ANNUAL PLAN 2021

ESTATES AND INFRASTRUCTURERedefining the Student Experience in the “New Normal”

ANNUAL PLAN 2021

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C O N T E N TMessages from the:

Deputy Vice Chancellor Regional Campuses, Estates & Infrastructure 2

Key StakeholdersVice-Chancellor and President 3Acting Deputy Vice-Chancellor Education 4Our Students 5 Executive Director Finance 6Director of Risk And Assurance 7

External Stakeholders 8

Who are We? 12

Organizational Structure 13

The University of the South Pacific 14 Vision and Mission 14

Estates & Infrastructure 14Vision and Mission 14

USP Estates & Infrastructure Management in the Pacific 15Key Challenges 16Role of Technology 19Annual Planning 20

Estates & Infrastructure Strategic Plan Initiatives for 2021 21Priority Area 1 – Education 21Priority Area 2 – Research, Innovation and Internationalization 22Priority Area 3 – Regional Campuses 22Priority Area 4 – International and Regional Cooperation 23Priority Area 5 – Governance and Intelligent Use of Resources 23

Estates & Infrastructure Management Initiatives for 2021 24

Engage Our Services at the E & I Operations Centre 25Additional Operations Centre Contact Information 26Service Level Expectations for Operations Centre Services 27Building Trades - Cyclic/Planned/Preventative Maintenance Services 28Service Level Expectations for Building Trades 29Preventative Maintenance Schedule 2021 30Service Level Expectations for Building Services - Service Repair 32Building Services - Cyclic/Planned/Preventative Maintenance Services 32Building Services - Preventative Maintenance Schedule 2021 33Grounds Waste Management and External Infrastructure Scheduled Services 35Facilities Management Services: 38Commercial Operation 43Strategic Assets and Planning Services 44Design Services 47Project Management Services 50OHS, Environment and DISMAC Operations 53Essential Services A/C, Water Pumping Stations and Generators - Repair 62Essential Services - Cyclic/Planned/Preventative Maintenance Services 62Finance and Administration 64

Initiatives Towards Redefining the Student Experience in the “New Normal” 67Appendix 79

Appendix 1—Budget Summary 80Appendix 2—OHS Training Plan 2021 88Appendix 3— Standard Guidance For NFA Certification 90Appendix 4—E&I Social Club Calendar 2021 91Appendix 5—E&I Annual Plan Workshop 2021 94Appendix 6—Agenda 95

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Work together, start the day together, be ahead of things, and keep the momentum

going. Our performance has been recognized at the highest levels, but we need to carry

on the hard work despite the resource constraints from the COVID-19 restrictions

on financing and recruitment of staff. Some of these things are out of the University’s control, but your hard work is not going

unrecognized.

Message from The Deputy Vice Chancellor Regional Campuses, Estates & Infrastructure

Continuity is very very important and having a plan is important for continuity. The plan is important to guide us throughout the year, especially when circumstances change what is achievable for the year.

If you want an example of why continuity is important, you just have to look at the year 2020 and the disruptions brought about by the COVID-19 Pandemic. While COVID-19 might have brought its own set of unique challenges, the University was not free of challenges even before the pandemic. Internal and external challenges always existed. If you don’t have a plan, these challenges can overwhelm you and cause to you to be lost. Don’t leave things to the last minute. You might end up combining all the challenges and become demotivated. Leaving things to the last minutes can cause you unnecessary stress.

Its not easy to be recognized as a section by the highest officer of the University (VCP), so having such positive feedback coming from the VCP is very encouraging and positive for you. But you should not worry about what is not available, you must continue to do your part to be ready, to be prepared to act, when things turn positive later on. Catching up with deferred maintenance, continuing your planned preventative plans, and not being satisfied but always pushing to do better and more should be your focus. Be positive and strive to do better.

Self improving, reviewing and comparing against our colleagues and trying to do better. Never be satisfied with what you have done, look forward to more work and improving on your successes.

Improving your potential and developing your skills and training is not only beneficial for you professionally but also benefits USP. You are in demand, not only at USP, but in the industry. Keep up your personal value and USP will continue to look after you for the foreseeable future.

Be happy and try to create a happy workplace for your colleagues. All the very best for the year, I look forward to working with you all to make 2021 another great year for USP. I wish to thank our customers and partners that joined us in the preparation of this annual plan. With theses statement, I hereby endorse this document as Annual Plan for Estates & Infrastructure 2021.

Dr. Giulio Masasso Tu’ikolongahau Pāunga

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The COVID-19 Pandemic has forced all higher education providers globally to re-imagine themselves and adapt to the new

normal. USP’s reorganization and financial measures are contributing towards the cost-control measures which have so far been a success. However, the impacts of COVID-19

will leave a long trail, through 2021 and possibly into 2022.

We have to start planning and preparing for these challenges now. Despite the very challenging financial situation, I have been very encouraged that E & I has always been prepared and ready to implement its maintenance and capital works programs at a moment’s notice.

The University Council has prioritised the safety and maintenance of its campuses as a direct result of the team efforts that have justified the need to prioritise and maintain the investment in the campuses.

Being student-focused is still the number one priority for every staff of the University. You are all encouraged to take on additional responsibility and ownership to prepare the University for the challenges of 2021. Being frugal is the main message everyone needs to keep in mind, to preserve the financial position of USP and prepare it for the challenges that are still yet to be fully realised from the COVID-19 Pandemic.

I thank you all for the usual and continued support. It brings me great pleasure to see the section proactively prepare and plan for 2021, and I look forward to working with you all in the new year as we shape Pacific futures.

Professor Pal Ahluwalia

Message From Key Stakeholders

Message from The Vice-Chancellor & President

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The focus is on our students, and our existence depends on our students. We

need to maintain the quality of our delivery to our students. We want to

project and maintain that profile to all our students in the region that their first

choice should be USP.

There are three measures of Quality, Quality of Teaching, Learning Environment and Graduate Attribute.

When students come to our campuses, they should have an international standard environment that supports their learning. The estates and infrastructure section is an important section that supports the students learning environment.

The very first impression our students should have when coming to USP should be that this is a very beautiful and conducive place to study and learn.

I look forward to working with you all to ensure that our students have the best experience at USP.

Professor Jito Vanualailai

Message From Acting Deputy Vice-Chancellor Education

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The norm of this annual planning workshop for E & I has proven to be efficient and

effective and it shows that the department is committed to achieving its priority areas, its vision and mission and the

Strategic Planning of USP. E & I has played a lead role with its OHS team in securing,

mitigating and providing strategic advise to the University in these trying times.

Our facilities are not excellent, they are not yet state of the art, they still need improvement but they are adequate. To be the premier institute of the pacific, our facilities still need upgrades and improvements.

Equity of students services and improving those, means the regional campuses need to have or have access to the same quality of services and facilities that are available at Laucala. There is a lot of work that needs to be done particularly at some of the regional campuses in terms of access to quality services and facilities.

E & I supports the students by providing better facilities, providing design advice and concepts together with a thrilling environment that overall supports the students daily academic life on campuses across the region.

Don’t forget the little things, remember to keep your promises, work as a team to achieve the section’s initiatives.

A key strategy that has been working well between students and E & I is the monthly face to face meetings which has resulted in effectively resolving student issues or providing quality feedback to students. That is the type of service, type of responses, the type of people, the students expect from E & I and the University as a whole. The meetings have helped us with finding a common ground and it facilitates better collaboration and communication to resolve issues important to students.

E & I’s participation in the student body monthly meetings is also assisting in training the future generation of leaders for the Pacific. The monthly meetings are a practical experience for our elected student body leaders where they get the chance to participate in the processes and discussions for making decisions and collaborating with others to pursue student matters.

We need to move the University to excellence, and while COVID-19 might have delayed things a bit, E & I is a key player, like the foundation of the building, it is one of the important section of the University.

Mr Aneet Kumar (USPSA Federal Body)

Message From Our Students

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The University’s financial position impacts your operational plans so I am glad to see that Estates and Infrastructure is proactively planning to adopt to the

various scenario caused by the pandemic. Even before COVID-19, the economy’s

situation both globally and locally had been deteriorating.

University revenue has declined FJD 40M last year and FJD 30M this year. The economic situations has impacted all revenue streams for USP, resulting in significant cost control measures to prioritize the jobs of existing staff.

The full brunt of COVID-19 should be felt in 2022 and 2023, therefore 2021 is viewed as a transition year to prepare USP for the full impacts of the pandemic.

COVID-19 has given us a perfect storm to shift away from the traditional university model to a more sustainable one.

Online delivery is the trend, but we still have a culture in the Pacific that requires face to face presence. So we need to manage this going forward, ensuring our facilities are suitable. The challenge is also in reaching rural areas and remote communities and how we effectively deliver at the campuses given the travel restrictions.

The nature of our investments need to shift given the new challenges of COVID-19. Investments need to be in technologies and areas that promote equity of services, reaching those in remote communities is a key challenge for E & I. Remote learning and outsourcing are some key challenges to be considered.

Given what is expected to happen to USPs’ revenue streams as a direct result of the COVID-19 Pandemic economic impacts, we are planning for a three scenario plan, where each response is in accordance with the financial scenarios.

Each of you will need to play your part to protect USPs position. We have to make adjustments to protect our cash reserve.

Capex for 2021 is being prioritized, however, this is subject to the revenue projections being realized.

I look forward to working with you all and all the best for 2021.

Thank you.

Mr. Kolinio Boila

Message From the Executive Director Finance

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Your Annual Plan Workshop is exactly the kind of process to help you reassess and reevaluate your priorities and services as a section. I am glad E & I is doing this as its an internal audit issue for some sections, where we need to operationalize and link our individual priorities and plans as a section to the overall strategic plan of the University. Having set the plans for the section, you then need to align individual performance and review requirements so each staff is working towards the common goal of USP.

Training and professional development plans for your section must also be prioritized if you are to remain the subject matter experts for USP. You need to continuously build your capacity, your skill-set your knowledge because the industry within which you work is an evolving industry. We need to benchmark ourselves with international standards because our University wants to be a globally ranked University, and for that, you need to keep up your professional development and training. Raising the bar for your University is also raising the bar for yourself professionally and your employability. You don’t have to go looking for a job; employers will come to you.

E & I’s contribution to the University Risk Register has highlighted to council the major risks presented from chronic underfunding of the estates over many years, resulting in prioritisation of deferred maintenance funding. Escalating issues is about highlighting and owning a problem, to find a common solution, so we can all hold hands together to resolve. We can’t be an island on our own, and supervisors need to build relationships and trust with their staff to ensure a good working relationship and environment. Work on building trust with your teams, a good manager understands what is happening with their staff.

Evaluate the progress and relevance of your plans at regular intervals to ensure you are on track and to check whether your staff are coping. Be a trusted friend to your staff so you are aware of issues that may be affecting them, which then affect the teams’ performance.

Don’t be complacent! Your customers’ needs are always changing and so you should be ready to change and improve to meet those needs. Automate, incorporate flexibility, and continuous self evaluate to review your performance against your customers’ expectations.

Ms. Dulari Trail

The most proactive group in the University that engages other sections without being

prompted. You guys deserve a badge from us because that is the first sign of a section that is moving towards maturity. Some may get

sensitive when the word maturity is used, but I want you to embrace it, no matter where

on the maturity scale we find ourselves, as a section that wants to challenge itself, we need

to embrace this process.

Message From Director of Risk And Assurance

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Our mandate is to safeguard the interest of our learners our students our primary customers, our parents of course, those that are paying fees and

of course, the interest of the University and Nation.

Those of us that work on the ground, the work that inspires and touches the key customers our children and learners, a lot of it depends on the work that we do.

Everything we do entirely focuses on the learner.

Epi Raiwalai (Senior Communication Officer)

Atelini Koroiwaca (Processional Officer Accreditation)

Hennon Yuen (Quality Assurance Analyst)

Fiji Higher Education Commission

Message From the External Stakeholders

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EFL has significant development plans for the Suva area but needs its stakeholders to support to make the

planned investments.

We have a lot of common ground and objectives between the University as a major higher education institution

and the Suva City Council, the Premier City Council of the South Pacific

The grid in the area is very old, and its capacity is being exceeded by the demand in the area. The challenge for EFL is the distribution network which requires the significant upgrade.

Karunesh Rao (Corporate Affairs & Communications Manager)

Thank you for the upkeep of the properties. I was very impressed, you have done a fantastic job of keeping the place looking great. Our team are always ready to collaborate with USP so that we can do more to improve the overall city and the University as a major stakeholder in the city.

Mr Naresh Narayan (Acting Director of Health)

Energy Fiji Limited

Suva City Council

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We understand we have a situation in Fiji, and all over the world, given the “new normal” of the COVID-19 Pandemic. But our approach to fire safety does not change. The

current situation does not change the approach to fire safety. Fires directly

impact our work places and our families.

NFA has a 5-year strategy with a vision to have resilient communities with effective emergency services.

Mission to preserve life, property and environment through community education, disaster reduction and quality services. Major strategic goal is to Strengthen mechanisms for improving building safety and protection of critical facilities. All of work needs to be done within the organization and stakeholder input to implement these strategic goals. NFA needs USP support to strengthen these throughout USP properties. The National Building Code 2004 is the guide, but it needs review to account for current day technologies.

Tragedies occurred in the past were due to burglar bars and grills. Rapid fire spread attributed to poor fire resistant structures and lack of fire alarm systems, lack of secondary water source, lack of equipment, and firefighting equipment. Lack calls to the fire department also contribute.

National Fire Authority of Fiji looks forward to working with USP to promote fire safety.

Mr Sefanaia Cola Station Officer (Structural Fire Safety Department)

National Fire Authority Fiji

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The growth in demand for WAF services is exceeding the capacity of the existing ageing infrastructure.

Public activities at water catchment locations is also impacting the operations of the services, as

the equipment is damaged from ingesting foreign debris left by the

public.

The customer only calls you when they don’t have water. High consumption is a major issue as well, which, when combined with growth in the area and the aged infrastructure means water issues will continue to be an issue.

The average person in the Suva Nausori corridor consumes about 238 Liters per day, whereas in South East Queensland, this figure is about 150 Liters per day.

We pay one of the lowest rates for water in the South Pacific at 15 cents per thousand liters. One of the strategies to lower consumption being considered is to raise the tariffs, so customers curb their demand.

An awareness team has been set up at WAF to look into lowering consumption rates. Their initiatives will include things like the use of water-efficient fittings, international standards and benchmarks for water saver devices etc.

Leigh Chan

Acting Manager Infrastructure & Service Delivery (Central / Eastern)

Water Authority of Fiji

Ensuring USP receives the best quality services from contractors and monitoring every project to ensure funds are utilized properly.

Kevueli TunidauEstimator

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Our team is made up of 36 diverse individuals working together to maintain USP’s standards of excellence across the 12-member country campuses.

We are based at USP Laucala Campus and manage various services across USP campuses.

· Contracts & Administration (Maintenance and Facilities Management)

· Strategic Asset Management

· Occupational Health Safety, Environment & Disaster Management Operations

· Design and, Project Management

We are excited to be part of the greater USP community as we embark on the third year of the USP Strategic Plan 2019-2021.

Who are We?

