and recreational oppor tunities for young people. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

DelivertheMobileYouthSpaceprojectinaccordancewithgrant funding guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



27



Children’s Services Continue to provide a range of early learning and care options throughout the Huon Valley. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Medical Services Work with key agencies to develop and deliver health promotion and disease prevention activities and events. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Continue to develop and maintain close working relationships with General Practices, allied health professionals and other service providers to ensure the community has access to quality and efficient health care services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Review the provision and delivery of medical services by Council. . . . . . . . . .

Identify and pursue funding oppor tunities to suppor t Medical Services in the Huon Valley. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Continue par ticipation on the relevant health related Committees. . . . . . . . .

Deliver the Rural Primary Health program in line with grant funding. . . . . . . Deliver the Mental Health program in line with grant funding. . . . . . . . . . . . . .

Recreation Services Operate and promote the Por t Huon and Cygnet Spor ts Centres and the Huonville Swimming Pool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Research options for the development of the Huon Lawn Cemetery Master Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Liaise with community spor ting groups and Depar tment of Spor t and Recreation to identify and seek funding oppor tunities. . . . . . . . . . . . . . . . . . . . .



28



Emergency Management Maintain networks with key stakeholders, eg. Bureau of Meteorology, State Government agencies and local service providers. . . . . . . . . . . . . . . . . . . .

Network with Emergency Service organisations within the Huon Valley to improve and suppor t emergency services volunteer membership. . . . . . . .

Suppor t the Emergency Services by facilitating the operation of Huon Valley Emergency Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Maintain the capacity to operate evacuation centres. . . . . . . . . . . . . . . . . . . . . .

Work with Natural Disaster Mitigation Project recommendations and implement required policies and procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Compliance Implement the Council’s Enforcement Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Enforce the Dog Control Act 2000 in accordance with the Huon Valley Dog Management Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Continue to update and publish information brochures and on the Council’s website in respect of regulatory information that Council oversees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Assess applications in relation to caravans and licence to keep dogs. . . . . . . .

Under takeFireHazardAbatementProgramincludingcommunity awareness campaign and education and assistance to landowners as required. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



29



Environmental Health Develop and implement the school based immunisation program to High Schools within the municipal area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Provide training and targeted education to priority community groups (such as child care centres) on food handling practices, standards and legislative requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Review and implement the Environmental Health Plan as a result of regulatory change. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Under takerequirementsundertheFood Act 2003. . . . . . . . . . . . . . . . . . . . . . . .

Perform inspections of events where Place of Assembly Licences have been issued to ensure compliance with Public Health Act 1997 and other relevant components of the Building Act 2016. . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulate Council issued Environment Protection Notices (EPN). . . . . . . . . . .

Respond to and take action on general compliance enforcement issues in relation to public health and environmental nuisances in accordance with Council’s Enforcement Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



30

Strategic Objective 5Council Sustainability, Capacity

and GovernanceActions to achieve the strategic goal Annual Report

Legal Review and implement the Council’s Land Strategy including the under taking of all conveyancing and land acquisition on behalf of the Council. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Review of all Council Lease and licence land holdings. . . . . . . . . . . . . . . . . . . . .

Administer, maintain and review the Council’s Land and Public Land Registers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Continue to update the Legislative Compliance Checklist and under take audits as agreed with the Audit Panel. . . . . . . . . . . . . . . . . . . . . . . . . . .

Review of appointment of Authorised Officers required for administration and enforcement of acts, regulations and by-laws. . . . . . . . . . . .

Reviewexistingby-lawsanddevelopnewby-laws.Par ticularlyreview the operation of the Caravan By-law 2015 to ensure it does not unreasonably restrict temporary residential use of proper ties. . . . . . . . . . . . . .

Administer, maintain and review the Council’s Agreements Register. . . . . . . . .

Under takerolesandfunctionsundertheRighttoInformation,Personal Information Protection and Public Interests Disclosures legislation. . . . . . . . . .

Review the Public Interests Disclosures Procedures in accordance with Ombudsman requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Administer and maintain the register of the Council’s delegations and to review as required. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Oversee the Council election process in conjunction with the Tasmanian Electoral Office including being the primary contact regarding the Council elections and to administer and maintain the Council’s General Manager’s Electoral Roll. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



31



Legal cont’d Par tner with other Councils (and others) to engage in actions seeking recovery of the losses associated with the default of CDO investments. . . .

