Annual Progress Report - nri-lao.org · i Northern Rural Infrastructure Development Sector Project Annual Progress Report (January to December, 2013) Table of Contents Project Location

GRANT No.: 0235-LAO (SF) LAO PDR

Ministry of Agriculture and Forestry Department of Planning and Cooperation

Northern Rural Infrastructure Development Sector Project

Annual Progress Report

January to December 2013

Nippon Koei Co., Ltd. in association with

NIACONSULT, Inc. & Lao Consulting Group

Project Location Map

i

Northern Rural Infrastructure Development Sector Project Annual Progress Report

(January to December, 2013)

Table of Contents Project Location Map

Page 1. Basic Data .............................................................................................................................................. 1

2. Financing Plan ....................................................................................................................................... 1

3. Grant Utilization..................................................................................................................................... 1

4. Project and EA Accounts...................................................................................................................... 1

5. Development Impact and Outcome...................................................................................................... 2

5.1 Development Impact ....................................................................................................................... 2 5.2 Development Outcome.................................................................................................................... 2 5.3 Major Problem with DO ................................................................................................................... 2

6. Implementation Progress...................................................................................................................... 2

6.1 Present Status................................................................................................................................. 2 Overall Progress...................................................................................................................................... 3 Component 1: Rural Infrastructure Development..................................................................................... 4 Component 2: Productivity and Impact Enhancement ............................................................................. 6 Component 3: Institutional Capacity Building........................................................................................... 7 Component 4: Project Implementation and Management ........................................................................ 8 Key Assumption/Risks (Input-Output) .................................................................................................... 10

6.2 Major Problems with IP ................................................................................................................. 11 6.3 Future Plan for the Next Quarter ................................................................................................... 11

7. Covenants ............................................................................................................................................ 13

7.1 Covenants for Project Implementation and Other Matters ............................................................. 13 7.2 Major Problems/Remarks/Issues with Covenants ......................................................................... 19

Tables Table-1 Financial Progress Report from January to December 2013 Table-2 Subproject Civil Works Implementation Progress as of end of December 2013

Appendixes

App-1 Overall Physical Progress of the Project as of end of December 2013 App-2 Overall Assignment Schedule of the Consultants App-3 Assignment Schedule of the Consultants for the Next 6 Months (January to June 2014)

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App-4 Annual Implementation Schedule from January to December 2014 App-5 Overall Project Implementation Schedule as of December 2013 App-6 Value Added Activities and Extension/ Marketing Progressive Report App-7 WUA/WUG Registration and Capacity Building Improvement App-8 Report on Chicken Raising for Promotion of Gender and Indigenous People App-9 Progressive Report on Land Use Management Plan and Irrigation Block Map App-10 Photographs

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Lao People’s Democratic Republic Ministry Of Agriculture and Forestry

Department of Planning and Cooperation

Annual PROGRESS REPORT (January to December, 2013)

OF Northern Rural Infrastructure Development Sector Project

ADB Grant No. 0235-LAO (SF)

(All Amounts in US$ Million)

1. Basic Data

NAME: Northern Rural Infrastructure Development Sector Project Executing Agencies: Department of Planning, MAF Physical Elapsed Project Grant No.: Approval: Signing: Effectiveness: Closing: Completion: Grant Period: Progress: 0235-LAO (SF) 26 Nov.2010 08 Dec.2010 08 Mar. 2011 31 Aug. 2017 28 Feb. 2017 34 mo./ 72 mo.

(47.19%) (34.55%)

Review Mission: Last Actual: (29 Sept. – 16 Oct. 2013) Next Planned: Schedule for March 2014

2. Financing Plan

Source of Fund Amount ($ mill.) Share (%) ADB Grant 23.00 93.4 Government 1.17 4.8 Beneficiaries 0.46 1.8 Total Project Cost 24.63 100.0

3. Grant Utilization

(US$'000,000) 2011 2012 2013 QT2 QT3 QT4 QT1 QT2 QT3 QT4 QT1 QT2 QT3 QT4 Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Contract Award Projection 0.00 0.00 0.00 0.31 0.56 0.40 0.39 2.03 2.98 0.27 0.29 Cumulative 0.00 0.00 0.00 0.31 0.87 1.28 1.67 7.32 10.30 10.57 10.86 Actual 3.61 0.01 0.53 0.41 0.55 0.25 2.05 0.25 3.01 0.45 0.24 Cumulative 3.61 3.62 4.15 4.56 5.11 5.36 7.41 7.67 10.67 11.12 11.36 Disbursement Projection 0.00 0.00 0.00 0.20 0.60 0.64 0.63 0.74 1.06 0,94 2.02 Cumulative 0.00 0.00 0.00 0.20 0.80 1.45 2.07 5.58 6.60 7.54 9.56 Actual 0.00 0.73 0.06 0.80 1.01 0.46 0.28 0.33 1.09 1.18 0.51 Cumulative 0.00 0.73 0.79 1.59 2.60 3.06 3.34 0.67 4.76 5.94 6.45

4. Project and EA Accounts

Type/EA FY End

Months After FY

Date Received

Months Delayed

Status of Compliance

Remarks/Issues

Submission of Audited Project Account of DOP

Mar

6 Months 29th March 2013

- - -The audited project account for FY2011/2012 was submitted to SAO in 29th March 2013.

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Type/EA FY End

Months After FY

Date Received

Months Delayed

Status of Compliance

Remarks/Issues

-The audited project account for FY2012/2013 is under review by SAO before submission to SAO (as of mid January 2014).

Submission of Corporate Financial Statement of DOP

Sep

6 Months

29th March 2013

-

-

- do -

5. Development Impact and Outcome

5.1 Development Impact

Description (with quantifiable / monitorable targets) Assessment of Current Status Impact Improved rural household incomes in the four northern provinces of Bokeo, Luang namtha, Oudomxay, and Phongsaly

See “Performance Targets and Indicators” below.

Performance Targets and Indicators Average annual household income in areas influenced by the project increased from KN11.6 million in 2010 to KN16.2 million by 2020.

Average annual household income of 2013 for 9 subprojects under Year 1 is estimated at KN 23.1 million in 2013. (See details in Annual PBME Report 2013).

Key Assumptions/Risks Assessment of Current Status Assumptions: 1. The government continues to place a high priority on economic growth in

the northern region. Yes

2. The benefit stream continues over the economic life of the improved infrastructure.

Yes

Risk: 1. Economic development potential is limited in districts participating in the

project Economic development potential is high

5.2 Development Outcome

Description (with quantifiable / monitorable targets) Assessment of Current Status Outcome Increased agricultural productivity in the four northern provinces of Bokeo, Luang Namtha, Oudomxay, and Pongsly.

See “Performance Targets and Indicators” below.

Performance Targets and Indicators Agricultural productivity in rice equivalent increased from 3 ton/hectare in 2010 to 5 ton/hectare by 2017

Data of 8 subprojects of Year 1 for 2013 dry and wet season: Dry season yield is from 3.8 ton/ha (Nam Tin) to 5.0 ton/ha (Nam Haad), while wet season yield is from 4.0 ton/ha (Nam Haad, Nam Ma Oune and Nam Lan) to 4.9 ton/ha (Nam Tin). (See details in Annual PBME Report 2013).

Key Assumption/Risks Assessment of Current Status Assumption: 1. Demand for agricultural products grown in the area remains strong.

So far, demand for agricultural products grown in the area is strong.

Risks: 1. Insufficient maintenance causes premature asset deterioration.

So far, not yet happen.

2. Training regulations and procedures are inefficient.

So far, not yet happen.

5.3 Major Problem with DO

Description

Action Taken/Proposed

None.

6. Implementation Progress 6.1 Present Status

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Overall Progress 1. This quarterly progress report is the 3rd Annual report and become to the 9th quarter report to be submitted to ADB after the Inception Workshop was

organized in Vientiane on 3 August 2011 by ADB.

2. Overall physical progress: is estimated at 34.55% as of 31 December 2013, against 47.12% of Project period of time has elapsed since the Project Grant effectiveness on 08 March 2011 (Project period: 72 months from Mar. 2010 to Feb. 2017) and 43.33% elapsed compare to the project commencement date in August 1st 2011. (See Appendix 1)

3. Overall financial progress: is estimated at 28.07% with an amount of US$ 6.45 million of disbursement against US$23.0 million of ADB grant amount as of 31th December 2013. (See Table 1)

4. Inputs of GIC: A total of 68.82 p-m (77.32% of 89 p-m) of international and 150.95p-m (68.61% of 220 p-m) of national consultant inputs were used as of 31st December 2013.

5. Component 1: (See Table 2)

(1) Year 1 (1st batch) (3 representative subprojects): The contracts for construction works were awarded in December 2012.

The current progresses of each subproject civil works progress are given below:

No. Subproject Province District Construction contract date

Civil work Progress (%)

Remark

1 Nam Haad Irrigation Bokeo Pha Oudom 01/11/2013 100% Completed

2 Nam Dai Irrigation Luang Namtha

Sing 01/11/2013 94.72 On track

3 Mong Chao - Komaen Rural Road Rehabilitation

Phongsaly Phongsaly 01/11/2013 71.96 On track

(2) Year 1 (2nd batch) (6 subprojects): Contracts for the civil works were awarded in April 2013. Among 6 subprojects, 3 subprojects of Houay Xo irrigation (Paktha district, Bokeo province), Nam Ma Oune irrigation (Long district, Luang Namtha province), and Nam Ou irrigation (Nhot Ou district, Phongsaly province) started setting out works. All of the 6 subprojects have commenced the works in November and December (after agriculture season) and all their progresses are on track. The current progresses of each subproject civil works are given below:

No. Subproject Province District Construction contract date


Remark

1 Houay Xo Irrigation Bokeo Pak Tha 11/04/2013 0.03% Started December 2013 2 Nam Tine Irrigation Bokeo Houaysay 11/04/2013 1.02% Started December 2013 3 Hong Kong Irrigation Luang Namtha Luang Namtha 08/04/2013 2.32% Started December 2013 4 Nam Ma Oune Irrigation Luang Namtha Long 09/04/2013 6.39% Started Nov. 2013 5 Nam Lan Irrigation Phongsaly Bountai 22/04/2013 20.2% Started Nov. 2013 6 Nam Ou Irrigation Phongsaly Gnot Ou 23/04/2013 56% Started Nov. 2013

(3) Year 2 (9 subprojects): • F/S reports are submitted to ADB for the approval in the beginning of April 2013. Revisions based on ADB comment were submitted to ADB for

approval in June 2013, and then approved in July 2013. • Stakeholder meeting for presentation of the concept of the feasibility study was conducted in 10 – 29 June 2013. • Procurement of consulting firm for detail design and construction supervision was completed in July 2013. • Topographical survey was commenced in August 2013 and all of 9 subprojects survey and site investigation were completed in September

2013. • Stakeholder meeting for presentation of Detail Design was conducted in Nov. 2013, and Detail Design was completed in December 2013,

including bidding document and BOQ • Tender was launched in December 2013 (3 subprojects in Phongsaly were advertised on 25 December 2013; 3 subprojects in Luang Namtha

were advertised on 27 December 2013; and 3 subprojects in Bokeo were advertised on 30 December 2013). (4) Year 3 (9 subprojects):

• Subproject identification of Year 3 was completed in April to May 2013. The identified 9 subprojects of Year 3 are composed of about1,671 ha of paddy field and 11.3 km of access road in total. Village consultation for the identified 9 subprojects was conducted in 10 – 29 June 2013.

• Procurement of consulting firm for Social Impact Assessment (SIA) was completed in September 2013. The SIA survey commenced in early October 2013. Draft Social Impact Assessment (SIA) reports were submitted to NPM by the end of December 2013 for review by GIC.

6. Component 2:

(1) Community Development: 8 Irrigation subprojects (22 WUGs) and one (1) Road subproject (4 RMGs) of Year 1 subprojects were established, authorized by district governor by August 2012. The Project is currently supporting to establish 8 WUGs and one (1) RMG of Year 2 subprojects.

(2) Land Use Planning and Management: Land Use Management Plan for Nam Tin subproject was prepared as a standard plan. To date, the progress of the capacity building improvement for PPO and DCO staff is completed 100%, while the performance of implementation is now completed 20.28% of the 24 subprojects under the project. (See Appendix 9).

(3) Female-focused Extension Services: Poultry raising activities are ongoing as “female-focused extension services”. The Project planned to deliver 4,600 chickens to the beneficiary farmers in 12 villages of 5 subprojects, comprising of 2,000 chickens in Phongsaly, 800 chickens in Luang Namgtha and 1,800 chickens in Bokeo.

As of December 2013, the procurement and delivery of chickens have been done to a total of 92 HHs in 4 subprojects with 5,216 heads in total, among which 1,838 chickens for 34 HHs in Mongchao – Komaen road subproject (Phongsaly province), 2,000 chickens/ ducks for 38 HHs in

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Hongkong Irrigation subproject (Luang Namtha Province), and 778 chickens for 10 HHs in Nam Tin Irrigation subproject, and 600 chickens for 10 HHs in Nam Haad Irrigation subproject (Bokeo Province). (See Appendix 8)

(4) Agriculture Extension and Marketing: • Completed detailed “Integrated Marketing Action Plan (IMAP) for Value Chain Development” in April 2013. • Completed the estimation of the budget for the storage and drying floor in Nam Haad subproject and the tea processing house and equipment

for 2 tea producer groups (TPG) in Mong Chao subproject, and approved by ADB. The procurement of the works was completed under shopping, and the construction works are underway now.

• Completed the 2012-13 dry season demonstration including SRI. (See Appendix 6). • Completed the demonstration activities plan for the wet season 2013 with 21 subprojects, 251 Farmer Cooperators (FCs)/ demonstration plots

with a total estimated area of 41 ha in 4 provinces (11 districts). • Completed the harvested results of rice (SRI) and other field crops demo. of dry season 2012-13 for 9 Year 1 subprojects in 4 provinces. • Conducted an evaluation meeting on 2012-13 dry season rice (SRI) and crop demonstration for 3 subprojects Nam Haad (RB), Houay Xo and

Nam Tin in Bokeo provinces, on 6-7 June 2013 in Pha Oudom district, chaired by Pha Oudom district governor, participated by 47 farmers (10 females). The meeting concluded that SRI area obtained the averaged yield of 2.10 t/ha higher than conventional rice area (SRI = 6.60 t/ha and conventional production area = 4.50t/ha), and confirmed that farmer’s knowledge and skill of SRI technique was increased.

• Farmer Production Group of 9 subprojects of Year 1 was established totaling at 34 groups with 640 members. • Contract farming is now pilot for 3 subprojects (Mongchao – Komaene Road subproject, Nam Bak Irrigation subproject and Nam Haad Irrigation

subproject. There are 3 specific crop production groups such as: i) 16 FPGs (tea) under contract signing stage with 4 companies and 4 traders in Mongchao – Komaene Road subproject; ii) 3 FPGs (pumpkin) under contract negotiation with 31 ha/ 67HHs with 3 companies in Nam Bak Irrigation subproject; and iii) 4 FPGs (rice) contracts were signed with 4 traders on 13 Dec. 2013 with a total area of 53 ha / 68 HHs in Nam Haad Irrigation subproject.

7. Component 3:

(1) Sector Policy Development Study: Collaboration with NAFRI is successfully ongoing.

(2) PBME: On-the-Job trainings on “PBME” for 3 subproject sites in 3 provinces were completed 12 to 20 February 2013. 1st tryout agriculture production data collection of dry season 2012-13 are current underway.

(3) Value Chain Development: 2nd TOT on Value Chain Development Activities for PPOs and DCOs including Oudomxay province was completed in March 2013.

(4) Irrigation O&M: TOT on Irrigation O&M for PPO and DCO staff have been conducted in 24-25 May 2013. General Irrigation O&M manual have been developed and delivered to PPO and DCO in August 2013. Based on the general irrigation O&M manual, PPP and DCO will prepare a specific O&M manual for each subproject and conduct O&M OJT for WUG and beneficiaries when the construction have been constructed.

Description (with quantifiable/monitorable targets) Assessment of Progress-to-date Component 1: Rural Infrastructure Development [Outputs]: Productivity-enhancing rural infrastructure constructed and/ or rehabilitated 1. An estimated 2,900 ha of command area served by

rehabilitated gravity irrigation structures by 2017

Up to now, a total of 3,672 ha of command area of 16 subprojects Year 1 and 2 have been identified, among which , 1,631 ha is of 8 subprojects of Year 1, and 2,041 ha is of 8 subproject of Year 2.

Among eight (8) irrigation subprojects of Year 1, one (1) subproject (Nam Haad) was completed by the end of December 2013, one (1) subproject (Nam Dai) will be completed by the end of January 2014, and the other 6 subprojects will be completed by the end of June 2014 depending on the scale of rehabilitation works, then start serving irrigation water.

As for eight (8) irrigation subprojects of Year 2, the procurement of consulting firms for the detailed design were completed in July 2013 and the detail design works, including tender document of 8 subprojects were completed in December 2013. Bidding of 9 subprojects (including one road subproject) are under way (with advertising of 3 subprojects in Phongsaly on 25 Dec. 2013, 3 subprojects in Luang Namtha on 27 December 2013; and 3 subprojects in Bokeo on 30 December 2013).

2. 175 km of rural access roads rehabilitated by 2017

Up to now, two rural access roads with a total of 20.1 km in Phongsaly district have been identified, among which, 10.1 km is Mongchao-Kormaen road (Year 1) and 10 km is Kormaen-Phongseak road (Year 2). The progress of Mongchao-Kormaen road (10.1 km) is 71.96% as of December 2013, while the detailed design of Kormaen - Phongsaek road was completed in December 2013, and the tender was launched together with irrigation subprojects of Y2 in December 2013.

3. Women are at least 15% of those employed by contractors by 2017 for construction with equal pay for equal work

The Project considered and gave high opportunity for female and indigenous people for employment to work on construction/rehabilitation works by engaged contractor to employ local labour and female to work for the project as mentioned on construction contract Clause GCC 65.2 of Particular Condition.

However, during the implementation of 3 subproject Y1 batch 1 civil works it was found that female employment was difficult due to very low availability as well as none of female interested and applying to work. In addition, the women prefer to work for agriculture works than construction work based on their experiences, and it is also not common for female workers in the construction works in those provinces.

[Activities]:

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1. Twenty-five (25) subprojects prepared and approved: 3 by June 2011, 12 by September 2012, and 10 by September 2013

At this stage, Total 18 subprojects (3 subprojects of Y1 Batch 1 and 6 subprojects of Y1 Batch 2; and 9 subprojects of Y2 are prepared and approved). The detailed progresses are shown below (See Table 2)

Year 1 (1st batch): 3 representative subprojects:

• Detailed Design and drawings: completed on 03 July 2012. • Bid Documents: approved by ADB on August 2012. • Invitation for Bid (IFB) for NCB-002, 003, 004: advertised on 09 August 2012. • Bid Opening for NCB-002, 003, 004: completed on 09 September 2012. • Bid Evaluation Report for NCB-002, 003, 004: submitted to ADB for approval on 09

October 2012. • Contract for construction works were made in December 2012. • Construction works are in progress as of 30 December 2013 as follows.

Subproject Progress (%) Nam Haad (Bokeo) 100% Nam Dai (Luang Namtha) 94.72 Mongchao – Kormaen (PSL) 71.96

Year 1 (2nd batch) (6 subprojects):

• Detailed Design and Drawings: completed in January and February 2013. • Invitation for Bid (IFB) for NCB-005, 006, 007, 008, 009 and 010: advertized on 4th

February (005 and 006), 11th February (007 and 008) and 18th February (009 and 010)

• Bid Opening for NCB-005, 006, 007, 008, 009 and 010: completed on 5th March (005 and 006), 12th March (007 and 008) and 19th March (009 and 010)

• Bid Evaluation Reports for NCB-5 to 10: submitted to ADB for approval between 22nd March and 12 April 2013, respectively.

• Bid Evaluation Reports for NCB-5 to10: approved by ADB between 01 and 18 April 2013.

• Contracts for construction works for NCB-5 to 10 were made in April 2013. • Presently, all of the construction works have started in November and December

2013. Below is the progress data Subproject Starting Progress (%)

Houay Xo Irrigation December, 13 0.03 Nam Tine Irrigation December, 13 1.02 Hong Kong Irrigation December, 13 2.32 Nam Ma Oune Irrigation November, 13 6.39 Nam Lan Irrigation December, 13 20.2 Nam Ou Irrigation November, 13 56.0

Year 2 (9 subprojects): • Draft feasibility study reports of Year 2 were submitted to ADB on 05 April 2013.

Based on the comments by ADB, the revised feasibility study reports were submitted to ADB on 28 June 2013. Those FS reports were approved in July 2013.

• Procurement of consulting firms for the detail design and construction supervision is completed. The contracts awarded in July 2013.

• Topography survey and site investigation was started in August and completed in September 2013. Now detail design is completed in December 2013.

• Tender is now Launching (with advertising of 3 subprojects in Phongsaly on 25 Dec. 2013, 3 subprojects in Luang Namtha on 27 December 2013; and 3 subprojects in Bokeo on 30 December 2013).

Year 3 (9 subprojects): • Identification of subproject year 3 was completed in April to May 2013. Village

consultation was conducted in 10 – 29 June 2013. • Procurement of consulting firm for Social Impact Assessment (SIA) was completed in

September 2013. The SIA survey commenced in early October 2013. Draft Social Impact Assessment (SIA) reports were submitted to NPM by the end of December 2013 for review by GIC.

• Pre-engineering works for Feasibility Study Report (including Draft BOQ) in progress as of December 2013.

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2. Twenty-five (25) subprojects constructed,

commissioned, and transferred to the relevant authority for operation by December 2016

Only one (1) subproject has been completed 100% (Nam Haad subproject) as of December 2013. Final completion certificate will be awarded to the contractor in January 2014 after final payment.

Component 2: Productivity and Impact Enhancement [Outputs]: Productivity-and impact enhancing adopted 1. Twenty-five (25) producer and water user groups

formed by February 2017 with 30% of their members being women

WUG/ RMG registration trainings (TOT) were done 23-24 April followed by on-the-job training to 8 May 2012 for 9 subprojects of Year 1. Further, the follow up works were done from 21 May to 10 June 2012 at Nam Ou, Hong Kong and Nam Tin subprojects.

Registration of all the WUGs/RMG of Year 1 subprojects were completed between May and August of 2012, and approved by district Governor. Totally, 22 WUGs and 4 RMCs were established which nominated 119 members of WUGs executive committee and 29 members of RMCs executive committee and comprised with female 24% and 38% respectively. Establishment of WUGs/RMG of Year 2 are ongoing and the registration of these groups are expected to be completed by March 2014. Year 3 subprojects are not yet due. (See Appendix 7).

2. Twenty-five (25) producer groups supply contracts ratified by district agriculture and forestry offices by February 2017 to supply private processors for value-addition through processing

Based on the rapid appraisal assessment on Marketing/Value added and agricultural extension activities for 3 representative subprojects, the Project prepared comprehensive approach plan for the value chain development.

The proposed value chain development activities have been implemented by covering total 13 subprojects (9 subprojects of Year 1, and 4 subprojects of Oudomxay province) as scheduled below.

• Sep.’12: 1st TOT: Workshop on marketing and value adding. • Oct.’12 to Feb.’13: Gathering marketing information by PPO, DCO. • Mar.’13: 2nd TOT: Workshop on assessment of collected information, which included

i) FPG-Investor/Buyer Linking Forum; ii) Find out what the market wants; and iii) Understand how the marketing system works.

• Apr.-May ’13: Identify FPG members and select FCs. • Apr.-May ’13: Prepare subproject implementation plan. • July ’13: Start Value Chain Development Implementation.

To date, there are 49 Farmer Projection Groups (FPG) established for 9 subprojects under Year 1 subproject, with 876 members. (See Appendix 6)

3. Twenty (20) catchment management plans with associated land rezoning implemented by 2017

Catchment management plan for NRI is defined as “Land Use Management Plan and Irrigation Block Map” which is targeting both upstream catchment and command area of irrigation block map for supporting the Irrigation O&M (including water distribution and delivery plan) and Cropping planning under irrigation systems.

Sample land use management plan has been completed in December 2013 for Nam Tin subproject, Houayxai District, Bokeo Province (92 km2).

On this basis, PPOs and DCOs are continuing preparation of Irrigation Block Map and Land Use Management Plan for other subprojects.

Stakeholder meeting for presentation and conclusion for further adaptation of upstream Land Use Management Plan are planned to be conducted and completed of Year 1 subprojects by March ‘14 with a total area about 1,592 km2 (8 subprojects of Year 1). (See Appendix 9)

4. Female-focused extension services designed for and delivered to women, with 30% of extension training for women by 2016

In accordance with the recommendation by ADB, as a part of gender promotion activities, poultry raising has commenced based on the discussion under “Gender/Indigenous” TOT training conducted in 30th to 31st August 2012.

The chicken raising program was planned to demonstrate in selected 13 villages (4 in Phongsaly, 2 in Luang Namtha and 7 in Bokeo) in 5 subprojects by applying a revolving system in order to be repeated by the subproject farmers continuously. A total of 4,600 chickens was planned to be delivered to the selected beneficiary farmers. As of December 2013, the procurement and delivery of chickens have been done to a total of 92 HHs in 4 subprojects with 5,216 heads in total, among which 1,838 chickens for 34 HHs in Mongchao – Komaen road subproject (Phongsaly province), 2,000 chickens/ ducks for 38 HHs in Hongkong Irrigation subproject (Luang Namtha Province), and 778 chickens for 10 HHs in Nam Tin Irrigation subproject, and 600 chickens for 10 HHs in Nam Haad Irrigation subproject (Bokeo Province). (See Appendix 8)

[Activities]:

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1. Twenty-five (25) producer and water user groups

established and trained in villages benefiting from rehabilitated infrastructure by 2016

TOT followed by on-the-job training on WUG/RMG establishment and registration for 9 subprojects of Year 1 was done in April to May 2012 by GIC CD team together with NPMO, PPO and DCO staff.