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Organizational Structure

Deputy Vice-Chancellor (Regional Campuses, Estates & Infrastructure)

Dr. Giulio Masasso Tu’ikolongahau Pāunga

Estates and Infrastructure

Director Mervyn Lepper

Manager Occupational Health and Safety

And Environment & DISMAC Operations

Dr. Roman Chute

Environment Health & Safety

Officer (1x)*Vacant

Occupational Health & Safety

Officer (1x)*Vacant

Occupational Health & Safety Assistant (1x)

Personal AssistantExecutive Officer

USP Commercials

Manager Strategic Assets

& Planning*Vacant

Strategic Assets & Planning

Coordinator (1x)- Strategic Assets &

Planning Officer (1x)*Vacant

Assistant Analyst Programmer (1x)

ADB Loans

Executive Officer

Mamcy Kumari

Safety & Security

Manager Contracts and Administration

Davies Mani

Operations Center

Administrator(1x)

Finance & Administration

Officer (1x)*Vacant

- Finance & Administration Assistant (1x)

- Clerical Assistant (1x)

*Vacant

Contracts Administrator Building Services (1x)-Service Technician (1x)

Contracts Administrator Building & Trades (1x)- Electrician (2x),*Vacant (1x),- Plumber (2x)

- Carpenter (2x),*Vacant (1x),- Joiner (1x)

Contracts Administrator Landscaping & Grounds (1x)-Landscaper Attendee (2x)

Facilities Officer (1x)- Facilities Assistant, - Fleet Assistant (2x)

- Porter(2x), - Cleaner (1x)

USP International

Manager Projects

Apisai Tuiloma

Regional Campuses

(Cook Islands, Labasa, Lautoka, Kiribati, Marshall Islands, Nauru, Niue, Samoa,

Solomon Islands, Tokelau, Tonga, Tuvalu &

Vanuatu)

Alumni Relations

Manager Design and ProjectsMonesh Kumar

Design Coordinator (1x) - Senior CAD

Technician (2x)- CAD

Technician (1x)

Clerk of Works (2x)

Estimator (1x)

Project Office Assistant -ADB

Poject (1x)

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Our mission is to: · Prioritize and transform the student experience across the

campuses by providing inspired, safe and efficient campuses that are student-focused, sustainable and environmentally aware.

· Harness, promote and facilitate the best teachers, researchers, and innovators by collaborating with key stakeholders to adopt the latest technologies in the maintenance, design, upgrade and development of campus facilities.

· Strengthen community engagement through the responsible, transparent, consultative management of campuses estates operations, with a focus on the efficient and effective delivery of services recognizing local and national development priorities of the member countries.

The University of the South Pacific

Estates and Infrastructure

Our Vision

Our Mission

An Estate that prioritizes the student experience inspires innovation and demonstrates leadership in sustainability, community engagement, and collaboration.

To shape Pacific futures by empowering students, staff and alumni to become inspirational

agents of positive change leading to innovative, cohesive, resilient

and sustainable communities

To influence Pacific Islanders through the pursuit of excellence in knowledge by providing world-class education and research that improves the lives of individuals

and communities

Our Vision

Our Mission

Our Mission

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USPs Estates Management employs a strategic approach with a focus on maximizing asset life and operational

efficiency while accounting for the changing needs of the higher

education sector.

In the Pacific Region, the strategy must account for the inevitable shocks, posed by our unique environmental, geographical and economic settings. Sustainability and resilience must be central to this strategy, requiring a long term vision and commitment to achieve, especially where a large “legacy estate” (constructed before modern-day codes and standards) is concerned.

USP adopted a risk-based approach in its Estates strategy some years ago, especially to help direct the limited resources at its disposal to the most important assets supporting the University’s business and strategic plan. In a large complex, multinational organization with competing priorities and a wide range of campus sizes, an effective risk management perspective has been critical. This has required the setting of clear and well-understood priority criteria, aligned to USP’s strategic priorities and local legislative requirements. These priorities were made transparent and available to all levels of USP to ensure organizational alignment and support for the Estates Strategy, which in turn has alignment with the University Strategic Plan. The approach played a major role in securing USP Council level support for continuity of the maintenance programs and funding, which continues this year despite the adverse economic and financial impacts of COVID-19 Pandemic.

Historically, the inconsistency and ad hoc timing of maintenance funding has been one of the biggest risk factors to the USP Estates strategy. Stopping and starting the “machinery” involved in the planning and implementation of maintenance and capital works activities is not as simple as turning on and off a power switch. There are multitudes of teams, working in different locations across various sections on the various stages of maintenance and capital works programmes, which by their very nature, span several years (USP policy requires a ten-year outlook). A disruption in the processes risks the entire program being at best inefficient, at worst ineffective and giving rise to major property and business risks.

USP Estates & Infrastructure Management in the Pacific

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The impacts of funding disruptions also contribute to the second biggest risk factor facing USP, the loss of intellectual capital and institutional knowledge and experience, as a result poor succession planning, and improper handover between incoming and outgoing staff. In line with industry best practice, USP needs to “ring fence” recognized essentials services and key maintenance activities for these services (Fire, Water, Electricity, DISMAC), guaranteeing a minimum continuous estates program so that essential assets are kept “business ready” at all times. Ring fencing also helps mitigate the risk of a “brain drain”. If organizational discipline can be maintained, (consistency and timing of funding, retention of institutional knowledge), the estate will play a central role in protecting the business against its key business and environmental risks while generating real returns from efficiencies and direct operational savings.

Sustaining a good estates strategy is also critical to enable flexibility and adaptability of the estate to the changing business needs, allowing the University to capitalize on new business opportunities more efficiently. The strategy can also help to keep to a minimum the requirement for capital expenditure to create new space or to upgrade the existing spaces, thus freeing up seed/new business case funding for non-infrastructure related investments. USP will continue the objective of maximizing the efficiency and use of existing spaces which has proven to be particularly important during these difficult periods.

Key Challenges The University of the South Pacific has its particular challenges, with its very large and aged asset portfolio. The University’s assets are spread over a very large geographical area, across 12 national borders all with their own particular legislative contexts. The Campuses are located in naturally harsh seaside environments that are regularly impacted by tropical cyclones, droughts, rainstorms, and are under the constant threat of earthquakes and coastal flooding. These factors are all the more challenging given the limited access many of the campuses have to key building expertise, suppliers, consultants, equipment, materials and specialist contractor’s that many University’s in other locations may take for granted.

RMI1,245m2

SI Campus1,055,230m2

Laucala788,990m2

Tuvalu3,979m2

Emalus1,164,127m2

Cook Is69,833m2

Kiribati11,210m2

Tonga76,904m2

Lautoka8,500m2

Alafua781,448m2

Nauru3,100m2

Total Land Area3,964,566m2

Campus Land Area in Square Meters

Note: RMI Campus released 2 properties; Current Tuvalu Campus boundary extended; Old Nauru Campus site returned to landowners; Walu Bay tenancy excluded; Savaii Centre excluded.

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Alafua,101

Labasa,3

Cook Is, 5

Tokelau,1

Niue,1

Lautoka,3

Kiribati,14

Laucala,297

RMI,5

Nauru,1

Emalus,70

SI Campus,21

Tonga,11 Tuvalu,1

Total Building Count (Incl. leased)

534

USP has the added constraint of not having estates staff at many of its remote campus locations, with some of these sites having significant buildings and infrastructure. These facilities with limited resources have for many years sustained higher than normal capacities that are projected to deteriorate even further, adding further pressures to these campuses. The region has the added challenge of recruiting qualified and experienced persons and where campuses have secured individuals locally, they have limited support and opportunity for continuous training and development. In all cases, the estates’ staff have additional responsibilities such as campus security management, campus waste management and cleaning, procurement, and other support functions in addition to maintenance and capital works programs.

Many contractors are not required to comply with the basics of business registration, public liability insurance and other mandatory qualifying criteria that USP expects of its vendors. Roadside operations can appear overnight and disappear just as quickly. A product might be available with this shipment, while something completely different being the only option by the next shipment. Not having an estate professional on the ground to make “on the spot decisions” on technical matters, can be extremely challenging for those trying to assist from the central services in Fiji. All this makes the process to implement any maintenance, or capital works strategy even more challenging, requiring organization-wide collaboration, support and ownership to account for the complexities of the different locations where USP operates.The USP estates strategy needs to therefore continue to be all encompassing to include other sections such as procurement, human resources, and financial services to remain effective.

The Fiji based campuses are not as susceptible to many of the issues outlined above, and to a great extent, the estates’ team have been successful in leveraging these to support the regional campuses. The key risks to the E & I team have included the volatility of the Fiji market, as it responds, like many small and remote economies, to all manner of domestic and international pressures. These have impacted the buoyancy of the local building and services industry, affecting USPs ability to access the limited pool of contractors, consultants and specialized contractors. Price fluctuations and quality are the key risks resulting from this, but this volatility

Number of Building by Campus

Note: Shadehouse and Store house 1 for Alafua excluded; Lautoka campus include Namaka PTAFE;Tonga Campus included Disability toilets;CI included covered walkways and study areas; SI included Staff Residences and new Study area (Tent); Lovo huts, Swimming pool buildings,Maile Park Toilets,Vaturara Park washroom added to Laucala

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has also impacted USPs ability to attract and retain good staff from the limited pool of talent. Staff turnover and extended vacancies have continued to be an issue for the USPs Estates team. Given the attractiveness of USP staff to other employers, USPs limited pull factor from its rigid HR policies coupled with USPs historical policy of prioritizing academic positions over non-academic positions has seen significant vacancies in many sections, including estates, for extended periods.

The impacts of staff shortages have immediate and longer-term ramifications. The immediate impacts have included service level failures, which to some extent have been tolerated, as the risk management approach ensures these failures are intentionally confined to lower priority infrastructure, services and staff. However, as more time passes, the longer-term impacts of specialist staff deficiencies begin to materialize and spread through the organization, ultimately leading to catastrophic events if intervention, at significantly greater expense is not done. The later the intervention, the more resource-intensive it will be to address estates risks resulting from deferred maintenance works. This lag effect can appear to support the false impression that some vacant posts are unnecessary and should be dispensed with. “we seem to be doing fine for so long without them, this proves they are not needed”. These issues have been highlighted in several audits that have linked extended vacancies and the absence of key estates expertise with major project failures and property risks. As of December 2020, nearly 25% of the positions in the sections remain vacant, with many of these carried forward from 2019.

Academic(ACD)

CentralAdministrat

ive(ADMIN)

CentrallyTimetabled

TeachingSpace (T)

LibrarySpace (L)

Student &Staff

Services(SSS)

Commercial(Com) Other (O)

Alafua 27% 7% 8% 7% 3% 45% 2%Lautoka 19% 19% 31% 11% 17% 0% 3%Tonga 20% 10% 23% 15% 10% 16% 7%Nauru 10% 6% 23% 38% 26% 0% 5%SI Campus 24% 10% 30% 10% 6% 7% 1%Tuvalu 7% 16% 46% 18% 0% 0% 13%Laucala 33% 8% 7% 8% 7% 34% 4%RMI 8% 0% 0% 0% 0% 0% 0%Emakus 10% 15% 11% 10% 7% 39% 8%Kiribati 8% 7% 12% 4% 4% 9% 3%Labasa 12% 15% 47% 8% 9% 1% 8%TEFMA 47% 12% 9% 9% 6% 5% 12%

47%

12%

9%9% 6%

5%12%

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

Percentage of Space Type by Campus

Note: SI Space type does not include staff residences; Laucala Campus - ITS Labs converted to Academic spaces, Centrally timetab;e spaces converted to Academic spaces; RMI - old campus data removed

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Role of Technology The Estates strategy will continue to adopt the latest ICT Technology to leverage its resources at USP’s Fiji campuses, to assist the campuses across the region. Technology, automation and “smart” systems are also assisting to improve efficiency, responsiveness, reduce down time and the cost of estates operations. Emails and online meeting forums have traditionally been the main conduit for this and have proved extremely effective with the impacts of the COVID-19 lock-downs.

The USP Asset Database and E & I website continue to perform the critical role of storing and making available key estates information and documentation, including standard procedures, operating and maintenance information and educational videos.

Social media platforms and other networking and communications platforms have enabled a de facto 24hour technical support and help desk service for front line estates staff, enabling more and more staff to communicate in real-time with all levels and expertise available at different locations, across organizational levels and sections.

Real-time monitoring, control systems and software using the internet and cloud-based platforms are helping to surmount many of the challenges above. However, these require a shift in skill base of traditional estates personnel and to supplement the team with ICT specialists, for more effective technology use, and for greater efficiency.

These advances in technology enabled services and platforms will continue to be supplemented as resources allow, with site visits to the region by specialist staff, consultants and contractors, ensuring a first-hand appreciation of the local context is maintained. The 2020 COVID-19 Pandemic has temporarily put an abrupt end to travel, necessitating a review of other means to supplement this until the situation returns to some level of normalcy.

Alafua, 20,369

Labasa, 2,186

Cook Is, 786

Lautoka, 3,817

Niue, 268

Kiribati, 3,607

Laucala, 114,956

RMI, 3,844

Nauru, 1,532

Emalus, 10,830

SI Campus, 3,230

Tonga, 2,178 Tuvalu, 305

Total GFA167,886

Campus Building Gross Floor Area in Square Meters

Note: Pacific Tafe Labasa campuse included; CI covered walkways and study areas ilcuded; New Pacific Tafe Lautokacampus included; Communication Building GFA removed; Confucius Building GFA removed

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USP’s success in 2020 at minimizing the impact on campus operations from the COVID-19 Pandemic and the subsequent belt-tightening that followed (funding holds for maintenance and staff recruitment holds, travel holds), can be viewed as confirmation that the Estates Strategy continues to be effective. However, the situation is still fluid,which is why the strategy must be reviewed to ensure it stays relevant and responsive to USP’s changing needs and the environment it operates in.

Annual Planning WorkshopThe Annual Plan Workshop 2021 is a major part of the estates’ strategy to consult and collaborate with key stakeholders and decision-makers to review E & Is Service Level Expectations, key Initiatives and Priorities for 2021, to ensure USPs business and strategic interests are supported, promoted and protected by the estates.

The theme for the workshop 2021 is Redefining the Student Experience in the “New Normal”.

Mervyn Lepper

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2021 – InitiativesNote, some of the following are continuing initiatives started in 2020, planned to be completed in 2021 or continuing through until 2022.

· Student Administration Services (SAS) Building at Laucala’s Upper Campus – Concept Design and Cost plan.

· SPACE-Journalism Facilities – Complete Upgrades & Renovations · Orange Lounge Disability Ramp Installation-design and install · USP Library Lift Replacement project · USP Car Parking Policy and Procedures - Finalize and implement · Student Bure at USPs Laucala Campus, Tonga, Tuvalu and the Solomon Islands · Dining Hall and Student Recreational Space Outdoor Infrastructure Upgrade at Laucala

Campus · Statham Campus Basketball Court Rehabilitation. · Molikilagi (Traditional Fijian Bure at Oceania Centre) Reconstruction Works · Civil Engineering Lab - Complete the Design and Start Construction · AusPac Lecture Theater Roof and Internal Refurbishment. · COVID-19 Pandemic response – Phase 2 Wash Hand Basin Installation · AC replacement for the library · Emalus campus science lab and library (COVID-19 reorganization drive)

Estates & Infrastructure Strategic Plan Initiatives for 2021

The E&I Strategic Plan initiative is aligned with the University of the South Pacific Strategic Plan 2019 – 2021.

Priority Area 1 – Education

Providing a high-quality teaching and learning experience, the attainment of graduates attributes and learning outcomes, ensuring student success, enhancing the student experience and engagement, better graduate employment and employability rates, and the portability of qualifications.