Under takeprosecutionswhereappropriateanddefendtheCouncil’s positionagainstexternalactionsasmayberequired,includingdealing with and responding to claims against the Council and liaison with Council’s insurers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Deal with Councillor Code of Conduct complaints for referral. . . . . . . . . . . . .

Provide legal advice as necessary across the Council including assistance in briefing of Solicitors for appeals or other matters, review of documentation and assisting in preparation of statutory notices, contracts and tenders where required. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop, administer and review policies and procedures relevant to the Legal program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Review, comment and par ticipate in debate on proposed legislative or policy changes as they affect Council operations. . . . . . . . . . . . . . . . . . . . . . . . . .

Development and review of Council or corporate risk policies and strategies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Oversee the procurement of insurance brokerage services and insurance coverage for the Council across all its operations. . . . . . . . . . . . . . . .

Under takelegalaspectsofsaleoflandforunpaidrates...................

Review and respond to Ombudsman enquiries and complaints including making recommendations internally regarding the subject matter of the enquiry or complaint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



32



Legal cont’d Initial receipt and review of petitions lodged with the Council. . . . . . . . . . . . .

Reviewing the section 337 cer tificate template as required by legislation and sign on behalf of the General Manager and under take annual audit of sample 337 cer tificates and provide recommendations. . . . . . . . . . . . . . . . . .

Review and respond to correspondence from Crown Land Services regarding applications for purchase or licence of Crown land. . . . . . . . . . . . . .

Governance Preparation of Council meeting and Governance Committee Agendas and Minutes in accordance with statutory requirements. . . . . . . . . . . . . . . . . . .

Review, develop and implement a system for preparation of documentation for Council workshop and meeting agendas for Council. . . .

Review as required matters before the LGAT and STCA and recommend responses as appropriate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Actively par ticipate in peak Local Government bodies (LGAT & STCA). . . .

Oversee, review and update the Council’s Corporate Risk Register in conjunctionwiththeExecutiveLeadershipTeam..........................

Liaise with the State Government on appropriate matters of strategic priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Coordinate the preparation of the Council’s corporate documentation such as the Annual Repor t, Community Plan, Strategic Plan, Corporate Plan and Annual Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Implementation of the Internal Audit Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



33



Governance cont’d Preparation of Audit Panel meeting Agendas and Minutes in accordance with statutory requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Coordinate the implementation of the Ministerial Directions and review of the Board of Inquiry recommendations. . . . . . . . . . . . . . . . . . . . . . . . .

Review and update Councillor Induction Program. . . . . . . . . . . . . . . . . . . . . . . .

Ensure Corporate Policy Framework is maintained. . . . . . . . . . . . . . . . . . . . . . . .

Customer Service Increase knowledge base of Customer Service Officers to enable them to actively work with customers and provide a one point of contactexperience.....................................................

Deliver a high standard of customer service in accordance with the Customer Service Char ter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Par ticipate in in-house training provided by other areas of Council. . . . . . . .

Review and update the Customer Services Char ter. . . . . . . . . . . . . . . . . . . . . . .

Financial Services Review and update Financial Management Strategy (FMS) and Long Term Financial Plan (LTFP) to ensure there are sufficient funds to maintain the current asset base and assist to identify growth projects. . . . . . . . . . . . . . . . . .

Review and maintain financial statements to ensure outputs are compliant with the Local Government Act 1993 and current Australian Accounting Standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop annual budgets in accordance with the FMS and LTFP and the Strategic Asset Management Plans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Produce monthly financial statements and present them to Council. . . . . . . .

Implementation of new Financial Management Information System (FMIS). . . . . .



34



Information Management Continue to implement the strategic imperatives as per the ICT Strategy 2015. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Ensure that information management and record keeping practices comply with relevant legislation including the State Archives Act 1983. . . . . . .

Maintain a program of activities relevant to annual archiving, retention and disposal of electronic and hard copy documents to ensure compliance with the State Archives Disposal Schedule DA2200. . . . . . . . . . .

Develop and test a Disaster Recovery Plan for critical IT assets. . . . . . . . . . .

Review and improve current systems and processes, and identify and addressgapstoimproveinternalcollaborationandexternal service delivery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Develop Information Management Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Human Resources Identify, develop and review policies and procedures to maintain and suppor t a highly effective HR service and framework for Council. . . . . . . . .

Fur ther develop and implement a ‘best practice’ WHS Management System, including training and coordinate the WHS Committee. . . . . . . . . . .

Implement processes to control and reduce WHS risk activities. . . . . . . . . . .