Follow-up of WUG/RMG establishment and registration activities were done in the form of on-the-job training in May and June 2012 by GIC CD team together with NPMO, PPO and DCO staff at Nam Ou, Hong Kong and Nam Tin irrigation subprojects.

By the end of July 2012, eight (8) subprojects of Year 1 were established their WUGs and RMG (Road Maintenance Group) and authorized by district governors. Total 22 WUGs and 4 RMCs were established which is 119 members of WUGs executive committee and 29 members were appointed.

Irrigation O&M training (TOT) for all PPOs and CDOs staff of the 3 provinces (Phongsaly, Luang Namtha and Bokeo Province) was conducted in May 2013.

(See Appendix 7)

2. Pro forma contract farming guidelines and/or contracts prepared by the end of 2012

Based on the rapid appraisal assessment on Marketing/Value added and agricultural extension activities for 3 representative subprojects, the Project prepared comprehensive approach plan for the value chain development.

As the 1st step, the Project conducted the 1st TOT workshop on Value Chain Development Activities on 11 to 14 September 2012 for concerned PPO, DCO staff. Following the TOT, PPOs and DCOs collected marketing information from i) producers (farmers), ii) suppliers, iii) transporters, and iv) buyers. On this basis, 2nd TOT on Value Chain Development Activities for PPOs and DCOs were organized in March 2013. Based on the results of the 2nd TOT, “Integrated Marketing Action Plan-Value Chain Development”- was prepared by GIC and translated into Lao. Stakeholder meetings on “Integrated Marketing Action Plan” at each subproject were done in July 2013.

(See Appendix 6)

3. Pro forma public-private partnership agreements and associated arrangements prepared by the end of 2013

In line with the value chain development activities, the Project organized a FPG-Investor/Buyer Linking Forum in March 2013. The Project considers that this is the 1st step to promote active public-private partnership.

Among the 9 subprojects (Year 1), 49 FPGs were established with 876 members. Contract farming is now pilot for 3 subprojects (Mongchao – Komaene Road subproject, Nam Bak Irrigation subproject and Nam Haad Irrigation subproject. There are 3 specific crop production groups such as: • 16 FPGs (tea) under contract signing stage with 4 companies and 4 traders in

Mongchao – Komaene Road subproject; • 3 FPGs (pumpkin) under contract negotiation with 31 ha/ 67HHs with 3 companies in

Nam Bak Irrigation subproject; and • 4 FPGs (rice) contracts were signed with 4 traders on 13 Dec. 2013 with a total area of

53 ha / 68 HHs in Nam Haad Irrigation subproject.

(See Appendix 6)

4. Agro-processing initiatives for selected commodities identified and supported on a pilot basis by the end of 2014

Based on the Value-Chain Development TOT, the Project identified two (2) agro-processing initiatives, i) Storage and drying floor in Nam Haad subproject, and ii) Tea processing house and equipment (Rollin machine and firing pans….) for 2 Tea Producer Groups (TPG) in Mong Chao subproject.

The proposed agro-processing initiatives are approved by ADB in July 2013 and its procurement was completed under shopping process by PPOs. The construction work is now ongoing, expected to be completed by end January 2014. (See Appendix 6)

Component 3: Institutional Capacity Building [Outputs]: Capacity of national, provincial, and district agencies strengthened to enable a sector development approach 1. The monitoring and evaluation section established in

the Department of Planning, with a staff of at least 10 people, by December 2012

M&e program supported by FAO has started in DOPC in February 2012. The NPMO with support by the GIC has tried to coordinate with FAO and dialogue with DOPC in establishing the Monitoring and Evaluation Unit in DOP with a practical sector monitoring system.

NRI Project website was established on 30 November 2011, which can be one of the tools to share the information of the project activities with DOP. In September 2012, lots of information were updated. Updating for the NRI Project website will be continuously

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done by GIC.

2. Thirty-three training courses conducted, with at least 30 % of participants being women, by December 2014

As of March 2013, the Project revised the total number of training programs to be implemented 33 in total.

As of 31 December 2013, Thirty two (32) training programs (both TOT and Practical) were conducted with a total participants of 2,675 (NPMO, PPOs, and DCOs and Beneficiaries), comprised with female 794 (or 30%). Of those numbers 988 were NPMO, PPO and DCO staff. Among 955, 223 staffs (24%) were women. The remaining training is only one, Road Operation and Maintenance Training (TOT), which is expected to be organized in March 2014.

[Activities]:

1. Project impact monitoring facility established in Department of Planning by end 2012

NRI Project website was established on 30 November 2011, which can be one of the tools to share the information of the project activities with DOPC.

2. Six (6) joint policy development and technical studies undertaken with Policy Research Center in National Agriculture and Forestry Research Institute by 2016

Up to May 2013, the following five (5) policy/implementation papers (studies) were completed: (1) Policy discussion paper No.1: Private Sector Investment in Lao PDR (the Case of

Contract Farming in Northern Rural Infrastructure Development Sector Project) (2) Liking NRI Smallholder Farmers to Markets (capacity building approach) (3) Toward the Promotion of Agro-Based SME: the Case of NRI Capacity Building

Approach to Develop Small Farmers and Farmer Production Group to Entrepreneurship

(4) Farmers’ Marketing Management Forum: Concept Note (5) Resolving Meso Policy Issues for Greater Access to Markets and Value Chain

Development: The Case of Northern Rural Infrastructure Project in Multi-Stakeholders' Marketing Forum.

Workshop on Policies paper discussion are planned to be conducted in May 2014, among the NRI project, MAF (NAFRI and other offices concern) and including other project for finalizing, conclusion , and further development and approach.

3. Thirty-three (33) national, provincial, and district training workshop delivered and about 700 trainees trained by February 2016

As of March 2013, the Project revised the number of training programs to be implemented 33 in total.

As of 31 December 2013, Thirty two (32) training programs (both TOT and Practical) were conducted with a total participants of 2,675 (NPMO, PPOs, and DCOs and Beneficiaries), comprised with female 794 (or 30%). Of those numbers 988 were NPMO, PPO and DCO staff. Among 955, 223 staffs (24%) were women.

Component 4: Project Implementation and Management [Outputs]: Efficient and effective delivery of subprojects and project management 1. Five (5) key implementation consultants mobilized

within 3 months of grant effectiveness

A total of 68.82 p-m (77.32% of 89 p-m) of international and 150.95p-m (68.61% of 220 p-m) of national consultant inputs were used as of 31 December 2013. (See Appendixes-2 and 3)

2. Project performance and monitoring system disaggregated by gender and ethno-linguistic group operational within 12 months of effectiveness

PBME system was established in 30 November 2011.

PBME trainings were conducted on 20, 22 and 24 February 2012 in Phongsaly, Luang Namtha and Bokeo respectively with a total of 29 participants (2 women).

In addition, follow-up trainings were organized on 14, 16 and 18 February 2013 for 3 irrigation subprojects at Nam Haad, Nam Dai and Nam Lane. NPMO, PPOs and DCOs’ staff and beneficiary farmers attended the trainings to upgrade their PBME skills.

PBME system is continuously being strengthened by PBME specialists of GIC through on-the-job training for preparing monthly progress report at PPO and NPMO level.

Monitoring Data (dry season crop production 2012-13 and wet season crop production 2013) were collected for 8 irrigation subproject year 1.

3. At least 20% of NPO and PPO staff (excluding secretarial and administrative staff) are women

There are 91 staff members assigned in total as of the end of September 2013 for 1 NPMO, 4 PPOs and 9 DCOs to manage NRI, among which 30 staff members (33%) are women excluding secretarial and administrative staff.

[Activities]: 1. Management structures established and resourced by

the first quarter (Q1), 2011

Completed:

1) MAF Minister’s Agreement No.0566/MAF on establishment of National Steering Committee for NRI Project dated 11 February 2011.

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2) MAF Minister’s Agreement No. 0563/MAF on establishment of Project Technical Review Committee for the NRI Project dated 11 February 2011

3) MAF Minister’s Agreement No.3148/MAF on establishment of Project Procurement Committee (PPC) for Goods, Civil Works and Consultant of NRI Project dated 13 August 2010.

2. Grant implementation consultants recruited by June

2011

Completed:

The contract for the GICs was made on 6th June 2011 and mobilized on 1st August 2011.

3. Three (3) representative subprojects approved for implementation by Q3 2011

3 representative subprojects (1st batch of Year 1):

• Feasibility Studies for the three (3) representative subprojects were made by PPTA. • Subproject Investment Reports (SIR) for those subprojects were submitted to NPMO

on 24 January 2012. • The detailed designs including drawings for the 3 subprojects were completed on 03

July 2012. • The bid documents were approved by ADB on 03 August 2012. • IFB for NCB-002, 003, 004 were advertised on 09 August 2012. • Bid Opening was done on 07 September 2012. • Bid Evaluation Report for NCB-002, 003, 004 were submitted to ADB for approval on

09 October 2012. • Contract for construction works of three (3) representative subprojects were made in

December 2012.

4. About 12 subprojects approved for implementation by Q3 2012

6 subprojects (2nd batch of Year1):

• The draft F/S reports for the 6 subprojects were submitted to ADB on 04 April 2012. • The comments on the above draft reports were received on 23 April 2012. • The revised F/S reports for the 6 subprojects were submitted to ADB on 05

September 2012 for approval. • The F/S reports for the 6 subprojects were approved on 23rd October 2012. • Subproject Investment Reports (SIR) for those subprojects were submitted and

approved to NPMO on 30th November 2012. • Detailed Design and drawings: completed in January and February 2013 • Invitation for Bid (IFB) for NCB-005, 006, 007, 008, 009 and 010: advertized on 4th

February (005 and 006), 11th February (007 and 008) and 18th February (009 and 010)

• Bid Opening for NCB-005, 006, 007, 008, 009 and 010: completed on 5th March (005 and 006), 12th March (007 and 008) and 19th March (009 and 010)

• Bid Evaluation Report for NCB-005 and 006: submitted to ADB for approval on 22nd March 2013

• Bid Evaluation Report for NCB-007, 008, 009 and 010: will be submitted in April 2013 • Contract for construction works of six (6) subprojects were made in April 2013.

5. About 10 subprojects approved for implementation by

Q3, 2013

Year 2 (9 subprojects): • The F/S reports for the 9 subprojects were drafted and submitted to ADB in April

2013. Revision based on ADB comment were completed and submitted to ADB approval in June 2013. F/S reports for Year 2 subprojects were approved by ADB in July 2013.

• Draft SIRs for Year 2 were submitted to NPMO on 17 May 2013. After approval of F/S July 2013 by ADB, the final SIRs for Year 2 are submitted to NPMO for approval by PPC of NRI Project.

• Procurement of consulting firm for detail design and construction supervision was completed and contract awarded in July 2013. Topography survey, Detail Design and BOQ were completed in December 2013.

• Bidding was launched and advertising on 25, 27, 30 December 2013 for subprojects in Phongsaly, Luang Namtha and Bokeo respectively.

6. Subproject implementation monitoring system developed and operational by the end of 2012

PBME system was established in 30 November 2011. PBME trainings were conducted on 20, 22 and 24 February 2012 in Phongsaly, Luangnamtha and Bokeo respectively with a total of 29 participants (2 women).

In addition, follow-up trainings were organized on 14, 16 and 18 February 2013 at Nam Haad, Nam Dai and Nam Lane subprojects’ site. NPMO, PPOs and DCOs’ staff and beneficiary farmers attended the trainings upgrade their PBME skills.

PBME system covers “subproject implementation monitoring system”, which will monitor

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all the main activities of subproject implementation of Component 1 and 2.

PBME system is continuously being strengthened by PBME specialists of GIC through on-the-job training for preparing monthly progress report at PPO and NPMO level.

7. Project completion report prepared by Q4, 2016

Not yet due.

Key Assumption/Risks (Input-Output) Assessment of Current Status

1. Priority infrastructure is identified by beneficiaries and selected for the project financing. (Assumption)

• All the subprojects were initially proposed by the province through the provincial planning process based on the provincial five-year economic development plan.

• The Project authorized in the form of the Subproject Eligible List in the grant agreement.

[9 subprojects of Year 1]: • The 9 subprojects of Year 1 were selected from the 1st priority subprojects of each

district in the Subproject Eligible List. • As part of the feasibility study for the selected subprojects, before finalizing the

feasibility study report, the stakeholder meetings were conducted to explain the preliminary design to the beneficiaries in 9 subprojects of Year 1 from 15 to 27 February 2012 (including 3 representative subprojects).

• As part of the detailed design, the concept design were presented to the stakeholders on 16 May for Mongchao road, 28 May for Nam Haad irrigation, and 30 May 2012 for Nam Dai irrigation subprojects respectively and approved.

[9 subprojects of Year 2]: • During the identification stage for Year 2 subprojects, the provincial government of

Pongsaly proposed to modify the priority in the Subproject Eligible List. • ADB approved to revise the Subproject Eligible List on 15 May 2012. • All the 9 subprojects of Year 2 were identified from the 2nd priority subprojects of each

district in the Subproject Eligible List. • At the beneficially level, the village consultations to identify the Year 2 subprojects at

all the 9 subproject sites were completed during 02 to 21 July 2012. • Stakeholder meeting for presentation of the concept of the feasibility study was

conducted in 10 – 29 June 2013. • Stakeholder meeting for presentation of detail design was conducted in 02 – 23

November 2013. [9 subprojects of Year 3]:

• Priority of the 9 subprojects of Year 3 in the Eligible List was confirmed. Identification was completed in April to May 2013. Village consultation was conducted in 10 – 29 June 2013.

2. Catastrophic climatic events interrupt implementation. (Risk)

Not at risk presently.

3. Natural disasters damage infrastructure. (Risk)


4. Producers appreciate the benefits to be achieved from cooperative action. (Assumption)

Yes. The project completed the establishment of WUGs for 8 subprojects of Year 1 by August 2012 with the authorization of the district governor. The WUG registration is the 1st step for strengthening of the farmers’ group activities. The role of WUG will be gradually extended from only performing irrigation services to their members to become market oriented organizations through strengthening their capacity.

5. Government registration procedures and high transaction costs limit interest in private investment. (Risk)


6. Foreign private processors respond to new competition by providing cross subsidies that undermine the viability of local processing. (Risk)


7. An appropriate amount of technical assistance is made available to the Department of Planning. (Assumption)

Yes

8. The Department of Planning cannot identify suitably experienced and qualified staff to manage the operations of the monitoring and evaluation section. (Risk)

No at risk presently.

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9. The NPMO and PPOs can identify and appoint qualified staff to manage and implement subprojects. (Assumption)

Yes

10. Provincial absorption capacity is insufficient. (Risk)


11. Staff turnover is frequent. (Risk)


12. The availability of qualified staff is limited. (Risk)


6.2 Major Problems with IP

Description Action Taken/Proposed None

All the issues concerned during this year were usually discussed with ADB officers by email and clarified during the ADB Mission review took place 29 September – 16 October 2013.

6.3 Future Plan for the Next Quarter

Description Action Taken/Proposed 1. Future plan for the next year

(January to December 2014) (See Appendix 4 ) [Component 1]: Three (3) representative subprojects of Year 1 (1st batch): 1. The construction works for three (3) representative subprojects will be continued and

completed in the Q1/2014. Six (6) subprojects of Year 1 (2nd batch): 1. Construction works are continuing and will be completed by June 2014. Nine (9) subprojects of Year 2: 1. Bid opening for 9 subproject of Year 2 is scheduled in January 2014. 2. Construction contract award is scheduled in end of February 2014. 3. Commencement of the civil works is scheduled in March 2014 Nine (9) subprojects of Year 3: 1. Finalizing Social Impact Assessment (SIA) in January 2014. 2. Data collection including cost estimation and prepare 9 subproject Year 3 Feasibility

Study reports are scheduled to be completed in March 2014. 3. Submission of draft of FS to ABD in early March, and final approval in end April

2014. 4. Procurement of Detail Design and Site supervision for 9 subproject year 3 expect to

launch in Quarter 2/2014 5. Detail design of 9 subproject year 3 expect to be commencement mid of quarter

2/2014 and expect to be fished in end of Quarter 4/2014 [Component 2 and 3:]

1. WUG and RMC: - Continue to follow up PPO and DCO on Preparation for Irrigation O&M specific

Manual for Nam Dai and Nam Haad Irrigation subproject - Conduct 2 sample O&M OJT training for WUG and RMC and farmers in February

2014 for practical to PPO and DCO staff. - Conduct a TOT training of road O&M for PPO and DCO staff, and then continue

follow up of PPO and DCO on the O&M OJT for Mongchao – Komaene Road subproject.

- Continue to follow up PPO and DCO on Preparation for Irrigation O&M specific Manual for remains Y1 subproject, and O&M OJT.

- Develop and establishment of WUG/RMC of year 2 subprojects are scheduled in January and expect for completion in March 2014.

2. Community Development: - Continue to follow up the planning and implementation of “Chicken Raising Program”

as one of Gender Development / Indigenous People Activities. - Continue to follow up PPO and DCO to awareness on Gender/ indigenous, HIV

prevention and Sanitation Hygiene for subproject year 3 villages.

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3. Catchment management: - Continue to conduct and follow up of PPOs and DCOs in Irrigation GIS data

collecting and develop of Irrigation Block Map (Y1, Y2 and Y3) and preparation of Catchment Management Plan

- Preparation of Watershed Map and data for Year 3 subproject Feasibility Study Report.

- Conduct 3 sample stakeholder workshops in February 2013 for presentation of Catchment Management Plan, conclusion and finalization for further adopting by concern parties.

4. Value Chain Development: - Continue to following up to establish Farmer Production Group for Year 1 and Year 2

subprojects which not yet organized; - Follow up the implementation of 2 pilot subprojects (Nam Haad and Nam Dai) on

Contract farming; - Follow up PPO on supervising construction works of storage and drying floor in Nam

Haad subproject, and Tea processing house and equipment (Rollin machine and firing pans….) for 2 Tea Producer Groups (TPG) in Mong Chao – Komaen subproject.

5. Agricultural Extension: - Follow up dry season and wet season demonstration farming for Year 1 (11

subprojects) and Year 2 (11 subprojects), 22 subprojects in total in 4 provinces including Oudomxay and preparation reporting of demonstration result;

- Support 11 subprojects (PPOs and DCOs) in preparation of dry season and wet season agriculture demonstration and farmer training.

- Follow up PPO and DCO on the Farmer Study tour for Your 2 subproject.

6. Policy paper: To conduct a Workshop on Policy Discussion Paper in May 2014, between Project, MAF (NAFRI and other offices concern) and including other project for finalizing, conclusion , and further development and approach.

[Component 4:]

1. Social and Environmental Safeguard Monitoring: - Procurement of an Institute/ Entity to conduct Social and Environmental Safeguard

Monitoring for Year 2014 (total 18 subprojects of Year 1 and 2) is expected to start in February 2014, contract award end of April 2014, and commencement of survey and report in May 2014.

2. GIC will continue to support NPMO, PPO and DCO on project implementation arrangement and monitoring

3. Preparation of; - Project Quarterly Report 1, 2, and 3 - Annual Report 2014 - Project Midterm Report - PBME Annual Report 2014

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7. Covenants

7.1 Covenants for Project Implementation and Other Matters

Description Status of Compliance I. Particular Covenants Section 4.02: (a) The Recipient shall (i) maintain, or cause to be maintained, separate accounts for the Project; (ii) have such accounts and related financial statements audited annually, in accordance with appropriate auditing standards consistently applied, by independent auditors whose qualifications, experience and terms of reference are acceptable to ADB; (iii) furnish to ADB, as soon as available but in any event not later than 6 months after the end of each related fiscal year, certified copies of such audited accounts and financial statements and the report of the auditors relating thereto (including the auditors’ opinion on the use of the Grant proceeds and compliance with the financial covenants of this Grant Agreement as well as a separate opinion on the use of the procedures for imprest account/statement of expenditures), all in the English language; and (iv) furnish to ADB such other information concerning such accounts and financial statements and the audit thereof as ADB shall from time to time reasonably request.

The audited project account for FY2011/2012 was submitted to SAO in 29th March 2013. That for FY2012-13 is now under review by SAO, and will be submitted to SAO in March 2014.

Section 4.02: (b) The Recipient shall enable ADB, upon ADB’s request, to discuss the Recipient’s financial statements for the Project and its financial affairs related to the Project from time to time with the auditors appointed by the Recipient pursuant to Section 4.02 (a) hereabove, and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB, provided that any such discussion shall be conducted only in the presence of an authorized officer of the Recipient unless the Recipient shall otherwise agree.

Not yet due

Section 4.03: The Recipient shall enable ADB’s representatives to inspect the Project, the goods financed out of the Grant, and any relevant records and documents.

The next ADB review mission is planned March 2014

II. Schedule 4 Implementation Arrangements 1. The Recipient shall ensure that the Project is implemented in accordance with the detailed arrangements

set forth in the PAM. Any subsequent change to the PAM shall become effective only after approval of such change by Recipient and ADB. In the event of any discrepancy between the PAM and this Grant Agreement, the provisions of this Grant Agreement shall prevail.

The Project staff are well understood and all the implementation arrangements have been done in accordance with PAM.

Sector Policy 2. Within 24 months of the Effectiveness Date, the Recipient, through MAF, shall prepare, and submit to

concurrence, a detailed implementation plan for the Recipient’s Strategy for Agriculture Development 2011-2020 for the firs five-year period, clearly indicating activities to support achievement of each goal, performance indicators, time frame, indicative budget and sources. In particular, such implementation plan shall include: (a) better management of agriculture and forestry land; (b) development of nationwide irrigation system and related rural road network; (c) effective agricultural extension system; (d) strengthening of private sector participation in agriculture business including simplified and transparent registration and licensing of private investors; and (e) more liberalization of trade in agricultural products.

No information available so far.

Environment 3. The Recipient shall ensure that the Project facilities are constructed and operated in compliance with the

Recipient’s applicable environmental laws and regulations and ADB’s Safeguard Policy Statement (2009), and that no Subproject with significant adverse environmental impacts is financed under the Project. In particular, the Recipient shall ensure that Subprojects are carried out in accordance with environmental assessment procedures provided in the Framework for Environmental Assessment and Measures, and the respective Subproject Environmental Management Plans.

4. The Recipient shall ensure that no Subproject which meets the ADB’s Category A environmental criteria

as defined under the Safeguard Policy Statement, is included in the List of Eligible Subprojects, and that no Subproject with Category A environmental criteria is financed under the Project.

6 subprojects (2nd batch of Year 1): • Following the ADB guideline, IEE

was conducted for all the 6 subprojects, and found that all the subprojects would not cause significant negative environmental impacts, thus are categorized as Category B.

• IEE and EMP for all the 6 subprojects were prepared and submitted to Provincial NRE for getting approval.

• The GIC national environment specialist is now following up PPOs and DCOs on the implementation of EMP for all the 9 subprojects of Year 1.

• Environmental and Safeguard monitoring was conducted by National University of Lao as external entity in May 2013, ant the 1st report was submitted to ADB on June 2013, and the 2nd report was submitted in end September 2013.

Year 2 (9 subprojects):

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• Public consultation for IEE and public awareness raising for the beneficiary villages at 9 subproject sites were completed by NPMO, PPOs, DCOs and GIC during 28 August to 27 September 2012.

• IEE and EMP for Year 2 subprojects were prepared in the F/S, and approved by ADB in July 2013.

• 9 subproject Y1 IEE and EMP were submitted to Provincial NRE and certificate approved. For the 9 subprojects Year 2 are underway.

Involuntary Resettlement 5. The Recipient shall ensure that no Subprojects which meets the Involuntary Resettlement Category A, is

included in the List of Eligible Subprojects, and that no Subproject with the Involuntary Resettlement Category A is financed under the Project.

6. Prior to the commencement of any resettlement activities under a Subproject with any involuntary resettlement impacts, the Recipient shall prepare or update, as the case may be, and submit to ADB for approval, the relevant resettlement plans in accordance with the Resettlement Framework, the Recipient’s relevant laws and regulations and ADB’s Safeguard Policy Statement.

7. The Recipient shall not issue a notice to commence Work in a particular Subproject with any resettlement

impacts, until (a) compensation payment and relocation of the affected people in such particular Subproject, if any, have been completed satisfactorily in accordance with the respective resettlement plan; (b) rehabilitation assistance has been in place; and (c) such subproject is free of all encumbrances.

[3 representative subprojects (1st batch of Year 1)]:

• The Land Acquisition and Resettlement Plan for the 3 subprojects have been prepared by PPTA at the feasibility study level.

• The updated LACPs were prepared based on the detailed design and submitted to ADB for review and comments, and for approval on 12 October 2012.

• The final updated LACPs were submitted to ADB for final approval on 24 June 2013.

[6 subprojects (2nd batch of Year 1)]: • Among 6 subprojects, only one

subproject of Houay Xo has expected resettlement impacts of very limited to a very small area of rounded 1,000 m2 of 5 agricultural plots with no impacts on trees and crops. The land acquisition would affect 1.4% of the total land cultivated by 5 households with their 21 family members. Therefore, this subproject has only very little and non-significant land acquisition and compensation.

• Other 5 subprojects have no expected resettlement impacts.

• The GIC prepared the updated LACPs after the detailed design and completed in the middle of April 2012.

• The revised F/S of 2nd batch of Year 1 was approved by ADB on 23 October 2012 which LACPs is a apart of the F/S that approved

• The final updated LACPs were submitted to ADB for final approval on 24 June 2013.

• The ADB approved updated LACPs for 6 subprojects which do not involve involuntary resettlement impacts, namely Hong Kong, Nam Ma Oune, Mong-chao-Komaen, Nam Lan, Nam Ou, and Nam Tin subprojects, dated 24 September 2013.

• The remaining 3 subprojects (Nam Dai, Nam Haad, and Houay Xo) will be approved after verification of the

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process and documentation undertaken regarding voluntary land donation during the review mission in October 2013.