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2021 – Initiatives · Multi-Discipline Research Facility at USPs Marine Campus - Finalize a Concept Design, Concept

stage Cost plan and Preliminary Business Case. · PACE SD Building Extension - Complete construction · SPACE - FALE Buildings Post Graduate Computer Lab Implement disability access · Scientific Nomenclature - Natural Estates for research purposes

2021 – InitiativesNote, some of the following are continuing initiatives started in 2020, planned to be completed in 2021 or continuing through until 2022.

· Deferred Maintenance Implementation for the following buildings and infrastructure at USPs Alafua Campus (19 buildings), USPs Kiribati Campus (4 buildings), USP SI Campus (4 buildings)

· Finalize the Regional Campuses Organization Structure Framework and Financing Plan · Complete the construction of the new REACT Facility Solomon Islands Lawson Tama Campus · Complete the Roof Replacement Works for USPs RMI Campus · TEFMA Audit and Benchmark Reporting for Alafua, Emalus, and Kiribati. · Finalize the land agreement for the proposed Labasa and Lautoka Campuses. · Finalize the 10-year maintenance plan for Alafua and Emalus Campuses. · Science Lab – Emalus – Start of the construction · Accommodation for international students · All the Regional Campus Development is aligned to the individual campus development plan.

Priority Area 2 – Research, Innovation and Internationalization

Priority Area 3 – Regional Campuses

We will focus our research and innovation activities around four major thematic areas of trans-disciplinary activity and one cross-cutting theme.

Assistance will be directed to three focus areas:1) Addressing deferred maintenance, 2) Rightsizing of administrative staff and 3) Enhancing appropriate academic support to students at regional campuses.

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2021 – Initiatives · Provide Project Management and Technical Support to Commence the Construction of the

ADB Financed USP Solomon Islands Campus at King George VI. · Assist the USP SPAC Office to submit development proposals for at least 3 capital development

projects. (Select from the list of projects in the queue) · Solar PV for the student car park at University Avenue, Laucala campus

2021 – Initiatives · Complete the installation of emergency power supply for the Japan ICT Data Centre (New

Generator and ATS installations) · Review and upgrade the Japan ICT Data Centre Cooling services (Upgrade Air Conditioning

and remote monitoring capabilities) · Complete the upgrade of 6 No. (FBE, FSTE, HR, Marine and Library, USP Net) Fire Detection

Panel Systems at Laucala Campus · Complete the upgrade of 5 No. (CELT, FBE, FSTE Phase 2, USP Net and old CFS) Electrical

Switchboard installations and enable online monitoring of power consumption. · Finalize a Concept Design, Concept stage Cost plan and Preliminary Business Case for a new

Multi-Purpose Hall Facility at USPs Upper Campus in Partnership with DVC RC E & I and the Director Commercial as Sponsor and Client.

· Provide Project Management and Technical support to commence the reconstruction of USPs Communications Building.

· University Avenue Car Park Solar Farm Installation Project – Concept Designs and Cost Plan at USPs Upper Campus in Partnership with DVC RC E & I and the School of Engineering. Include RC

· Finalize a Concept Design, Concept stage Cost plan and Preliminary Business Case for the creation of water retention lakes at USPs Upper Campus in Partnership with DVC RC E & I and the Ministry of Waterways as part of flood mitigation and water management of USPs Upper Campus.

· Finalize a Concept Design, Concept stage Cost plan and Preliminary Business Case for the creation of the connecting ring road at USPs Upper Campus in Partnership with DVC RC E & I and the Director Estates & Infrastructure as part of USPs Campus Master Plan development.

· Laucala Campus Botanical Garden Revitalization Project – Including Nursery Upgrade and Sales Projects.

· Vanua Drive Road Upgrading Project – Road Surface (Concrete) and sidewalks. · Policy on Naming of University Buildings and Facilities – Finalize and approved by the Council. · Upgrade of Security Booth at USPs Upper Campus Pedestrian Gate and Refresh of the

Planning and Quality Office

Priority Area 4 – International and Regional Cooperation

Priority Area 5 – Governance and Intelligent Use of Resources

Complements the University’s efforts on the development front, mainly in terms of fostering partnerships and engagement with its international and regional development partners. This has proven essential as an enabler towards better implementation of the University’s initiatives in addressing regional priorities and development needs.

The Goal for 2021 will be to deploy ICT resources intelligently for the benefit of students and staff Including critical investments in facilities and ICT infrastructure in a highly sustainable manner.

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· Training and Development Plan

· Leave Management Plan

Estates & Infrastructure Management Initiatives for 2021

(Innovation and Continuous Improvement )

· Concept Design Software/Hardware implementation for the preparation of high quality concept drawings with interactive and mobile capabilities for better engagement with clients and sponsors

· Maintenance Planning - Asset Database Improvements to automate the planning, alert and reporting of building maintenance.

· Apps and Software implementation

Process Improvements

Staff Training and Development

· Laucala Campus Water Management Automation - Water tank level monitoring and low level alarms, water pump operational monitoring. (5 pumping stations)

· Electricity Consumption Monitoring - Air Condition Monitoring for Key infrastructure – ICT Labs, N111, Pacific Collection Library

· Fire Detection Panel Monitoring

Automation

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Engage in Our Services at the E&I Operations Centre

Operations Centre Team

Deeptika Prasad Operations Center Administrator

Mamcy Kumari Executive Officer

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Additional Operations Center Contact Information

Campus Name Designation Phone EmailLa

ucal

aEstates and Infrastructure

Deeptika Prasad Operations Center Administrator 323 2440 [email protected]

Petero Ravai Contracts Administrator, Building Services 323 1920 [email protected]

Commercial Help-desk

Rosa Manoa Head Commercial Projects 323 2656 commerical.helpdesk.usp.ac.fj

Commercial OperationsRosa Manoa Head Commercial Projects 323 2656 [email protected]

Salesh Adit Accountant: Assets, Leases, Procurement and Housing 323 1227 [email protected]

Roneeldra Kumar Commercial Accountant 323 2718 [email protected]

Alfred Antonio Acting Head, Residential Services 323 2280 [email protected]

Sekove Saro Staff Housing Officer 323 1358 [email protected]

Mark Fung Coordinator, Fitness Centre 323 2459 [email protected]

Rajeshree Sundarlal

Deputy Manager Book Centre 323 2346 rajeshree.sundarlal@usp.

ac.fj

Amendra Singh Print Shop Manager 323 2642 [email protected]

Regi

onal

Cam

pus

Dir

ecto

rs

Regional Campuses

Dr. Patricia Rodie Acting CD Solomon (677) 21307 (Ext 40201) [email protected]

Dr. Debi Futter-Puati Campus Director COOK (682) 29415 [email protected]

Dr. Takuia Uakeia Campus Director KIRIBATI (686) 21085 [email protected]

Sarina Tamakin Campus Director NAURU (674) 557 7462 [email protected]

Seone Lolesio Campus Director NIUE (683) 4049 [email protected]

Dr. Brad Carte Campus Director RMI (692) 625 7279 [email protected]

Joeli Veitayaki Campus Director Samoa (685) 21671 (Ext 40101) [email protected]

Elain Elameta Campus Director TOKELAU (690) 2178 (Ext 41101) [email protected]

Ruben Markward Campus Director Vanuatu (678) 22748 (Ext 40301/

40302)

[email protected]

Samuela Bogitini Campus Director Labasa (679) 881 7707 [email protected]

Pramila Devi Campus Director Campus Director (679) 666 6800 [email protected]

Dr. Billy Fitoo Campus Director SOLOMON (679) 323 2498 [email protected]

Dr. Robin Havea Campus Director Tonga (679) 323 2607 [email protected]

Dr. Rosiana Lagi Campus Director Tuvalu (688) 20811 [email protected]

Regi

onal

Cam

puse

s E&

I Rep

rese

ntat

ive Darren Tion Facilities Officer - Solomon

Islands (677) 21307 [email protected]

Bob Nakou E&I Coordinator - Vanuatu (678) 22748 (Ext 131) [email protected]

Sipe Taumoeanga Coordinator - Tonga TBC [email protected]

Tokase Bakabaka Senior Coordinator - Samoa (685) 21671(40101) [email protected]

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Service Level Expectations for Operations Centre Services

General information & Queries

Service Scope

Service Level Expectations

(Expected Response

Time)

Minimum Service Level

(Maximum Response

Time)

Service Level

Compliance Rate

Responsible

Maintenance Request - Log Report

All Campuses

Within 10 minutes Within 1 hour 90%

Operations Centre Administrator

Maintenance Request – Progress Update (Minor Works)

All Campuses 1 Working Day 2 Working

Days 100%Operations Centre Administrator

Room and Transport Bookings, Furniture Hire, Events Set-Up Assistance


Days 90%

Operations Centre Administrator/ Facilities Officer

All Staff and Student Communications

Laucala Campus 11 am Daily 12 pm daily 100%


Emergency Information Communications

Laucala Campus

Within 10 minutes Within 1 hour 100%


Job Status Summary Reporting

All Campuses Weekly Monthly 100%


General Advisories – (waste collection, asset disposal, littering etc.)

Laucala Campus

Monthly Updates

Per Semester updates 100%


Pre-Semester Mandatory Check List

All Campuses

Per Semester Updates

Annual Updates 100%

Operations Centre Administrator/ SAP Officer

Customer Engagement Survey (University Staff, Students & All Stakeholders)

All Campuses

Per Semester Updates

Annual Updates 100%


Staff Engagement Survey E&I Staff Annual Annual Updates 100%


Monitoring of Critical Infrastructure & Alerts (Generator/Fire Panel/Fleet/ Water/Lifts)

Laucala 24/7 (Real-time monitoring) 100%

Operations Centre Administrator/Building Trades /Building Services

Response Time (Alert – During working hours/After working hours)

Laucala Within 15 minutes Within 30 min 90%


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Building Trades – Cyclic/Planned/Preventative Maintenance Service

Building Trades - Cyclic/ Planned/

Preventative Maintenance

Service Scope

Service Level Expectations (Expected Re-sponse Time)


(Maximum Response

Time)

Service Level

Compliance Rate

Responsible

Electrical Services Inspections (Buildings) - Standard Inspection Check List

Laucala Campus Only

1 Building Inspection Per

Week


Month100% E & I

Electricians

Regional Campuses


Month

Refer 5 Year Inspection

Plan90%

E & I Electricians/ Regional Coordinators & Campus Directors

Electrical Services Inspections - Street Lights, Sunset Timers, External Lighting

Laucala Campus Only Monthly Per Semester 100% E & I

Electricians

Regional Campuses Monthly

Refer To 5 Year

Inspection90%

Regional Coordinators & Campus Directors

Plumbing Services Inspections (Buildings) - Standard Inspection Check List

Laucala Campus Only


Week


Month100% E & I Plumbers

2 Years Cyclic Regional Campuses


Month

Refer 10 Year Inspection

Plan90%


Building Roofs, Doors and Windows, Joinery & Painting Inspections - Standard Inspection Check List

Laucala Campus Only

4 Building inspection per

month


month100%

E & I Carpenters & Joiners

5 Years Cyclic Regional Campuses


month

Refer to the 5-Year inspection

plan

90%


Cyclone CertificationLaucala

Campus (list of buildings)

Every 5 Years 90% E&I Coordinators

Scoping for Planned Preventative Works All Campuses 4 Weeks 5 Weeks 90%

Contracts Administrator/ E&I Coordinator

Contractor Supervision for Preventative works- Compliance to Planned Timeline

All Campuses 10% extension of planned timeline 90%

Contracts Administrator/ E&I Coordinator/ Campus Directors

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Service Level Expectation for Building Trades

Corrective Repairs (Minor Works)

Service Scope


(Expected Response

Time)


(Maximum Response

Time)

Service Level

Compliance Rate

Responsible

Electrical Repairs (Lights, switches etc.)


Days 90%

SMW Contractors, E & I Electricians/ Regional Coordinators & Campus Directors

Plumbing Repairs (Taps, washrooms etc.)


Days 90%

SMW Contractors, E & I Plumbers/ Regional Coordinators & Campus Directors

Carpentry Joinery & Painting Repairs (Doors & Windows, Locks etc.)

All Campuses 2 Working Days 5 Working

Days 90%

SMW Contractors, E & I CJP Staff/ Regional Coordinator & Campus Directors

Major Unplanned Repair Works, Scoping and Consultation - E & I will contact client within this time frame to advice on expected time-frame.

Laucala Campus

Only2 Working Days 3 Working

Days 100%Contract Administrator, Building Trades

TokelauDependent territory of New Zealand

Motto: “Tokelau mo te Atua” (Tokelauan)“Tokelau for the Almighty”

T O K E L A U

Use: State flag

Adopted: 7 September 2009

Design: Flag of Tokelau approved by the

Fono in 2008 and by the Queen in 2009

As Tokelau is a dependent territory of New

Zealand, the flag of New Zealand has been used as the official flag for Tokelau.

In May 2008, however, the local parliament, the General Fono, approved a

distinctive flag and national emblem for Tokelau.

StateFlag

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Task Name Start Finish Resource Names

External Roof Maintenance

L53 - B202 - Pacific Technical And Further Education (PTAFE) Mon 1/4/21 Mon 1/31/22 Design Team

L34 - Faculty of Science, Technology and Environment - Phase 2 Mon 3/8/21 Fri 7/23/21 Design Team

LU3 - AUSAID - Lecture Theatre Mon 3/1/21 Mon 7/19/21 Design Team

L42 - Music Centre (FALE Postgraduate Space Mon 2/8/21 Sun 4/18/21 Avinesh

L30 Risk and Assurance (Records Office) Mon 2/1/21 Fri 3/19/21 Jiosevata

LS8 - Library - CELT Sheltered Walkway Mon 2/22/21 Fri 4/9/21 Avinesh

L93 - MQ14 Vanua Drive (Campus Life Office) Fri 10/1/21 Mon 11/29/21 Nitish

L48 - USP Lodge (FSTE Post Grad Lab) Mon 2/8/21 Fri 4/16/21 Nitish

LS9 - Science - U8 (FSTE-U8 Sheltered Walkway) Mon 4/19/21 Fri 7/16/21 Jiosevata

LT3 - Science - Social Science (FSTE-FBE Sheltered Walkway) Mon 4/19/21 Fri 6/4/21 Avinesh

LC3 - Bure (Lower Campus Foreshore) Mon 5/10/21 Fri 7/16/21 Nitish

L19 - Records and Finance Storage Fri 10/1/21 Fri 12/3/21 Jiosevata

LU9 - SMT Carport Mon 3/8/21 Sat 4/17/21 Avinesh

L07 - Bus Shelter Mon 5/24/21 Mon 7/12/21 Jiosevata

LC4 - Bus Shelter - Marine Wed 5/26/21 Mon 7/12/21 Avinesh

Covered Walkway to Dining Hall Thu 10/28/21 Fri 12/17/21 Jiosevata

LAM8 - FALE - FBE Sheltered Walkway Mon 9/6/21 Fri 11/19/21 Avinesh

LU5 - Nursery Mon 2/1/21 Mon 6/7/21 Design Team

External Painting Works

LC2 - Large Study Bure Marine Foreshore Mon 8/2/21 Fri 10/15/21 Madhavan

L78 - ICT Centre A (047) Mon 8/16/21 Mon 1/31/22 Sitiveni

LV6 - USPSA Funded Student Bure 1 Fri 5/7/21 Fri 6/18/21 Madhavan

LV7 - USPSA Funded Student Bure 2 Wed 6/30/21 Fri 8/20/21 Sitiveni

L83 - Home Economics Storage Mon 6/7/21 Fri 7/23/21 Madhavan

L97 - Small Bure 1 Mon 3/1/21 Mon 4/5/21 Sitiveni

L98 - Small Bure 2 Mon 3/1/21 Mon 4/5/21 Madhavan

L99 - Small Bure 3 Mon 5/31/21 Wed 7/7/21 Madhavan

LA1 - Small Bure 4 Thu 6/3/21 Fri 7/9/21 Sitiveni

LA2 - Small Bure 5 Wed 8/18/21 Wed 9/22/21 Sitiveni

Flooring, Doors and Windows

L34 - Faculty of Science, Technology and Environment Mon 8/2/21 Mon 1/31/22 Design Team