Implement the new payroll system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Community Development CoordinateregularCitizenshipceremonies..............................

Coordinate award recognition ceremonies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



35

Statutory ReportsEnterprise Powers StatementThis repor t is made pursuant to Section 72 of the Local Government Act 1993.

Section 72(1)(ca) requires Council to provide a statement of activities and performance of the Council in relation to any activity under taken pursuant to Section 21 of the Local Government Act 1993 ‘Enterprise Powers’.

Geeveston Town HallIn 2015/2016, the Huon Valley Council established the Geeveston Town Hall Co Ltd. The purpose of the Company is to promote the Town Hall as an entity for the specific purpose of managing and controlling the present and future use of the Town Hall. The financial performance of this entity is repor ted in the set of Financial Statements.

Donated Land StatementThis repor t is made pursuant to Section 72 of the Local Government Act 1993. No donations of land were made by Council during the 2017-18 financial year.

Public Interest Disclosure StatementThis repor t is made pursuant to Section 86 of the Public Interest Disclosures Act 2002. No public interest disclosures were made during the 2017-18 financial year.

Copies of the Huon Valley Council Public Interest Disclosures Act 2002 Procedures, GOV-CORP 015 are available for inspection on the Council’s website or from the Customer Service Centre.

Code of Conduct ComplaintsThis repor t is made in relation to numbers of complaints made of alleged breaches of the Huon Valley Council’s Code of Conduct for Councillors.

There were no complaints made during the 2017-18 financial year.

Statutory ReportsFor the period ending 30 June 2018

36

Statutory ReportsRight to Information Act 2009This repor t is provided in accordance with the General Manager’s responsibilities as Principal Officer of the Council in accordance with Section 23 of the Right to Information Act 2009.

Routine and required disclosuresAs soon as practicable after the end of each financial year, the General Manager is to provide details on information published as required disclosures or routine disclosures by the public authority.

UndertheAct:“Required disclosure” means a disclosure of information by the Council where the information is required to be published by the Act or any other Act, or where disclosure is otherwise required by law or enforceable under an agreement. “Routine disclosure” means a disclosure of information by the Council which the Council decides may be of interest to the public, but which is not a required disclosure, an assessed disclosure or an active disclosure.

Councilpublishesanextensiveamountofinformationasrequiredandmakesroutine disclosures.

This information can be found at www.huonvalley.tas.gov.au and includes copies of Council minutes and agendas, progressive publication of Council policies and strategies, Council’s Strategic Plan and Annual Plan.

General information is also made available in relation to Council application processes at the Council’s Customer Service Centre and much information is provided in response to phone, mail and email enquiries.

Assessed DisclosuresAs soon as practicable after the end of each financial year, the General Manager is to provide detailsoninformationreleasedasassesseddisclosures.UndertheAct,“assesseddisclosure”means a disclosure of information by Council in response to a formal request from a person, made under the Act.

An assessed disclosure is a last resor t application and will not apply where the information is otherwise available by way of a required, routine or an active disclosure. In most instances of applications for assessed disclosure, the information was otherwise available for purchase in accordance with Council’s Access to Information Policy or was otherwise publicly available or made publicly available. In these cases, the provisions of the Act do not apply and separate application is to be made for the application.


37

Statutory ReportsAssessed Disclosures cont’dWheretheinformationbeingpurchasedincludedmattersthatareotherwiseexemptundertheAct,thisexemptinformationisomitted.

Number of Applications ReceivedNumber of applications for assessed disclosure of information received during 2017-18. . . . . . . 4

Applications AcceptedNumber of applications for assessed disclosure accepted for decision during 2017-18accepted for decision. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Applications DecidedNumber of applications accepted for assessed disclosure and decided during 2017-18. . . . . . . . 4

The number of accepted applications decided during 2017-18 where the outcome was:The information requested was provided in full. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3The information requested was provided in par t. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1None of the information requested was provided. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nil

Reasons for DecisionsFor applications decided during 2017-18 the reasons why the information requested was not provided in full:

Not in possession or held by an excluded bodyThe number of accepted applications decided where information requested was not in the possession of the public authority or Minister (s.5) including when the information requested is located at the Archives Office and is available for inspections at that Office (s.11(3)) . . . . . Nil

The number of accepted applications decided where information requested related to an excludedpersonorbody(s.6)...........................................................Nil

TransferredThe number of applications that were transferred (s.14). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nil