[9 subprojects Year 2]: • Draft F/S reports for Year 2

subprojects including IPP were submitted to ADB on 05 April 2013.

• Revised final draft F/S reports for Year 2 were submitted to ADB on 28 June 2013 for approval, and approved on 18 July 2013, LACPs of which is a apart of the F/S.

8. The Recipient shall also ensure that a grievance mechanism acceptable to ADB is established for affected people in the districts where the resettlement activities under the Project are carried out.

• The Committees of different roles for grievance have been formed at levels (province, district and village/community) during 2011-2012.

• The key roles of the committees are to coordinate and mitigate the negative impacts on environment, land acquisition and compensation, socio-economic, culture and livelihood of the communities; which would be caused by subprojects' activities.

• This is to ensure the compliance with ADB policy and relevant Lao PDR's regulations regarding the environmental and social safeguards.

Indigenous Peoples and Vulnerable Groups 9. The Recipient shall ensure that Subprojects do not adversely affect ethnic minorities, households headed

by women, disabled, elderly or other similarly vulnerable groups, and that rights and needs of ethnic minorities are fully addressed in accordance with ADB’s Policy on Gender and Development (1998) and Safeguard Policy Statement. In particular, the Project shall be carried out in accordance with the Indigenous Peoples Planning Framework.

10. The Recipient shall ensure that no Subprojects which has have significant impacts on ethnic minorities,

is included in the List of Eligible Subprojects, and that no Subproject with such impacts is financed under the Project. For Subprojects in which ethnic minorities are present and affected, an indigenous peoples plan shall be prepared in accordance with the Indigenous Peoples Planning Framework.

11. The Recipient shall ensure that (a) measures to improve the welfare of ethnic minorities are build into the

overall Subproject design where the ethnic minority population exceeds 60%; and (b) no negative impact on such ethnic minorities is expected.

6 subprojects (2nd batch of Year 1): • Indigenous People’s Plan (IPP) for

each subproject was developed for each subproject based on the IPPF for NRI.

• Detailed on the issues of Indigenous Peoples and Vulnerable Groups are presented in each feasibility study report, which was submitted to ADB on 04 April 2012 for review and concurrence.

• The Project received ADB comments on the draft IPP on 23 April 2012.

• Referring to the ADB comments on 23 April 2012, the Project conducted TOT training on “Gender/Indigenous Peoples and Vulnerable Groups” including identification of actual needs by women on 30-31 August 2012.

• Gender, Indigenous and Sanitation Hygiene Awareness, and HIV prevention Campaign” at 9 subproject’s villages of Year 1 are completed.

• Based on the ADB comments on 23 April 2012, the Project submitted the revised F/S including revised IPP to ADB on 05 September 2012 for approval.

• The revised F/S of 2nd batch of Year 1 was approved by ADB on 23

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October 2012.

9 subprojects (Year 2): • Draft F/S reports for Year 2

subprojects including IPP were submitted to ADB on 05 April 2013.

• Revised final draft F/S reports for Year 2 were submitted to ADB on 28 June 2013 for approval, and approved on 18 July 2013.

Gender and Development 12. The Recipient shall ensure the Subproject specific gender action plans, to be prepared in accordance

with the Project-wide Gender Action Plan, are fully implemented in a timely manner. 13. The Recipient, through MAF, shall ensure that the gender mainstreaming activities are (a) incorporated

into the Project design and undertaken during project implementation; and (b) monitored by the Division Advancement of Women within MAF. Such activities shall include (a) women’s participation in the consultation and participatory process through the inclusion of representatives of the kumban sub-Center for the Advancement of Women or Lao Women’s Union, and having at least 20% of female staff in NPMO and PPOs of each level of their administrative structures; (b) the opportunity for women to participate in Subproject construction activities on the basis of equal pay for work of equal value, and having provisions in the Works contracts providing at least 30% of construction workers are women; (c) the opportunity for women to participate in post-construction Subproject operation and maintenance activities on the basis of equal pay for work of equal value, and at least 30% of women’s participation I the respective water user groups and their management, and all the subproject management committees; (d) pro-poor activities specifically focused on women’s needs; (e) equal opportunity for men and women to attend training courses and sessions under Component 3: (f) the inclusion of a social specialist in the Project implementation consulting team to address gender issues; and (g) the use of gender-disaggregated data in the benefit monitoring aspects of Project monitoring and evaluation.

6 subprojects (2nd batch of Year 1): • A Gender Action Plan was

developed for each subproject based on the Project-Wide Gender Action Plan.

• The main concern of the plan is the promotion of the involvement of women in subproject activities and their representation in the village administration committees/units and village organizations.

• In the case of this Project, 30% women representation in the WUA Executive Committee is specified, as well as attendance in subproject consultation forums, meetings, trainings and study tours.

• Detailed on the issues of Gender and Development are presented in each feasibility study report, which was submitted to ADB on 04 April 2012 for review and concurrence.

• The Project received ADB comments on the draft IPP on 23 April 2012.

• Referring to the ADB comments on 23 April 2012, the Project conducted TOT training on “Gender/Indigenous Peoples and Vulnerable Groups” including identification of actual needs by women on 30-31 August 2012.

• Through the Gender/Indigenous TOT, a chicken raising program by women groups was identified as one of the options for gender activity plan.

• The project has commenced activities for the chicken raising in 9 villages in 3 provinces (Phongsaly: 4 villages, Luang Namtha: 1 village and Bokeo: 4 villages).

• Based on the ADB comments on 23 April 2012, the Project submitted the revised F/S including revised IPP to ADB on 05 September 2012 for approval.

• The revised F/S of 2nd batch of Year 1 was approved by ADB on 23 October 2012.

9 subprojects (Year 2): • Draft F/S reports for Year 2

subprojects including GAPs were submitted to ADB on 05 April 2013.

• Revised final draft F/S reports for Year 2 were submitted to ADB on 28

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June 2013 for approval, and approved on 18 July 2013.

Governance and Anticorruption 14. The Recipient (a) acknowledges ADB’s right to investigate, directly or through its agents, and alleged

corrupt, fraudulent, collusive or coercive practices relating to the Project; and (b) agrees to cooperate, and shall cause the Project Executing Agency, and all other Recipient’s offices, organizations and entities involving in implementing the Project to cooperate, fully with any such investigation and to extend all necessary for the satisfactory completion of any such investigation. In particular, the Recipient shall ensure that (a) periodic inspections of the Project contractor’s activities related to fund withdrawals and settlements are carried out; (b) relevant provisions of ADB’s Anticorruption Policy (1998, as amended to data) are included in all bidding documents for the Project; and (c) contracts, financed under the Project, include provisions specifying the right of ADB to audit and examine the records and accounts of MAF and Project provides, contractors, suppliers, consultants, and other service providers as they relate to the Project.

Project acknowledges this issue.

15. Within 2 months of the Effective Date, MAF shall create a Project website, accessible by the general public, to disclose information about various matters concerning the Project, including general project information, procurement, project progress, and contact details in the English and Laotian languages. The website shall also provide a link to ADB’s Integrity Unit (http://www.adb.org/Integrity/complaint.asp) for reporting to ADB any grievances or allegations of corrupt practices arising out of the Project and Project activities. With regards to procurement, the website shall include information the list of participating bidders, name of the winning bidder, basic details on bidding procedures adopted, amount of contract awarded, and the list of Goods, Works and Consulting Services procured.

• The Project has established a Project Website in December 2011, the address of which is http://www.nri-lao.org/

• The Project is now updating the

information on the website regularly.

Subproject Eligibility and Priority 16. Except as provided in paragraph 19 of Grant Agreement below, the Recipient shall ensure that only

candidate subprojects listed in the List of Eligible Subprojects are considered for financing under the Project.

17. The Recipient shall ensure that candidate subprojects in each Project province are taken up in the order

to priority indicated in the List of Eligible Subprojects, and shall carry out feasibility studies and detailed design for such candidate subprojects.

[Year 1 subprojects]: • Proposed 6 subprojects for the 2nd

batch of Year 1 are selected from the List of Eligible Subprojects following the district priority.

[Year 2 subprojects]: • During the identification stage for

Year 2 subprojects, the provincial government of Pongsaly proposed to modify the priority in the Subproject Eligible List.

• ADB approved to revise the Subproject Eligible List on 15 May 2012.

• Then, all the 9 subprojects of Year 2 were identified from the 2nd priority subprojects of each district in the Subproject Eligible List.

[Year 3 subprojects]: • Priority of the 9 subprojects of Year 3

is confirmed by stakeholder. Identification was completed in May 2013, and village consultation was conducted in June 2013.

Feasibility Study Review 18. After completion of the feasibility studies as mentioned in paragraph 17 above of Grant Agreement,

candidate subprojects shall be reviewed by NPMO, and shall be taken up for physical implementation only if they meet the following criteria:

(a) a Subproject is shown to be technically feasible and the expected benefits have been clearly identified. If the estimated economic rate of return is below 12%, a significant level of unquantifiable benefits will have been documented;

(b) procurement packages as well as the methods of procurement and cost estimates have been clearly identified and recorded, and all sources of funding have been identified and agreed/confirmed;

(c) the relevant Subproject investment report contains a detailed financing plan for operation and maintenance, including: the operations entity is specified, and both a sufficient budget amount and corresponding source of funding are specified and agreed upon by the relevant Project province and other concerned parties;

(d) public hearings on the Subproject proposal have been held in concerned kumbans, and measures for future public consultation and supervision;

(e) a Subproject is shown to have no significant negative environmental or social impacts, and mitigation measures have been defined for minor impacts;

(f) a Subproject is shown to have no significant resettlement impacts, and if such Subproject is categorized as Category B, a resettlement plan has been prepared in accordance with the Resettlement Framework,

• The Project is following this process for the 3 representative subprojects (1st batch of Year 1) and 6 subprojects (2nd batch of Year 1) and 9 subprojects of Year 2.

• Feasibility study reports for the 6 subprojects (2nd batch of Year 1) were submitted to ADB on 04 April 2012 and approved.

• Feasibility study reports of 9 subprojects of Year 2 were drafted and submitted to ADB in April 2013, and final revision based on ADB comment was submitted to ADB on 28 June 2013 for approval, and approved on 18 July 2013.

18 of 19

and the Recipient’s laws and regulations, and ADB’s Safeguard Policy Statement; and (g) where necessary, a Resettlement Plan and an Indigenous People’s Development Plan have been

prepared.

• Baseline survey for preparation of the feasibility study of 9 subprojects for Year 3 is commenced in October 2013, SIA survey finished and draft SIA report prepared.

19. In case that a candidate subproject does not meet the criteria provided in paragraph 18 above, it shall be

replaced by the next priority candidates subproject for the respective Project province under the List of Eligible Subprojects. If candidate subprojects not listed in the List of Eligible Subprojects are to be considered for financing under the Project, they shall be examined and screened by MAF with the support from and independent consultant acceptable to both ADB and the Recipient, and submitted to ADB for approval.

Not yet

Community Awareness and Beneficiary Participation 20. The Recipient, through MAF, shall ensure that Project provinces promote active community awareness

and stakeholder participation in the design, implementation and performance monitoring of Subprojects. Those shall include (a) disseminating the nature of the proposed Works in open public forums, and (b) establishing a mechanism for public consultation. Bidding documents financed under the Project shall include provisions to ensure contractors’ preferential hiring of local labor and to comply with the Recipient’s labor Law regulations including guaranteeing equal opportunities for female workers to work with the principle of equal pay for work of equal value.

The Project is following this process for the 3 representative subprojects (1st batch of Year 1), proposed 6 subprojects (2nd batch of Year 1) and 9 subprojects (Year 2).

[3 subprojects, 1st batch of Year 1] • As part of the detailed design, the

concept design were presented to the stakeholders on 16 May for Mongchao road, 28 May for Nam Haad irrigation, and 30 May 2012 for Nam Dai irrigation subprojects respectively and approved.

• Section 8: Particular Conditions of Contract in the bidding documents for the 3 subprojects indicate that Local contractors should ensure the use of local labor, and should employ at least 15% women in construction/rehabilitation works.

[6 subprojects, 2nd batch of Year 1] • For finalizing the feasibility study

reports for 6 subprojects, the stakeholder meetings were conducted to explain preliminary design to the beneficiary villagers from 15 to 27 February 2012.

[9 subprojects of Year 2] • For finalizing the feasibility study

reports for 9 subprojects, the stakeholder meetings were conducted to explain preliminary design to the beneficiary villagers from 10 to 29 June 2013, and stakeholder for presentation detail design was conducted in 02-23 Nov. 2013.

Operation and Maintenance of Project Facilities 21. The Recipient shall ensure that within 24 months of Effective Date, each project province executes with

MAF a memorandum of understanding, acceptable to ADB, providing such province shall (a) prepare a maintenance management plan that includes estimates of the Works and associated costs required for routine and periodic maintenance, as well as provisions for emergency repairs for the whole life of the Project facilities; (b) include the maintenance management plans in its annual budgets; (c) provide adequate funds in a timely manner from provincial budget to implement the maintenance management plan; and establish mechanisms for the safe and proper use for each of the Project facilities in accordance with national regulations and practice, such as posting signs on roads and bridges of maximum weight limits, and as necessary to alert users of hazards or establishing physical barriers prohibit vehicles with above a certain size to pass.

To ensure the Operation and Maintenance of Project Facilities after construction completed

(a) 8 Irrigation subprojects Year 1 was finished establishment WUGs in August 2012, ISF rate was established to fulfilling the adequate O&M cost for both routine and periodic maintenance. 8 Subprojects year 2 WUGs establishment was planned in January 2013.

(b) To ensure the emergency maintenance, Provincial Annual Budget allocated for PAFO are included of provisions for emergency irrigation repairs (if any)

19 of 19

Monitoring of Project Benefit and Resettlement 22. Within 12 months of the Effective Date, MAF, through NPMO, shall execute a contract with suitable

qualified institutions such as social science institutes, universities, consulting firms, NGOs or other institutions acceptable to ADB, for Project benefit monitoring and the monitoring of the implementation of the resettlement plans. Such contract shall be submitted to ADB, and regular reports from the contracted institution shall be included in the quarterly reports to be submitted to ADB.

The National University of Lao was engaged in safeguard monitoring for 9 subprojects of Year 1 subproject from May 2013. 1st field visit was taken place in May 2013 and safeguard report was prepared and submitted to ADB on 03 July 2013, and 2nd field visit was taken place in August 2013 and safeguard draft report was prepared and submitted to ADB on 2 October 2013, and 3rd visit was taken in November 2013.

Safeguard monitoring for 9 subprojects Y2 was planned for procurement in February 2014, and expect to sign a contract in April, and commencement in May 2014.

7.2 Major Problems/Remarks/Issues with Covenants

Description

Action Taken/Proposed

None

Appendixes

Tables

NRINorthern Rural Infrastructure Development Sector ProjectADB Grant No. 0235-LAO (SF)

Current Year to Cumulative Fund

Category Subcategory Weight Quarter Date Curr YTD Cumulative BalanceADB Fund

1 Works 12,883,6001A Contract 11,503,200 46.71 133,912.60 133,912.60 1,486,505.95 1.16 1.16 12.92 10,016,6941B SVGN and Const. Supervision 1,380,400 5.61 175,968.73 175,968.73 637,435.92 12.75 12.75 46.18 742,964

2 Associated Inintiatves 1,400,000 5.69 52,623.33 52,623.33 351,804.47 3.76 3.76 25.13 1,048,1963 Vehicles 649,400

3A Vehicles 350,930 1.43 0.00 0.00 575,763.60 0.00 0.00 164.07 -224,8343B Equipment 298,470 1.21 22,582.96 22,582.96 172,825.35 7.57 7.57 57.90 125,645

4 Consulting Service 3,767,600 15.30 60,903.94 60,903.94 2,194,910.26 1.62 1.62 58.26 1,572,6905 Training 283,300 1.15 5,847.65 5,847.65 125,560.70 2.06 2.06 44.32 157,7396 Study 251,400 1.02 0.00 0.00 0.00 0.00 0.00 0.00 251,4007 Monitoring and Evaluation 226,600 0.92 0.00 0.00 1,800.16 0.00 0.00 0.79 224,8008 Operating Costs 3,234,600 13.13 58,705.49 58,705.49 908,345.17 1.81 1.81 28.08 2,326,2559 O&M During Implementation-ADB 303,500 1.23 0.00 0.00 0.00 0.00 0.00 0.00 303,500

Sub-total-ADB 23,000,000 93.40 510,544.70 510,544.70 6,454,951.58 2.22 2.22 28.07 16,545,048Government Fund

1C Resettlement 268,200 1.09 0.00 0.00 74,903.11 0.00 0.00 27.93 193,2978 Government staffs 902,800 3.67 0.00 0.00 219,647.32 0.00 0.00 24.33 683,153

Sub-total-GOL 1,171,000 4.76 0.00 0.00 294,550.43 0.00 0.00 25.15 876,450Beneficiary Contribution

9 O&M During Implementation-WUAs 455,200 1.85 0.00 0.00 0.00 0.00 0.00 0.00 455,200Sub-total-WUAs 455,200 1.85 0.00 0.00 0.00 0.00 0.00 0.00 455,200

Total 24,626,200 100.00 510,544.70 510,544.70 6,749,502.01 2.07 2.07 27.41 17,876,698

Table 1 Financial Progress ReportFor the Period: From October to December 2013

Cat. DescriptionFund Allocation Weight

02Table 1_Financial Progress Report.xls Page 1 of 1

F/S Approval

Survey/ DD/ construction suppervision Contract date

Construction contract date


I. 1 Subproject Year 1 Batch 11. Thinh Keo 150 Ha Yes 26-12-11 01-11-13 100.00 Under completion certification2. Phonexay (during PPTA)3. Pha Oudom4. Phiengkham1. Nam Keo Luang 157 Ha Yes 06-12-11 01-11-13 94.722. Siri Huang (during PPTA)3. Yang Phieng

1. Mong Chao 10,106 m Yes 06-12-11 01-11-13 71.96 On track2. Phousoum (during PPTA)3. Chaphou4. Komaen

I. 2 Subproject Year 1 Batch 21. Pangsa 92 Ha Yes 15-06-12 11-04-13 0.03 Contractor mobilized late due to rain.2. Dong Oct. 20123. Pak Xo1. Phouvanetai 500 Ha Yes 15-06-12 11-04-13 1.02 Contractor mobilized late due to rain.2. Nam Pouk Oct. 20123. Houayxainoi4. Xaychaleune5. Fai6. Phonexay7. Phonesavang1. Ban Luang 155 Ha Yes 15-06-12 08-04-13 2.322. Ban Khone Oct. 20123. Ban Nam NgaeneThad 105 Ha Yes 15-06-12 09-04-13 6.39 Started 1/11/2013

Oct. 2012

Naway 82 Ha Yes 04-07-12 22-04-13 20.27 Started 1/11/2013Oct. 2012

1. Tai 440 Ha Yes 04-07-12 23-04-13 56.00 Started 1/11/20132. Phouxang Oct. 20123. Theung4. Kad5. Loum6. Somxai

Sub Total subproject Year 1 33 villages - Irrigation area coverage (Ha) 1681 Ha - Road (length) 10.10km

Table 2 Subproject Civil Works Implementation Progress (as of December 2013)

No.

Mong Chao - Komaen Rural Road Rehabilitation

Nam Haad Irrigation

Village BenefitDistrictProvinceSubproject

2

1

Nam Dai Luang Namtha

Phongsaly

Bokeo

Bokeo

Pak Tha

Gnot Ou

Long

Phongsaly

Bokeo

Luang Namtha

Luang Namtha

Sing

Nam Tine Houaysay

Hong Kong

Bountai

Nam Ma Oune

Remark

Preparation Civil Work Progress

Pha Oudom

Area (Ha) / Length

(m)

Luang Namtha

Phongsaly

Phongsaly

3

6

5

4

Nam Ou

3

2

1 Houay Xo

Very heavy storm and flooding during the 13-15/12/2013 damaged some portions of Nam Dai Irrigation system. Investigation and estimation of the repairing cost are underway by PPO and PIS staff.

Started 1/12/2013 with Working 12 days, 4 days holiday and 4 days raining.

Nam Lan

Page1 of 2

F/S Approval

Survey/ DD/ construction suppervision Contract date

Construction contract date


No. Village BenefitDistrictProvinceSubproject Remark

Preparation Civil Work ProgressArea (Ha) / Length

(m)

II. Subproject Year 2

1. PhayaLuang 217 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage2. Khokhin Jul-133. Nambak -Phokham4. Silimoun1. Chom 406 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage2. HuayLuang Jul-133. Xieng Moun4. Na May5. Huakhua 6. Xieng In7. Xieng Gnuen1. Thong Ome 355 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage2. Vieng Neua Jul-133. Vieng Tai4. Huakhua5. Nam chang6. Luang7. Khone8. Nam Ngaen1. Nam Pouk 236 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage2. Xay chalern 2.30km Jul-13

Had Don Keo 120 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage5.00km Jul-13

1. Pha Oudom 450 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage2. Phonexay Jul-133. Phiengkham4. ThinKeo5. PoungLath6. Sibounheuang7. Xaysavang8. Nam Kha-Pa Lao9. Somsavang10. XayOudom11. Donsavanh 1. PhongSaek 10 km Yes 10-07-13 Not yet due Not yet due Under Bidding stage2. Phayasy Jul-13

3. Don Ngaeng 140 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage1. Sem InMay Jul-132. Navone3. Nong Ngai4. Bortai1. Boun Tai 117 Ha Yes 10-07-13 Not yet due Not yet due Under Bidding stage2. Noun Boun Kang 2.00km Jul-133. Phothong 4. Nawai

Sub Total subproject Year 1 44 villages - Irrigation area coverage (Ha) 2041 Ha - Road (length) 19.30km Note: subproject Year 2 under F/S data collection

Nam Gnang Irrigation

Nam Pouk

Bokeo

Bokeo

Luang Namtha

Nam Gna 6 - Houay Louang Irrigation

Luang Namtha

Luang Namtha

Nam bak Irrigation

Bountai

Long

Sing

Luang Namtha

Hoauyxai

Paktha

Nhot Ou

Phongsaly

Pha OudomNam Haad (left) Bank Irrigation Bokeo

9 Phongsaly

PhongsalyNam Thae Irrigation

Nam Ngaene Irrigation / Road

8

2

1

4

5

7 Phongsaly

Houay Sat Irrigation subproject

Kormen- Phongsaek Road

6

3

Page2 of 2

Appendix 1

(as of 31 December 2013)

Up to Nov. 2013

This Month

up to End Dec.2013

I Component 1: Rural Infrastructure Development 12.88 67.00 2.16 1.1 Community Consultation, Subproject Identification and

Selection24 subp. 0.17 0.17 - 0.17

Total 24 subprojects of Y1, Y2, and Y3 selected1.2 Social Impact Assessment baseline survey and report 24 subp. 0.67 0.59 0.05 0.64 15 (Y1B2 + Y2) subproject completed/ Y3 completed 90%1.3 Engineering Survey (site investigation) 24 subp. 0.34 0.21 0.10 0.31 24 subproject completed1.4 Safeguard Studies (IEE, EMP, GAP, IPP, RP) 24 subp. 0.67 0.60 0.02 0.62 15 subproject completed, Y3 RP surveyed1.5 Feasibility Study report 24 subp. 5.70 3.56 - 3.56 15 subproject completed1.6 Review of F/S and Preparation of SIR 27 subp. 0.17 0.11 - 0.11 15 completed1.7 Detailed Design (Topo Survey+Detail design) 27 subp. 0.67 0.44 0.01 0.45 18 subproject (Y1+Y2) survey / detail design completed1.8 Bid Documents 27 subp. 0.67 0.38 0.07 0.45 9 subprojects completed, 9 subproject sY2 completed 100%1.9 Bidding and Bid Evaluation 27 subp. 0.67 0.22 0.07 0.29 18 subprojects (Y1+2) completed1.1 Contract for Construction Works of Subproject (contract

award)27 subp. 0.67 0.22 - 0.22

9 contracts Awarded (Y1 B1, and Y1 B2)1.11 Construction Works 27 subp. 53.60 5.23 1.77 7.00 Nam Haad 100%, Nam Dai 94.72%, Mongchao - Komaen 71.96%, Nam

Ma Oun 6.39%, Hongkong 2.32, Nam Tine 1.02%, Houay Xo 0.03%, Nam Lane 20.2% and Nam Ou 56% completed.