LL1 - Dining Hall Mon 5/3/21 Fri 1/21/22 Design Team

LT8 - Marine Studies Workshop (Workshop/Jetty - 137) Mon 2/1/21 Fri 7/16/21 Nitish

Electrical Works

L59 - CELT and Computer Laboratory Building (091) Mon 2/1/21 Fri 4/16/21 Epeli

L40 - Faculty of Arts, Law and Education Mon 5/24/21 Mon 7/5/21 Epeli

L46 - Earth & Environment Science Petrology Lab Mon 10/18/21 Fri 12/17/21 Petero

L87 - Maintenance Workshop (Joinery Workshop) Fri 10/8/21 Mon 12/6/21 Epeli

L21 - Maintenance Offices (Estates and Infrastructure Administration) Mon 4/12/21 Wed 5/19/21 Petero

L24 - Workshop 2 Mechanical (E&I Storage) Wed 4/14/21 Mon 5/31/21 Epeli

L83 - Home Economics Storage Mon 5/3/21 Fri 7/16/21 Petero

L60 - Home Economics Offices Wed 8/11/21 Fri 9/10/21 Petero

L62 - Home Economics 2 (Food Technology) Mon 6/14/21 Tue 7/13/21 Epeli

L25 - Scout Hut2 (E&I Storage) Mon 6/7/21 Fri 6/25/21 Epeli

L23 - Maintenance Furnitures Store (OHS, E&I Projects & Conference Room) Mon 8/30/21 Wed 9/15/21 Petero

Preventative Maintenance Schedule 2021

** Note timelines above include assessment scoping, tender and construction phases.

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Contact Information for Building Trades Team

Davies ManiManager Contracts & Administration

VacantElectrician

Rajeshwant Madhavan Joiner

Nitish RamContracts Administrator Building & Trades

Sitiveni RaileqeCarpenter

Avinesh PillayPlumber

Epeli Waqanisau Electrician

VacantCarpenter

Jiosevata DrovaPlumber

Campus Name Designation Phone Email

Lauc

ala

Davies Mani Manager Contracts and Administration 323 1634 [email protected]

Nitish Ram Contracts Administrator Building & Trades 323 2692 [email protected]

Epeli Waqanisau Electrician 323 1920 [email protected]

Vacant Electrician

Sitiveni Raileqe Carpenter 323 1788 [email protected]

Vacant Carpenter

Rajeshwant Madhavan Joiner 323 1788 [email protected]

Avinesh Pillay Plumber 323 2745 [email protected]

Jiosevata Drova Plumber 323 2745 [email protected]

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Service Leave Expectation for Building Services – Service Repair

Building Services - Cyclic/Planned/Preventative Maintenance Services

Building Services- Corrective

RepairsService Scope

Service level Expectations

(Expected Response

Time)


(Maximum Response

Time)

Service Level

Compliance Rate

Responsible

Air Condition Repair Services

Laucala Campuses

3 Working Days 5 Working Days 90%

SLA Contractors/ Services Technician

Fire Detection and Fire Fighting Equipment Repair services

Within 2 hours Within 1 day 90%

SLA Contractors/Services Technician

Lift Repair Services Within 2 hours Within 1 day 90%


Generator Repair Services 1 Working Day 3 Working

Days 90%


Water and Sewer Pump Services 1 Working Day 2 Working

Days 90% SLA Contractor

Major Repair Works -E & I will contact you within this time frame to advise on expected time-frame.

2 Working Days 5 Working Days 100%

SLA Contractors/Plumbers

Building Services - Cyclic/ Planned/

Preventative Maintenance

Service Scope


(Expected Response

Time)

Service Level

Compliance Rate

Responsible

Air Condition Services General (non-essential areas)

Monthly Service and Annual Audit

- See SLAMonthly 90% SLA Contractors/Services

Technician

Fire Detection and Fire Fighting Equipment (General)

Monthly Service and Annual Audit

- See SLAMonthly 100% SLA Contractors/Services

Technician

Lift Services Monthly Service - See SLA Monthly 100% SLA Contractors/ Services

Technician

Generator Services Monthly and Annual - See SLA Monthly 100% SLA Contractors/Services

Technician

Water and Sewer Pump Services

Pre-Semester and Annual

Service100%

Contracts Administrator Building Trades/Plumbers /SLA Contractor

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Build

ing

Serv

ices

– P

reve

ntat

ive

Mai

nten

ance

Sch

edul

e 20

21

MON

THS

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

DEC

WEE

KS1

23

41

23

41

23

41

23

41

23

41

23

41

23

41

23

41

23

41

23

41

23

41

23

4

Fire

Ala

rm T

estin

g

Gen

erat

or T

estin

g

Duc

ting

Serv

icin

g

Vrv/

Vrf S

ervi

cing

Split

Ac

Serv

icin

g

Lift

Serv

icin

g

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Contact Information for Building Services Team


Lauc

ala


Petero Raivai Contracts Administrator Building Services 323 1920 [email protected]

Raijiv Pillay Service Technician 323 1959 [email protected]


Petero RaivaiContracts Administrator Building Services

Rajiv Pillay Service Technician

Republic of NauruPule'anga Fakatu’i ‘o Tonga (Tongan)

Motto: “God’s will first”

N A U R U

Use: State flag and civil ensign

Adopted: 31 January 1968

Design: A blue field with the thin yellow

narrow horizontal stripe across in the center and

the large white twelve-pointed star on the bottom

of the stripe and near the hoist-side.

Blue with a narrow, horizontal, yellow stripe across the center and a large white 12-pointed star below the stripe on the hoist side; the star indicates the country’s location in relation to the Equator (the yellow stripe) and the 12 points symbolize the 12 original tribes of Nauru.

StateFlag

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Ground Waste Management and External Infrastructure – Scheduled Services

Grounds and External

Infrastructure Schedule Services


(Expected Response Time)


(Maximum Response

Time)

Responsible

Grass cutting services Fortnightly

Contractors/Contracts Administrator Grounds Maintenance and Landscaping/Commercial Representative

Collection of leaves, litter and other general refuse and removal to nominated disposal site/dump

Once daily (Library, ICT, Moana Park, Ausaid,

Administration Building) Once Every 2nd Day - All

other Areas General Garbage Collection - SCC -

Tuesday, Thursday, Friday

WeeklyContractors/Contracts Administrator Landscaping & Grounds / Landscape Attendee SCC/Commercial Representative

Empty recycle wheelie bins (pet bottles) at the nominated/designated recycle sites/bail bags

FortnightlyContractors/Contracts Administrator Landscaping and Grounds Mainte-nance/Landscape Attendee/Commer-cial Representative

Sweep down/mechanical blower concrete footpaths, car parks and roads ensuring the surface is clean and free of dirt and debris

WeeklyContractors/Contracts Administrator Landscaping and Grounds Maintenance /Landscape Attendee/Commercial Representative

Water blast concrete footpaths, roadside footpaths, sheltered walkways to ensure the surface is free of mould, dirt.

Per SemesterContractors/Contracts Administrator Landscaping and Grounds Maintenance /Landscape Attendee/Commercial Representative

Water blast and wipe down roadside signage, car park signage (including all way-finding signage)


Water blast and wipe down outdoor seating, student study and recreation (concrete and timber surfaces) areas


Inspect and clean building gutters, storm-water drainage & inspection chambers


Garden Maintenance FortnightlyContractors/Contracts Administrator Landscaping and Grounds Maintenance /Landscape Attendee/Commercial Representative

Water blast exterior of the building, including roofs, windows and external sheltered walkways, leaves and fascia boards


Contract Administration Landscaping, Grounds and Waste Management – Laucala

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Ground Waste Management and External Infrastructure – Scheduled Services

Grounds and External

Infrastructure Schedule Services




(Maximum Response

Time)

Responsible

Remove weeds from gardens, clean garden edges

FortnightlyContractors/Contracts Administrator Landscaping and Grounds Maintenance/ Landscape Attendee

Remove weeds from around freshwater ponds; ensure pond surface is clear of creepers, weeds, litter and debris

Per SemesterContractors/Contracts Administrator Landscaping and Grounds Maintenance/ Landscape Attendee

Trim trees and branches (de-leafing and deg-nutting)

Per SemesterContractors/Contracts Administrator Landscaping and Grounds Maintenance/ Landscape Attendee

Review and Consultation with Suva City Council Quarterly Contracts Administrator Grounds

Maintenance and Landscaping

Nursery Stock-take MonthlyContracts Administrator Grounds Maintenance and Landscaping/Landscape Attendee

Nursery - Plant propagation, potting etc. Monthly Landscape Attendee

Tree Planting- General plants and flora- Native Trees

50 Plants Per Month10 Plants Per Month

Contracts Administrator Grounds Maintenance and Landscaping

Contact Information Landscaping, Grounds and Waste Management

Leone MatakibauLandscape Attendee

Sachin Bidesi Landscape Attendee


Peter JosephContract Administrator Landscaping &

Grounds

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Contractors’ Information - Laucala


Lauc

ala


Peter Joseph Contracts Administrator Landscaping & Grounds 323 1621 [email protected]

Leone Matakibau Landscape Attendee 323 2440 [email protected]

Sachin Bidesi Landscape Attendee 323 2440 [email protected]

Category Contractor Representative Designation Contact EmailGround Maintenance

Elgreen Solutions Vuate Chong Director 875 5969 [email protected]

Grass Cutting

Abduls Grass Cutting Abdul Sadiq Director 341 0333 [email protected]

Atlantic Hire Anil Chand Director 930 3902 [email protected]

Cleaning Services

Hygiene Sanitization Services (Fiji) Limited

Tazim Mohammed Director 666 3437 tazim.mohammed@

amalpestfiji.com.fj

Waste Management Waste Clear Sanjeev Chand Manager 999 1960 [email protected]

Hygiene Services

Rentokil Pest Control Fiji Krishneel Chand Branch

Manager 992 1438 [email protected]

Quality Hygienex & Pest Services

Nilesh Pal General Manager 992 8682 [email protected]

C O O K I S L A N D S

Adopted 4 August 1979. The flag of the Cook Islands, officially known as the Cook Islands Ensign. It is a blue ensign containing the Union Flag in the upper left, and on the right, fifteen stars in a ring. The stars stand for the fifteen islands that make up the Cook Islands (Tongareva, Rakahanga, Manihiki, Pukapuka, Nassau, Suwarrow, Palmerston, Aitutaki, Manuae, Takutea, Atiu, Mitiaro, Mauke, Rarotonga and Mangaia). The blue represents the ocean and the peaceful nature of the inhabitants.

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Facilities Management Services - Central Timetabled Spaces

Events

Centrally Timetabled Spaces Service Scope


(Expected Response

Time)


(Maximum Response

Time)

Responsible

Opening Hours Laucala Campus 30 Minutes Before Event

8am to 10pm Saturday

7am to 3pm Sunday Closed

Facilities Officer/E& I Cleaner

General Bulky Waste Collection (Compactor Bins)

Laucala Campus Twice per week Once a week Facilities Officer/ SLA Contractor

General Defects and Condition Inspections, Signage, Clocks, Fans, Lights Doors, Windows Checks and External Infrastructure

Laucala Campus Daily DailyFacilities Officer/E& I Cleaner/Porters/Fleet Assistant

Furniture Inventory Checks Laucala Campus Monthly Per Semester Facilities Officer/Porters

Campus Way Finding Signage Inspection and replacement

Laucala Campus Twice Per Semester Per Semester Facilities Officer/Porters

Temporary Repair of Pot Holes Laucala Campus Fortnightly Once a month Porters/Fleet Assistant

Central Timetabled Space and Student Toilets Cleaning Inspections

Laucala Campus Twice Daily Daily E&I Cleaner/Facilities Officer

Student Feedback Sessions Laucala Campus Monthly Semester Facilities Officer/Contracts

Administrators/USPSA

Events


(Expected Response

Time)


(Maximum Response

Time)

Responsible Responsible

Venue Setup - Preparation - Kick off Meeting- Checklists

Laucala Campus 1 month Prior to Event

2 weeks Prior to Event Facilities Officer

Venue Inspection and Clearance for Event start Laucala Campus 1 day Prior to

eveny2 days Prior to

Event

Facilities Officer/Potters/ Fleet Assistant, Assistant Facilities Officer

Repair of E&I furniture for Events Laucala Campus Monthly Quarterly Facilities Assistant/

Porters

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Facilities Booking for University Events

Facilities Details and Cost

Facilities ScopeService Level Expectations


Minimum Service Level (Maximum Response Time)

Responsible

Transport Van Truck Laucala Campus 3 Working Days from the

Date of Event/Travel5 Working Days from the

Date of Event/Travel Facilities Officer

Chair Laucala Campus 3 Working Days from the Date of Event/Travel

5 Working Days from the Date of Event/Travel Facilities Officer

Pot Plants Laucala Campus 3 Working Days from the Date of Event/Travel


Dividers Laucala Campus 3 Working Days from the Date of Event/Travel


Description of Services Service Scope Quantity

AvailableUnit Cost per day Responsible

Long Tables Laucala Campus 40 $10 Facilities officer/ Operations Center Administrator

Plastic Folding Tables Laucala Campus 80 $10 Facilities officer/ Operations

Center Administrator

Chairs Laucala Campus 300 $2 Facilities officer/ Operations Center Administrator

Pot Plants Laucala Campus 80 $5 Facilities officer/ Operations Center Administrator

Dividers Laucala Campus 50 $10 Facilities officer/ Operations Center Administrator

Lecterns Laucala Campus 2 $10 Facilities officer/ Operations Center Administrator

N I U E

The flag of Niue was adopted on 15 October 1975. It consists of the Union Jack in the upper left corner with a star in the middle of the Union Jack and four stars forming a diamond around it. The Union Jack symbolises the protection granted by the United Kingdom in 1900 after petitioning by the Kings and Chiefs of Niue. The yellow field symbolizes “the bright sunshine of Niue and the warm feelings of the Niuean people towards New Zealand, is also represented by the four small stars that depict the Southern Cross. Finally, the blue disc containing a larger star represents the deep blue sea surrounding the self-governing island of Niue.