DeferredThe number of accepted applications where the provision of information requested was deferred (s.17). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nil

RefusedThe number of accepted applications refused during 2017-18. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nil


38

Statutory ReportsReasons for Decisions cont’dExemptionsThe number of applications decided during 2017-18 where information requested was exemptedfromdisclosureinfullorpar t....................................................1

Forapplicationsexemptedinfullorinpar tduring2017-18thenumberofapplicationsforwhichthefollowingsectionswereusedasreasonsforexemptinginformationfrom disclosure was: Personal information of a person other than the applicant (s.36) . . . . . . . . . . . . . . 1

WithdrawnThe number of accepted applications where the application was withdrawn by the applicant before a decision. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nil

Time to Make DecisionsNumber of accepted applications decided between 1 and 20 workings days of the applications being accepted. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Number of accepted applications decided after 20 working days of the application being accepted. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nil

ReviewsInternal ReviewsNumber of internal reviews that were requested in 2017-18. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nil

External (Ombudsman) ReviewsNumberofexternalreviewsthatwererequestedin2017-18.............................. Nil

Report on partnership agreementsNo par tnership agreements were entered into during the 2017-18 financial year.

Membership of joint authoritiesThe Huon Valley Council was a member of the following joint authorities during 2017-18:•SouthernTasmanianCouncilsAuthority

TasWaterAlong with the other Tasmanian councils, Huon Valley Council is a par t owner of TasWater, the council-owned state water and sewerage corporation.


39

Statutory ReportsPublic TendersThis repor t is made pursuant to Regulation 29 of the Local Government (General) Regulations 2015.The Council is to repor t the details of Tenders over the prescribed amount of $250,000 andcircumstanceswhereexemptionshavebeenapplied.In accordance with the Council’s Code of Tenders and Contracts November 2017 the table below details the contracts for the supply of goods and services valued at or exceeding$100,000excludingGST,approvedbyCouncil1July2017to30June2018.

Description of contract

Contractperiod

Extensionperiod Value Business

nameBusinessaddress

Exclusivesupplyand,or delivery of

re-sheeting gravel 2017-2018

various

Exclusivesupply, delivery and or placement of

concrete, gravels and loams

2017-2018

Riverview Lane, Huonville–

reconstruction

N/A $110,424.98 Duggans Pty Ltd

8420 Channel Highway, Cradoc

ExclusiveSupplyandor Laying of

Bituminous Surfacing of Roads 2017-2018

2017-2018 N/A $590,864.41Rockit

Asphalting Pty Ltd

POBox686,Kingston

Esperance Coast Road Realignment 2017-2018 N/A $481,918.94 DCS Civil

Tas Pty Ltd181 East Tinderbox

Road, Blackmans Bay


40

Statutory ReportsDescription of contract

Contractperiod


nameBusinessaddress

Kerbside Collection Service within the

Huon Valley Municipal Area

2017-2018 N/A $326,640.40 UltimatePlay Pty Ltd

292 Leighlands Road,

Evandale

ExclusiveSupply, Delivery and or

Placement of Concrete, Gravels

and Loams

2017-2018 N/A $175,848.54CM Concreting

Pty LtdPOBox30,Huonville

Purchase of Backhoe 2017-2018 N/A $115,285.00 JF Machinery Pty Ltd

POBox62,Mowbray

2016-2021 N/A $430,883.63 JJ Richards & Sons Pty Ltd

POBox235,Cleveland

Heritage Park Play Equipment

Cygnet Skate Park Construction 2017-2018 N/A $255,320.00 Convic Pty Ltd

Unit13,46-50Regent Street,

Richmond

Huon Valley Flood Studies 2017-2018 N/A $208,830.00 Entura

(Hydro Tasmania)GPOBox355,

Hobar t


Contractperiod


nameBusinessaddress

The table bellows details the contracts for the supply for goods and services value at or above $100,000excludingGST,whichwereappliedbutnotenteredintoduringtherepor tingperiod.

2017-2020 NA $241,009.44 AJ & JK Woolley

1108 Glen Huon Road, Glen Huon

ExclusiveTenderforthe Supply of Trade

Labour

Provision of Cleaning Services (Public

Toilets and Amenities)2016-2019 NA $140,010.63 DJ Contractors

3427 Huon Highway, Franklin


41

Statutory ReportsNon-Application of Public TendersThis repor t is made pursuant to Regulation 29 of the Local Government (General) Regulations 2015.There have been no instances where regulation 27 (a) and (i) have been applied, and the table below details the contracts for the supply of goods and services valued at or above$100,000excludingGST,approvedbyCouncilform1July2017to30June2018,without the requirement of inviting public tenders.