1.12 Supervision of Construction Works and Certification 27 subp. 3.02 0.23 0.08 0.31 40/126 months (for 9 construction Y 1 used)II Component 2: Associated Initiatives 1.40 7.50 - 2.1 Identification of Associated Initiatives 24 subp. 1.13 0.70 - 0.70 15 subproject (Y1B2+ Y2) completed2.2 Cost Estimate of Associated Initiatives for Feasibility

Studies (during FS)24 subp. 0.75 0.47 - 0.47

15 subproject (Y1B2+ Y2) completed2.3 Detailed Activity Plan of Associated Initiatives (during

Implementation)27 subp. 1.13 0.75 - 0.75

18 subprojects (Y1+Y2) completed2.4 Implementation of Associated Initiatives (workshops / On

job Trainings / Practical, Demo)306 OJT 4.50 1.30 - 1.30

1) Road Operation and Maintenance: 6 0.09 0.01 - 0.01 1 RMC established2) Land Use Planning and Management: 72 1.06 0.21 - 0.21 1) Irrigation Block Map: Y1- 100% of GIS Data Colected while Block Map

preparation completed only 2 (Nam Tine and Nam Haad subproject); Y2 - 100% Data collected, Block Map Not yet started2) Catchment/ Land Used Management Plan Completed only Nam Tine Irrigation Subproject. Other only data collection, for LUMP Not yet developed3). Stakeholder Workshop for LUMP Presentation not yet due

3) Irrigation Operation and Maintenance: 21 0.31 - - - Not yet due4) Community development: 66 0.97 0.13 - 0.13 1) 8 WUG of Y 1 registed

2) WUG Management/ Administration (training to farmer) not yet started3) WUG Accounting and Financial Management (training to Farmer) not yet started4) 5,216 chickens/duck were promoted to 92 HHs in 4 subprojects (Mongchao – Komaen, Hongkong, and Nam Haad) for demonstratio

5) Gender /Indigenous: 27 0.40 0.26 - 0.26 9 subprojects Y1 Gender/ Indigenous and HIV/ Human traficking/ Basic sanitation hygen awareness compagn completed. Total 3,500 participants, 1,600 were females (45.7%)

6) Capacity Building for Village and District Level LNFC Mediation Committee:

27 0.40 0.15 - 0.15 18 subprojects (Y1&2) Village consultation for LAR, and Environment completed. 9 subprojects (Y1) compensation completed

7) Value Added activities and extension/ Marketing: 87 1.28 0.51 - 0.51 1) Agriculture Demonstration: Up to date 22 times out of planed 58 times demonstration were completed (Phase 1 = 2 wet seasons per subproject; Phase 2 = 1 wet season per subproject)

2) Marketing - FPG/ contract farming: 34 FPG Oranized with 9 subproject Year 1. 3 specific production such as 16 FPGs of tea production under contract signing stage with 4 company and 4 traders in Mongchao – Komaene Road subproject, 3 FPGs (pumpkin group) with 31 Ha/ 67HHs under contract negotiation with 3 companies; and 4 FPGs of rice production in Nam Haad Irrigation subproject with total area 53 Ha / 68 HHs Contract Farming were signed with 4 traders on 13 December 20133) Study tour - 1 study tour for each Province completed (Y -2013)4) Market study - One report of market study completed5) Construction of storage and drying floor in Nam Haad subproject, and Tea processing house and equipment (Rollin machine and firing pans….) for 2 Tea Producer Groups (TPG) in Mong Chao – Komaen subproject are underway

III Component 3: Institutional Capacity Building 0.28 1.50 - 3.1 Establish Project Monitoring Facilities in DOP, MAF 2 0.08 0.08 - 0.08 1 website and project network established in NPMO office3.2 Sector Policy Development Study by Policy Research

Center in NAFRI, MAF4 MM 0.30 0.30 - 0.30

4 Outputs completed3.3 Trainings / Workshops for the staff of NPMO, PPOs, DCOs 33 Training 1.13 1.09 - 1.09

1) Project Familiarization 1 0.03 0.03 - 0.03 1 Kick off meeting in VTE Organised in August 20112) Technical Orientation workshops+ Village consultation 4 0.14 0.14 - 0.14 Total completed 4 times. (2 Orientaion workshops BK and LNT (Oct/2011)

and 2 round (18 subprojects) year 2 & 3 village consultation) completed in June 2013

3) Financial Management Training (for PPOs) 3 Training 0.10 0.10 - 0.10 3 trainings were conducted (100% completed)4) Road Operation and Maintenance (TOT): 1 Training 0.03 - - - 5) Land Use Planning and Management (TOT): 3 Training 0.10 0.10 - 0.10 3 Trainings Completed (100%)6) Irrigation Operation and Maintenance (TOT): 3 Training 0.10 0.10 - 0.10 1 O&M Trainig (combine 3 Province completed) 100%7) Community development (TOT): 3 Training 0.10 0.10 - 0.10 1 WUG/ RMC establishment training, 1 WUG/RMC Financial and

management, 1 HIV/ Sanitation and hygien completed (100%)8) Gender /Indigenous (TOT): 2 Training 0.07 0.07 - 0.07 Completed (1 Training in PSL + 1 Training Sanitation Hygien/ HIV

prevention) in ODX) (100%)9) Capacity Building for Provicial and District Safeguard

Officer (TOT):3 Training 0.10 0.10 - 0.10 1 Safeguard TOT Training (Evnironment and Resettlement) for 3

provinces conducted in ODX (100%)10) Value Added actitivies/ Extenstion (TOT): 10 Training 0.34 0.34 - 0.34 All TOT under Value added Activities / Extenstion completed for

PPO&DCO staff (100%)IV Component 4: Project Implementation and

Management4.64 24.00 0.42

4.1 Establish Project Management Structure 16 Offices 0.24 0.24 - 0.24 Completed4.2 Supply equipment and vehecle for NPMO, PPOs and

DCOs16 Offices 1.20 1.20 - 1.20

Competed4.3 GIC Services 309MM 15.60 10.82 0.27 11.10 219.77 Man-month used end od December 20134.4 Recruitment National Consultants for FS, DD, PBD, CS 27 sub. 1.20 0.89 - 0.89 9 subprojects (Y1) completed, and 9 subproject (Y2)completed. Y3 SIA

completed, while DD, PBD, and CS notbyet due.4.5 Project Benefit Monitoring and Evaluation 31 Times 1.68 0.60 - 0.60 Completed1) Design PBME System 1 Report 0.05 0.05 - 0.05 Completed2) Provicial PBME Trainings 3 0.16 0.16 - 0.16 Completed3) Support project quarterly report and measurement 22 Q 1.19 0.33 - 0.33 7 Q supported4) PBME (Annual report) 5 Years 0.27 0.05 - 0.05 1 Annual report (2012 ) completed

4.6 External Safeguards Implementation and Monitoring 9 Reports 0.48 0.13 - 0.13 1) Recruitment of External Safeguard Monitoring Entities 4 Pakage 0.19 0.05 - 0.05 Pakage 1 (1 of 3 reports for year 1 subprojects) was completed2) External Safeguard Monitoring, and reporting 9 Reports 0.29 0.08 - 0.08 9 subprojects - 3 field visited and 2 reports submitted, while 3rd field visit

report under preparation4.7 Reports 25 Report 3.60 1.44 0.14 1.58 1) Inception Report 1 Report 0.14 0.14 - 0.14 Completed2) Quarterly Report 16 Report 2.30 1.01 - 1.01 7 reports completed3) Annual Report 6 Report 0.86 0.29 0.14 0.43 3 reports completed4) Midterm Report 1 Report 0.14 - - - 5) Project Completion Report (Self Evaluation) 1 Report 0.14 - - -

Sub-total 19.21 100 31.97 2.58 34.55 Note: - Total NRI Project budget 23 million US dollars - Activities above only works under grant agreement budget catergory 1, 2, 3, 4, 5, and 7 (total US $19.21 million) - Activities under budget catergory no. 6, 8, and 9 at the grant agreement are excluded in the monitoring sheet (total 3.79 million) - New definition on 2.4-2) Land Use Management to be 1) Riigtaion Block map 2) Catchment / Land Use Mamanagement Plan 3) Workshop on Catchment Mananement Workshop - Figue of Q3/2013 were adjusted from 29.87 to be 29.16 based on new definition; indicator and figure adjustment under 2.4-2), and 2.4-7)

Overall Physical Progress of the Project

Remarks Item Project Description Relative Weight

(%)

Project cost

(million $)

Total Target Number

Progress %

Appendix 2

(as of 31 December 2013)

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F

International

1 K. Shimazaki Team Leader: Irrigation Engineer

24 19.30 4.70

2 Arouny S. Rural Access Road Engineer 7.2926 5.21 2.08

3 Carmelo M. C. Gender/ Indi. Peop./ CD Specialist

8 6.70 1.30

4 Franz D. W. Resettlement Specialist 6 4.13 1.87

5 S. Otsuka PBME Specialist 12 7.33 4.67

6 Edward V. Marketing/Value Added Specialist

6 4.73 1.27

7 Marcelo R. C. Environmental Specialist 4.1 4.10 0.00

8 Yunshan Bai Land Use Planning/ GIS 6 6.00 0.00

9 Virgilio E. C. Policy Develop. Specialist 9 7.00 2.00

10 Fernando E. A. Agricultural Economist 3 2.20 0.80

11 S. Sato SRI Specialist 2 2.00 0.00

To be identified Unallocated Specialists 2 0.00 2.00

(Sub-total) (89.3926) (68.70) (20.69)

National

1 Vankham T. Deputy Team Leader: Irrigation Engineer

54 26.33 27.67

2 Santisouk S. Roads Engineer 14.3560 9.14 5.22

3 Sumountha Y. Gender/ Indi. Peop./ CD Specialist

24 21.94 2.06

4 Dangdouangthoun C. Resettlement Specialist 18 15.70 2.30

5 Youngyer K. PBME Specialist 31 12.92 18.08

6 Khamphone P. Marketing/Value Added Specialist

18 14.42 3.58

7 Phanthong M./ Nilinda S. Environmental Specialist 13.5 10.39 3.11

8 Viengdavanh P. Land Use Planning/ GIS 22.58 18.58 4.00

9 Khamphone P. Agronomist 12 11.88 0.12

10 Khamphone P. Agricultural Economist 3 2.00 1.00

11 Youngyer K. CD Specialist-2 8 7.63 0.37

To be identified Unallocated Specialists 0.7585 0.00 0.76

(Sub-total) (219.195) (150.93) (68.26)

: Contracted : Unallocated : Actual Used (as of 31 December 2013)

Months Input17 RemaingTotal

ContractAccumu-

lated

Overall Assignment Schedule of the Consultants

Name PositionConsulting Services

2011 2012 2013 2014 2015 2016

Appendix-3

(as of 31 Dec'13)1/ 2/ 3/

Cont. Acc. PM Rema-Name Posision Total up to ining

15 31 15 30 15 31 15 31 15 28 15 31 15 30 15 31 15 30 PM 31 Dec.'13 PMInternational Consultants

15 15 15 15 15 15 15 15 15

9 days 18 days

12 days 9 days 13 20

6 45 days

6 28

13 days 22 10

22 20

6 days 13 5

(Sub-total) (89.39) (68.70) (20.69)National Consultants

31 22

4 days 6 25

4 days 6 20 3 24

15 3 10

31 1 30

1 31 1 28 22 20

13 14

15 2 10 27 14 1 30

30

2 31

(Sub-total) (219.19) (150.93) (68.26): Actual : Plan

Note : 1/ Contracted total P/M, 2/ Accumulated Person Month (P/M) up to the last quarte 3/ Remaining P/M

7.63 0.37

12.0 11.88 0.12

0.7585 0.00 0.76

3.0 2.00 1.00

8.0

18.0 14.42 3.58

22.58 18.58 4.00

15.70 2.30

31.0 12.92 18.08

13.5 10.39 3.11

14.3560 9.14 5.22

24.0 21.94 2.06

18.0

0.00

54.0 26.33 27.67

2.0 0.00 2.00

2.00

3.0 2.20 0.80

4.67

6.0 4.73 1.27

0.00

6.0 6.00 0.00

12. to be named unallocated

10. Khamphone P. Agri. Econom.

1.30

6.0 4.13 1.87

11. Youngyer K. CD Spe.-2

8. Viengdavanh P. Land Use/GIS

9. Khamphone P. Agronomist

6. Khamphone P. Market/Value

7. Nilinda S. Environment

4. Douangto C. Resettlment

5. Youngyer K. PBME

2. Santisouk S. Road Eng.

3. Sumountha Y. Gender/CD

F. E.Antolin Agri. Econom.

S. Sato SRI Specialist

to be named unallocated

1. Vankham T. DT/L, Irrigation

Edward V. Market/Value

M.R. Celeda Environment

4.

5.

6.

7.

8. Yunshan Bai Land Use/GIS

V.E. Cabezon Plolicy Develop

4.1 4.10

2.0 2.00

9.0 7.00

S. Otsuka PBME

5.21

8.0 6.70

12.0 7.33

3. C.M.Cablayan Gender/CD

Franz D.W. Resettlment

9.

10.

11.

12.

2.

K. Shimazaki T/L, Irrigation

Anouny S. Road Eng.

1. 4.70

7.2926 2.08

24.0 19.30

Apr.

(Plan)

May JuneFeb.

Actual2013

Mar.

Assignment Schedule of the Consultants for the Next 6 Months (January to June 2014)

Oct. Nov. Dec.2014

Jan.

Appendix-4

(as of December 2013)

Remarks /Progress

Component 1: Rural Infrastructure Development1.1 Year 1 (1st batch): 3 Representative Subprojects

6) Construction Works/ Supervision of Construction Worksa) Nam Haad Right Bank Irrigation (Bokeo) Completed in end December 2013b) Nam Dai (V) & (VI) Irrigation (LNT) 94.72% as of Dec.'13c) Mongchao-Komaen Access Road (PSL) 71.96% as of Dec.'13

7) Operation Jan.'14 for Nam Haad, Mar. '14 for Nam Dai and Mongchao1.2 Year 1 (2nd batch): 6 Subprojects

6) Construction Works/ Supervision of Construction Worksd) Houy Xo Irrigation (Bokeo) Contractor mobilized on 15 Dec.2013

e) Nam Tin Irrigation (Bokeo) Contractor mobilized on 15 Dec.2013

f) Hong Kong Irrigation 2.32% as of Dec.'13

g) Nam Ma Oune Irrigation 6.39% as of Dec.'13

h) Nam Lan Irrigation 20.27% as of Dec.'13

i) Nam Ou Irrigation 56.0% as of Dec.'13

7) Operation1.2 Year 2: 9 Subprojects

7) Detailed Design Completed

8) Bid Documents Completed9) Bidding and Bid Evaluation Bid Open: 24 Jan = PSL, 27 Jan = LNT, 29 Jan = Bokeo10) Contract for Construction Works of Subproject March 201411) Construction Works/ Supervision of Construction Works Start in March 201412) Operation Mid 2015

1.3 Year 3: 9 Subprojects1) Community Consultation, Subproject Identification and Selection Including public consultation for IEE and RP2) Social and Environmental Safeguard Studies Baseline survey by selected consulting firm3) Engineering Studies by PPO, DCO and GIC4) Safeguard Study Report (SIA, IEE, EMP, GAP, IPP, RP) Plan to submit to ADB in Feb.'145) Feasibility Study Report (Economic and Financial Analysis) Plan to submit to ADB in Feb.'146) Preparation of SIR Plan to submit to PSC in May'14

2.1 Year 1 (1st batch): 3 Representative Subprojects1) WUA/RMG establishment 1 RMG, Mongchao, and 2 WUG established by Jul.'12

2) WUA/RMG Capability Development Training and O&M i) WUG org. & Financial Management, EMP, RP monitoring to be done following Y1B1 Construction completed in Feb. 2014

ii) WUG/RMG Water Management and O&M (Irrigation and Road O&M OJT) to be done following Y1B1 Construction completed in Feb. 2014

3) Block Mapping4) Catchment Management5) Agricultural Extension (SRI and Diversified Demonstration) 2013-14 Dry Season, and 2014 Wet Season Demonstration

6) Chicken Raising Ongoing by 63 HHs in 9 villages in 4 subprojects (Nam Haad R. Nam Tin, Hongkong, Mongchao) (See details in Annex 8).

7) Marketing (Contract farming by FPG) Every dry season, Ongoing for 2013-14 dry season

8) Study Tour, Other trainings, etc. Complted the First Study Tour in March '13

Note: = Project Activities, = Approval by ADB, = Approval by PSC, NSC

2014Plan

Component 2: Productivity and Impact Enhancement (Associated Initiatives)

July August November DecemberSeptemberApril May JuneMarch

Annual Implementation Schedule in 2014 (1/2)

Indicative ActivitiesActual2013

December January February October

(Workshop)Workshop on Land Use Planning (Block Mapping and Catchment Management) planned in February '14

Appendix-4

(as of December 2013)

Remarks / Progress

2.1 Year 1 (2nd batch): 6 Subprojects1) WUA/RMG establishment 6 WUG established by July 2012

2) WUG/RMG Capability Development Training and O&M (Irrigation and Road O&M O&M OJT to be implementation following construction completed

3) Block Mapping4) Catchment Management5) Agricultural Extension (SRI and Diversified Demonstration) 2013-14 Dry Season, and 2014 Wet Season Demonstration

6) Marketing (Contract farming by FPG) Every dry season, Ongoing for 2013-14 dry season

7) Study Tour, Other trainings, etc. Completed the First Study Tour in March '13

2.3 Oudomxay Province: 4 Subprojects in 2 Districts1) Agricultural Extension (SRI and Diversified Demonstration) 2013-14 Dry Season, and 2014 Wet Season Demonstration

2) Chicken, etc. Started on January 2014 in Nam Beng and Nam Hao subprojects

3) Marketing (Contract farming by FPG) Under planning, not yet started, continued the FPG establishment in 2 subprojects (Nam Hao and Nam Hin)

4) Study Tour, Other trainings, etc. Completed the First Study Tour in March '13 for 2 subprojects of year 1 and 2nd Study Tour in March 2014

2.4 Year 2: 9 Subprojects1) WUA/RMG establishment Starting in January '14

2) WUG/RMG Capability Development Training and O&M To be implementation O&M OJT aftere construction completion

3) Block Mapping4) Catchment Management5) Agricultural Extension (SRI and Diversified Demonstration) Completed the 1st wet season 2013 and plan in 2nd wet season 2014

6) Marketing (Contract farming by FPG) Contract farming assignment - 3 FPGs (Nam Bak subproject-Long dist.) Dec. to April ' 14 - Pumpkin production, with 3buyers

7) Study Tour, Other trainings, etc. 2nd Study Tour for FPG members/farmers in March '14

Component 3: Institutional Capacity Building1) Community Development (WUG/WUA)

i) WUA Organization & Financial Management, EMP, RP Monitoring 1 WUG/ RMC establishment training, 1 WUG/RMC Financial and management, 1 HIV/ Sanitation and hygien, Completed (100%)

ii) Gender/ Indigenous Action Plan Completed (1 Training in PSL + 1 Training Sanitation Hygien/ HIV prevention) in ODX) (100%)

2) Catchment Management, Block Mapping 3 Trainings (TOT) Completed (100%)

3) Irrigation Operation and Maintenance 1 O&M Trainig (combine 3 Province completed) Completed (100%)

4) Road Maintenance Planned in March '14

5) Marketing (Value Adde/Extension) All TOT under Value added Activities / Extenstion Completed for PPO&DCO staff (100%)

Component 4: Project Implementation and Management4.1 Procurement of Vehicles and Equipment Completed

4.2 Recruitment of National Consulting Firms for FS, DD and SV5) Package 8, 9, 10: DD and SV for 9 subprojects Year 2 Contracted in July '13

6) Package 11: Baseline Survey for Year 3 (9 subprojects) Contracted in October '13

7) Package 12, 13, 14: DD and SV for 9 subproject Year 3 Procurement: Feb.to Apr.'14, Planned to contract in mid May '14

4.3 Project Performance Monitoring1) Design of PBME System Completed by Dec.'11.

2) Training on Subproject Implementation Monitoring System 1st training completed in Jan.'12, 2nd follow-up training in Feb.'13

3) Project Performance Monitoring (on-the-job training) and Reporting Every Quarterly Report, and 2 times for Agriculture production data

4.4 Safeguards Implementation and Monitoring1) Safeguards Implementation and Monitoring (Year 1 subprojects) (Draft 3td Monitoring Report was submitted) 3 times monitoring for Year 1 subprojects in Mar., Jun. , Dec.'13

2) Recruitment of Safeguard Monitoring Entities (Package 7-2) Procurement: Feb.to Apr.'14, Planned to contract in end April '14

3) Safeguards Implementation and Monitoring for 2014 (Year 1 and 2 subprojects)

(1st Report) (2nd Report)

Note: = Project Activities

2013December January February March April May

ActualAnnual Implementation Schedule in 2014 (2/2)

Indicative Activities

(Workshop)

Workshop on Land Use Planning (Block Mapping and Catchment Management) planned in July '14(Workshop)

June

Workshop on Land Use Planning (Block Mapping and Catchment Management) planned in March '14

July August October

Plan

November DecemberSeptember2014

Appendix 5

(as of Dec 2013)

Remarks /Progress Q2

Component 1: Rural Infrastructure Development1.1 Year 1 (1st batch): 3 Representative Subprojects (Nam Haad Right Bank., Nam Dai (V)(VI), Mongchao-Komaen)

Package-1 (1) Contracted on 26 Dec.'111) Review of F/S and Preparation of SIR and Approval by PSC F/S was completed by PPTA2) Detailed Design Completed by 30 June 20123) Bid Documents 03Aug.'12 Bid Documents approved by ADB4) Bidding and Bid Evaluation 18Oct.'12, 3 Bid Evaluation approved by ADB5) Contract for Construction Works of Subproject 28Nov.'12, 3 Contracts approved by ADB6) Construction Works/ Supervision of Construction Works 05-06 Dec.'12: Training on Construction Supervision

i) Nam Haad Right Bank Irrigation (Completed as of Dec.'13) Contracted on 01Nov.'12, up to 30Apr.'14ii) Nam Dai (V) & (VI) Irrigation (94.72% as of Dec.'13) Contracted on 01Nov.'12, up to 30Mar.'14iii) Mongchao-Komaen Access Road (71.96% as of Dec.'13) Contracted on 01Nov.'12, up to 30Mar.'14

7) Operation 24-25May'13, Irrigation O&M TOT, Feb'14 OJT1.1 Year 1 (2nd batch): 6 Subprojects (Houay Xo, Nam Tin, Hong Kong, Nam Ma Oune, Nam Lan, Nam Ou)(4.2 Recruited a National Consultant Firm for Baseline Survey for FS) Package-2 (2) Contracted on 29 Nov.'11

1) Site Visits and Preparation for Studies Completed in 20112) Social and Environmental Safeguard Studies Completed in 20113) Engineering Studies Completed in 20114) Safeguard Study Report (SIA, IEE, EMP, GAP, IPP, RP) 02Apr'12 draft F/S, 09Sep'12 revised F/S to ADB5) Feasibility Study Report (Economic and Financial Analysis) 23Oct.'12 approved by ADB6) Preparation of SIR and Approval by PSC 30Nov.'12. approved by PSC.

Package-3 (Bokeo)(Contracted, 15 June), P-4 (Luang Namtha)(Contracted, 15 June), P-5 (Phongsaly)(Contracted, 04 July)7) Detailed Design Completed on 24Dec.'12 P-4, 08Feb.'13 P-3&5 8) Bid Documents (Bidding: 04Feb-05Mar: H.Kong, N.MaOune; 11Feb-12Mar: H.Xo, N.Tin; 18Feb-19Mar: N.Lan, N.Ou)9) Bidding and Bid Evaluation (Bid Evaluation Approval by ADB: 01Apr.for P-5&6, 04Apr.for P-7&8, 18Apr.for P-9&10)

10) Contract for Construction Works of Subproject (Contracted 08Apr.H.Kong, 09Apr.N.M.Oune, 11Apr.H.Xo, 11Apr.N.Tin, 22Apr.N.Lan, 23Apr.N.Ou)11) Construction Works/ Supervision of Construction Works (Supended during rainy season, re-starting in Nov.2013)12) Operation

1.2 Year 2: 9 Subprojects1) Community Consultation, Subproject Identification and Selection 02-21 July, Village Consultation, completed

(4.2 Recruitment of a National Consultant Firm, and conduct Baseline Survey for FS) Package-6 (9 subprojects for Year 2)(Contracted, 07 September 2012)2) Social and Environmental Safeguard Studies (SIA survey by "Mixai", 15 Sep. to 05 Oct. 2012) (Public Consultation for IEE, 28 Aug. to 27 Sep. 2012) (Public Consultation for RP, 11 to 27 Sep.2012)3) Engineering Studies (Inventory Survey, 14 May to 05 June) (Engineering Survey, Plan mid Oct. to mid Nov.2012)4) Safeguard Study Report (SIA, IEE, EMP, GAP, IPP, RP) 5) Feasibility Study Report (Economic and Financial Analysis) (1st Draft FS to ADB on 05Apr'13, Received Comments on FS on 22May'13, now under finalizing)6) Preparation of SIR 17May'13 Draft SIR to PSC submitted

Package-7 (Bokeo), P-8 (Luang Namtha), P-9 (Phongsaly) Contracted on 10 July'13 for Packages 8, 9, 10.7) Detailed Design Topo survey completed, under DD 8) Bid Documents Jan.'149) Bidding and Bid Evaluation Jan.-Feb.'14

10) Contract for Construction Works of Subproject Mar. 201411) Construction Works/ Supervision of Construction Works Mar.'14 - Jun.'1512) Operation Jul.'15

1.3 Year 3: 9 Subprojects(4.2 Recruitment of a National Consultant Firm, and conduct Baseline Survey for FS) Package-10 (9 subprojects for Year 3) Contracted on 01 Oct.'13

1) Subproject Identification and Feasibility Studies

2) Detailed Design and Bidding3) Construction Works/ Supervision of Construction Works4) Operation

Note: = Project Activities, = Rainy Season = Approval by ADB, = Approval by PSC, NSC

(4.2 Recruited National Consultant Firms for DD and SV)

2011

Q1 Q2Q4Q1Indicative Activities

(4.2 Recruited a National Consultant Firm for DD and SV)

Q3

2012Actual

Q4 Q1

Overall Project Implementation Schedule and Updated Progress (1/3)

Q4


2013

Q3

2014 2016

Q2Plan

'17

Q1

2015

Q1 Q4Q2Q4 Q3Q3 Q1Q3 Q4 Q2 Q3


(Prior approval of ADB for the first two bid documents)

(Prior approval of ADB for the first two contracts)

(Post approval of ADB)



(Prior ADB No Objection)

Prior ADB No.Objection

App-5-1

Appendix 5

(as of Dec 2013)

Remarks / Progress Q2

2.1 Year 1 (1st batch): 3 Representative Subprojects1) Review of F/S Completed

2) Detailed Activity Plan of Associated Initiatives Completed

2)-1 - WUG/Road Organization and Registration 1 RMG, 2 WUG established by July 2012

- WUG/RMG Capability Development Training and O&M (WUG Admin. Financial O&M training) Planned in Q1 to Q2 '14

- Gender/Indigenous, Capacity Building for LNFC Training completed

2)-2 - Block Mapping 2 subprojects planned and both completed

- Catchment Land Use and Management Plan Workshop planned in Q1 '14

2)-3 - Agricultural Extension (Demonstration and Study tour) ( : Study tour, completed in Mar'13) 4 seasons of Demo. and 1 time of Study Tour