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Room Bookings

Transport Bookings

Building Name LocationRoom

Number/ Name

Partition Capacity MultimediaStand

By Power

A/C

Aus Pac Lecture Theatre

Upper Campus 092 - 001 No 400 Yes Yes No

Aus Pac Lecture Theatre

Upper Campus 092 - 003 No 242 Yes Yes No

U8 Lecture Theatre Upper Campus 018 - 001 No 300 Yes Yes No

MSP Lecture Theatre

Lower Campus 136 - 001 No 200 Yes Yes No

Main Marine Center

Lower Campus 134 - 107 Yes 60 Yes Yes No

FBE Upper Campus 014 - 024 No 130 Yes Yes No

FBE Upper Campus 014 - 025 No 100 Yes Yes No

FSTE Upper Campus 010 - 111 No 144 Yes Yes Yes

FALE Upper Campus 019 - 101 No 80 Yes Yes No

FALE Upper Campus 019 – 104(A) Yes 30 Yes Yes No

Others Upper Campus 019 – 104 (B) Yes 40 - 50 or

less Yes Yes No

Registration Scope Capacity Make Flat rate (Per/run) Routes

FN 781 Laucala Campus 14 Mini Van

$20 Within Laucala Campus (Upper, Middle, Marine) & Statham Return

$40 USP to greater Suva Area (Suva Yacht club to Valelevu) Return

$60 Nausori Airport (Nausori Area)

$300 Pacific Harbour Return

$400 Sigatoka Return

$500 Nadi Return

$600 Lautoka Return

JX 305 Laucala Campus 3 4 ton truck

$30 Within Laucala Campus (Upper, Middle, Marine & Statham)

$60 USP to greater Suva Area (Suva Yachtclub to Valelevu)

$100 Nausori Airport (Nausori Area)

$400 Pacific Harbour Return

$500 Sigatoka Return

$700 Lautoka Return

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Block Booking of Transport

Registration Scope Capacity Make Flat Rate (Per/run) Routes

FN 781 Laucala Campus 14 Mini Van

$30 (Half/Day)

Vehicle and driver reserved for runs within the Suva area for half a day (Up to 2 runs included)

$60(Full/Day)Vehicle and driver reserved for runs within the Suva area for a day (Up to 5 runs included)

JX 305 Laucala Campus 3 4 ton truck

$40 (Half/Day)

Vehicle and driver reserved for runs within the Suva area for half a day (Up to 2 runs included)

$80 (Full/Day)

Vehicle and driver reserved for runs within the Suva area for a day (Up to 5 runs included)

Contact Information for Facilities Management Team


Pita RavuPorter

Ashwin PrasadFleet Assistant

Jioji TuinacevaFacilities Officer

Taniela DakunaPorter

Taka KanawaleFleet Assistant

Nemani SiganisucuFacilities Assistant

Luisa RakadrokaCleaner

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Lauc

ala


Jioji Tuinaceva Facilities Officer 323 2440 [email protected]

Nemani Siganisucu Facilities Assistant 323 2440 [email protected]

Pita Ravu Porter 323 2440 [email protected]

Taniela Dakuna Porter 323 2440 [email protected]

Luisa Rakadroka Cleaner 323 2440 [email protected]

Ashwin Prasad Fleet Assistant 323 2440 [email protected]

Taka Kanawale Fleet Assistant 323 2440 [email protected]

Independent State of SamoaMalo Sa’oloto Tuto’atasi o Sāmoa (Samoan)

Motto: “Fa’avae i le Atua Sāmoa”“Samoa is founded on God”

The Manumea is the national bird of Samoa. Nowhere else in the world you can find this type of bird as it is only found in Samoa. It is also known as the tooth – billed pigeon and Little Dodo because it is a close relative of the long extinct bird.

Use: National flag and ensign

Adopted: 24 February 1949

1 January 1962

Design: A red field with the blue

rectangle on the upper hoist-side

quadrant bearing the Southern Cross

of four white larger five-pointed stars and the smaller star in the center.

The five stars represents the Southern Cross constellation. The colours on the flag have significant meanings, red stands for courage, blue represents freedom, and white signifies purity.

S A M O A

National Flag

National Bird

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Name Designation Phone EmailDavid Peeks Director Commercial 323 1587 [email protected]

Timaima Raceva Office Assistant 323 1357 [email protected]

Commercial HelpdeskRosa Manoa Head Commercial Projects 323 2656 commerical.helpdesk.usp.ac.fj

Commercial AdministrationRosa Manoa Head Commercial Projects 323 2656 [email protected]

Salesh Adit Accountant (Assets, Leases, Procurement and Housing) 323 1227 [email protected]

Sekove Saro Housing Officer 323 1358 [email protected]

Roneeldra Kumar Commercial Accountant 323 2718 [email protected]

USP Gym and Sports Mark Fung Coordinator, Fitness Centre 323 2459 [email protected]

Ms. Christie Tuilau Customer Service Supervisor 323 2325 [email protected]

Student Halls of Residence

Alfred Antonio Acting Head, Residential Services 323 2280 [email protected]

Christine Merissa Zoing Secretary 323 2281 [email protected]

Sevanaia.Namananivanua Residential Officer 323 2280 [email protected]

Kurt Mani Assistant Residential Officer 323 2271 [email protected]

Thomas Tavutonivalu Assistant Residential Officer 323 2271 [email protected]

Benjamin John McGoon Residential Officer 323 2206 [email protected]

Tupou Vosita Nawalu Residential Officer 333 2206 [email protected]

Book Centre

Rajeshree Sundarlal Deputy Manager Book Centre 323 2346 [email protected]

Vacant Sales Executive

Print ShopAmendra Singh Print Shop Manager 323 2642 [email protected]

Venktesh Chetty Digital Printer 323 2642 [email protected]

Commercial Operation

The USP Commercial Division is based at USPs Laucala Campus and has a broad portfolio of Student Halls of Residence, staff accommodation, short let Lodges, USP Gym and sports, Commercial leases USP Book Centre, Print Shop and USP Catering. Led by the Director Commercial Operations, the Commercial Division reports directly to the Deputy Vice-Chancellor of Regional Campuses, Estates & Infrastructure. The team includes dedicated commercial maintenance and projects staff who work closely with the Estates & Infrastructure Teams. The Commercial Division returns profits from non-academic activities to support the core function of the University.

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Strategic Assets and Planning Services

Service Provided ScopeService Level Expectations



(Maximum Response

Time)

Responsible

Annual Maintenance plan & Budget Estimate finalises All Campuses

5 monthly (Jan and June) before budget

submission Annually

Campus Directors/Manager SAP

Capex Master Plan/Master Development Capital Development Plan and Update (Laucala/Alafua/Emalus/SI/Lautoka/Labasa)

Major Campuses


submission Annually


Capital Development Assessment Plan All Campuses


submission Annually


Business Case and Capital Development Proposals and Advice (Space Form Application and Business Case Assessment

All Campuses/All building work

proposal/all development

projects

2 days 5 days Manager SAP

E&I Review of Policies and SOP's All Campuses 2 years N/A Manager SAP

Space Committee Papers All CampusesQuarterly (1 month before Committee

meets)

2 weeks before the committee

meets

Manager SAP/Director E&I

Tenancy MOU/MOA Assessments and advice All Campuses 1 month 6 month

Coordinator SAP/Manager SAP

Estate Performance Indicators 1. Energy 2. Water 3. Waste 4. Maintenance 5. Cleaning 6. Waste Management

Laucala, Emalus, Alafua,Kiribati

Monthly (1 indicator per month) 2 months

Coordinator/Assistant Analyst Programmer

Pre-Semester Building and Room Safety Audit and Report

All Campuses and Buildings

3 weeks before every Semester

2 week before

Semester start

Coordinator/SAP/Assistant Analyst Programmer

Teaching Space Utilisation Audit and Report Laucala Laucala

Week 1 - Week 6 of every Semester

(6 weeks)

Week 1 - Week 9 of every

Semester (9 weeks)


Teaching Space Utilisation Audit and Report (planned only) Alafua/Emalus

Week 1 - Week 6 of every Semester

(6 weeks)

Week 1 - Week 9 of every

Semester (9 weeks)


Asset Database Property/Building/Infrastructure Audit & Reconciliation Exercise

Tuvalu, SI, Kiribati, Cook Island, RMI,

Nauru, Tonga

1 years (1 campus every two

months)2 years SAP Officer

Asset Database upload (JC requests) All Campuses 1 day 5 days SAP Officer

Building Key Requests Laucala 1 day 5 days SAP Officer

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Strategic Assets and Planning Services

Service Provided ScopeService Level Expectations



(Maximum Response

Time)

Responsible

New Signage Requests (All new custom made signage that are not university standard)

All Campuses 6 day 11 daysSAP Officer/Coordinator SAP

Website Update Laucala 3 days 10 daysAssistant Analyst Programmer

Asset Registration/LC assignment (All new acquired assets i.e New property,new building, new infrastructure

All Campuses 1 day 3 days

Coordinator SAP/Assistant Analyst Programmer

Help desk System Minor Updates Laucala, SI, Emalus 2 weeks Monthly

Assistant Analyst Programmer

Asset Database System Minor Updates

Laucala, SI, Emalus 2 weeks Monthly


TEFMA Annual Estate Performance Survey Laucala February April


Space Requests Prepossessing and Approvals All Campuses 3 days 5 days


Republic of the Marshall IslandsAolepān Aorōkin ‘aje’ (Marshallese)Motto: “Jepilpilin ke ejukaan”

“Accomplishment through joint effort”

The independent Marshall Islands is perhaps too new to have developed core symbols, metaphors, or traditions, but the image of the rising and setting sun,

emblematic of the Ratak “facing toward the windward” (sunrise) and Rālik “facing toward the leeward” (sunset) symbolism forms a central element of the flag.

M A R S H A L L I S.

National Flag

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Contact Information for Strategic Assets and Planning Services Team


Lauc

ala

Vacant Manager Strategic Assets and Planning

Peceli Kiliraki Strategic Assets and Planning Coordinator 323 7114 [email protected]

Vacant Strategic Assets and Planning Officer

Mariana Waqanibau

Assistant Analyst Programmer 323 1922 [email protected]

VacantManager Strategic Assets and Planning

VacantStrategic Assets and Planning Officer

Peceli Kiliraki Strategic Assets and Planning

Mariana Waqanibau Assistant Analyst Programmer

The work I do makes me realize the importance of nurturing and keeping our campus environment to the highest standard of cleanliness, friendly and safe for all .

This is what team E&I I believes in Sachin Bidesi

Landscape Attendeee

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Design Services

Design Services Scope Service Request

Mode


(Expected Response

Time)


(Maximum Response

Time)

Responsible

Architectural Concept Sketches All

Campuses Job Card 4 Hrs 1 Day

Senior Cad Technicians/ Manager Design(Concept Sketch Only)

Architectural Concept Designs & Costing For Projects. All

CampusesSpace Form Application 1 Week 2 Weeks

Senior Cad Technicians/ Manager Design

(Concept Designs And 3d Models)

New Architectural Drawings, Technical Specifications And Cost Estimates For Projects Below $30k/Small. Includes Approvals From USP Internal Stakeholders (ITS, OHS, DRC & Security Services)

All Campuses

Space Form Application 1 Week 2 Weeks Senior Cad

Technicians

New Architectural Drawings, Technical Specifications And Cost Estimates For Projects From $30k To $60k /Medium. Includes Approvals From USP Internal Stakeholders (ITS, OHS, DRC & Security Services)

All Campuses

Space Form Application 2 Weeks 3 Weeks Senior Cad

Technicians

New Architectural Drawings, Technical Specifications And Cost Estimates For Projects From $60k To $250k/Medium. Includes Approvals From USP Internal Stakeholders (ITS, OHS, DRC & Security Services)

All Campuses


Technicians

New Architectural Drawings, Technical Specifications And Cost Estimates For Projects Over $250k/Large. Includes Approvals From USP Internal Stakeholders (ITS, OHS, DRC & Security Services)

All Campuses


Technicians

Existing Building Floor Layout As -Built Update.

All Campuses Job Card 1 Day 2 Days Cad Technician

New Building Floor Layout As-Built Drawings.

All Campuses Job Card 1 Week 1 Month Cad Technician

Issuing Of Standard External Infrastructure Drawings Including

All Campuses Job Card 1 Day 2 Days Senior Cad

Technicians

Infrastructure Drawings - Electrical Services, Water & Waste Drainage, It Services And Fire Services. All

Campuses Job Card 1 Day 2 Days Design CoordinatorCampus Information Drawings

- Signage, Way-findings Roads & Car-parks And Disability Access.

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Design Services Scope Service Request

Mode


(Expected Response

Time)


(Maximum Response

Time)

Responsible

SignageDesign Of New Signage Template Building, Room, Wayfinding, Facilities, And Statutory (Evacuation, Ohs, Fire Equipment Signage) Including Stakeholder Approval


Technician

New Custom Signage Including Stakeholder Approval

All Campuses Job Card 2 Days 3 Days Senior Cad

Technician

Cost EstimatesCost Estimate Budgeting Purposes- Architectural Concept Sketches

All Campuses

Job Card/Space Form 5 Hrs 1 Day Estimator

Detailed Cost Estimate For Project Budgets Below $30k/Small.

All Campuses

Job Card/Space Form 1 Day 2 Days Estimator

Detailed Cost Estimate For Projects With Budgets From $30k To $60k/Medium

All Campuses

Job Card/Space Form 2 Days 4 Days Estimator

Detailed Cost Estimate For Projects With Budgets Above $60k/Large.

All Campuses

Job Card/Space Form 2 Weeks 4 Weeks Estimator

Review Of Cost Estimates (High Level Review)

All Campuses

Job Card/Space Form 1 Day 2 Days Estimator

Tender Technical Evaluation All Campuses Procurement 1 Week 2 Weeks Estimator

Tender Price Evaluation All Campuses Procurement 3 Days 1 Week Estimator

Others

Lodgment For Authority Approvals (SCC, OHS and NFA) And Permits.

Laucala Campus Space Form 2 Weeks 3 Weeks

Design Coordinator/ Manager Design

Technical Assistance And Sign-Off In Scoping And Review For Other Teams And Departments.


Technician

Tender Documentation Preparation Request For Quotation Documentation, Invitation To Tender Documentations Ready For Procurement, Contract Review

All Campuses

Job Card/Space Form 3 Days 5 Days Design

Coordinator

Review And Sign-Off Of Designs & Technical Documents Prepared By External Consultants.

All Campuses Job Card 2 Weeks 3 Weeks Design

Coordinator

Design Services

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Contact Information for Design Team

Monesh KumarManager Design and Projects

Reapi CagicaSenior CAD Technician

Ravulo Ligamamada Design Coordinator

Suliasi LesinakoroCAD Technician

Archana Goundar Senior CAD Technician

Kevueli TunidauEstimator


Lauc

ala

Monesh Kumar Manager Design and Projects 323 1596 [email protected]

Ravulo Ligamamada Design Coordinator 323 2722 [email protected]

Archana Goundar Senior CAD Technician 323 2104 [email protected]

Reapi Cagica Senior CAD Technician 323 1808 [email protected]

Suliasi Lesinakoro CAD Technician 323 2279 [email protected]

Kevueli Tunidau Estimator 323 1426 [email protected]

Its has been 3 years since I joined USP and each year, my dedicated manager has continued to promote professionalism and personal growth. The best thing about E&I is working along side an amazing team that loves to do everything within their

reach to achieve their tasks, always striving for excellence.

Deeptika PrasadOperations Center Administrator

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Serv

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Prov

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Ser

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Serv

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Leve

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(Exp

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(Max

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Contact Information For Projects Team


Lauc

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Apisai Tuiloma Project Manager 998 4664 [email protected]

Nacani Korovulavula Clerk of Works 860 8117 [email protected]

Taitusi Sovakatini Clerk of Works 781 0604 [email protected]

Asela Fong Project Office Assistant -ADB 841 7384 [email protected]

Apisai TuilomaProject Manager

Nacani KorovulavulaClerk of Works

Asela Fong Project Office Assistant - ADB

Taitusi Sovakatini Clerk of Works

I love the work I do because it makes us understand the importance of keeping our environment clean, safe and beautiful.