Contractperiod


nameBusinessaddress

Electricity *27 (b)

Fuel *27(b)

Insurance *27 (g) 2017-2018 N/A $114,510.00MAV Insurance - Liability Mutual

Insurance GPOBox4326,

Melbourne

2017-2018 N/A $316,551.58 Aurora Energy GPOBox191,Hobar t

Insurance *27 (g) 2017-2018 N/A $296,822.33Aon Risk Services

Australia Ltd

GPOBox182,Hobar t

2017-2018 N/A $279,779.68CaltexAustraliaPetroleum Pty

Ltd

GPOBox3998,Sydney

Copping Gate Fees *27 (c) 2017-2018 N/A $270,631.99

Southern Waste

Solutions

POBox216,Newtown

Water & Sewer *27 (c) 2017-2018 N/A $137,774.87 TasWater GPOBox1393,

Hobar t


42

Statutory ReportsGrants & BenefitsPursuant to Section 77 of the Local Government Act 1993. Council must list all details of any grant made or benefit provided in the annual repor t of the Council.A benefit provided may include: • In kind assistance • Fully or par tially reduced fees, rages or charges • Remission of rates or charges

Anna Melton Greg Norris Memorial Health Scholarship 2018 $1,500.00AnzacDaySports OrganisingCommittee DonationtowardsAnzacSportsDayCarnival $600.00BoxRallies Teamsponsorship‘TheCooganateers’ $110.00Community Against Poverty 2018 Community Grants Program - Grey Medallion Life Saving Award for 50’s and over $932.00 Country Womens Association General Rate Remission $1,381.20 Cygnet Bowls & Community Club 2018 Community Grants Program - Line Marking Machine $726.00Cygnet Child Care Centre General Rate Remission $2,762.70 Cygnet Cub & Scout Group General Rate Remission $998.20 Cygnet Primary School 2018 Community Grants Program - Playground improvements $3,000.00 Cygnet Primary School Educational Awards $50.00 Cygnet Tennis Club Inc General Rate Remission $926.90 Dover Community Workshop Inc 2018 Community Grants Program - Storage shed shelving $500.00 Dover District School 2018 Community Grants Program - Hall Furniture $3,000.00 Dover District School Educational Awards $100.00 Dover Regatta Association and Aquatic Club Inc General Rate Remission $588.00 DylanCowen NationalBoxingTitles $350.00Franklin Bowls Club Refurbish Outdoor Seating $2,000.00 Franklin Primary School Educational Awards $50.00 FriendsofHuonIsland Swiftparrothabitatrestorationandnestingboxes project $3,029.00 Friends of Randalls Bay 2018 Community Grants Program - Echo Sugarloaf Nature Trail Stage 2 $2,450.00 Geeveston Primary School Educational Awards $50.00 Glen Huon Primary School Educational Awards $50.00 Huon&ChannelMealsonWheels 2018CommunityGrantsProgram-Freezer $2,600.00HuonArtExhibitionGroupInc HAEGSponsorship $1,000.00Huon Eldercare Inc General Rate Remission $34,224.00