- Value Added / Marketing Activities [a] [b] [c] [d] [e] [a] 11-14Sep.'12, and [c]20-31Mar.'13 completed. See foot note of [a], [b], [c], [d] and [e]2.1 Year 1 (2nd batch): 6 Subprojects

1) Identification of Associated Initiatives Completed

2) Cost Estimate of Associated Initiatives for Feasibility Studies Completed


3)-1 - WUG/Road Organization and Registration 6 WUG established by July 2012

- WUG/RMG Capability Development Training and O&M (WUG Admin. Financial, and O&M training) Planned in Q4 '13 to Q1 '14

- Gender/Indigenous, Capacity Building for LNFC Training completed

3)-2 - Block Mapping 6 subprojects planned and all of 6 completed


3)-3 - Agricultural Extension (Demonstration and Study tour) ( : Study tour, completed in Mar'13) 4 seasons of Demo. and 1 time of Study Tour

- Value Added / Marketing Activities [a] [b] [c] [d] [e] [a] 11-14Sep.'12, and [c]20-31Mar.'13 completed. See foot note of [a], [b], [c], [d] and [e]2.2 Year 2: 9 Subprojects

1) Identification of Associated Initiatives Completed

2) Cost Estimate of Associated Initiatives for Feasibility Studies Completed


3)-1 Infrastructure Maintenance (WUG, Road Maint. Committee) (WUG Registration, WUG Admin. Financial, and O&MPlanned in Q3'13 to Q1'14

3)-2 - Block Mapping 5 completed, 4 ongoing- Catchment Land Use and Management Plan Planned in Q3 '13 -Q2 '14

3)-3 - Agricultural Extension (Demonstration and Study tour) ( : Study tour, planned in Mar'14) 4 seasons of Demo. and 1 time of Study Tour

- Value Added / Marketing Activities [d] [e] See foot note of [d] and [e]2.3 Oudomxay Province: 4 Subprojects in 2 Districts

1) Collecting Basic Information and Detailed Activity Plan Completed

2) - Agricultural Extension (Demonstration and Study tour) ( : Study tour, 1 time completed in Mar'13) 4 seasons of Demo. and 2 times of Study Tour

- Value Added / Marketing Activities [a] [b] [c] [d] [e] [a] 11-14Sep.'12, and [c]20-31Mar.'13 completed. See foot note of [a], [b], [c], [d] and [e]

2.4 Year 3: 9 Subprojects1) Identification of Associated Initiatives Planned in Q3-Q4 '13

2) Cost Estimate of Associated Initiatives Planned in Q4 '13

3) Detailed Activity Plan of Associated Initiatives Planned in Q2 '14

3)-1 Infrastructure Maintenance (WUG, Road Maint. Committee) Planned in Q3 '13-Q1 '14

3)-2 - Block Mapping Planned in Q2 to Q4 '14


3)-3 - Agricultural Extension (Demonstration and Study tour) ( : ST, planned in Mar'14) 4 seasons of Demo. and 1 time of Study Tour

- Value Added / Marketing Activities [d] [e] See foot note of [d] and [e]Note: = Project Activities, = Rainy Season, */ [a]: 1st TOT (what is market and value-adding), [b]: Collecting marketing information by PPO, DCO, [c]: 2nd TOT (understanding what is market, FPG-Buyer linking forum), [d]: Identify FPG and activities (contract farming), [e]: Implementation of Contract Farming. ([a], [b] and [c] are TOT training for PPO and DCO staff for the initial stage. Activities for Year 2 and 3 subprojects will be started with [d] and [e] )

Q3 Q4Q2 Q2Q1 Q3Q3 Q3Indicative Activities

20162015Overall Project Implementation Schedule and Updated Progress (2/3)

Q2 Q4Q3Q2 Q4

Component 2: Productivity and Impact Enhancement (Associated Initiatives)

2012 20142013

Q3Q1Actual Plan

Q4Q4 Q4

'172011

Q1 Q1Q1Q1

App-5-2

Appendix 5

(as of Dec 2013)

Remarks / Progress Q2

Component 3: Institutional Capacity Building3.1 Establish of Project Monitoring Facilities in DOP, MAF NRI website established

3.2 Sector Policy Dev. Study by Policy Research Center in NAFRI, MAF Collaboration with NAFRI

3.3 Training /Workshop for the staff of NPMO, PPO, DCO1) Project Familiarization 1 time planned, 1 completed

2) Technical Orientation Workshop + Village Consultation (2 times, comp.) (Jul'12, VC for Y-2) (completed in Jun'13, VC for Y-3) 4 times planned, 4 completed

3) Financial Management (completed in Jul.'13 in PSL) 3 times planned, 3 completed

4) Road Maintenance (planned in Mar.'14) 1 time planned

5) Land Use Planning and Management (Catchment, Block Mapping) (3 trainings on GIS and Block Mapping, completed) 3 times plenned, 3 completed

6) Irrigation Operation and Maintenance (3 provinces, 24-25May'13) 3 times plenned, 3 completed (combined into 1)7) Community Development (WUG/WUA) (1st in 30-31Aug. for WUG establishment, 2nd in 24-27Dec.'12 for 2 topics, Financial, Admin.) 3 times plenned, 3 completed (combined into 2)8) Gender/Indigenous (2), (30-31Aug, 1 in PSL, 1 in ODX) 2 times plenned, 2 completed

9) Capaciy Building for LNFC (village and district level) (3) (Safeguard training for 3 provinces, combined into 1) 3 times planned, 3 completed (combiled into 1)

10) Value Added / Marketing Activities (SRI) (3 topics) (M) (1) (4, Ext.& FPG) 10 times planned, 10 completed

Component 4: Project Implementation and Management

4.1 Procurement of Vehicles and Equipment Completed

4.2 Recruitment of Natonal Consulting firms for Baseline Survey for FS, DD, PBD, Construction Supervision (1) (2) (3), (4), (5) (6) (8), (9), (10) (11) (11), (12), (13)

Packages 1 to 11 completed.

4.3 Project Performance Monitoring 1) Design of Project Performance Monitoring System Completed

2) Training on Subproject Implementation Monitoring System Completed

3) Project Performance Monitoring (On-the Job Training: Reporting ) 4.4 Safeguards Implementation and Monitoring

1) Recruitment of Safeguard Monitoring Entities' Pacnage 7-1* Package 7-2 Package 7-3 Package 7-4 */ Lao National University

2) External Safeguards Imple. Monitoring (Year 1 subprojects) 3 reports a year (Package 7-1), 3rd draft report submitted in emd Dec.'13

3) External Safeguards Imple. Monitoring (Year 1 and 2 subprojects) 2 reports a year (Package 7-2)

4) External Safeguards Imple. Monitoring (Year 1, 2, 3 subprojects) 2 reports a year (Package 7-3)

5) External Safeguards Imple. Monitoring (Year 1, 2, 3 subprojects) 2 reports a year (Package 7-4)

4.5 Reports1) Inception Report completed

2) Quarterly Report 7 completed

3) Annual Report 2 completed

4) Midterm Review Report not yet due

5) Project Completion Report (EA Evaluation) not yet due

Note: = Project Activities, = Rainy Season

Indicative ActivitiesQ4 Q1

20162013 2014Plan

'17

Overall Project Implementation Schedule and Updated Progress (3/3)

Q2 Q3 Q4

2011Actual

Q4Q1 Q2 Q3Q2 Q3Q3

2012 2015

Q4 Q1 Q4 Q1Q1 Q3 Q2 Q3 Q4 Q1

App-5-3

Appendix 6

App-6-1

Appendix: 6 Progressive report of Agricultural and Value Added extension activities in year 2013

1. The Agricultural Extension

The agricultural extension covers two (2) project components, namely Component 2, and Component 3. Component 3 aims at “Institutional Capacity Building” by providing TOT training for NPMO, PPO and DCO staff to improve their capacity for implementation of marketing extension activities/Value Added activities. Component 2 aims at implementation of such activities with beneficial farmers.

The agricultural extension includes specialist services for technology transfer for i) SRI and commercial crop demonstration, ii) more suitable cropping patterns, iii) adoption of high yielding varieties (HYV), iv) more efficient use of chemical and organic fertilizers, and v) better irrigation water utilization. It will assist FPG members to improve their understanding rice and crop development.

Training includes i) provision of improved materials and ii) field study tours. The field study tour aims at i) farmers’ familiarization with suggested best practices, and ii) strengthening of the PPOs and DCOs level capacity to provide know-how and guide agronomic practices.

1.1 Capacity building of NPMO, PPO and DCO staff through TOT Training The capacity of NPMO, PPOs/DCOs has been developed through training, workshops, in-field demonstrations and study tours. Initially, the “cascade” approach to training of trainers was adopted to progressively train FPG members. The progress of capacity building of PPO and DCOs is shown in Table 1, which provides details of each training conducted by agronomist /specialist. All the costs for the participants in the training and workshops, field visits and meetings were funded by NRI project. The implementation of agricultural extension through demonstration mainly focused on on-the-job training (OJT). Particularly SRI demonstration in 2 wet seasons in the farmer fields of each subproject were planned after approval of Feasibility Study Report. In addition, other commercial crop and SRI demonstration in the dry season are implementing based on the condition and water availability in each subproject. 1.2 SRI and Crop demonstration The SRI demonstration was started in the wet season 2012 at 2 subprojects of i) Nam Haad (Right Bank) in Phaoudom district, Boekeo province and ii) Nam Dai subproject in Sing district, Luangnamtha province. The trials were focused on improving the farmers’ skill and knowledge of the use of new rice growing technique (SRI) with less rice seed and water use during the growing period under irrigated area in dry or wet season. The Project promoted to apply SRI for the farmers to produce the rice seed in irrigated area by themselves according to the farmers’ proposal. Presently, the rice seeds are not enough in this region, and proper seed selection and/or renewal of seeds up to 3 years have not been done by the farmers.

Appendix 6

App-6-2

Some farmers use local rice varieties with low yielding and long maturity. The progress of the implementation of SRI and commercial crop demonstration in each subproject is shown in Table 2. The results of SRI demonstration in wet season 2013 for year 1 and 2 subprojects and compared the rice yield between the demonstrations and general production in the subproject area are shown below:

2. Farmer Production Group / Contract Farming FPG is a generic term for grouping and/or associations. Producer organizations have in principle bonding (between members), binding (horizontally between chapters) and

Appendix 6

App-6-3

linking (vertically to for example traders) functions. The social capital as asset of a producers’ organization includes all three: bonding, binding and linking capacities.

The bonding social capital (strong ties of ascribed trust amongst members) helps to reduce transaction costs by enhancing accountability and contract enforcement. Moreover, bonding social capital is the basis and a perquisite for internal control systems. The linking social capital is based on vertical trust and requires reputation building. Linking social capital helps in screening suppliers and customers. The binding function makes producers organizations key leverage points for information dissemination and capacity building and allows effective advocacy and lobby.

NRI Project wants to change and prepare gradually these organizations to become business oriented, i.e. perform agro-processing and marketing services that will enhance the capacity of their members to become entrepreneurs. The ideal framework for a typical WUA, presented in Figure 1 is the ultimate goal of NRI. The framework introduces linkage to market and other vital support services that develop the capability of the WUA to become business-oriented. It is envisaged that at end of the project period, at least a modest number of WUA or any of its affiliate organization, notably commodity-based FPG have been doing activities along the agro-value chain to become core agro-based SME in the future.

GOAL : Improved economic

condition of members

WUA INTERNAL ENVIRONMENT

WUA Mgt. Capability

United Membership & Leadership

MAF

WUA EXTERNAL ENVIRONMENT

The IDEAL WUA

Figure 1- The ideal WUA I NRI project 1 Main Steps of Development Based on NRI strategy, the approach comprises of four inter-linked elements/methodical steps that seek to improve local capacities as shown in Figure 2

Figure2- Village approach in linking smallholder farmers to markets

SME

Appendix 6

App-6-4

2.1.1 Sub-steps In each element, there are sub-steps to be accomplished that guide the trainer and the community (NRI sub-project village) towards implementation of contract farming and/or other business options and market engagement. The processes under each element include: Step 1: Village selection and partnership formation

• Site selection • Characterization of the physical, agronomic, and social condition • Establishment of FPG • Joint planning among partners

Step 2: Market opportunities identification

• Identification and evaluation of market opportunities • Identification of a basket of opportunities that respond to market demand,

can be produced under existing physical and agronomic conditions and are of interest to village smallholder farmers

Step 3: Contract farming and other business options implementation

• Participatory market chain analysis • Evaluation of critical points in the market chain • Design/implementation of the contract farming project

Step 4: Strengthening of business support services

• Evaluation of local (village/district/province) support services • Analysis of critical gaps • Development of plans to strengthen key services to support on-going

contract farming

2.1.2 Methods The methodology was taken as a set of principles and skills developed through village/community action in a flexible and interactive manner. An activity plan to complete the four stages is provided. The timeline is intended for trainers (service provider) to: guide on what specific subject matters to be tackled, take actions to be completed, and negotiate with their implementing partners regarding time and funds to be invested in completing the cycle. The timeline shows the inter-linkages of the activity. The synchronization of the various training program including the implementation of the value-chain projects, considered as the stepping stone for entrepreneurial nurturing is depicted in Figure 3.

Appendix 6

App-6-5

At the end of the four-stage process, the participants/stakeholders should have acquired the skills and capacity to:

• Identify competitive market opportunities for the NRI sub-project villages (sub-project sites) build on the diverse needs of the population and ecosystem;

• Analyze market chains and propose concrete actions in R&D to increase their competitiveness; and design/implement favourable contract farming activities; and

• Coordinate supply and demand for specific business development services and facilitates markets for business development services on a continuing and dynamic basis.

2.1.3 Farmer Production Group

Farmer Production Group (FPG) establishment is the ultimate stage of the extension process as initially designed under NRI. Farmer Production Group mandates are:

• Facilitate inputs supplies for farmer members involved in the same production activity

• Facilitate access to information and training • Facilitate access to market, taking benefit of significant volume of products at

farmer production group level that might attract buyers • Facilitate access to credit (APB) • Assign the contract of production implementation with buyers or investors

Figure 3 Value Chain Development Activities (Initial Stage)

Jun. May

2013 Sep. Oct. Nov. Dec. Jan. Feb.

2012 Mar.Jul. Aug. Apr.

1st TOT :Workshop in marketing and value - adding "What to do?"

2nd TOT :Workshop in marketing and value-adding"What wehave leaned?"

Step 1:Carry out an investigation of the project area by PPOsand DCOs :

Gathering marketing information from:

Farmers : - Products; - Prices; - Yields; - Seasons; - Inputs; - Information

Suppliers:(seeds, packaging andequipment,etc.)- Problems;- Availability;- Costs;- Quality;- Variety; - Knowledge and advice

Transporters:- Roads;- Vehicles;- Destinations;- Volumes;- Frequency;- Return trips;- Costs

Buyers:- Products;- Prices;- Quality;- Problems;- Communication;- Markets;- Days

FPG - Investor/Buyer Linking Forum

Step 2:Find out what

the market wants

Step 3:Understand

how the marketing

system works

Identify FPG members and

Select FCs

SubprojectImplementation

Plan

Meeting with FPG leaders to discuss

and decide implementation plan

Value Chain Development

Implementation in 9 Subprojects

SRI Demonstration in Nam Haad and Nam Dai Subprojects in 2012 Wet Season

Demonstration of Improvement of Production (Agricultural Extension)

SRI Demonstration in Nam Haad,Nam Dai and Nam Ou Subprojects in 2012-13 Dry Season

Diversified Crops Demonstration in9 subprojects in 2012-13 Dry Season

Analysis of Value Chain Research

Monitor and Follow-up by GIC

Preparation of Value Chain Development

Activities by GIC

Appendix 6

App-6-6

Currently, a total of 49 Farmer Production Groups with members of 876 households in year 1 subprojects have been established but not all of them are active, as they have been set up mainly to fulfill the extension methodology requirements. The FPG establishment of year 1 subprojects up to wet season 2013 was not completed yet and will continuously be done up to the end of dry season 2013-14. Some farmer production groups are doing well and might need further support from the Project for the increase of their knowledge and skills in i) FPG administration, ii) making supply contracts, iii) production planning, iv) crop protection (IPM), v) production of organic fertilizers and vi) rice/crop/tea processing method . A summary of FPG establishment is shown below:

No. Subproject No. of FPG

Total household members

1 Nam Haad Irrigation 4 68 2 Houay Xo Irrigation 3 69 3 Nam Tin Irrigation 3 79 4 Hong kong Irrigation 4 9 5 Nam Ma Oun Irrigation 1 10 6 Mong Chao – Komaen road 16 274 7 Nam Lan Irrigation 5 123 8 Nam Ou Irrigation 3 76 9 Nam Mao Irrigation 2 16 10 Nam Beng Irrigation 8 152 Total 49 876

2.1.4 Contract Farming

Based on the availability of rice and the commercial crop production to supply the market demand, it is necessary to make the agreement between FPG members and buyers/investors. According to the established FPGs above, up to date totally 23 FPGs with 409 members will make contract with 14 local traders/buyers/companies in dry season 2013-14. The agreement of contract farming starts in Nam Haad (Bokeo), Nam Bak (Luangnamtha) and Mongchao Komaen road subproject (Phongsaly). Summary of FPG contract farming is shown below:

Subproject No. FPG contract

No. of HH. members

No. of buyers /traders/

companies

Contract specify

1. Nam Haad Irrigation 4 68 3 Rice 2. Nam Bak irrigation 3 67 3 Pumpkin 3. Mong Chao –

Komaen road 16 274 8 Tea

Total 23 409 14

Appendix 6

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2.1.5 Capacity Building Activities

Table 3 provides the detailed description of activities for training, marketing and provision of post-harvest equipment (e.g. rice and tea), which are the most important capacity required under value chain development. All trainings of FPG members will be started on dry season 2013-14 to increase the skills and knowledge of members. The capacity building for agricultural extension personnel and FPG members is one of the important interventions to increase farm production with good quality, according to the needs of buyers and markets.

4. Study tour

The objective of study tour is to introduce new technology on value added agricultural production for farmers in the common area subproject. The farmer study tour has been planned for one study tour per all subprojects in each year group included 4 subprojects in Oudomxay province. The first study tour was conducted for 11 subprojects of 4 provinces to visit SRI in Luangprabang and the tea production processing in China. Total number of participant is 99 persons with comprising of 25 females. Summary of participants’ number of each province is givin below:

Nam Pa irrigation scheme at Luangprabang province (11-13/03/2013)

No. Province PPO DCO Farmers 1 Bokeo 2 (1) 3 (0) 21(5) 2 Louangnamtha 1 (0) 3 (1) 21(5) 3 Phongsaly 1 (1) 2 (0) 14(2) 4 Oudomxay 2 (1) 2 (0) 14 (6)

In Puer at China (focused on tea production and processing – 19/03/2013)

6 Phongsaly 4 (2) 2 (1) 7(0)

Total 10 (5) 12 (2) 77 (18)

Appendix 6

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Table 1

Capacity building of NPMO, PPO and DCO

Dates held Location Subject/Objective Outcome Participants

NPMO PPO DCO Other Total M(F) M(F) M(F) M(F) M(F)

6-7/03/2012 Luangpra bang PAFO

Workshop / Training /Field visit To provide SRI extension knowledge in the worldwide particularly on the SRI extension project in Luangprabang province to PPO/DCO and village authorities of 9 Year 1 subprojects from 4 provinces.

Understanding : 1) the seed bed preparation

and seedling age before transplanting is about 14 days adapted for transplanting in the northern provinces compared with the Vientiane plain only 12 days in dry season,

2) the SRI field should be plated area that it can be easy to keep the water and good drainage,

3) The selection of seedling is very important for transplanting because the single plant with strong, healthy root and widespread is suitable for 1 plant per hill,

4) the different between

2

8(2)

12(1)

30

52(3)

Appendix 6

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Dates held Location Subject/Objective Outcome Participants NPMO PPO DCO Other Total M(F) M(F) M(F) M(F) M(F)

conventional cultivation and SRI method for rice growing, necessary for farmers in the northern part who had paddy rice in small parcels can increase the paddy yield by using the SRI.

5) SRI method is saved the irrigation water up to 50%

6) Compared with the conventional cultivation, SR is the paddy yield increase more than 1-1.5t/ha in wet season and 2-2,5t/ha in dry season.

25/3/- 5/4/2012

BK LNT PSL

Field visit of agriculture, marketing and agric.policy team

1) The drawing of work plan for agric. extension(Nam Haad, Nam Dai and Mongchao), FPG formation and market chains

2) Characterized the existing Contract Farming partners, especially the buying partners, local and international.

3) Value chain development chart.

1 4(1) 9(2) 65(11) 79(14)

Appendix 6

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14-26 /05/2012

BK LNT PSL

Field trip to conduct meeting with PPO/DCO to inform the agricultural extension activity plan for Nam Haad, Nam Dai and Mongchao 2012 -17

1) PPO/DCO can organize the SRI and crop demo in the first 3 subproject sites.

2) Can select interest farmers as Farmer Cooperators (FC) for implementation of rice and crop demonstrations to transfer the new growing techniques to all farmers in project area.

3) Selection of demonstration sites

4) SRI demonstration plan in wet season 2012 for Nam Haad and Nam Dai

1 5(1) 9(2) 53(8) 68(11)

11-14/09/2012 PAFO Bokeo

1 st TOT - Agricultural and Marketing Extension Training(TOT) for Provincial and District Extension Officers 11 – 14 September, 2012

1) Clearly understand the agricultural and marketing extension (Value Chain Development) activities to be implemented in each subproject.

2) Be able to prepare the agricultural and marketing development action plan and implement the activities.

3) Be able to design and implement the farmer training, study tour, experience exchange in each subproject.

3 8 (5) 22 (5) 0 33(10)

Appendix 6

App-6-11


4) Be able to implement the Monitoring,

Evaluation and Reporting of

Implemented results of agricultural and

activities to NPMO. 5) 78% has full understood

well and 23% understand with moderate

17-25

/11/2012 PSL ODX LNT BK

Field trip for monitoring of agricultural and Marketing extension activities with PPO/DCOs, introduce them about the FPG establishment

1) Plan of PPO and DCO to conduct the FPG establishment under irrigated area in year 1 subprojects

2) Gathering marketing information and the preparation of reports and action plans

1 7(3) 12(2) 0 20(5)

16-24/02/2013 ODX PSL LNT BK

Training for PPO and DCO about the monitoring of Agricultural and Marketing extension activity

1) PPO/DCO can do presentation of explanation about marketing information in class room by themselves

2) Marketing and Agricultural Action Plan

3) Understanding of 25 producer groups (FPGs) supply contracts ratified by district agriculture and forestry offices by

1 7(3) 12(3) 0 20(3)

Appendix 6

App-6-12


February 2017 to supply private processors for value-addition through processing.

22/03/2013 25/03/2013 27/03/2013 29/03/2013

ODX PSL LNT BK

2 nd TOT- Agricultural and Marketing Extension Training for PPO, DCOs and Farmer Leaders from 20 to 31 March 2013 at Oudomxay, P Phongsaly, Luangnamtha and Bokeo province

1) PPO/DCOs can prepare farmer meeting and training by themselves liked training schedule, handouts, budgets, reporting and facilitate the training implementation.

2) PPO/DCO can organize the field trip for FPG members

3) PPO can help the DCOs to make training plan for WUG/ FPG leaders.

4) Understanding to the topics and contents that they will transfer to the FPG members.

5) 75% has full understood well and 25% understand with moderate

8 12(5) 20(9) 41(2) 81(16)

14-15/10/2013 Bokeo

PAFO Agricultural and Marketing Training on Cropping Pattern Planning and Preparation

1) PPO/DCOs can conduct farmer meeting and training by themselves about the cropping calendar and cropping

1 9(1) 11(2) 0 21(3)

Appendix 6

App-6-13


of Contract Farming

pattern planning related to the water resource and availability in dry season.

2) Finished the cropping calendar and cropping pattern plan is basic for O&M planning in coming dry season 2013-14 in Nam Haad and Nam Dai subproject, detailed see Report of Cropping calendar and Cropping pattern plan in dry season 2013-14.

3) Plan of contract farming assignment for 11 FPGs (Mongchao : Tea in 4 FPGs, Nam Dai : water melon in 2 FPGs, Nam Bak : pumpkin in 3 FPGs and Nam Haad : rice in 2 FPGs)

4) Budget plan for agricultural and marketing activities from each province should be finished and approval by headquarter in middle of November (15/11/2013)

5) 85% has full understood well and 15% understand

Appendix 6

App-6-14


with moderate

16/10/2013 18/10/2013

Nam Haad (RB) subproject Nam Dai subproject

Planning meeting for Cropping calendar and pattern of irrigated area in dry season 2013-14

1) Plan of cropping calendar and pattern of Nam Haad and Nam Dai subproject in dry season 2013-14.

2) Increased the skills and knowledge of the PPO/DCO to do this planning in other subprojects in year 1 and 2.

2 6 12(1) 60(11) 80(12)

9 - 21/12/2013 Mongchao- (Phongsaly) Nam Bak-(Luangnam tha) and Nam Haad-(Bokeo)

Field trip for monitoring of marketing extension activity with PPO/DCO and FPGs from 9 to 21 December 2013, introduce them to implement the contract farming in dry season 2013-14

1) Completely the of negotiation meeting conducted by PPO/DCOs for contract farming preparation and assignment in dry season 2013-14 at Mongchao (Phongsaly district-PSL), Nam Bak (Long district- LNT) and Nam Haad (Phaoudom district-BK).