Leone Matakibau Landscape Attendee

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OHS, Environment & DISMAC Operations

Number OHS- EHS- DISMAC Service Areas


No of SLEs

Minimum Service Level (Maximum Response

Time)1 Training 1.1 – 1.7 7 2 Weeks

2 Legislated Mandatory Services 2.1 – 2.7 7 3 Weeks

3 Risk Management 3.1 – 3.13 13 10 Weeks

4 Disaster Management – DISMAC 4.1 – 4.5 5 12 Weeks

5 Sustainability 5.1 – 5.5 5 2 Days

6 General and Administration 6.1 – 6.4 4 1 Month

Total 41

Number OHS- EHS- DISMAC Service Areas

OHS Officer & OHS Assistant

EHS & Assistant OHS Manager

1 Training 4 4 3

2 Legislated Mandatory Services 4 3 -

3 Risk Management 6 4 3

4 Disaster Management – DISMAC 1 - 4

5 Sustainability - 5 -

6 General and Administration 3 3 1

Total 18 19 11

For 2021 the following Service Level Expectations will be used

Solomon Islands

Motto: “To Lead is to Serve”

The colours and symbols of the flag carry cultural, political, and regional meanings. The blue evokes the water, as well as its significance to the country

in the form of rivers, rain, and the Pacific Ocean. The green alludes to the land, along with the trees and crops that grow on it. The yellow epitomizes the sun and its rays separating the land and the ocean. The five stars are arranged in three offset rows at the canton, in the shape of letter ‘X’.

S O L O M O N I S.

National Flag

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1.0 TRAINING

Service Service Scope Service Provision




(Maximum Response

Time)

Responsible

1.1 Staff OHS/EHS Induction Training

All New Staff To Ensure that

OHS Inductions are undertaken for all-new appointments

Day Employee Begins Work Within the

First Week of Beginning Work

OHS Officer & EHS Officer (Refer to SOP for USP Staff Inductions)

Contract Renewal

Staff

Output: • USP OHS

Induction Checklist

1.2 OHS / EHS Certification Training for Nominated Staff

All Campuses

• OHS team • OHS Committee

Reps • Emergency Wardens• First Aiders• Security Officers • E&I Staff • Commercial Staff • Human Resource

Staff • Procurement Staff • Science Lab Staff • Campus Directors

Annually

Every 2 Years

OHS Officer & EHS Officer (Refer to SOP OHS Certification Training)

Output: • OHS Accredited

Certification, First Aid, Fire Wardens, Work at Heights, Hot Works,etc

1.3 OHS / EHS Refresher Training All Staff

All Campuses All Staff

2 Years

3 Years

OHS - EHS Officer & Assistant (Refer to SOP USP Staff Refresher Training)

Output:• USP OHS

training certificate for staff review

1.4Induction of Contractor

Alafua Fiji

campuses Emalus

SI

Contractors prior to commencement of works on campus will undergo induction by USP delegated Officer or Project Manager

1st Day Works Begins

1st Week Works Begins

OHS –EHS Officer & Assistant (Refer to the SOP for OHS Induction of USP Contractors

Output:• Induction

Completion Certificate

1.5 USP DISMAC Training

All Campuses

Provide training to Campus Directors and Campus DISMAC teams on DISMAC response plans and procedures

Annually 2 years OHS Manager

1.6 Review and Update OHS Training Materials

All Campuses

OHS Training Committee are to meet and Review Training Manuals, Materials, Videos, Moodle Modules and Update where appropriate

Per Semester

Annually OHS Manager

Output: • Updated

Versions of training materials

1.7 Review OHS Training performance and publish Training report and Annual Training Plan

All Campuses

OHS Training Committee are to meet and Review Training reports, budget and publish training reports Statistics and Annual plan

Semester

Annually OHS Manager

Output: • USP Annual

OHS Training Report and Plan

These SLEs are to ensure that Key legislated services are carried out and complied to as per the requirements stipulated in these laws.

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2.0 LEGISLATED MANDATORY SERVICES





(Maximum Response

Time)

Responsible

2.1 Supporting Campus and Workplace OHS Committees and consultation with workers OHS reps

All Campuses

Support Election of OHS Reps and Conduct of OHS Committee meetings with due process stipulated in Fiji HASAW Act 1996

Quarterly

Per Semester

OHS Officer (Refer to SOP USP OHS Reps and Committee Meetings

Output: • Minutes of OHS

Committee Meetings

• OHS Reps Election Reports

2.2 OHS workplace Compliance & Certification

All Campuses

Support Campus Directors and OHS Chairpersons to Obtain Annual OHS Workplace Certificates and Letters of Compliance for their Campuses from Local Government Authorities and Stipulated in Fiji HASAW Act 1996

Annually (Before 28th

February)

Annually (Before 31st

March)

OHS Officer (Refer to SOP USP OHS Workplace Certification)

• Output : • Letters of Annual

OHS • Compliance

Certificates for Campuses

2.3Fire Safety Compliance Certification

All Campuses

Support Campus Directors and E&I Coordinators to Obtain Fire Safety Certification for their Campuses from Local Fire Authorities as Stipulated in Fiji HASAW Act 1996

Annually (Before October

31st) Annually (Before

December 31st)

OHS Officer & Assistant (Refer to SOP USP Fire Safety Certification

Output: • Letters or

certificates of Fire Safety Compliance for Campuses

2.4Hazardous Chemical Compliance Certification

All campuses

Support SAGEONS Obtain Hazardous Chemical Certification for their Campuses from MOL-OHS / Local Authorities

Annually (Before 31st March)

EHS Officer & Assistant (Refer to SOP for Hazardous Chemical Compliance)

Output: • Letter of

Compliance

2.5OHS – EHS Incident, Accident Recording and Reporting as stipulated in Fiji HASAW Act 1996

All Campuses

Ensure all OHS – EHS Incidents are Recorded and Reported in a Timely Manner to Relevant USP Staff and External Authorities, where required To include ACCF, Police, Ministry of Labor,NFA,Forensics, Environment

As soon as possible

Within 5 Working

Days

OHS Officer & EHS Officer (Refer to SOP USP OHS EHS Incident and Accident Management)

Output: • USP incident

reports and Logs • NFA reports • Police reports • Medical Report

2.6 Responding to OHS –EHS incidents and Accidents as stipulated in Fiji HASAW Act 1996

All Campuses

Ensure OHS Concerns and Incidents are Responded to Appropriately and in a Timely Manner on Campus.

As soon as possible

Within 1 working day

OHS Officer & EHS Officer (Refer to SOP USP OHS EHS Incident and Accident Management)

• Output : • Response Report• Job Cards Raised • NFA Report

2.7Investigating OHS: EHS incidents and Accidents as stipulated in Fiji HASAW Act 1996

All Campuses

Convene Committee to Review and Determine Cause of Incident/Accident

Within 3 Working Days of Incident /

Accident Within 5 Working Days of

Incident/ Accident

OHS – EHS Officer & Assistant (Refer to SOP USP OHS-EHS Incident and Accident Investigation

Output: • Accident

Investigation Report

These SLEs are to ensure that Key legislated services are carried out and complied to as per the requirements stipulated in these laws.

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3.0 RISK MANAGEMENT





(Maximum Response

Time)

Responsible

3.1Self-Inspections Critical Areas and Reporting

All Campuses

Coordinate and Consolidate Inspection Reports of Critical Areas by Designated Staff

List of Crtical Spaces and Delegated Staff • Self-Inspections

Checklist • Monthly Schedule

Self-Inspections

Quarterly Inspections

Semester Inspections

OHS Officer (Refer to SOP USP Critical Area Self Inspections & Reporting)

Output: • Inspection

Summary report • Job Cards Raised • Safety

Improvement Notices

3.2 Safe Work Permits

All Campuses

Coordinate Issuance and Reporting of Work at Heights, Hot Works, Confined Spaces Permits by Clerk of works, Project Managers,E&I Coordinators

Daily Issuance & reporting

Weekly Issuance & Reporting

OHS Officer (Refer to SOP for USP Incident and Accident Management)

Output: • Safety Improvement

Notices • Stop Works Orders

3.3 Random Spot Checks and Inspections to Verify Compliance

All Campuses

Conduct Random Spot Checks to: • Critical Spaces • Worksites Issued • Safety Works Permits• Event Venues • Fire Safety

Twice Weekly Spot Checks

Once weekly spot checks

OHS Officer & Assistant (Refer to SOP for USP Incident and Accident Management)

Output: • Safety Improvement

Notices • Stop Work orders

3.4 Risk Committee Meeting OHS-EHS-DISMAC

Laucala Emalus Alafua

Conduct Meetings of Owners of Critical Spaces Plan and Implement Risk Mitigation Measures and Activities, Discuss Incidents and Hazards

Meet Once a Month Meet Once

Every 2 Months

OHS –EHS Officers & Assistant

3.5 Safety Improvement Notices (SINs) & Stop Work Order (SWORD) Issuance , Reporting and Escalation

All Campuses

Coordinate issuance of SINs to incompliant departments and reporting issued SINs to HODs and SMT • Safety Improvement

Notice• Safety Improvement

Notice Register • SMT Report

Weekly

Monthly

OHS Manager (Refer to SOP for USP SIN /SWORD Issuance and Reporting)

Output: • SMT Report

3.6 HESS Plan Issuance and Reporting

All Campuses

Coordinate Issuance of HESS Plans to E&I, Commercials • HESS Plan Template • HESS Plan Register

1 Working Day (Small Works)

2 Working Days (Small Works) OHS Officer

& EHS Officer (Refer to SOP for USP HESS Plan Issuance and Reporting)

3 Working Days (Medium)


5 Working Days (Large ) 7 Working

Days (Large)Output: • HESS Plan Register

These Service Level Expectations are to ensure that OHS and EHS risks are managed proactively and in a timely manner by the team and their relevant risk owners.

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3.0 RISK MANAGEMENT





(Maximum Response

Time)

Responsible

3.7 Student OHS & EHS Risks Consultation • Minutes of

Meetings 2021 • List of Students

Reps 2021• Schedule Meeting

Dates 2021

Laucala Campus Emalus Alafua

Meet with Student Associations Reps

Once in 2 Months Quarterly

OHS EHS Officer & Assistant

Meet First Year Student Coordinators

Meet Student Residential Assistants

3.8 Staff OHS & EHS Risks Consultation • Minutes the

meeting of 2021 • List of Staff 2021 • Schedule Meeting

Dates 2021

Laucala Campus Emalus Alafua

Meet Staff Union Reps

Quarterly Once Per Semester

OHS –EHS Officers & Assistant

Meet Staff from Schools

Meet Staff Support Services

3.9 OHS Compliance of Contractors

All Campuses

(Small, Medium

and Large Projects)

Attend TEC Meeting by Procurement to determine Contractors OHS compliance

Prior to TEC Report

(Small)

Prior to award of contract

OHS Officer (Small Projects)

Attend Contractor Kick Off Meetings on award of contract • Outlook Booking • Minutes of Kick

Off Meetings

Prior to TEC Report

(Small)

Prior to award of contract

OHS Manager (Medium & Large)

3.10 OHS Vetting of Designs done by E&I Design team

All Campuses

Vet CAD Designs for OHS Compliance • Job Card to be

Raised by Design Team

1 Working day (Small)

2 Working Days (Small)

OHS Manager


5 Working Day (Medium)

5 Working Days (Large)

7 Working Days (Large)Output:

• Design OHS Register

3.12 Health & Wellness Survey for Staff

All Campuses

Support Campus Directors and Head of Departments carry out Workers Health & Wellness Survey. Involve MOH Teams

Yearly Every 2 Years OHS Manager

3.13 Health and Wellness Programs for Workers

Laucala Emalus Alafua

Establish and Meet with Workplace Health and Wellness Committees

Quarterly Per Semester

OHS Officer Implement Health and Wellness Activity for staff of different Workplaces

Quarterly Per Semester

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4.0 DISMAC Operations





(Maximum Response

Time)

Responsible

4.1 Fire Drills Coordination

All Campuses

Support Campus Directors and Heads of Departments Complete Live Fire Drills of their Campuses and Buildings with Local Fire Authorities

One Per Every 6 months

6 Months

OHS Officer (Refer to SOP for USP Fire Drills)

Output: • Fire Drill Report

by Local Fire Authority

4.2Tsunami Drills Coordination

All Campuses

Ensure Each Campus has own DISMAC Team, EOC, Equipment and Procedures

One per Every Year One Per

Every Year OHS Manager Output: • Tsunami Drill

Report

Ensure DISMAC Operation Advisories, Brochures, Posters Are Sent in Timely Manner

One Annual Review Per Campus

One Review Per Campus, Every 2 Years

OHS Manager

4.3 USP DISMAC and Operations Advisory

All Campuses

Ensure Each Campus has own DISMAC Team, EOC,Equipment and Procedures

One Annual Review Per Campus

One Review Per Campus, Every 2 Years

OHS Manager Ensure DISMAC Operation Advisories, Brochures, Posters are Sent in Timely Manner

As soon as DISMAC event Happens

Within 1 Working Day of DISMAC

Event

4.4 USP DISMAC Meetings

All Campuses

Support Campus Directors and USP DISMAC Chair to Convene DISMAC Meetings & Coordinate Response Operations as Per USP DISMAC Term of Reference and DISMAC Plans

As Soon as Potential Disaster Event is Identified Within 1

Working Day of DISMAC

Event

OHS Manager Output : • USP DISMAC

Meeting Minutes

4.5 DISMAC Reports

All Campuses

Submit DISMAC Reports to SMT as Directed by Chair USP DISMAC As and When Required. To also include Budget reports

Within 3 Working Days of Being

Notified Within 5 Working Days of Being

Notified

OHS Manager (Refer to SOP for OHS Induction of USP Contractors)

Output : • USP DISMAC

Paper to SMT

These SLEs are to ensure that key DISMAC activities are implemented by designated actors in a timely and efficient manner.

Feeling proud to be part of the Estate and Infrastructure team who have provided tremendous support in making sure the University is safe for staff and student during

the COVID-19 pandemic.Monesh Kumar

Manager Design and Projects

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5. Substainability



(Expected Response

Time)


(Maximum Response

Time)

Responsible

5.1 Recycled Waste Collection & Reporting

All Campuses

Coordinate Recycled Waste Collection campuses

Fortnightly MonthlyEHS Officer (Refer to SOP for USP Recycled Waste Collection & Reporting )

Collate and Publish Collected Recycled waste data

Monthly Quarterly

5.2 Spot Checks Critical Sustainable Areas on Campus and Reporting

All Campuses

Spot Inspection Critical Sustainability Spaces and issue Report. • List Critical

Sustainability Spaces • Checklist Inspection

Sustainability Spaces • Persons responsible

Sustainability critical spaces

Weekly Fortnightly

EHS Officer (Refer to SOP USP Sustainability Critical Spaces)

5.3 Create and Consult Sustainability Work Groups and Collate reports

All Campus

Create and Meet with Sustainability Work Groups and Collate reports • Recycled Waste • Power • Water • Carbon Footprint

Monthly Quarterly EHS Officer

5.4 Implement Sustainability Activity for Workplace or Campus

Laucala

Implement Sustainability Activity for workplace or campus

Quarterly Semester EHS Officer Tree Planting , Power or Water Conservation, Waste Recycling Survey

5.5 Submission Data for UI Green Metric Survey

Laucala Collate and Submit Sustainability Data for UI Green Metric

September October EHS Officer

The Service Level Expectation listed here is to ensure that sustainability activities within campuses, are implemented in a timely manner and to meet sustainability indicators stipulated within UI Green Metric program, of which USP is a member of.