ORGANISATION DESCRIPTION AMOUNT


43

Statutory ReportsHuon Eldercare Inc General Rate Remission $6,479.00 Huon Field & Game Association (1) General Rate Remission $345.00 Huon Field & Game Association (2) General Rate Remission $345.00 Huon Rowing Club Inc General Rate Remission $2,192.30 HuonRSLSub-Branch 2018CommunityGrantsProgram-Urnforkitchen $250.38Huon Sub Branch R S L A General Rate Remission $1,028.50 Huon Valley Aquatic 2018 Community Grants Program - Huon Medal Meet $1,000.00 Huon Valley Netball Association Australian Netball Championships $500.00 HuonvilleHighSchool JapaneseStudentExchange $286.82Huonville High School Educational Awards $50.00 Huonville Primary School Educational Awards $50.00 JaellemLoveless SponsorshipU13NationalsAustGymChamps $350.00Martin Gallasch Greg Norris Memorial Health Scholarship 2018 $3,000.00 MichelleDzalakowski GregNorrisMemorialHealthScholarship $1,500.00Mid Winter Festival Event Support $2,662.50 NorthHuonCricketClub 2018CommunityGrantsProgram-Under13uniforms $960.00Oak Enterprises Pty Ltd (1) General Rate Remission $4,456.20 Oak Enterprises Pty Ltd (2) General Rate Remission $5,984.50 Patrick Claus Greg Norris Memorial Health Scholarship $1,500.00 Port Cygnet Mens Shed 2018 Community Grants Program - Tool sharpening system $749.00 R A O B Lodge No 117 General Rate Remission $345.00 Recherche Community Centre General Rate Remission $998.20 Sacred Heart Catholic School Grade 6 Education trip to Canberra $500.00 Sacred Heart Catholic School 2018 Community Grants Program - Frog Bog $1,000.00 SacredHeartCatholicSchool Year6EducationalTrip $500.00Sacred Heart Catholic School Educational Awards $50.00 Samantha O’May Greg Norris Memorial Health Scholarship $2,000.00 Singrid Cragg Greg Norris Memorial Health Scholarship $1,500.00 Sophie Duggan Greg Norris Memorial Health Scholarship $1,500.00 Southern Tas. Cat Rescue inc 2018 Community Grants Program - Huon Valley Stray Cat Trapping Program $983.00 Southern Tigers Cricket Club General Rate Remission $998.20 St James Catholic College Educational Awards $100.00 Tasmanian Trail Association inc. 2018 Community Grants Program - Trail Marking $1,805.07 Taste of the Huon Event Support $970.20 TheAbbeyfieldSociety(Aus)Ltd GeneralRateRemission $3,069.00The Trustees of the Diocese of Tasmania General Rate Remission $1,646.00 The Trustees of the Diocese of Tas General Rate Remission $1,426.00 UthandoProjectTas 2018CommunityGrantsProgram-StreetBanners $378.00WoodenBoatCentre 2018CommunityGrantsProgram-Expandfacilitiesat Franklin Jetty $2,500.00

ORGANISATION DESCRIPTION AMOUNT


44

Public Health StatementEnvironmental Health Statement for 2017-2018 Council’sEnvironmentalHealthUnitisresponsibleforthemonitoringandregulationof environmentally relevant activities whilst working to maintain healthy communities through public health programs such as the school based immunisation program.

OneoftherolesoftheEnvironmentalHealthUnitandanareaobjectiveofCouncilisto ensure food prepared and sold within the municipal area is safe for human consumption, meets food standards and complies with the Australian Food Standards Code. This objective is achieved through the regular inspection of food premises.

There were 205 registered food businesses in the municipal area during the 2017/2018 financial year which included permanent food premises and annually registered mobile food businesses. Additionally 38 temporary food business registrations were produced for specific events. Council’s environmental health unit conduct food premises inspections in accordance with the Australian Food Safety Assessment model for food business risk classification and inspection frequency.

A total of 121 inspections of permanent food premises were conducted during the financial year. Council’s Environmental Health Officers attended and regulated the larger events including the Taste of the Huon, the Huon Show, Cygnet Folk Festival and the Mid Winter Festival, where 125 inspections of mobile food businesses, including food vans and food stalls were conducted for compliance.

The Environmental Health Officer is also required to under take assessments for plumbing permit applications that incorporate an on-site waste water system. 132 assessments were under taken. There are three swimming pools within the Huon Valley municipal area that are offered for public use. A total of 29 swimming pool samples were submitted for analysis during the year. The results of the recreational water sampling will be compiled into the annual Recreational Water Repor t that is required to be submitted to the Director of Public Health each year.

Public Health Statement

45

Public Health StatementEnvironmental Health Statement for 2017-2018 cont’d InaccordancewiththeTasmanianDrinkingWaterQualityGuidelinesunderthePublic Health Act 1997 Council is required to keep a register of private water suppliers including commercial water carriers in the municipal area. These include businesses that are not connected to a reticulated potable water supply and offer water to the public from sources including rain water tanks, dams and bores. There were 20 businesses registered with Council under the Public Health Act 1997 as a supplier of private waterandsixregisteredcommercialwatercarriersoperatinginthemunicipalarea.Theactivities and inspections of registered private water suppliers will be compiled into the annualDrinkingWaterQualityRepor tandsubmittedtotheDirectorofPublicHealth.