2) 23 FPGs in 3 subprojects (Mongchao, Nam Bak, Nam Haad) have contract assignment with traders and buyer companies in dry season 2013-14

8 13 23(4) 69(35) 16

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Table 2. The implementation of Rice and Crop demonstration from 2012 to 2017 in each subproject of year 1,2 and 3

2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 No. Subproject

WS 12 DS 12-13 WS 13 DS 13-

14 WS 14 DS 14-15 WS 15 DS 15-

16 WS 16 DS 16-17

Year 1

1 Mongchao Tea nursery

2 Nam Ou SRI, Peanut SRI SRI

3 Nam Lan SRI SRI SRI 4 Nam Dai SRI SRI 5 Nam Ma Oun SRI SRI 6 Hong Kong SRI,

Peanut SRI SRI

7 Nam Haad (Right Bank) SRI SRI, Peanut SRI

8 Houay So SRI, Peanut SRI SRI

9 Nam Tin SRI, Soybean SRI Soybean SRI

10 Nam Mao SRI SRI SRI SRI

11 Nam Beang SRI, Soybean SRI SRI,

chicken SRI

Year 2

12 Komen-Phongsaek Tea nursery

13 Nam Thae SRI SRI 14 Nam Ngene SRI SRI

Appendix 6

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2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 No. Subproject

WS 12 DS 12-13 WS 13 DS 13-

14 WS 14 DS 14-15 WS 15 DS 15-

16 WS 16 DS 16-17

15 N. Gna (vi)- H. Louang SRI SRI 16 Nam Bak SRI SRI 17 Nam Gnang SRI SRI 18 Nam Haad (Left Bank) SRI SRI SRI 19 Houay Sat SRI SRI 20 Nam Pouk SRI Soybean SRI 21 Nam Hin SRI SRI SRI 22 Nam Hao SRI SRI SRI Year 3

23 Baka Noy SRI SRI 24 Nam Ngene- Namark SRI SRI 25 Nam Xang SRI SRI 26 Nam Gna (iv) SRI SRI 27 Houay Marmue SRI SRI 28 Nam Ngene-Thongpaene SRI SRI 29 Houay Lieng SRI SRI 30 Houay Sa SRI SRI 31 Nam Chae SRI SRI

Completed Implementing Plan Note

1 SRI : 2 Wet seasons in each subproject 2 Commercial crops (peanut and soybean) : some subprojects in dry season according to the adapted area and water available

Appendix 6

App-6-17

Appendix 7

App-7-1

Appendix 7: Progress Report on WUG/WUA Establishment and Capability Development

1. Introduction The Northern Rural Infrastructure (NRI) Development Sector Project is planned for implementation in the four (4) provinces of Bokeo, Luang Namtha, Phongsaly and Oudomxai (Figure 1). The NRI main aim is to provide the rural community with access and participation in the market economy. This is envisioned to be realized by increasing incremental production of saleable commodities and promotion of agricultural productivity.

NRI has four main outputs: (i) production and productivity enhancing rural infrastructure constructed and/or rehabilitated; (ii) productivity and impact enhancing initiatives adopted; (iii) capacities of national, provincial and district agencies strengthened to enable a sector development approach; and (iv) efficient and effective delivery of subprojects and Project management.

Included under the investment plan of the Project are about 27 subprojects involving rehabilitation of existing irrigation facilities which will supply irrigation water to a target of 2,900 hectares, and construction and/or improvement of rural access road to improve market accessibility with a target length of 176 km.The Northern Rural Infrastructure Development Sector Project (NRI) overall goal of the Water User’s Group / Water Users’ Association is the improvement of the quality of life of its members through the proper O&M of their irrigation system and good management of their Association. The NRI envisions involving project beneficiaries in project planning and implementation activities as well as transfer of the responsibility and authority for management of the subproject to community organizations upon completion - to Water Users Groups/Associations (WUGs/WUAs) for the 27 irrigation subprojects and to Village Road Maintenance Committees for targeted 176 km road subprojects. Article 8-1 of MAF Decree No. 1149/AF in 2000, the Decree on Full Transfer of Irrigation Systems to WUAs provides that WUAs own irrigation systems as property as well as manage them. Under the NRI Project Framework, 27 WUGs/WUAs are targeted to have been established and strengthened with capability to manage 27 completed irrigation subprojects by February 2017. The WUG/WUA Development Plan formulated through discussion of the NRI NPMO, PPOs and DCOs includes: 1) capability development (training) of PPOs and DCOs staff to ensure that they will be able carry-out WUGWUA establishment, registration and capability development; 2) technical assistance to PPOs and DCOs in the establishment and registration of all WUGs/WUAs under the Project and; 3) technical assistance to PPOs and DCOs on capability development of WUGs/WUAs on WUG/WUA Management/Administration, WUG/WUA Accounting and Financial Management, and irrigation system management, operation and maintenance (MOM). 2. The WUG/WUA A WUG/WUA is a non-profit organization which provides agricultural irrigation services to its

Appendix 7

App-7-2

members/irrigation farmers. The specific objectives of the WUG/WUA are: 1. To manage and utilize the irrigation system, including water delivery and distribution; 2. To promote and develop agricultural production in the irrigated areas of the system

through proper cropping planning; 3. To develop certain autonomy (independence) in the management, use and

maintenance of irrigation systems as well as make sure that all members have equal and efficient access to irrigation services;

4. To ensure the Irrigation Service Fee (ISF) collection, utilization and management for irrigation system management, operation and maintenance (MOM).

5. To develop farmers’ knowledge and expertise in agricultural production and the management of the irrigation system and also to promote the exchange of experiences and technical know-how among farmers;

6. To coordinate with relevant government institutions, commercial institutions, companies and commercial banks in relation to agricultural production and irrigation development (and marketing for NRI Subprojects – establishment of market linkages is included as additional project initiative to be delivered through the NRI);

7. To provide facilities in the repayment of loans and credits (either cash or in kind); 8. To provide facilities in the procurement of goods, credits, loans and sale of farmers’

products in order to generate revenues and gradually improve the living standards of all members;

9. To develop an information system: data, technical knowledge on irrigation, agriculture and marketing in order to improve agriculture and livestock;

10. To develop and promote the role of women in the WUA administration and management;

11. To create good relationship among members and cooperate with other peoples’ organizations, government institutions and non-government organizations as well as other sectors of the economy in order to further strengthen community development;

12. To promote the management of natural resources effectively, especially land and water in order to ensure sustainable agricultural production; and

13. To safeguard the irrigation system from vandalism/damages and other illegal acts against the use of the irrigation system.

3. WUG/WUA Establishment, Registration and Capability Development

The general process of Farmers’ group (FG) establishment and development is presented in Table 1. Community organization establishment and development activities must be carried out in consonance with the infrastructure (technical) milestones. Organization establishment and development must be carried out during the pre-construction to construction phase and the transfer will be done after subproject completion with the community organization (i.e., WUG/WUA) established and its capability developed. The WUA Registration process is presented in Figure 1.

To improve the capacity of concerned NRI project staff (NPMO, PPO and DCO) on WUG/WUA establishment, registration and capability development, the GIC conducted: i) one TOT Training for Community Development/WUG/WUA Establishment, Development and Registration; ii) one TOT Training for WUG Management/Administration and WUG Accounting and Financial Management; and iii) On-the-Job (OJT) trainings on Demonstration of WUG Establishment, Development and Registration for one subproject in each province.

The above staff capability development activities were conducted to improve the capacity of concerned NRI project staff at the PPOs and DCOs to perform their functions on establishment and capability development of WUGs/WUAs and other groups (Farmer

Appendix 7

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Production Group and Road Maintenance Group). The list of trainings for PPOs and DCOs is listed in Table 2.

3.1 TOT Training for PPO and DCO staff on WUG Establishment and Development

Three (3) days TOT Training was conducted on 24 to 27 April 2012 in the Department of Agriculture and Forestry of Luang Namtha Province, with total participant of 51 persons (14 or 27% female participants) composed of PPO Managers and Community Development, Agriculture Extension and Safeguard Coordinators of the 3 NRI provinces and DCO Managers and Community Development, Agriculture Extension and Safeguard coordinator of 9 Districts within the 3 provinces. The training focused on 4 modules, namely:

a. Introduction to NRI component, Activities, Institutional Arrangements, functions and ownership.

b. Participatory Identification of Community Needs and Planning c. Organizing and establishing procedure of WUG/WUA, FPG, RMC d. Training Design and Management.

3.2 TOT Training for PPO and DCO staffs on WUG/WUA Management and

Administration, and WUG Accounting and Financial Management

The TOT Training on WUG/WUA Management and Administration, and WUG Accounting and Financial Management was conducted in Oudomxay Province on the 24-27 December 2012. Total Participants from the 3 PPOs and 9 DCOs was 54 persons (13 or 24% female participants). This training was conducted to develop the capability of the participants to provide training and technical assistance to WUGs/WUAs on WUG/WUA Management and Administration, and WUG Accounting and Financial Management.

3.3 On-the-Job Training (OJT) for PPO and DCO Staff

Following the two TOT Trainings for PPO and DCO staff mentioned above, on WUG/WUA Development and Establishment, 3 days On-the-Job Trainings (OJT) for WUG establishment, development and registration were conducted for one subproject in each province. The purpose of the OJT was to actually demonstrate and practice WUG establishment, development and registration to the participants PPOs and DCOs. The following OJTs were conducted:

a. Bokeo Province - Nam Haad Right Side Irrigation System was selected as the OJT site for the Bokeo PPO and 3 DCOs (Pha Oudom, Paktha, and Houayxai) participants. Total participants were 16 Persons including 2 GIC and 3 NPMO coordination staff. There were 270 village participants (with 47 females) composed of Villages Authorities and WUG. The OJT was conducted on 01-05 May 2012.

b. Luang Namtha Province - Nam Dai Irrigation System was selected as the OJT site for Luang Namtha PPO and 3 DCOs (Luang Namtha, Sing and Long). Total participants were 16 Persons including 2 GIC and 3 NPMO coordination staff. OJT Village participants were 92 (with 11 females) from the Villages Authorities and WUG. The OJT was conducted on 29-30 April 2012.

Appendix 7

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c. Phongsaly Province - Nam Lan Irrigation System was selected as the OJT site for Phongsaly PPO and 3 DCOs (Gnot Ou, Phongsaly, and Bountai). Total participants were 16 Persons including 2 GIC and 3 NPMO coordination staff. Village participants were 144 (with 4 females) from the Village Authorities and WUG. The OJT was conducted on 26-27 April 2012.

4. Status of WUG/RMC Establishment, Capability Development and Registration

The status of WUG/RMC establishment, capability development and registration is shown in Table 3.

4.1 Year 1 Subprojects

WUGs had been established for 8 Year 1 Irrigation Subprojects and the request for their registration as WUA to the District Finance Office had been signed and endorsed by the District Governor (see Table 3). The Road Maintenance Committee for Mong Chao Road, Year 1 Road Subproject had been established and recognized by the District Governor. Village gender Awareness Raising Campaign were conducted for 47 villages of Years 1 and 2 Subprojects involving 3,379 people (1,718 women). More WUG/WUA trainings are planned to be done in CY 2014. Being planned is OJT for PPOs and DCOs on Management, Operation and Maintenance of Irrigation Systems and Roads to be conducted by the GIC and NPMO in the first quarter of CY 2014 at one subproject per province. MOM training of WUGs/WUAs will be done by the PPOs and DCOs after their OJT. 4.2 Year 2 Subprojects The establishment of WUGs for Year 2 Subprojects are planned to be done in CY 2014. Community development activities done in Year 3 Subprojects are village consultations and meetings.

4.3 Year 3 Subprojects

Community development for Year 3 subprojects has not yet started. The Social Impact Assessment (SIA) of Year 3 Subprojects which included village consultations and meetings had been completed in December 2013.

5. Management, Operation and Maintenance (MOM) of Completed Irrigation Systems and Roads

Construction is still on-going for Year 1 Subprojects but some will be completed in CY 2014. In preparation to project completion, an On-the-Job training on MOM for PPO and DCO Staff will be conducted by the GIC and NPMO in the first quarter of CY 2014 at one subproject per province. Succeeding training for WUGs/WUAs will be done by the PPOs and the DCOs.

Collection of Irrigation Service Fees (ISF) is planned after project completion to support the funding requirements for O&M. ISF rates will be set up considering each subproject condition and in consultation with established WUAs. Initial base rates for each subproject to be used as reference is shown in the table below:

Appendix 7

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Wet season ISF (Kip/ Hectares) Dry Season ISF (Kip/ Hectares) No. Subproject Rice Other crop Fish Pond Rice Other crop Fish Pond

1 Nam Ou Irrigation 60,000 0 0 0 30,000 500,000 2 Nam Lan Irrigation 60,000 0 0 0 30,000 500,000 3 Hongkong Irrigation 70,000 0 0 0

150,0001 30,000

150,0002 300,000

600,0003 4 Nam Ma Ou Irrigation 70,000 0 0 0 30,000

100,0004 300,000

500,0005 5 Nam Dai Irrigation 70,000 0 0 0 30,000

100,0006 300,000

500,0007 6 Nam Haad Irrigation 50,000 0 0 70,000 50,000 1,000,000 7 Houay Xo Irrigation 140,000 0 0 260,000 200,000 1,000,000 8 Nam Tine Irrigation 140,000 0 0 260,000 200,000 1,000,000

Note. ISF collection will be start after subproject construction is completed.

WUG/WUA capability development on WUA/WUG management and administration, accounting and financial management are expected for implementation after February 2014 when construction of Year 1 Subprojects are expected to be completed.

To support the irrigation and road development agricultural production initiatives as well as marketing should be delivered within the subproject areas to motivate farmers to produce crops in marketable quantities.

Livelihood and income generation for women and indigenous people were conducted specifically chicken raising in 5 subprojects (Komaen-Mongchao in Phongsaly; Hong Kong in Luang Namtha; and Nam Pouk, Houay Xo and Nam Hat in Bokeo), 10 villages and 73 households.

1 In Case Rent the land for third party to crop rice will Charge 150,000 kip/ Hectares 2 In Case Rent the land for third party to crop will Charge 150,000 kip/ Hectares 3 In Case Rent fish pond for third party will Charge 600,000 kip/ Hectares 4 In Case Rent the land for third party to crop will Charge 100,000 kip/ Hectares 5 In Case Rent fish pond for third party will Charge 500,000 kip/ Hectares 6 In Case Rent the land for third party to crop will Charge 100,000 kip/ Hectares 7 In Case Rent fish pond for third party will Charge 500,000 kip/ Hectares

Appendix 7

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Time Frame Year 2 Year 3 and 4 and onwards

Technical Milestones Subproject Feasibility Study Pre-Construction (Survey and Design) Construction (may extend to more than 1 year depending on subproject scale)

Management, Operation and Maintenance (MOM)

Community Development and Mobilization Milestones

Inventory and Assessment of Existing Village Committees and Groups

FG Organization and Training Mobilization for Participation in Subproject Implementation MOM Capability Development of FG

Initial Group Formation

Repair or correction of construction works identified with problems

FG Capacity Building or Training on basic skills needed for their participation in construction or subproject implementation

Issuance of certification of satisfactory subproject activity completion by DCO/PPO with farmers' confirmation, so that guarantee fund can be released.

Full turnover of assets and O&M of completed facilities

Identify village committees or groups that can be utilized for the subproject activity. Farmers' Group establishment and development must build upon relevant existing communicty organizations. For example, existing WUG or organization of irrigated farmers for WUG/WUA estbalishment andd development, existing Village Road Maintenance Group for Road Maaintenance Committee; and existing Farmers' Production Group for extension purposes.

Training on FG administration and financial management

Involvement of FG in Survey and Design through Consultation Meetings for road; involvement in planning extension activities for Farmers' Production Groups (FPGs)

Formulation of FG Roles, Rules and regulations in consultation with members

FG Organization and establishment (election of Executive Committee and other officials). Model organizational set-ups for road and production groups are shown in Figures 8 to 10.

FG training on O&M and formulation of MOM Plans

Joint inspection of completed facilities for water supply and road

Inventory of completed works for road

Table 1. GENERAL PROCESS OF FARMERS’ GROUP (FG) ESTABLISHMENT AND DEVELOPMENT

FG Capacity Building for MOM;

MOM Handover. Transfer of MOM responsibility of completed subproject to FG

Community Development and Mobilization Activities

Continuous monitoring and provision of technical assistance by District and Provincial Offices (DAFO, PAFO)

Preparation and Implementation of MOM plans in one year and correction/repair of construction errors identified within the Construction Works Guarantee Period.

FG assumes full O&M responsibility, and repair and maintenance of assets.

Joint Inspection and Inventory of Facilities after 1 year to list construction problems still needing corrections/repair.

Joint discussion and agreement on works to be done, responsible group and schedule

Implementation of correction works

Joint Inspection of on-going activities and conduct of subproject activity review meetings

Year 1

FG involvement/participation in construction activities for road; planning and implementation of extension activities for production groups

Leader Identification and Development

Interview of Village Authorities about existing village committees and groups. (Part of Agro-Socio-Economic Survey Questionnaire ASES-1)

Identification and listing of beneficiaries for road; Identification of interested farmers or target groups for extension activities. (Masterlist of households for each village)

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Table 2. Community Development Staff Capability Development Status as of December 2013

Total Male Total Male Total Male Total Male

No. No. No. % No. No. No. % No. No. No. % No. No. No. %

1 SIA On-the-Job training to PPOand DCO of 3 Provinces 15-18 Oct. 2012 1 1 0 0 17 9 6 35 36 24 12 33 53 41 12 23

2 TOT Training on WUG/WUA Establishment, Development and Registration 24-27 Ap.2012 1 1 0 0 12 6 6 50 36 27 9 25 51 37 14 27

3

PPO and DCO Intergrated Technical Training on : HIV/AIDS/STI Prevention Campaign, Sanitation and Hygiene, Gender Development Awareness Campaign and Chemical use and handling

24-27 Dec. 2012 2 1 1 50 12 6 6 50 36 27 9 25 54 41 13 24

4 Gender TOT Training 28-29 Sep.2012 2 1 1 50 18 12 6 33 36 27 9 25 63 40 23 37

5 WUG Financial Mangemnet Training for PPO and DCO 23-24 Dec.2012 2 1 1 50 12 6 6 50 36 27 9 25 53 30 23 43

6 O&M Training to PPO and DCO 01-May-13 12 8 4 33 36 27 9 25 53 30 23 43

8 5 3 38 83 47 34 41 216 159 57 26 327 219 108 33

Participants from PPO

Female

Participants from DCO

Female

Total Participants

FemaleTitle of Training

Participants from NPMO

FemaleDate Conducted

Total

Appendix 7

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Table 3. WUG/RMC Establishment, Development and Registration Status as of December 2013

No. Names Status Date Status Date Male Female Total HHs Total POP Female POP

Wet Season

Dry Season

36 1,681 0 120 27 147 1,334 10,206 5,023

1 Nam Haad Bokeo Pha Oudom 4 Thin Keo, Phonexay, Pha Odoum, Phiengkham 150 √ 16-Jun-12 6 1 7 133 3,482 1,753

2 Houay Xo Bokeo Pak Tha 3 Pangsa, Dong, Pak Xo 92 √ 08-Aug-12 12 3 15 75 370 191

3 Nam Tin Bokeo Houaysay 7

Phouvantai, Nam Pouk, Houayxainoi, Xaychaleune, Fai, Phonexay, Phonesavang

500 √ 28-Aug-12 26 5 31 326 2,125 1,032

4 Nam Dai Luang Namtha Sing 3 Nam Keo Luang, Siri

Huang, Yang Phieng 157 √ 24-May-12 8 2 10 114 585 289

5 Hong Kong Luang Namtha

Luang Namtha 3 Ban Luang, Ban Khone,

Nam Ngene 155 √ 09-Jul-12 16 4 20 215 1,130 559

6 Nam Ma Oune Luang Namtha Long 1 Thad 105 √ 04-Jul-12 4 1 5 56 285 143

7 Nam Lan Phongsaly Bountai 1 Naway 82 √ 29-Apr-12 4 2 6 98 499 227

8 Nam Ou Phongsaly Nhout Ou 6 Tai, Phouxang, Theung, Kad, Loum, Somxai 440 √ 06-Jun-12 20 5 25 317 1,730 829

9 Mong Chao (Road) Phongsaly Phongsaly 8

Namleng, Kodaeng, Komaen, Phayasy, Mong Chao, Phonsaek, Chaphou, Phousoum

√ 10-Jun-12 24 4 28 All households in the villages

WUG/RMC Establishment

I. Year 1 Subprojects

Committee Members Group Members Water Fee/ Maintenance FeeYear/Name of

Subproject Province District Irrigation Area, Has

Road Length,

Km

WUA RegistrationVillages

Appendix 7

App-7-9

Table 4. WUG/RMC Capability Development Status as of December 2013

Total Male Total Male Total Male Total Male Total Male

No. No. No. % No. No. No. % No. No. No. % No. No. No. % No. No. No. %

36

1 Nam Haad Bokeo Pha Oudom 4Thin Keo, Phonexay, Pha Odoum, Phiengkham

2 Houay Xo Bokeo Pak Tha 3 Pangsa, Dong, Pak Xo

3 Nam Tin Bokeo Houaysay 7

Phouvantai, Nam Pouk, Houayxainoi, Xaychaleune, Fai, Phonexay, Phonesavang

4 Nam Dai Luang Namtha Sing 3 Nam Keo Luang, Siri

Huang, Yang Phieng

5 Hong Kong Luang Namtha

Luang Namtha 3 Ban Luang, Ban

Khone, Nam Ngene

6 Nam Ma Oune Luang Namtha Long 1 Thad

7 Nam Lan Phongsaly Bountai 1 Naway

8 Nam Ou Phongsaly Nhout Ou 6Tai, Phouxang, Theung, Kad, Loum, Somxai

9 Mong Chao (Road) Phongsaly Phongsaly 8

Namleng, Kodaeng, Komaen, Phayasy, Mong Chao, Phonsaek, Chaphou, Phousoum

44

1 Nam Pouk Bokeo Houaysay 2 Nam Pouk, Xaychalern

2 Houay Sad Bokeo Paktha 1 Had Done Keo

3 Nam Haad Left Bank Bokeo Pha Oudom 11

Pha Odoum, Phonxay, Phiengkham, Thinkeo, Punlath, Sibounghoung, Xaysavang, Nakha Palau

4 Nam Bak Luang Namtha Long 4

Phaya, Luang, Khokhin, Nambak-Phokham, Silimoun

5 Nam Ya 6-Houay Louang Sing 7 Chome, Houay

6 Nam Gnang Luang Namtha

Luang Namtha 8

Thong Uome, Vieng Nuae, Viang Tai, Huakhua, Nam Chang, Luang, Khone, Nam Ngen

7 Kormaen-Phongsaek Road Phongsaly Phongsaly 2 Phongsat, Phayasy

8 Nam Thae Phongsaly Nhot Ou 5Don Ngeng, Sen Inmay, Naborn, Nng Ngai, Bortai

9 Namm Ngaene Irrigation/Road Phongsaly Bountai 4

Bountai, Nong Boun Khoang, Phothong, Nawai

I. Year 1 Subprojects

II. Year 2 Subprojects

Gender Related Trainings

No. of Trainings

Participants

FemaleFemale

Participants

Female

Management, Operation and Maintenance Training

No. of Trainings

No. of Trainings

Participants

Female

Participants

Livelihood and Agriculture Production Trainings

No. of Trainings

Participants

Female

WUG/WUA Management and Administration Training

No. of Trainings

Financial Accounting and Management TrainingVillages

Year/Name of Subproject Province District

No. Names

Appendix 7

App-7-10

Table 4. WUG/RMC Capability Development Status as of December 2013

Total Male Total Male Total Male Total Male Total Male

No. No. No. % No. No. No. % No. No. No. % No. No. No. % No. No. No. %

32

1 Nam Chae Bokeo Houaysay 2 Nam Pouk, Nam Smork

2 Houay Sa (II) Bokeo Paktha 1 Haadsa

3 Houay Lieng Bokeo Pha Oudom 8

Sibounheuang, Viengkham, Kene Kham, Houay Koune, Poun Laat, Somsavang, Phiangkham, Nam Kha-Palao

4 Nam Ngaene-Thong Paene

Luang Namtha

Luang Namtha 4

Done Khun, Phiang Ngam, Khone, Ban Luang

5 Nam Gna IV & V Luang Namtha Sing 2 Nakham, Nongkham

6 Houay Makmue Luang Namtha Long 5

Sivilay, Denkhang, Jakhamtan, Houay mor, Jakhamping

7 Nam Xang Phongsaly Nhot Ou 4Xienkhone, Don Gneng, Navone, Nong Ngai

8 Baka Noy Road Phongsaly Phongsaly 2 Baka Noy, Chijo

9 Nam Ngene (Ban Namark) Phongsaly Bountai 4

Namark, Muchi, Aneng, namkhun May

112

II. Year 2 Subprojects

Gender Related Trainings

No. of Trainings

Participants

FemaleFemale

Participants

Female

Management, Operation and Maintenance Training

No. of Trainings

No. of Trainings

Participants

Female

Participants

Livelihood and Agriculture Production Trainings

No. of Trainings

Participants

Female

WUG/WUA Management and Administration Training

No. of Trainings

Financial Accounting and Management Training

Total

Villages

Year/Name of Subproject Province District

No. Names

Appendix 8

1

Progressive Report (No. 4) Dated 20/12/2013

Demonstration of Poultry Raising for Gender/ Indigenous / Poor HHs in Phongsaly,

Luang Namtha, and Bokeo Province. 1. Introduction Poultry raising demonstration is one of the NRI project activities that focus on Promotion of Gender /Indigenous/ and Poor HHs activity which was approved by NPMO according to the letter dated 30 November 2012, and the letter approved by DOP no.0018/NRI dated 10 January 2013. The promotion activities are pilot in the subproject year 1 of:

Province Subproject No.of villages

No.of households

Bokeo Nam Tin Irrigation 2 10 Nam Haad Right Bank Irrigation 2 10 Luangnamtha Hong Kong Irrigation 1 10 Phongsaly Mongchao-Kormaen Road 4 33 Total 9 63

2. Objective Objective of poultry raising is to increase job opportunities and cash incomes for women (particularly), indigenous people households and poor households in the project target villages. The revolving fund system will be applied for implementation of the activities in order to expand to other subprojects and villagers. It is expected that the experience of the activities will provide valuable lessons learned for further expansion. 3. Implementation Method

Step1: Village consultation, Needs assessment survey of farmers in each subproject, and evaluation of their needs.