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6.0 Adminstration

Service Service Scope

Service Provision




(Maximum Response

Time)

Responsible

6.1 OHS Reports: Weekly & Monthly Submissions

All Campuses

Weekly Report Every Wednesday Every Thursdays OHS Officer &

EHS OfficerMonthly Report Last Business Day

of every Month1st Wednesday of Next Month

6.2Safe Work Procedures & Standard Operating Procedures OHS-EHS

All Campuses

Creation of New SWOPS and SOPs.

Within 5 working days of Manager

Instructions

Within 10 working days of Manager Instructions

OHS Officer & EHS Officer

Review of existing SWOPS and SOPs Annually Every 2 Years OHS Officer &

EHS Officers

6.3OHS Webpage Content Update

All Campuses

Review OHS Webpage Content and Update

Quartely • Laucala • Emalus • Alafua

Semester • Laucala • Emalus • Alafua OHS Officer &

EHS OfficersSemester • All Other

Campuses

Annually • All Other

Campuses

6.4 Review Policies & Documents

All Campus

Review Policies • OHS, EHS and

DISMAC 2 Years 3 Years OHS Manager

The Service Level Expectation, listed here, is to ensure OHS operations listed are conducted in a timely manner so as to support other the achievement of other Service Level Expectations and OHS services in general.

Contact Information for OHS, Environment And DISMAC Operation

Dr. Roman ChuteManager OHS And Environment &

DISMAC Operations

VacantEnvironment Health and Safety Officer

Vacant OHS Officer

Ashnil ChandOHS Assistant

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Lauc

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Dr. Roman Chute

Manager Occupational Health and Safety And Environment & DISMAC Operations

323 1620 [email protected]

Vacant Occupational Health and Safety Officer

Vacant Environment Health and Safety Officer

Ashnil Chand Occupational Health and Safety Assistant 323 1622 [email protected]

Kingdom of TongaPule'anga Fakatu’i ‘o Tonga (Tongan)

Motto: “Ko e ‘Otua mo Tonga ko hoku tofi’a”“God and Tonga are my Inheritance”

There are a small number of birds, reptiles and marine creatures unique to Tonga and the most famous are the Megapode and the Tongan Whistler (Hengahenga)

T O N G A

National Bird

Use State flag

Adopted 7 September 2009

Design Flag of Tokelau approved by the

Fono in 2008 and by the Queen in 2009

The flag of Tonga consists of a red field with a white canton charged with a red couped cross. Adopted in 1875 after being officially enshrined into the nation’s constitution, it has been the flag of the Kingdom of Tonga since that year.

StateFlag

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Essential Services - Preventative Maintenance


Service Level Compliance Rate Responsible

Water Pumping Stations, Pumps and Back Up Tank Facilities

Monthly 100%Contracts Administrator Building Trades, E & I Plumber, SLA Contractor

Emergency Power Supply Back Up Generators Monthly 100%

Contracts Administrator Building Services, SLA Contractor, E & I Electrician

Logging and Reporting on Essential Services Failures (A/C, E/Generators and Pumping Stations)

Annual 100%Contracts Administrator Building Services/Contract Administrator Building Trades

Essential Services - A/C, E/Generators, Pumping Stations

Service Level Expectations (Preventative

Service/ Inspections)

Maximum Back Up Service Period

Service Level

Compliance Rate

Responsible

Logging and Reporting on Essential Services Preventative Service/Inspections (A/C, E/Generators and Pumping Stations) Incidences and Emergencies

Monthly Log and Reporting Monthly 100%

Contracts Administrator Building Services/Contract Administrator Building Trades, SLA Contractor

Air Condition Service/Inspections - Server Rooms, Bio Chem Labs, VIP Areas

Monthly Monthly 100%

Contracts Administrator Building Services, SLA Contractor, E & I Service Technician

Water Pumping Stations, Pumps and Back Up Tank Facilities

Monthly Monthly 100%Contracts Administrator Building Trades, E & I Plumbers

Emergency Power Supply Back Up Generators Monthly Monthly 100%

Contracts Administrator, Building Services, SLA Contractor, E & I Electrician

Logging and Reporting on Essential Services Failures (A/C, E/Generators and Pumping Stations)

Annual Annual 100%

Contracts Administrator Building Services/Contract Administrator Building Trades

Essential Services Water Pumping Stations and Generator

Essential Services – Cyclic/Planned/ Preventative Maintenance

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Contact Information for Essential Team

Deeptika Prasad Operations Center Administrator

Epeli Waqanisau Electrician

Petero Ravai Contracts Administrator Building Services


Jiosevata DrovaPlumber

Rajiv PillayService Technician

Nitish Ram Contracts Administrator Building Trades

Sitiveni RaileqeCarpenter

Campus Name Designation Phone Phone Email

Lauc

ala

Deeptika Prasad Operations Center Administrator 323 2440 944 1717 [email protected]

Davies Mani Manager Contracts and Administration 323 1634 992 7086 [email protected]

Nitish RamContracts Administrator Building & Trades

323 2692 998 7729 [email protected]

Epeli Waqanisau Electrician 323 1920 971 3982 [email protected]

Jiosevata Drova Plumber 323 2745 933 4820 [email protected]

Sitiveni Raileqe Carpenter 323 1788 293 3979 [email protected]

Petero RavaiContracts Administrator Building Services

323 1920 937 0811 [email protected]

Rajiv Pillay Service Technician 323 1959 932 1339 [email protected]

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Finance and Administration


(Expected Response

Time)


(Maximum Response

Time)

Service Level

Compliance Rate

Responsible

LVPO Processing (Purchase Orders below $1K) 2 Hours 1 Working Day 90% Finance and

Administration Assistant

Purchase Requisition (Purchases above $1K/Capex) 3 Working Days 5 Working

Days 90% Finance and Administration Assistant

Payment Processing of Receipt of Approved Invoices 13 Working Days 20 Working


Vendors (Contractors/ Suppliers) Queries 1 Working Day 3 Working


Internal Stakeholder Feedback - PO, PR, payment status

Within 1 Working Day

Within 3 Working Days 100% Finance and


Financial Reports (Adhoc Reports) 3 Weeks Monthly 100% Finance and


Financial Forecasting 1 Working Day 3 Working Days 100% Finance and Admin

Officer

Campus Utility Expenses Reporting 3 Weeks Monthly 100%

Finance and Administration Assistant/ Assets Coordinator

Creditors Listing 3 Weeks Monthly 100% Finance and Admin Assistant

Annual Budgets Preparation and Submissions, Profiling

1 Month Before Due date 2 Weeks 100% Finance and Admin

Officer

E&I Assets and Attractive items Maintenance & Audit 6 Months Annually 100%

Clerical Assistance /Finance and Admin Officer/ Executive Officer

Contractor Reviews & Management Quarterly Quarterly 100% Finance and Admin

Officer

Attendance and Leave Reporting/Exception Reporting Daily Weekly 100% Clerical Assistant/

Executive Officer

PPE Procurement Within 48 hours Within one week 100% Clerical Assistant

Internal Staff Review Quarterly Biannually 100% Clerical Assistant/ Executive Officer

HR related Assistance Within 1 Working Day

Within 2 Working Days 100% Clerical Assistant/

Executive OfficerLeave Management/Planning Biannually Yearly 100% Executive OfficerSOP audit and maintenance Quarterly Biannually 100% Executive OfficerTraining Needs Assessment Tracking and Reporting Biannually Yearly 100% Executive Officer

E & I Social Club and Team Building Quarterly Biannually 100% Social Club Chair/

Executive Officer

Report on Progress of Annual Plan Monthly Quarterly 100% Executive Officer

Clerical & Admin support Service (filing) Daily Weekly 100% Clerical Assistant

Document Control and Records Management Monthly Quarterly 100% Clerical Assistant

Implementation of Annual Plan

90% of Service Level Expectations

Met and 90% of Initiatives

80% of SLEs and Initiatives

met100% Director E&I

Training Plan (Training Needs Assessment)

2 Training Per Staff Per Year

1 Training Per Staff Per Year 80% (Manager E&I)/ Executive

Officer

Finance And Administration

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Contact Information for Finance & Administration


Vacant Clerical Assistant

Vacant Finance & Administration Officer

Mamcy KumariExecutive Officer

Pritika Charan Finance & Administrative Assistant


Lauc

ala


Vacant Finance and Administration Officer

Pritika Charan Finance and Administrative Assistant 323 2658 [email protected]

Vacant Clerical Assistant

Mamcy Kumari Executive Officer 333 2391 [email protected]

We, the Estates & Infrastructure team are very collaborative, always striving for excel-lence in what we are assigned to do.

Peter JosephContracts Administrator Landscaping & Grounds

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Contact Information for Management

Mervyn LepperDirector Estates & Infrastructure

Davies ManiManager Contracts and Administration

Mamcy KumariExecutive Officer

Dr. Roman ChuteManager Occupational Health and Safety And

Environment & DISMAC Operations

Apisai TuilomaManager Projects

Monesh KumarManager Design and Projects

VacantManager Strategic Assets & Planning


Lauc

ala

Mervyn Lepper Director Estates & Infrastructure 323 2255 [email protected]

Dr. Roman ChuteManager Occupational Health and Safety And Environment & DISMAC Operations

323 1596 [email protected]

Monesh Kumar Manager Design and Projects 323 1596 [email protected]


Apisai Tuiloma Manager Projects 323 2440 [email protected]

Vacant Manager Strategic Assets & Planning

Mamcy Kumari Executive Officer 323 1785 [email protected]

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Contracts & Administration Team

Initiatives Towards Redefining the Student Experience in the “New Normal”

USP SP 2019-2021 : PA 1.4.1

USP SP 2019-2021 : PA 1.4.1

USP SP 2019-2021 : PA 5.7.1

Dining Hall and Student Recreation

Space - Outdoor Infrastructure

Upgrade - Laucala Campus

Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment Peter Joseph, Davies Mani

Concept Plan Design Team

Scoping Peter Joseph, Davies Mani

Procurement Process Procurement

Award and material procurement

Procurement, Peter Joseph

Works commence Peter Joseph

Statham Campus - Basket Ball Court

RehabiliationResponsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment Nitish


Scoping Sitiveni, Rajeshwant & Nitish

Procurement process Sitiveni, Rajeshwant & Nitish

Award and material procurement Sitiveni, Rajeshwant & Nitish

Works commence Sitiveni, Rajeshwant & Nitish

AusPac Lecture Theatre Roof and Internal

Refurbishment - Laucala Campus


Assessment Davies


Detailed Design Design Team

Tender/Procurement of USP Supplied Materials

Procurement, Design, Davies

Tender Award/Contract Procurement

Works commence (internal fitout) Projects

Works commence (Roof)) Projects

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USP SP 2019-2021 : PA 5COVID-19 Pandemic Response - Phase 2

Hand Wash StationsResponsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment Roman, Avinesh

Scoping Avinesh

Procurement process Avinesh, Procurement

Works commence Avinesh

USP SP 2019-2021 : PA 5.7.1 Deferred Maintenance

- Kiribati Campus Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment Davies Completed in 2020Scoping Davies

Procurement process Davies

Award and material procurement Projects

Works commence Projects

USP SP 2019-2021 : PA 5.7.1Finalization of 10 Year Preventative

Maintenance Plan - Alafua Campus


Finalization of building list Peceli, Tokase

Planning Davies

Consultation Davies

Approval Davies

USP SP 2019-2021 : PA 5.7.1Japan ICT Data Centre

AC Upgrade Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment Petero, Rajiv

Scoping Design

Procurement process Design

Award and material procurement Projects

Works commence Projects

USP SP 2019-2021 : PA 5.7.1Upgrade of Fire

Detection Panel - FBE, FSTE, HR, Marine

Campus, Library, USP Net


Assessment Petero, Rajiv

Scoping Petero

Procurement process Petero

Award and material procurement Petero

Works commence Petero

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USP SP 2019-2021 : PA 5.7.1

USP SP 2019-2021 : PA 5.7.1

Automation - USP SP 2019-2021 : PA 5.7.1


Upgrade of Electrical Switchboard - CELT, FBE, FSTE (Phase 2),

IASResponsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment Petero, Epeli

Scoping Petero, Epeli

Procurement process Petero, Epeli

Award and material procurement Petero, Epeli

Works commence Petero, Epeli

Laucala Campus - Nursery Upgrade and

Botanical Garden Restoration


Assessment Peter Joseph

Concept Plan Design

Scoping Design, Peter Joseph

Procurement process Peter Joseph

Award and material procurement Peter Joseph

Works commence Peter Joseph

Laucala Campus Water Management

Automation - Phase 1Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment, Research and Development Davies, Avinesh

Scoping Davies, Avinesh

Procurement process Davies, Avinesh

Award and material procurement Davies, Avinesh

Works commence Davies, Avinesh

Laucala Campus Electricity Monitoring

- Phase 1Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment, Research and Development Davies, Petero

Scoping Davies, Petero

Procurement process Davies, Petero

Award and material procurement Davies, Petero

Works commence Davies, Petero

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USP SP 2019-2021 : PA 5.7.1

USP SP 2019-2021 : PA 5.7.1

USP SP 2019-2021 : PA 5.7.1

Laucala Campus Air Conditioning

Monitoring - Phase 1Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment, Research and Development Davies, Petero

Scoping Davies, Petero

Procurement process Davies, Petero

Award and material procurement Davies, Petero

Works commence Davies, Petero

FSTE Back Up Water Tank Capacity

UpgradeResponsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Initial Report Jiosevata & Avinesh

Scoping Jiosevata & Avinesh

Procurement process Jiosevata & Avinesh

Award and material procurement Jiosevata & Avinesh

Works commence Jiosevata & Avinesh

4th 5th 6th 7th & 8th Halls Pump Station

Upgrade CAPEX Funded


Assessment Jiosevata & Avinesh

Scoping Jiosevata & Avinesh

Procurement process Jiosevata & Avinesh

Award and material procurement Jiosevata & Avinesh

Works commence Jiosevata & Avinesh

Upgrade of Furniture for ITS Labs - Ausaid

Tutorial and CELTResponsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assessment Jioji

Scoping Jioji

Procurement process Jioji, Davies

Award and material procurement Jioji, Davies

Works commence Jioji

Deferred Maintenance

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USP Strategic Plan 2019-2021: PA 3



Finalize the Regional Campuses Organization

Structure Framework and Financing Plan

Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC

Revised the organizational structure and resubmit Manager SAP

Review existing draft framework Manager SAP

Stakeholder consultation Manager SAP

Finalised draft framework Manager SAP

Final Stakeholder consolation Manager SAP

Approval Manager SAP

TEFMA Audit and Benchmark

Reporting for Alafua, Emalus,

and Kiribati.

Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC

Data collection Coordinato SAP &SAP Officer

Data Review and Analysis Coordinato SAP &SAP Officer

Adjustments & Verification Coordinato SAP &SAP Officer

Final Data Review Coordinato SAP &SAP Officer

Final verification Coordinato SAP &SAP Officer

Approval & Submission Coordinato SAP &SAP Officer

Finalize the land agreement for the

proposed Labasa Campus. Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC

Internal Stakeholder engagement & Consultation (Labasa Campus Academic Reports/Labasa Campus Development Plans)

Manager SAP & Coordinato SAP

Space Requirements & Projection Anlysis


Approve Campus Space Requirements & Projection


Draft MOU/MOA/Land Agreement


MOU/MOA/Land Agreement Review (Legal/External/Internal)


Approval and Signing Manager SAP & Coordinato SAP

Stamp duty registration & Release

Strategic Assets & Planning Services

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Finalize the land agreement for the proposed Lautoka

Campus. Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC

Internal Stakeholder engagement & Consultation (E&I/SMT/Lautoka Campus)

Manager SAP & Coordinator SAP

Draft Council Paper & Approval


Obtain Council decision and Consult with Ministry of Lands - Western Region


Joint inspection of New site (USP/Ministry)


Finalise land swap arrangements.