The environmental health unit coordinates the School Based Immunisation Program (SBIP) in accordance with requirements of the Public Health Act 1997. Vaccination of Grade 7 students was conducted with two sessions throughout the financial year. The vaccinations included Diptheria, tetanus and per tusis (whooping cough) dTpa and the HumanPapillomavirus(Gardasil)vaccine.Meningococcal(ACWY)wasprovidedin October 2017 as well as May 2018 to Grade 10 students as well as students attending the Huon Valley Trade Training centre. The activities conducted throughout the financial year were completed in accordance with the 2017/2018 Annual Plan. The following table summarises the activities conducted bytheEnvironmentalHealthUnit:

Public Health Statement

Type of Premises/Activity No. Inspections Notices/CommentsPublic Health Act 1997

Specificeventslicenceforplaceof 8 6 IncludedHuonShow,CygnetFolk assembly Festival, Mid Winter Festival and Taste of the Huon eventsRegulated systems including cooling 0 0 No regulated systems registered for towers 2017/2018 Commercial water carriers 6 6 Private water suppliers 20 3 Annual inspections of private water suppliers not mandatoryPublic health risk activity (ear & body 4 4 Tattoo businesses piercing and tattoo) Pools and spas 3 0 33 samples submitted for analysis which is compliant with sampling requirements.

46

Public Health Act 1997

School based immunisations Immunisation sessions conducted in October 2017, March and May 2018 for 3 High Schools HPV 181 vaccines administered dTpa 113 vaccines administered MeningococcalACWY 185vaccinesadministeredComplaints relating to unhealthy 31 6 Inspections conducted where housing deemed necessary Notifiablediseasenotifications 10 10 AllnotificationsactionedPermits for private burials and 1 1 exhumationsupervisions

Public Health StatementPublic Health StatementType of Premises/Activity No. Inspections Notices/Comments

Food Act 2003

Annually registered permanent 137 121 registered food business Annually registered mobile food 68 125 Inspections of mobile businesses businesses registered with other Councils were also conducted at such events as the Taste of the Huon, where all food businesses were inspected on both days during the event.Notificationfoodbusinesses 23 6 Inspectionsconductedwhere deemed necessaryTemporary food registrations 38 12 Orders or Notices served on food 7 5 infringement notices and 2 premises improvement notices served

Approval of plans for new or 2 2 alterationstoexistingfoodpremises

Environmental and public health nuisances • Environmental Management & Pollution Control Act 1994 (EMPCA) • Local Government Act 1993 (LGA)Complaints received 102Environment Protection Notices served/ongoing 6Abatement Notices served (LGA) 12Infringement notices served (EMPCA) and Litter Act 2007 2

Building Act 2016 / Land Use Planning and Approvals Act 1993 On-site waste water assessments for plumbing permits 132Development Application referrals including subdivision referrals 55

47

Attendance at MeetingsAttendance at MeetingsFor the period ending 30 June 2018

Commissioner’s Attendance at MeetingsThe following tables detail the Commissioner’s attendance at Council meetings and Committee meetings.

MEETING NUMBER HELD NUMBER ATTENDED LEAVE OF ABSENCE

Council Meetings 14 14 0

Huon Valley Council Audit Panel 6 6 0

48

Council Audit Panel ReportCouncil Audit Panel ReportFor the period ending 30 June 2018

Huon Valley Council Audit Panel Report The Huon Valley Council Audit Panel is pleased to be able to present its Repor t for the period ended 30 June 2018. This Audit Panel is established pursuant to Section 85 of the Local Government Act 1993 and the Local Government (Audit Panels) Order 2014.

The purpose of the Audit Panel is to facilitate: • Theenhancementofthecredibilityandobjectivityofinternalandexternalfinancial repor ting • EffectivemanagementoffinancialandotherrisksandtheprotectionofCouncilassets • Compliancewithlawsandregulationsaswellasuseofotherbestpracticeguidelines • Theprovisionofaneffectivemeansofcommunicationbetweentheexternalauditor, management and the Council.

The Char ter used by the Audit Panel to guide its activities was originally adopted by Council in June 2014. The Audit Panel reviews the Char ter periodically, as and when appropriate, and make recommendations to Council for any resultant changes for the effective operation of the Audit Panel.

On 28 January 2015 Council approved the membership structure of the Audit Panel. There were four members comprising two independent members, Alison Flakemore and David Sales, and two Councillors. From 10 October 2016, when the Council was dismissed, Commissioner Adriana Taylor replaced the Councillors on the Audit Panel.