Step2: Application, Site visit, and Farmer selection as Farmer Cooperators (FCs), who are required to have an available land for poultry raising.

Step3: Organize poultry raising committee to ensure that they will follow the rule and regulation.

Step4: Contract. Step5: On the-job-Training to FCs before implementing by PPO and DCO. Step6: Supply materials to the FCs from the Project such as necessary materials for

poultry house construction, equipment, necessary food, vaccination, and chicks (or chicken parents).

Step7: After one year (or at about 3 round of poultry production selling) the first raising farmers will return the borrowed money to the committee for extension and increase new poultry raising members.

Step8: Monitoring and evaluation report (Monthly progress report, quarterly progress report and annually progress report), including progressive report whenever required.

Appendix 8

2

4. Progressive Result Table below shows overall progressive result up to date.

Table 1: Overall Progressive Result Step Activities Actual

completion date

Responsible by

Results/ Situation

1 • Development of selection criteria • Village consultation (including

needs assessment survey) • Application, Site visit, Farmer

selection, and Organize poultry raising group (committee)

• Contract signing (Farmers + Poultry raising committee + PPO+DCO)

Oct. 2012 PPOs and DCOs

• Selection criteria for the villagers were developed with assistant by GIC, and completed in August 2012.

• Village consultations including needs assessment survey were completed by PPOs and DCOs for 12 villages of 5 subprojects.

• Proposals for chicken raising demonstration are comprised of: i) 4 villages in Mongchao-Komaene road subproject (Phongsaly Province), ii) 1 village in Hongkong Irrigation subproject (Luang Namtha), and iii) 2 villages in Nam Tin Irrigation subproject, 2 villages in Nam Haad Left Bank Irrigation subproject and 3 villages in Heuay Xo Irrigation subprojects.

• Farmer’s application, Contracting, and Organizing chicken raising committees were completed in all subprojects.

2 • Project Proposal (financial plan, training plan, implementation delivery plan, monitoring and reporting plan)

• Submission of Proposal to NPMO

Oct. 2012 PPOs and DCOs

The PPOs of 3 provinces developed their own chicken raising plan and completed in end October, 2012. • Phongsaly Province submission date 29/10/2012 • Bokeo province submission date 25/10/2012 • Luang Namtha submission date 02/10/2012

3 • Finalizing and approval of proposal

30/11/’12 05/12/’12 10/01/’13

GIC/NPMO and DOP

• GIC Finalized on 30/11/2012 • NPMO approved on 05/12/2012 • DOPC approved on 10/01/2013

4 • Training on poultry raising for villagers

Jan-Feb. 2013

PPO and DCO

• Bokeo – 3 Trainings were conducted in Bokeo (Nam Tin subproject, Nam Haad subproject and Houay Xo subproject).

• Luang Namtha – 1 Training was conducted in Hongkong subproject • Phongsaly – 4 Trainings were conducted (One OJT was provided for

Mongchao village, Phousoune village, Chafou village and Komaene village). 5 • Construction of poultry house

• Procurement of equipment for poultry house construction

Feb.-Mar. 2013

PPO and DCO

• Basic construction materials were arranged and supplied to the villagers. • Chicken houses were constructed.

6 • Procurement of chicks or Ongoing PPO and • First lot of chicken delivery was completed in April 2013. Total 2,866

Appendix 8

3

Step Activities Actual completion

date

Responsible by

Results/ Situation

chicken parents DCO chickens were procured and delivered to 63 HHs in 4 subprojects, comprised of i) 766 chickens for 33 HHs in Mongchao – Komaene road subproject (Phongsaly province), ii) 900 chickens for 10 HHs in Hongkong Irrigation subproject (Luang Namtha Province), and iii) 1,200 chickens for 20 HHs in Namtine Irrigation subproject and Nam Haad Irrigation subproject (Bokeo Province).

• 2nd lot of chicken delivery was done in Luang Namtha and Phongsaly. Total 2,256 chickens were delivered to the villagers, comprised of i) 1,072 chicks in Mongchao – Komaene Road subproject and ii) 1,100 chicks and ducks for Honkong Irrigation subproject (for 33 new member in Nam Chang Village).

• While, Bokeo bought 84 chickens for the villagers to fulfill died chickens during the rainy season 2013.

7 • Situation of Chicken Raising Ongoing PPO and DCO

• Up to date total 92 HHs have received chickens/ducks with a total number of 5,216.

During the period from May 2013 up to date: • 571 chickens died due to Newcastle disease and no proper adaptation to the

weather, 1,632 chickens were sold, 72 chickens were eaten for HHs consumption.

• Currently remaining is 2,909 chickens/ducks in total, comprised of: i) 1,168 chickens in Mongchao – Komaene Road (4 village, 34 HHs), ii) 926 chikens/ducks in Honkong Irrigation subproject (2 villages, 38 HHs), iii) 348 chickens in Nam Tine Irrigation (2 villages, 10 HHs), and 468 chickens in Nam Haad Irrigation subproject (2 villages, 10 HHs).

• See details in table below:

Lot 1 Lot 2 Lot 1 Lot 2 Lot 1 Lot 2 Lot 1 Lot 2 Lot 1 Lot 2 1 Hongchao - Komaene Road 34 766 1,072 23 - 27 - 617 - 96 1,072 1,168

2 Hongkong Irrigation 38 900 1,100 25 24 54 43 789 110 33 893 926

3 Nam Tine Irrigation 10 600 178 - - 346 - 84 - 170 178 348

4 Nam Haad Irrigation 10 600 - - - 101 - 32 - 467 - 467

Total 92 2,866 2,350 48 24 528 43 1,522 110 766 2,143 2,909

Curent Chicken/

duck Delivered

HHs Involved

Subproject No.RemainingSoldDied

For Consumption

Specific activities in each subproject are shown in the following sub-sections.

Appendix 8

4

4.1 Bokeo Province: - The processes of i) village consultation, ii) needs assessment survey, iii) farmer’s

application, iv) site visiting, v) selection of FCs, vi) organizing poultry committee, vii) contracting, and viii) preparation of poultry proposal for NPMO approval were completed during the period from September to November 2012.

- The proposal was finalized by GIC on 30/11/2012, approved by NPMO on 05/12/2012, and finally approved by DOPC on 10/01/1013.

- Selection: Three (3) subprojects were selected for the demonstration of poultry raising. First lot of procurement and delivery was done in 2 subprojects (Nam Tin irrigation subproject and Nam Haad Irrigation subproject). The procurement was not done for Houay Xo irrigation subproject due to outbreak of Newcastle disease in the area during the procurement process. The implementation progress of each subproject is summarized below:

A. Nam Tin Irrigation subproject:

600 chickens were procured and delivered to 10 farmers in 2 villages (Heuay Xai Noi and Nam Pouk villages). During the implementation, PPO and DCO including livestock experts from PAFO and DAFO visited and advised the farmers and vaccinated the delivered chickens. However, during the implementation this area was affected by Newcastle disease and 346 chickens died (or 57.66% of total).

Therefore, out of 600 chickens of the lot one procurement, 170 chickens remain alive, while 84 chickens were sold. Recently, 178 chickens were newly procured and delivered to the farmers to fulfill died chickens. Thus, it is reported that presently 348 chickens are remaining for raising, with 19 hens got 260 eggs, and now hatching the eggs. Summary is shown in Table 2.

Table 2: Summary of Chicken Raising at Nam Tin subproject

Chicken delivered

Died Sold For consump

tion

Remai-ning

New Ordered

I Nam Tine Irrigation subproject1. Houay Xai Noi

1 Mr. Ou thai Chicken 60 19 11 - 30 13 43 2 Mr. Chanhom Chicken 60 38 8 14 35 49 3 Mr. Mang Chicken 60 27 11 22 22 44 4 Mr. Khamsavath Chicken 60 42 8 10 8 18 5 Mr. Bountheung Chicken 60 36 10 14 6 20

Sub total Chicken 300 162 48 - 90 84 174 2. Nam Pouk -

1 Mr. Noypha Chicken 60 45 4 11 20 31 2 Mr. Thakham Chicken 60 40 10 10 20 30 3 Mr. Moune Chicken 60 40 6 14 34 48 4 Mr. Khaikham Chicken 60 37 6 17 15 32 5 Mr. Sengvath Chicken 60 22 10 28 5 33

Chicken 300 184 36 - 80 94 174 Sub Total Nam Tine 600 346 84 - 170 178 348

No.

Sub total

Total Current Chickens

Chicken/ Investment cost (based

on devivered 9 23/4/2013)

Actual situation (Chicken raising)UnitSubproject Name/ Name

Note: See Details in Annex 1

B. Heuay Xo Irrigation subproject:

Appendix 8

5

Procurement and delivery of chickens are not yet done due to outbreak of Newcastle Disease in Bokeo Province. The procurement and delivery are expected to be done after January 2014.

C. Nam Haad Irrigation subproject:

600 chickens were procured and delivered to 10 farmers in 2 villages (Thinekeo and Pha Oudom villages). During the implementation, PPO and DCO including livestock experts from PAFO and DAFO visited and advised the farmers and vaccinated the delivered chickens. However, during the implementation this area was affected by Newcastle disease and 101 chickens died (or 16.8% of total) and 32 chickens were sold. Recently 467 chickens remain alive, and being raised to be parent chickens for extension to new farmers in the area. Chicken eggs and eggs hatching are not yet reported by the farmers. Summary is shown in Table 3.

Table 3: Summary of Chicken Raising at Nam Haad Right Bank subproject

Chicken delivered


tion

Remai-ning

New Ordered

II Nam Haad Irrigation subproject - 1. Thinkeo Village -

1 Mr. Thong Lai Chicken 60 8 - 52 52 2 Mr. Boun Yong Chicken 60 9 2 49 49 3 Mr. Mai Sao Chicken 60 10 4 46 46 4 Mr. Kham Xay Chicken 60 11 7 42 42 5 Mr. Mai Phong Chicken 60 14 2 44 44

Sub total Chicken 300 52 15 - 233 - 233 2. Pha Oudom Village -

1 Mr. Xiengkong Chicken 60 3 2 55 55 2 Mr. Sy + Mrs. Ene Chicken 60 13 47 47 3 Mr. Xieng leuk Chicken 60 8 8 44 44 4 Mr. Xieng somdy Chicken 60 11 7 42 42 5 Mr. Xieng Chith Chicken 60 14 46 46

Sub Total Chicken 300 49 17 - 234 - 234 Sub Total Nam Haad 600 101 32 - 467 - 467

No. Total Current Chickens

Chicken/ Investment cost (based

on devivered 9 23/4/2013)

Actual situation (Chicken raising)UnitSubproject Name/ Name


4.2 Luang Namtha Province:

- The processes of i) village consultation, ii) needs assessment survey, iii) farmer’s

application, iv) site visiting, v) selection of FCs, vi) organizing poultry committee, vii) contracting, and viii) preparation of poultry proposal for NPMO approval were completed during the period from September to November 2012.


- Selection: One (1) subproject (Hongkong Irrigation) was selected for the demonstration of poultry raising. There is only one village (Nam Ngaene village), with 10 households were selected for the raising.

- On-the-job training: 5 days on-the-job training for poultry raising and poultry house construction was conducted on 19-11 February 2012, with a total participant of 13 persons (10 females).

Appendix 8

6

- Procurement and delivery: Up to date there are total 2,000 chickens/ducks have been delivered to 38 HHs in 2 villages (10 HHs in Nam Ngaene Village and 28 HHs in Nam Chang Village)(Lot 1 and 2).

- Lot 1 procurement: 900 chickens were procured and delivered to 10 farmers in Nam Ngaene village. During the implementation, PPO and DCO including livestock expert from PAFO and DAFO often visited, advised and vaccinated all chickens. There are only 54 chickens died (or 6% of the total), and eaten 25 chickens (or 2.6%) for consumption. Recently, total of about 789 (87.67%) of chickens of the first delivery lot have been sold, and only 33 chickens (3.67%) remains. New order of chickens for raising by member is not yet done.

- Lot 2 procurement: In order to extend the activities, PPO/DCO procured and delivered 1,100 chicks/ducks to new members of 28 HHs in Nam Chang village in September 2013. Up to date, 43 chickens/ducks (or 3.9%) died, 110 (or 10%) were sold, 24 (or 2.8%) were eaten for consumption, and presently 893 chickens/ducks (or 81.18%) remain being raised by the farmers. Summary is shown in Table 4.

Table 4: Summary of Chicken Raising at Hongkong subproject

Chicken delivered

Died Sold For consumption

Remaining

Nam Ngaene Village1 Ms. Daeng Chicken 90 5 79 2 2 2 Ms. In Chicken 90 3 82 3 2 3 Ms. Peuane Chicken 90 4 80 2 4 4 Mr. Muane Cheua Chicken 90 5 77 5 3 5 Mr. Cheua King Chicken 90 7 76 2 5 6 Ms. Vone Chicken 90 4 80 3 3 7 Ms. Som Chicken 90 5 82 1 2 8 Ms. Noy Chicken 90 11 75 2 5 9 Ms. Nod Chicken 90 6 78 3 3

10 Mr. Boun Xay Chicken 90 4 80 2 4 Total 900 54 789 25 33

No. Subproject Name/ Name

Unit Chicken/ Investment

Actual situation (Chicken raising)

Appendix 8

7

Chicken Duck Died Sold For consu-mption

Remai-ning

Nam Chang Village1 Ms. Sikham Chicks 40 7 3 302 Ms. Phone Chicks 30 303 Mr. Bounchanh Chicks 30 304 Ms. Chansamai Chicks 30 305 Ms. Euay Chicks 30 306 Mr. Kham Teuai Chicks 30 307 Mr. Khamsy Chicks 30 10 2 388 Mr. Nan Tham Chicks 40 4 4 2 309 Mr. Pakaipheth Chicks 30 3010 Mr. Phothaovi Chicks 30 3011 Mr. Aseuan Chicks 30 3012 Ms. Khankham Chicks 30 3013 Mr. Tiangliang Chicks 30 3014 Mr. Khamxay (a) Chicks 30 3 2715 Mt. Chantiang Chicks 30 3016 Mr. Kongkham Chicks 30 20 3 12 5 3017 Mr. Sengchanvy Chicks 40 1 7 2 3018 Mr. Bounlieng Chicks 30 3019 Mr. Bounleng Chicks 30 3020 Ms. Khamlaek Chicks 30 3 2721 Ms. Bouahom Chicks 45 1 10 4 3022 Ms. Fieng Chicks 35 4 3 2 2623 Mr. Haoxay Chicks 40 4 7 2924 Mr. Chanthaly Chicks 30 2 3 2525 Mr. Kham Noi Chicks 30 2 2826 Mr. Thongdao Chicks 30 3 2727 Mr. Neuang Chicks 30 3 2728 Ms. Soun 200 8 60 3 99

Total 800 300 43 110 24 893

Actual situation (Chicken + Duck raising)

No. Subproject Name/ Name Unit

Chicken/ duck Investment


4.3 Phongsaly Province:

- The processes of i) village consultation, ii) needs assessment survey, iii) farmer’s application, iv) site visiting, v) selection of FCs, vi) organizing poultry committee, vii) contracting, and viii) preparation of poultry proposal for NPMO approval were completed during the period from September to November 2012.


- Selection: One (1) subproject (Mongchao-Kormaen road subproject) was selected for the demonstration of poultry raising. There is only one village (Nam Ngaene village), with 10 households were selected for the raising. There are 4 villages (Cha fou, Phousong, Komaene and Mongchao villages) were selected. Total number of farmers selected is 33 HHs, which include i) 11 HHs of Cha fou village, ii) 8 HHs of Phousong village, iii) 8 HHs of Komaene village, vi) 6 HHs of Mongchao village. It is planned that 500 chickens will be delivered to each village.

- Procurement and deliver: Up to date there are 1,838 chicks were delivered to 36 HHs in the 4 villages. During the raising period from May to December 2013, there were 27 chickens died (or 3.52%), 23 chickens were eaten for consumption (or 3%), and

Appendix 8

8

617 chickens (or 85.55%) were sold. Recently 1,097 chickens remain being raised, comprised of i) Lot 1 of 96 chickens (12.53% out of 766) and ii) Lot 2 of 1,072 chickens (or 100%).

- First lot: 766 chickens were procured and delivered to 33 farmers in 4 village of Mongchao – Komaene Road subproject. During the implementation, PPO and DCO including livestock expert from PAFO and DAFO often visited, advised to the farmers and vaccinate all the delivered chickens. There are only 30 chickens died (or 3.92% out of total), 23 chickens (or 3%) were eaten for consumption. Recently, among the first lot of delivery, about 617 chickens were sold and only 96 chickens (12.53%) remain being raised. Detail number of chickens are shown in Table 5 below:

- Second lot: 1,072 chickens were ordered by 34 members (31 same members of Lot 1 and 3 new members), and chickens were delivered in November 2013 During the raising after the delivery, no death is reported. Summary is shown in Table 5.

Table 5: Summary of Chicken Raising in Mongchao-Kormaene road subproject

Chi

cken

de

liver

ed

Die

d

Sol

d

For

cons

umpt

ion

Rem

aini

ng

Cur

rent

or

der

(Nov

.13)

Die

d

Rem

aini

ng

Tota

l rem

ain

lot 1

+2

Mong Chao - Komaene Road1. Mongchao Village

1 Mr. Thithsouk Chicken 50 50 0 100 100 1002 Mr. Phommy Chicken 25 25 0 25 25 253 Ms. Sao Chicken 25 1 24 0 0 0 Not continue this HH4 Mr. Khamphaobee Chicken 50 3 41 2 4 0 0 Not continue this HH5 Mr. Chanhkhamsao Chicken 50 3 27 3 20 100 100 1206 Ms. Beesomleck Chicken 50 50 0 50 50 50

Total Chicken 250 6 217 2 24 275 275 2992. Phousoung Village Chicken

1 Mr. Xiengphenhkaene Chicken 25 1 20 4 0 42 Mr. Paophanh Chicken 25 1 5 19 25 25 443 Mr. Keo Oune Chicken 25 23 2 0 24 Mr. Bodpao Chicken 50 2 47 1 0 0 05 Mr. Xiengkhaenechanh Chicken 25 2 14 9 25 25 346 Mr. Xiengvanethong Chicken 25 1 14 6 4 25 25 297 Mr. Khamchanhcheng Chicken 24 24 New Member8 Mr. Sanxay Chicken 24 24 New Member9 Mr. Thidviengkeo Chicken 23 23 New Member

10 Mr. Soukchanh Chicken 25 2 14 9 0 911 Mr. Thathsenghao Chicken 25 2 13 10 0 10

Chicken 225 9 150 7 57 146 146 2033. Chafou village Chicken

1 Mr. Bounsonepheng Chicken 10 1 8 1 0 40 40 402 Mr. Khampadleck Chicken 10 1 9 0 40 40 403 Mr. Saedkeo Chicken 10 1 6 3 40 40 434 Mr. Paosao Chicken 10 1 9 0 40 40 405 Mr. Ngakeo Chicken 10 10 0 40 40 406 Mr. Ounkham Chicken 13 10 1 2 0 2 Will delivery Dec.137 Mr. Khamchanh Eng Chicken 10 1 7 2 0 35 35 35 Will delivery more Dec.148 Mr. Phaophae Chicken 10 1 6 3 0 3 Will delivery Dec.159 Mr. Chaipheng Chicken 10 2 8 0 0 0 Will delivery Dec.16

10 Mr. Khampadsai Chicken 10 10 0 0 0 Will delivery Dec.1711 Mr. Kham Eng Chicken 13 1 11 1 0 37 37 37

Chicken 116 9 94 5 8 272 272 2804. Komaen Village Chicken

1 Mr. Soukting Chicken 34 31 3 0 66 66 662 Mr. Sy Chicken 18 2 16 0 50 50 503 Mr. Maokeo Chicken 33 30 3 0 67 67 674 Mr. Thoggsy Chicken 18 14 4 32 32 365 Mr. Khamsouk Chicken 18 18 0 32 32 326 Mr. Xayphaesao Chicken 18 12 3 3 50 50 537 Ms. Tane Chicken 18 1 17 0 32 32 328 Mr. Thaosa Chicken 18 18 0 50 50 50

Chicken 175 3 156 9 7 379 379 386Chicken 766 27 617 23 96 1,072 1,072 1,168

Remark

Grand Total 4 villageTotal Komaene village

Chicken/ Investment

UnitSubproject Name/ NameNo.

Total Chafou village

Total Phousong village

Actual Raising 1st lot up to 7/5/2013

Actual Raising 2nd lot Nov. 2013


Appendix 8

9

5. Lessons learned and next work action plan Lessons learned During the 4 months poultry raising implementation, we found some problems/issues to be addressed during the next implementation activities as summarized in Table 6.

Table 6: Problems/ issues and lessons learned Problems/ issues Lesson learned

1 Chicken procurement and transportation: Chickens procured (ordered) from other places and different climate died with higher percentage due to difficulties for the chickens to adapt to the local weather and climate (This was experienced particularly in the case of Hongkong subproject (Luang Namtha province)

To decrease the risk of chicken death due to transportation and climate adaptation, next procurement/or advising to the farmers to find local poultry at near distance instead of ordering form other places at far distance with difference climate.

2 Chicken death due to Newcastle Disease: During the implementation of poultry raising activities, the large region of Bokeo province was affected by Newcastle disease. Nam Tin subproject area is also affected by Newcastle disease, then due to this, more than half numbers of chickens of the Project in Nam Tin subproject died.

The death of chicken by Newcastle disease1 in Bokeo showed that PPO and DCO staff, and even of Livestock experts in PAFO and DAFO offices are still lack experience for poultry disease control. To ensure poultry disease control effectively they are required to improve their skill and knowledge of poultry disease control.

During the May-December 2013 of poultry raising for demonstration, it was found that there are some farmers still in-active (particularly in Mongchao–Kormaene road, there are 8 HHs out of 33 HHs (or 24%) in-active. Such cases should not be repeated in other villages.

To ensure this activity to be successful, PPO and DCO should replace in-active farmers with more interested and active farmers. Further, as a lesson learned, future selection of the farmers should be more carefully done focusing on selecting more active farmers.

3

Note: there are 2 in-active HHs in Phongsaly, who do not continue poultry raising, while 3 new member HHs were added (in Phousoung village).

Next work plan: Phongsaly:

o Continue to use the money that received from the chicken sold to buy new chicks for raising and extension.

Luang Namtha:

o Continue to monitor and assisting 28 new member HHs of Nam Chang village.

o Nam Ngaene village will order new chickens/ducks to raise by fulfilling the sold.

Bokeo: o Nam Tin subproject: This subproject was affected by Newcastle disease and

more than half of chickens died. However, to recover the chicken raising activities, now there are 178 chicks were bought by the farmers for raising to

1 usual poultry disease that often affected in Lao

Appendix 8

10

be chicken parents. Further extension support by PPO and DCO is required with closely assist and advise to the farmers to ensure no more chicken death. Vaccination is needed to be done at the right time.

o Nam Haad subproject: Farmers continue to raise their chickens of the lot one to be chicken parents and will be extended to other farmers in the same area soon.

o Houay Xo subproject: Continue to deliver chickens for Houay Xo Irrigation subproject.

Appendix 8

11

Annex 1: Present situation and number of poultry raising in Nam Tine and Nam Haad Irrigation subproject

Chicken delivered

Price Food + Vaccine

Total Delivered price (cost)


tion

Remai-ning

Total weight

(kg)

Actual money received

New Ordered

I Nam Tine Irrigation subproject1. Houay Xai Noi

1 Mr. Ou thai Chicken 60 2,100,000 294,000 2,394,000 19 11 - 30 500,000 13 43 500,000 2 Mr. Chanhom Chicken 60 2,100,000 294,000 2,394,000 38 8 14 409,000 35 49 409,000 1) Monitoring / support 3 Mr. Mang Chicken 60 2,100,000 294,000 2,394,000 27 11 22 375,000 22 44 375,000 In Heuay Xai and Pha Oudom4 Mr. Khamsavath Chicken 60 2,100,000 294,000 2,394,000 42 8 10 450,000 8 18 450,008 District5 Mr. Bountheung Chicken 60 2,100,000 294,000 2,394,000 36 10 14 125,000 6 20 125,006 2) Assist Heuay Xay district

Sub total Chicken 300 10,500,000 1,470,000 11,970,000 162 48 - 90 - 1,859,000 84 174 1,859,014 for monitoring of 19 Hence that2. Nam Pouk - have 260 eggs are now hatching

1 Mr. Noypha Chicken 60 2,100,000 294,000 2,394,000 45 4 11 200,000 20 31 200,000 2 Mr. Thakham Chicken 60 2,100,000 294,000 2,394,000 40 10 10 400,000 20 30 400,000 3) Delivery of Chickens3 Mr. Moune Chicken 60 2,100,000 294,000 2,394,000 40 6 14 300,000 34 48 300,000 to Heuay Xo subproject4 Mr. Khaikham Chicken 60 2,100,000 294,000 2,394,000 37 6 17 200,000 15 32 200,000 4) Assisting Chicken5 Mr. Sengvath Chicken 60 2,100,000 294,000 2,394,000 22 10 28 125,000 5 33 125,000 Raising committee to collect

Chicken 300 10,500,000 1,470,000 11,970,000 184 36 - 80 - 1,225,000 94 174 1,225,000 fund and extend newSub Total Nam Tine 600 21,000,000 2,940,000 23,940,000 346 84 - 170 - 3,084,000 178 348

II Nam Haad Irrigation subproject - Chicken raisning Member1. Thinkeo Village - in April 2014

1 Mr. Thong Lai Chicken 60 2,100,000 294,000 2,394,000 8 - 52 52 - 5) Closly Monitoring2 Mr. Boun Yong Chicken 60 2,100,000 294,000 2,394,000 9 2 49 110,000 49 110,000 Chicken raisning deseases3 Mr. Mai Sao Chicken 60 2,100,000 294,000 2,394,000 10 4 46 135,000 46 135,000 during the dry season4 Mr. Kham Xay Chicken 60 2,100,000 294,000 2,394,000 11 7 42 420,000 42 420,000 5 Mr. Mai Phong Chicken 60 2,100,000 294,000 2,394,000 14 2 44 120,000 44 120,000

Sub total Chicken 300 10,500,000 1,470,000 11,970,000 52 15 - 233 - 785,000 - 233 785,000 2. Pha Oudom Village -

1 Mr. Xiengkong Chicken 60 2,100,000 294,000 2,394,000 3 2 55 150,000 55 150,000 2 Mr. Sy + Mrs. Ene Chicken 60 2,100,000 294,000 2,394,000 13 47 47 - 3 Mr. Xieng leuk Chicken 60 2,100,000 294,000 2,394,000 8 8 44 680,000 44 680,000 4 Mr. Xieng somdy Chicken 60 2,100,000 294,000 2,394,000 11 7 42 560,000 42 560,000 5 Mr. Xieng Chith Chicken 60 2,100,000 294,000 2,394,000 14 46 46 -

Sub Total Chicken 300 10,500,000 1,470,000 11,970,000 49 17 - 234 - 1,390,000 - 234 1,390,000 Sub Total Nam Haad 600 21,000,000 2,940,000 23,940,000 101 32 - 467 - 2,175,000 - 467

Chicken 1,200 42,000,000 5,880,000 47,880,000 447 116 - 637 - 5,259,000 178 815 5,259,014

No.

Grand Total

Sub total

Total Current Chickens

Chicken/ Investment cost (based on devivered 9-23/4/2013) Next workplanActual situation (Chicken raising) Total present Chicken cost

UnitSubproject Name/ Name

Appendix 8

12

Annex 2: Present situation and number of poultry raising in Hongkong Irrigation subproject

Chicken delivered

Price Food + Vaccine

Total Delivered

(cost)

Died Sold For consumption

Remaining Actual money received

Not yet sale (est. cost)

e (1) Some chicken died due to the Chicken 90 3,330,000 200,000 3,530,000 5 79 2 2 3,555,000 90,000 3,645,000 115,000 transportation and chicken To buy 100 chicks for raisingChicken 90 3,330,000 200,000 3,530,000 3 82 3 2 3,690,000 90,000 3,780,000 250,000 cannot adapted to local climate To buy 50 chicks for raisingChicken 90 3,330,000 200,000 3,530,000 4 80 2 4 3,600,000 180,000 3,780,000 250,000 (2) To be decrease chicken died To buy 50 duck for raising Chicken 90 3,330,000 200,000 3,530,000 5 77 5 3 3,465,000 135,000 3,600,000 70,000 during the procurement, should To buy 42 duck for raising Chicken 90 3,330,000 200,000 3,530,000 7 76 2 5 3,420,000 225,000 3,645,000 115,000 condider to buy local chicken Not yet extensionChicken 90 3,330,000 200,000 3,530,000 4 80 3 3 3,600,000 135,000 3,735,000 205,000 that they already adopted to To buy 40 chicks for raisingChicken 90 3,330,000 200,000 3,530,000 5 82 1 2 3,690,000 90,000 3,780,000 250,000 (3) Based on the raising found that To buy 31 ducks for raisingChicken 90 3,330,000 200,000 3,530,000 11 75 2 5 3,375,000 225,000 3,600,000 70,000 local climate this activity is very Not yet extensionChicken 90 3,330,000 200,000 3,530,000 6 78 3 3 3,510,000 135,000 3,645,000 115,000 useful for farmer and will be To buy 30 ducks for raisingChicken 90 3,330,000 200,000 3,530,000 4 80 2 4 3,600,000 180,000 3,780,000 250,000 extension for other under To buy 78 chicks for raising

900 33,300,000 2,000,000 35,300,000 54 789 25 33 35,505,000 1,485,000 36,990,000 1,690,000 subproject yeat 1

Next workplanActual situation (Chicken raising) Total present Chicken cost

Balance (benefit /Deficit)

Problems/ Lesson lerned during the 4 Months

Unit Chicken/ Investment cost (based on delivered 9-23/4/2013)

Chicken Duck Price Food + Vaccine

Total Died Sold For consu-mption

Remai-ning

Weight Actual money received

Not yet sale (est. cost)

Nam Chang Village 1 Ms. Sikham Chicks 40 10,000 200,000 600,000 7 3 30 1.3 315,000 1,350,000 1,665,000 1,065,000 2 Ms. Phone Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 3 Mr. Bounchanh Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 4 Ms. Chansamai Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 5 Ms. Euay Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 6 Mr. Kham Teuai Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 7 Mr. Khamsy Chicks 30 10 10,000 200,000 500,000 2 38 1.3 1,710,000 1,710,000 1,210,000 8 Mr. Nan Tham Chicks 40 10,000 200,000 600,000 4 4 2 30 1.3 180,000 1,350,000 1,530,000 930,000 9 Mr. Pakaipheth Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 There are a lot of10 Mr. Phothaovi Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 Chicken diet due to11 Mr. Aseuan Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 during the procurement12 Ms. Khankham Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 were rain many days,13 Mr. Tiangliang Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 cold affective to chicken 14 Mr. Khamxay (a) Chicks 30 10,000 200,000 500,000 3 27 1.3 1,215,000 1,215,000 715,000 and cold affective to15 Mt. Chantiang Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 chicken and cold16 Mr. Kongkham Chicks 30 20 10,000 200,000 500,000 3 12 5 30 1.3 540,000 1,350,000 1,890,000 1,390,000 affective to chicken and17 Mr. Sengchanvy Chicks 40 10,000 200,000 600,000 1 7 2 30 1.3 315000 1,350,000 1,665,000 1,065,000 18 Mr. Bounlieng Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 19 Mr. Bounleng Chicks 30 10,000 200,000 500,000 30 1.3 1,350,000 1,350,000 850,000 20 Ms. Khamlaek Chicks 30 9,000 200,000 200,000 3 27 1.3 1,215,000 1,215,000 1,015,000 21 Ms. Bouahom Chicks 45 9,000 200,000 200,000 1 10 4 30 1.3 450,000 1,350,000 1,800,000 1,600,000 22 Ms. Fieng Chicks 35 9,000 200,000 200,000 4 3 2 26 1.3 135,000 1,170,000 1,305,000 1,105,000 23 Mr. Haoxay Chicks 40 9,000 200,000 200,000 4 7 29 1.3 315,000 1,305,000 1,620,000 1,420,000 24 Mr. Chanthaly Chicks 30 9,000 200,000 200,000 2 3 25 1.3 1,125,000 1,125,000 925,000 25 Mr. Kham Noi Chicks 30 9,000 200,000 200,000 2 28 1.3 1,260,000 1,260,000 1,060,000 26 Mr. Thongdao Chicks 30 9,000 200,000 200,000 3 27 1.3 1,215,000 1,215,000 1,015,000 27 Mr. Neuang Chicks 30 9,000 200,000 200,000 3 27 1.3 1,215,000 1,215,000 1,015,000 28 Ms. Soun 200 10,000 200,000 2,200,000 8 60 3 99 1.3 2,700,000 4,455,000 7,155,000 4,955,000

Total 800 300 43 110 24 893 36.4 4,950,000 40,185,000 45,135,000 31,535,000

No. Subproject Name/ Name Unit

Chicken/ Investment cost (based on delivered 8/9/2013 Total present

Chicken + Duck cost

Problems/ Lesson lerned during the 4 Months

Balance (benefit /Deficit)

Actual situation (Chicken + Duck raising)

Appendix 8

13

Annex 3: Present situation and number of poultry raising in Mongchao – Kormaene road subproject

Chi

cken

de

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(Nov

.13)

Pric

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Am

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lot 1

+2

Mong Chao - Komaene Road1. Mongchao Village

1 Mr. Thithsouk Chicken 50 1,250,000 452,000 1,702,000 50 0 90 3,330,000 3,330,000 1,628,000 100 25,000 2,500,000 100 1002 Mr. Phommy Chicken 25 625,000 226,000 851,000 25 0 29.8 1,102,600 1,102,600 251,600 25 25,000 625,000 25 253 Ms. Sao Chicken 25 625,000 226,000 851,000 1 24 0 37.5 1,312,500 1,312,500 461,500 0 0 Not continue this HH4 Mr. Khamphaobee Chicken 50 1,250,000 452,000 1,702,000 3 41 2 4 60.6 2,121,000 350,000 2,471,000 769,000 0 0 Not continue this HH5 Mr. Chanhkhamsao Chicken 50 1,250,000 452,000 1,702,000 3 27 3 20 35.3 1,235,500 1,750,000 2,985,500 1,283,500 100 25,000 2,500,000 100 1206 Ms. Beesomleck Chicken 50 1,250,000 452,000 1,702,000 50 0 90 3,150,000 3,150,000 1,448,000 50 25,000 1,250,000 50 50

Total Chicken 250 6,250,000 2,260,000 8,510,000 6 217 2 24 343.2 12,251,600 2,100,000 14,351,600 5,841,600 275 6,875,000 275 2992. Phousoung Village Chicken

1 Mr. Xiengphenhkaene Chicken 25 625,000 227,500 852,500 1 20 4 40 1,200,000 300,000 1,500,000 647,500 0 42 Mr. Paophanh Chicken 25 625,000 227,500 852,500 1 5 19 12.5 500,000 2,052,000 2,552,000 1,699,500 25 25,000 625,000 25 443 Mr. Keo Oune Chicken 25 625,000 227,500 852,500 23 2 43.7 1,529,500 175,000 1,704,500 852,000 0 24 Mr. Bodpao Chicken 50 1,250,000 455,000 1,705,000 2 47 1 0 50.1 1,503,000 1,503,000 - 202,000 0 05 Mr. Xiengkhaenechanh Chicken 25 625,000 227,500 852,500 2 14 9 32 960,000 675,000 1,635,000 782,500 25 25,000 625,000 25 346 Mr. Xiengvanethong Chicken 25 625,000 227,500 852,500 1 14 6 4 16.5 577,500 210,000 787,500 - 65,000 25 25,000 625,000 25 297 Mr. Khamchanhcheng Chicken 24 25,000 600,000 24 New Member8 Mr. Sanxay Chicken 24 25,000 600,000 24 New Member9 Mr. Thidviengkeo Chicken 23 25,000 575,000 23 New Member

10 Mr. Soukchanh Chicken 25 625,000 227,500 852,500 2 14 9 16.5 495,000 345,000 840,000 - 12,500 0 911 Mr. Thathsenghao Chicken 25 625,000 227,500 852,500 2 13 10 25.5 765,000 600,000 1,365,000 512,500 0 10

Chicken 225 5,625,000 2,047,500 7,672,500 9 150 7 57 236.8 7,530,000 4,357,000 11,887,000 4,214,500 146 3,650,000 146 2033. Chafou village Chicken

1 Mr. Bounsonepheng Chicken 10 250,000 224000 474,000 1 8 1 0 21.5 752,500 752,500 278,500 40 25,000 1,000,000 40 402 Mr. Khampadleck Chicken 10 250,000 224000 474,000 1 9 0 19.5 682,500 682,500 208,500 40 25,000 1,000,000 40 403 Mr. Saedkeo Chicken 10 250,000 224000 474,000 1 6 3 7.1 248,500 283,500 532,000 58,000 40 25,000 1,000,000 40 434 Mr. Paosao Chicken 10 250,000 226000 476,000 1 9 0 23.5 822,500 822,500 346,500 40 25,000 1,000,000 40 405 Mr. Ngakeo Chicken 10 250,000 226000 476,000 10 0 12.6 441,000 441,000 - 35,000 40 25,000 1,000,000 40 406 Mr. Ounkham Chicken 13 325,000 226000 551,000 10 1 2 18.3 640,500 189,000 829,500 278,500 0 2 Will delivery Dec.137 Mr. Khamchanh Eng Chicken 10 250,000 226000 476,000 1 7 2 0 10.7 374,500 374,500 - 101,500 35 25,000 875,000 35 35 Will delivery more Dec.148 Mr. Phaophae Chicken 10 250,000 226000 476,000 1 6 3 15 525,000 283,500 808,500 332,500 0 3 Will delivery Dec.159 Mr. Chaipheng Chicken 10 250,000 226000 476,000 2 8 0 11 385,000 385,000 - 91,000 0 0 Will delivery Dec.16

10 Mr. Khampadsai Chicken 10 250,000 226000 476,000 10 0 16.8 588,000 588,000 112,000 0 0 Will delivery Dec.1711 Mr. Kham Eng Chicken 13 325,000 226000 551,000 1 11 1 0 19 665,000 665,000 114,000 37 25,000 925,000 37 37

Chicken 116 2,900,000 2480000 5,380,000 9 94 5 8 175 6,125,000 756,000 5,446,000 1,501,000 272 6,800,000 272 2804. Komaen Village Chicken

1 Mr. Soukting Chicken 34 850,000 452,000 1,302,000 31 3 0 58.9 2,061,500 2,061,500 759,500 66 25,000 1,650,000 66 662 Mr. Sy Chicken 18 450,000 226,000 676,000 2 16 0 39.5 1,382,500 1,382,500 706,500 50 25,000 1,250,000 50 503 Mr. Maokeo Chicken 33 825,000 452,000 1,277,000 30 3 0 45.4 1,589,000 1,589,000 312,000 67 25,000 1,675,000 67 674 Mr. Thoggsy Chicken 18 450,000 226,000 676,000 14 4 37.8 1,323,000 392,000 1,715,000 1,039,000 32 25,000 800,000 32 365 Mr. Khamsouk Chicken 18 450,000 226,000 676,000 18 0 24.8 868,000 868,000 192,000 32 25,000 800,000 32 326 Mr. Xayphaesao Chicken 18 450,000 226,000 676,000 12 3 3 38.6 1,351,000 304,500 1,655,500 979,500 50 25,000 1,250,000 50 537 Ms. Tane Chicken 18 450,000 226,000 676,000 1 17 0 25.75 901,250 901,250 225,250 32 25,000 800,000 32 328 Mr. Thaosa Chicken 18 450,000 226,000 676,000 18 0 52 1,820,000 1,820,000 1,144,000 50 25,000 1,250,000 50 50

Chicken 175 4,375,000 2,260,000 6,635,000 3 156 9 7 190.85 11,296,250 696,500 11,992,750 5,357,750 379 9,475,000 379 386Chicken 766 19,150,000 9,047,500 28,197,500 27 617 23 96 946 37,202,850 7,909,500 43,677,350 16,914,850 1,072 26,800,000 1,072 1,168

Actual Raising 1st lot up to 7/5/2013 Actual Raising 2nd lot Nov. 2013

Remark

Grand Total 4 villageTotal Komaene village

Chicken/ Investment cost (based on devivered 9-23/4/13)

UnitSubproject Name/ NameNo.

Total Chafou village

Total Phousong village

Appendix 9

App-9-1

Appendix 9: Progressive report on Land Use Management Plan and Irrigation Block Map

1. Introduction

Through the discussion among NPMO, PPOs and DCOs, in NRI, the catchment management plans for the subprojects are defined and renamed as “Land Use Management Plan and Irrigation Block Map” which targets at both upstream catchment and command area under the irrigation system since sustainable irrigation management requires consideration to both upstream and downstream area management. Therefore, GIC has been supporting NPMO, PPOs and DCOs focusing on 3 major activities as follows:

1) Improvement of capability of PPOs and DCOs staff on the methodology of GIS-based catchment zoning, irrigation block mapping, and land use planning by way of TOT and OJT;

2) Assistance of NPMO, PPOs and DCOs to develop Land Use Management Plan (upstream catchment) of each subproject and organization of consultation workshop at each subproject by inviting concerned parties such as PAFO, DAFO, Land and house Management Office (District and Province), Office of Water resource and Environment office), WUGs for practical use and further adaptation of Land Use Management Plan of each subproject.

3) Assistance of NPMO, PPOs and DCOs to develop irrigation command area block map which is to be utilized by WUG for irrigation system O&M (member registration, cropping plan, water delivery, ISF collection and maintenance works).

The methodology of land use management plan and irrigation block map are as follows:

Step-1: Catchment Land Use Map

1.1 Data collection (Topography, land use

and Kumban data)

1.2 DEM slope generation

1.3 Catchment zoning

1.4 Kumban land use

Step-2: Irrigation Block Mapping

2.1 Data collection by handy GPS & Google

earth

2.2 Collection of cadastral data

2.3 WUG inventory

2.4 Initial system

Step-3: Land Use Management Plan

3.1 Preparation of land use management plan3.2 Untilise Irrigation Block Map for WUG/ Cropping Patten Plan

General Work Flow of Land Use Management PLan

Step-1: Catchment Land Use MapStep-2: Irrigation Block MappingStep-3: Land Use Management Plan/ Untilise Irrigation Block Map for WUG/ Cropping PlanStep-4: Workshop for Presentation/ Conclussion/ and agreeing for further Implementation

Step-4: Presentation/ Conclussion for futher

LUMP adopting

4 Organise LUMP workshop with stakeholders/ WUG/ Beneficiaries at each Subproject for Presentation/ conclussion/ agreeing for further adopting by stakeholder

Progress and achievement of land use management plan and irrigation block map as of the end of December 2013 are described as follows:

Appendix 9

App-9-2

2. Training for PAFO & DAFO staff.

1.1 GIS Basic Training

The training was aimed at enhancing capability of DCOs, PPOs and NMPO staff in GIS software for supporting land use management, main subjects of which are listed as follows:

Use of GPS for survey activities Data transfer from GPS to ArcGIS Program Preparation of waypoint, polyline, polygon data Creation of geodatabase Preparation and export of layout map

Training course (classroom TOT) was conducted in Luang Namtha with 27 staff from PPOs and DCOs from Phongsaly, Luang Namtha and Bokeo Province.

1.2 GIS for Irrigation Block Map Training

This training was focused on how to use GIS software for WUG activities’ management aiming at conducting system O&M and farming plan for each cropping season. The main steps are summarized below:

Identification of the command area Irrigation block survey using GPS Performance data input in ArcGIS system Data checking (matching data form DCO, WUG data and PPO survey team with

cadastral survey data from contractor) Finalization of WUG data map Production of cropping pattern map

Training course (classroom TOT) has been conducted in Oudomxay with total participants of 56 including 5 females from PPOs and DCOs of Phongsaly, Luang Namtha and Bokeo and Oudomxai Province.

1.3 Catchment Delineation and Catchment Land Use Data Analysis Training

Training were focused on catchment zoning (definition of catchment area) using topographical data such as contour line with the scale of 1:100,0000, elevation point, river line data and catchment area data. Comparison of land use data was made for 3 different years consisting of 2002, 2010 and land use plan for 2020 for specific catchment area. The output shows the changes of land use over the year and issues to be tackled such as affection to water resource particularly decrease of forest types (evergreen forest, mixed deciduous forest etc.) in catchment. General procedure is shown below:

Overlay of land use data in 3 different years with catchment boundary Export output data into Excel to indentify land use changes in catchment

Appendix 9

App-9-3

Overlay of land use data in 3 different years with Kumban boundary (cluster) Export output data into Excel to indentify land use changes in catchment in

specific Kumban

Training course (Classroom TOT) has been conducted in Phongsaly Province, Luang Namtha Province and Bokeo Province with total participant of 56 including 5 females. 1.4 Land Use Management Plan Training

The training program focused on documentation of land use management plan for year 1 subprojects. There are 2 components: (i) irrigation block map and (ii) catchment land use plan. The former is to prepare the map for WUG management, farming plan for agriculture extension. The latter is to recognize land use pattern and to find recommendation of how to conserve forest area in the catchment in order to maintain water resources for irrigation.

Training course (classroom TOT) has been conducted Luang Namtha and Bokeo, with the total participant of 27 from PPO and DCO from Phongsaly, Luang Namtha and Bokeo Province.

2. Progress of Land Use Management Plan and Irrigation Block Map Processing

Based on the training and OJT, data collection (GIS), processing, and report preparation of each subproject are summary below:

2.1 Subprojects under Year 1

Subproject Name Stage Nam Haad

Nam Dai Nam Tin Houay Xo

Nam Ma Oun

Hongkong

Nam Lan Nam Ou

1.1 100% 100% 100% 100% 100% 100% 100% 100% 1.2 100% 100% 100% 100% 100% 100% 100% 100% 1.3 100% 100% 100% 100% 100% 100% 100% 100% 1.4 Not yet 100% 100% Not yet 100% Not yet Not yet 100% 2.1 100% 100% 100% 100% 100% 100% 100% 100% 2.2 100% 100% 100% 100% 100% 100% 100% 100% 2.3 100% 100% 100% 100% 100% 100% 100% 100% 2.4 90% 90% 100% 90% 90% 90% 90% 90% 3.1 20% 20% 100% 20% 20% 20% 20% 20% 3.2 100% 100% 100% 100% 100% 100% 100% 100% 4 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet Total Irrigation Command area (Ha)

150 157 500 92 105 155 82 440

Total Catchment area (KM2)

142 118 92 63 116 173 281 680

Appendix 9

App-9-4

2.2 Subprojects under Year 2

Subproject Name

Stage Nam Haad

Left side

Houay Sat

Nam Pouk

Nam Gnang

Nam Gna 6 –

Houay Luang

Nam Bak Nam

Ngene Nam Thae

1.1 100% 100% 100% 100% 100% 100% 100% 100% 1.2 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 1.3 100% 100% 100% 100% 100% 100% 100% 100% 1.4 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 2.1 100% 100% 100% 100% 100% 100% 100% 100% 2.2 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 2.3 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 2.4 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 3.1 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 3.2 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 4 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet Total Irrigation Common area (Ha)

450 120 236 355 406 217 117 140


79.82 23 15.90 37.80 150.42 43.67 290.53 30.85

Note: Only GIS data collection is completed for 8 subprojects under Year 2 since D/D are not completed and WUGs are not established.

2.3 Subprojects under Year 3.

Subproject Name

Stage of works Houay Lieng

Houay Sa Nam Chae

Nam Ngaene –

Thong Paene

Houay Makmue

Nam Gna 4-5

Nam Xang

Nam Gnene-Namak

1.1 Not yet Not yet Not yet Not yet Not yet Not yet Not yet Not yet 1.2 - - - - - - - - 1.3 - - - - - - - - 1.4 - - - - - - - - 2.1 - - - - - - - - 2.2 - - - - - - - - 2.3 - - - - - - - - 2.4 - - - - - - - - 3.1 - - - - - - - - 3.2 - - - - - - - - 4 - - - - - - - - Total Irrigation Common area (Ha)

270 110 240 290 134 222 220 185


2.3 Report Land Use Planning and Irrigation Block Map Processing

a. Develop Catchment /Land Management Plan

Sample of LUMP for Nam Tine subproject has been already transferred to PPO and DCO for their update during training program between 12-22/10/2013. The LUMP of the Year 2

Appendix 9

App-9-5

and Year 3 subprojects will be prepared by DCO and PPO with the support of National Land Use Planning/GIS regularly.

b. Irrigation Block Map Processing

Irrigation block maps for 2 subprojects (Nam Haad and Nam Dai) have been developed and completed for crop planning and irrigation system O&M by WUG.

3. Publication Workshop

In order to prepare appropriate LUMP, after drafting of LUMP, consultation workshop is required at each subproject. Trial consultation workshop is scheduled to organize in February 2014 with the objective of presenting findings base on the analysis to the stakeholder and WUG to enhance awareness of land use management as well as measures for sustainable management. Participants will be government staffs from Land Management Organization, Natural Resource and Environment Department in province level and district level, and Village authority and WUG benefited from the subproject. Conclusion of the discussion and agreement at the workshop will be utilized for for land use management for the subproject.

Utilizing the experiences of trial workshop, PPOs and DCOs will continue developing LUMP and organize workshops for other subprojects.

Appendix-10

App-10-1

1. Infrastructure Development 1.1 Road Construction, Phongsaly Province

Mongchao – Komaene Road (July. 2013) Mongchao – Komaene Road (Nov. 2013)

1.2 Irrigation Construction, Luang Namtha Province

Nam Dai Irrigation Weir under Construction

(August.2013) Nam Dai 5 Irrigation canal under Construction

(August.2013)

Hongkong Irrigation under Construction (Dec.2013)

Nam Ma Oun Irrigation under construction (Dec.2013)

Appendix-10

App-10-2

1.3. Bokeo Province

Nam Tin Irrigation Main Canal under construction

(Dec. 2013) Nam Haad Irrigation under Construction

(August.2013) 2. Community Development

Chicken Raising in Nam Haad subproject September 2013

Chicken raising in Hongkong subproject August 2013

Stakeholder meeting for resettlement work in Nam Ngene – Namark subproject (Dec. 2013)

Stake holder meeting for FS Presentation at Nam Pouk Irrigation (Jun. 2013)

Group discussion on Village consultation in Haad Sa village, Houaysa Irrigation Subpproject

(Paktha district), Year 3 subproject

Villager Presentation on problems, causes and solution on Village consultation Meeting in Nam

Nga (4 and 5), Year 3 subproject.

Appendix-10

App-10-3

3. Agriculture Extension

On the Job training for rice seed showing on plastic tray, DS 2012-13, Kad village, Nam Ou subproject, Nhot Ou

dist., PSL

Seedling preparation by FCs, DS 2012-13, Nam Mao subproject, Oudomxay province

1 day after transplanted, DS 2012-13, Rotary weeding in 1st time about 15 Days After

Transplanting (DAP), DS 2012-13, Nam Ou subproject, Phongsaly province

Rice plant growth after transplanting 40 days at Nam Ou

subproject (Nhot Ou dist.) , Phongsaly province SRI Demonstration in Hongkong Irrigation Subproject

Oct. 2013