In terms of the Order, the Panel is required to determine: • WhethertheannualfinancialstatementsoftheCouncilaccuratelyrepresentthestateof affairs of the Council; • WhetherandhowthePar t7plansareintegratedandtheprocessesbywhich,and assumptions under which those plans are prepared; • Theaccounting,internalcontrol,anti-fraud,anti-corruptionandriskmanagement policies, systems and controls that the Council has in relation to safeguarding its long term financial position; • WhethertheCounciliscomplyingwithprovisionsoftheActandanyotherrelevant legislation: and • WhethertheCouncilhastakenanyactioninrelationtopreviousrecommendations provided by the Audit Panel to the Council and, if it has taken action, what that action was and it effectiveness.

The Order requires that an Audit Panel prepare an annual work plan which it has done. In determining its work plan, the Panel takes into account the par ticular circumstances of the Council.

49

In accordance with the Char ter, the Panel’s Plan for the period included:

Annual Financial StatementsThe Audit Panel has under taken the following activities as par t of its work plan: • MetwithAuditorGeneralandreviewedengagementletter ; • Revieweddraftfinancialspriortotheauditandprovidedcommentoncontent;and • ReceivedandconsideredrecommendationsoftheAuditorGeneral.

Strategic Plan, Annual Plan and Long Term Strategic Asset Management PlansThe Audit Panel has under taken the following activities as par t of its work plan: • Reviewedandconsideredplansandenquiredaboutprocessesfordevelopment,and • Receivedregularrepor tsfromExecutiveManagementtounderstandoperationsof Council.

Accounting, Internal Controls, Anti-Fraud, Anti-Corruption and Risk Management Policies, Systems and ControlsThe Audit Panel has under taken the following activities as par t of its work plan: • Reviewedthedraftbudgetandgainedanunderstandingoftheprocessofdevelopment; • Reviewedregularfinancialmanagementrepor tsandmadeenquiries; • Considerationofexternalauditandrecommendationsoninternalcontrols; • Discussedandmaderecommendationsregardingcorporateriskregister ; • ReviewedtheAnnualRepor tdraftandcomment; • RevieweddecisionsofCouncilcontrarytorecommendationsofmanagementto consider risk impacts; • Reviewedandcommentedonlegalclaimsfromariskperspective,and • ConsideredInternalAuditPlanandhowitlinkstoCouncilrisksandcommented.

Compliance with the provision of the Act and any other relevant legislationThe Audit Panel has under taken the following activities as par t of its work plan: • Receivedinformationinrespectoflegislativecompliance; • Providedguidancetomanagementindevelopmentoflegislativecompliancechecklist,and • Providedguidancetomanagementinthedevelopmentofacorporateriskregister.


50

Council action in relation to previous recommendations provided by the Audit Panel to the CouncilThe Audit Panel has under taken the following activities as par t of its work plan: • Receivedfollowuprepor tsandmadeenquiries.

The Committee met on seven occasions during the period. A copy of the minutes of each Audit Panel Meeting was submitted to Council for its information. There were no specific irregularities that the Panel drew to the attention of Council. A number of suggestions were discussed with management during the course of the meetings.

The attendance at the meeting was as follows: • AlisonFlakemore(IndependentChair) 6/6 • DavidSales(IndependentChair) 6/6 • CommissionerAdrianaTaylor 6/6 • GeneralManagerEmilioReale 6/6 • DirectorLegal&GovernanceServicesMatthewGrimsey 3/3 • DirectorCorporateServicesWayneThorpe 6/6 • CorporateGovernanceOfficerRebeccaStevenson 3/3 • ActingManagerFinanceTriciHankin 1/6 • Legal&GovernanceOfficerMelissaSiipola 1/1

During the repor ting period the Council received and responded to the Board of Inquiry Repor t. As a result a review was under taken of the Audit Panel Char ter and the previous referral process. The Panel made recommendations to Council to assist in compliance with the resultant Ministerial Directions. The Audit Panel will continue to consider matters within the purview of the Char ter with a view to assisting the Council to fulfil its responsibilities with respect to financial and risk management matters.

One matter was referred to and considered by the Audit Panel and the recommendations to Council were adopted without alteration.

The Panel would like to thank management and staff for their suppor t and the provision of information to the Audit Panel.


51

Financial StatementsFinancial StatementsFor the period ending 30 June 2018

52


53


54


55


56

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

72

73

74

75

76

77

78

79

80

81

82

83

84

85

86

87

88

89

90

91

92

93

94

95

96

97

98

99

100

101

102

103

Documents

Annual Report 2017-2018 - Huon Valley Council...the Act and other issues, and • complaints by the Mayor and another councillor against the Council, raising governance and operational