Approval and signing of Lease document


Policy on Naming of University Buildings and

Facilities Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC




Final Stakeholder consulation Manager SAP


USP Car Parking Policy and Procedures Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC

Revise and resubmit. Will require usp public consultation - SAP

Manager SAP




Final Stakeholder consultation Manager SAP





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Asset Database Uniportal Migration Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC

Complete Scope and approvals - Requirements finalisation etc.

Assist Data Analyst

System Design Assist Data Analyst

System Deployment - Development Server Assist Data Analyst

System Testing and Approval Assist Data Analyst

System Deployment - Production Server Assist Data Analyst

Helpdesk - Banner Integration Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC



System Design Assistant Analyst Programmer

System Deployment - Development Server


System Testing and Approval


System Deployment - Production Server


Approval & Submission Coordinator SAP &SAP Officer

Space form Automation (Asset Database) Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC



System Design Assistant Analyst Programmer

System Deployment - Development Server


System Testing and Approval


System Deployment - Production Server


Approval & Submission Coordinator SAP &SAP Officer




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USP Strategic Plan 2019-2021: PA 5 Objective 7Multi-purpose hall facility Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Designs Archana

Concept Costing Kevueli

USP Strategic Plan 2019-2021: PA 5 Objective 7Student Administration (SAS) Building Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Designs Reapi


USP Strategic Plan 2019-2021: PA 5 Objective 7University Avenue Carpark Roof Solar Project Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Designs Reapi


USP Strategic Plan 2019-2021: PA 5 Objective 7Laucala Campus Lake Water Retention Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Designs Archana


USP Strategic Plan 2019-2021: PA 5 Objective 7Proposed connecting ring road Laucala campus Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Designs Ravulo


USP Strategic Plan 2019-2021: PA 5 Objective 7Multi-Discipline Research Facility at Marine Campus - Concept and Costing


Concept Designs Monesh


USP Strategic Plan 2019-2021: PA 5 Objective 7Orange Lounge Disability Ramp Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Design Reapi

Detail Design Reapi

Detailed Costing Kevueli

Tender Evaluation and Contract Award Kevueli

Construction Supervision Reapi

Design & Project Team

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USP Strategic Plan 2019-2021: PA 5 Objective 7PACE SD Building - Construction Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Construction Supervision Ravulo

USP Strategic Plan 2019-2021: PA 5 Objective 7Emalus Campus Science Lab Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC


USP Strategic Plan 2019-2021: PA 5 Objective 7School of Journalism Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Construction Supervision Archana

USP Strategic Plan 2019-2021: PA 5 Objective 7SPACE Post Grad. Computer Lab Disability Access -Design and Construct


Concept Design Ravulo

Detail Design Ravulo

Detailed Costing Kevueli

Tender Evaluation and Contract Award Ravulo


USP Strategic Plan 2019-2021: PA 5 Objective 7Strategic Patnership Development Approval Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Submit 3 No. Development Proposal (with SPAC)

Monesh, Peceli

USP Strategic Plan 2019-2021: PA 5 Objective 7Student Bure Projects - Laucala Campus Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC


Detail Design Reapi



USP Strategic Plan 2019-2021: PA 5 Objective 7Student Bure Projects - Tonga & SI Campus Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC


Detail Design Reapi



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USP Strategic Plan 2019-2021: PA 5 Objective 7Bure Kalou Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC


Detail Design Reapi



USP Strategic Plan 2019-2021: PA 5 Objective 7Design Software upskilling Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Purchase and install REVIT drafting software Ravulo

Acquire training in REVIT software Ravulo

Architectural Sketch Software (SketchUp) Archana

USP Strategic Plan 2019-2021: PA 5 Objective 7Vanua Drive Road Upgrading Project Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC



USP Strategic Plan 2019-2021: PA 5 Objective 7Pedestrian Gate Security Booth Upgrade Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Design Archana

Detail Design Archana



USP Strategic Plan 2019-2021: PA 5 Objective 7Planning & Quality Office - Exterior Upgrade Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Concept Design Archana

Detail Design Archana



USP Strategic Plan 2019-2021: PA 5 Objective 7 ITS Department Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Meeting with ITS Department for collaboration Monesh

USP Strategic Plan 2019-2021: PA 5 Objective 7Suva City Council Department Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Meeting with ITS Department for collaboration Monesh

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USP Strategic Plan 2019-2021: PA 5 Objective 7M07 Lecture Theatre Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Tender Evaluation & Contract Award Monesh, Tokase

Construction Phase Monesh, Tokase

USP Strategic Plan 2019-2021: PA 5 Objective 7Dinning Hall Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC



USP Strategic Plan 2019-2021: PA 5 Objective 7Agriculture Engineering Building Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Scoping Monesh, Tokase



USP Strategic Plan 2019-2021: PA 5 Objective 7Plant Protection Building Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC




USP Strategic Plan 2019-2021: PA 5 Objective 7Shade house #1 Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Scoping, Tender Evaluation & Contract Award Monesh, Tokase








Deferred Maintenance at Samoa Campus

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USP Strategic Plan 2019-2021: PA 5 Objective 7Animal Science Lab Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC




USP Strategic Plan 2019-2021: PA 5 Objective 7Soil Science Lab Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC




USP Strategic Plan 2019-2021: PA 5 Objective 7Crop Science Building Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC




USP Strategic Plan 2019-2021: PA 5 Objective 7Crop Production Building Renovation Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC




USP Strategic Plan 2019-2021: PA 5 Objective 7Felila, Tevila, Rosa and Suni Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC




USP Strategic Plan 2019-2021: PA 5 Objective 7Pele, Puataunofo, Oliaba, Aute Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC




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USP Strategic Plan 2019-2021: 5.7.1


Documentation & Communcations - Standardising Projects Filing System (Server)


Rearrangement of files Taitusi/Naca/Asela

Clear duplicated folders Taitusi/Naca/Asela

Standardising Naming Taitusi/Naca/Asela

USP Strategic Plan 2019-2021: 5.7.1Standardising General Communication Template (RFI, NTE, NTC etc)


Review and amendments Taitusi/Naca/Asela

Approval Taitusi/Naca/Asela

USP Strategic Plan 2019-2021: 5.7.1Standardising Project Progressive Claim IPC template


Review and amendments Taitusi/Naca/Asela

Approval Taitusi/Naca/Asela

Annual Projected Consolidated Projects Program/Timelines

Naca

USP Strategic Plan 2019-2021: 5.7.1Dashboard Responsible JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Review and amendments Naca

Approval Naca

Projects Team

Occupational Health and Safety And Environment & DISMAC Operation

HESS Online Form Responsible JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC

HESS Online Form Creation OHS Officer

HESS Online Form Roll out Laucala E&I , Commercials and ITS

OHS Officer

HESS Online Form Roll Out Emalus and Alafua Campuses

OHS Officer

Review HESS Online Form Survey of Users OHS Officer

Review HESS Implementation OHS Officer

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80

E&I R

ecur

rent

202

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ecur

rent

Bu

dget

2020

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get

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rove

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nD

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ding

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ding

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dget

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AppendixAp

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mar

y

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Note

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Appe

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umm

ary

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Laucala Capex Projects 2018 - 2021

Proposed Capex Projects 2021 SP Priority Area D

efer

red

Mai

nten

ance

and

SP

Cape

x Pr

opos

al 2

021

AusPac Lecture Theatre Roof Upgrade - Laucala Campus 1

Deferred Maintenance - Samoa Campus (19 building) 3

Deferred maintenance Implementation - SI Campus - (4 building) 3

Upgrade of Fire Detection Panel - FBE, FSTE, HR, Marine Campus, Library, USP Net 5

Upgrade of Electrical Switchboard - CELT, FBE, FSTE (Phase 2), IAS 5

Orange Lounge Disability Ramp 1

PACE SD Building - Construction 1

SPACE Post Grad. Computer Lab Disability Access -Design and Construct 1

Student Bure Projects Laucala Campus- Design & Construction 1

Bure Kalou (Traditional Fijian Bure at Oceania Centre) Reconstruction Works 1

Statham Campus - Basket Ball Court Rehabilitation 1

AusPac Lecture Internal Infrastructure Refurbishment - Laucala Campus 1

COVID Pandemic response – Phase 2 Wash Hand Basin Installation 1

Dining Hall and Student Recreation Space - Outdoor Infrastructure Upgrade - Laucala Campus 1

Scientific Nomenclature - Natural Estates for research purposes 2

Roof Replacement Works for USPs RMI Campus 3

Emalus campus science lab and library 3

Japan ICT Data Centre AC Upgrade 5

Laucala Campus - Nursery Upgrade and Botanical Garden Restoration 5

Laucala Campus Water Management Automation - Phase 1 5

Laucala Campus Electricity Monitoring - Phase 1 5

Upper Campus, EFL Substation 5

Tuvalu Campus (U01), 2nd Floor, MBA Room, Forecourt Extension 1

Upper Campus, University Avenue (L29), Solar PV Installation 2

Upper Campus, New SAS Building Facility 1

Marshall Islands Campus,(MC) Solar PV Installation 2

Emalus (EI), Torba Centre, Solar PV Installation 2

Upper Campus, Off Sunderland Drive North(LAC7), Ring Road Connection 5

Upper Campus (LA) New Civil Engineering Lab 1

Library - Cook Islands 1

Laucala Campus Air Conditioning Monitoring - Phase 1 5

Fire Detection Panel Monitoring (regionalize – include RC) 5

Vanua Drive Road Upgrading Project 5

Pedestrian Gate Security Booth Upgrade and Boom Gate 3

Planning and Quality Office Exterior Upgrade 1

AC Upgrade for Research Lab (Ex FSTE Lodge) 1

* 2021 Capex and deferred maintence proposals awaits approval

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Capex Projects 2020 Allocation 2020 Actual Project

Status

Def

erre

d M

aint

enan

ce

Tonga Campus Water Pump Repair - $4,300.00 Completed

Upper Campus Old Exchange (ReST Office) Building 006, L03 - Fire Detection System Installation - $28,749.00 Completed

Upper Campus Humanities Building (FALE) 019, L40 - Main Electrical Feeder Box Upgrade $15,278.00 $9,810.00 Construction

Upper Campus Social Science (FBE) Building 014, L38 - Cyclone Certification Renewal Works $80,000.00 $86,056.00 Construction

Upper Campus IAS3 (Postgraduate Research Lab) Building 012, L37 - Electrical Upgrade Works $4,017.00 $3,295.00 Construction

Middle Campus Home Economics Offices Building 105,106, L60 - Electrical Upgrade Works $9,007.00 $9,193.00 Construction

Marine Campus Marine Studies - Center Complex (Marine Studies Center - 134) Building 413, L72 - Refurbishment Works for Room 121A

$24,905.00 $28,600.00 Construction

Upper Campus Humanities (School of Pacific Arts, Communication and Education - SPACE) Building 019, L40 - Journalism Space Refurbishment

$60,000.00 $60,000.00 Construction

Statham Campus PTAFE Building B202 Unassigned, L53- Eletrical Upgrade $250,000.00 $172,143.38 Construction

Home Economics 2 (Food Technology) 107, L62 Electrical Upgrade Works $6,288.00 $6,208.64 Construction

Upper Campus Humanities Building (School of Pacific Arts, Communication and Education - SPACE), 019 , L40 Electrical Distribution Boards Upgrade

$18,906.00 $10,230.96 Construction

Marine Campus IMR 3 (I.A.S Computer Laboratory - Wabler House) 118, L69 Repair & Maintenance Works

$11,448.00 $8,000.00 Construction

Upper Campus Student Union Building (USP Student Association) 023, L09 Roof Repair and Maintenance Works

$23,596.00 $22,646.00 Construction

Upper Campus Student Manaeba 029,L12 Repair and maintenance works $7,714.00 $6,500.00 Construction

Upper Campus Medical Center (Health & Wellness Center) 216, L90 Repair and Maintenance Works $10,800.00 $7,000.00 Construction

Upper Campus Institute of Pacific Studies-Gallery of Oceania Art, 057, L51 Major repair and restoration works

$235,044.00 $240,924.00 Construction

Upper Campus Library 024,LK8 – Replacement of Air Conditioning Unit for Pacific Collection Area $150,000.00 $116,700.51 Construction

RMI Campus, Building 1 , MA03, 1043279-3 Roof Replacement - - Tender in

Progress

Kiribati Campus Library (Book Centre) B08, K07 - - Tender in Progress

Kiribati Campus Administration Building (Students Learning Services) Unassigned, K10 - - Tender in

progress

Kiribati Campus Administration Building (Students Learning Services) B03, K02 - - Tender in

progress

Marine Campus School of Geography, 418, L75 (includes IAS GIS Lab and PACE - - Tender In

Progress

Upper Campus Dining Hall 022,LL1 Student Toilets Refurbishment - - Tender In

Progress

Marine Campus I.M.R 5 (Institute of Applied Science(I.A.S) Bulk store) , 110, L63 Main Electrical Switchboard Upgrade

- - Tender In Progress

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Status

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erre

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Samoa Campus Teaching (Lecture Theatre C 1 / Animal Science Lab) M07/M18, A07Repair and Maintenance Works


Upper Campus Former FSTE Building 010, L34 (SAGEONS) Electrical Distribution Board Upgrade works


Upper Campus Social Science Building (School of Business and Management - SBM, School of Law and Social Sciences - SoLaSS) 014, L38 Main Electrical Distribution Boards Upgrade


Upper Campus Former FSTE Building 010, L34 (SAGEONS) Student Washroom Upgrade works - - Tender In

Progress

Samoa Campus Dining Hall(Gym/USPSA Office) M26, A26 - - Tender In

Progress

Upper Campus Library 024,LK8 Library – Replacement of Lift: - - Tender In

Progress

Upper Campus Former FSTE Building 010, L34 (SAGEONS) Roof repair works - - Tender In

Progress

Statham Campus B202- Pacific Technical And Further Education ( Pacific TAFE), Unassigned, L53 - Roof Replacement Works


Statham Campus B206- MBA Office- , Unassigned, L54 - Roof Replacement Works - - Tender In

Progress

Statham Campus B201- School of Law- , Unassigned, L55 - Roof Replacement Works - - Tender In

Progress

Statham Campus B201- School of Law- , Unassigned, L55 - Roof Replacement Works - - Tender In

Progress

Kiribati Campus Centre Manaeba (Students Manaeba) B02, K01 - - Tender In

Progress

Total Deferred Maintenance Projects

SP C

apex

Emalus Campus - New Farea $150,000.00 $102,765.00 Completed

Upper Campus Library - 024 & FSTE - 009 & ICT - 502 Muffler Extensions - $8,219.00 Completed

Upper Campus - Old Exchange (ReST Office) Air Con Installation - $1,595.00 Completed

Upper Campus Construction of Generator Shed AusPac Building $14,204.37 $16,394.00 Completed

Upper Campus Construction of Generator Shed Engineering Building $6,500.00 $6,998.00 Completed

Upper Campus - Technology Building - Replacement of Air Con compressor for N111 Lecture Theatre - $5,990.00 Completed

Upper Campus - Library Backup Water Tank Monitoring System - $13,470.00 Construction

Upper Campus Postgraduate Research Library (FBE) Lift Repairs (Driver replacement) - $25,376.00 Construction

Upper Campus ICT Building A - Fire Pump Installation of Isolation Valve $23,000.00 $646.00 Construction

Solomon Islands Campus REACT ROOM Construction, Unassigned, Unassigned $200,000.00 $293,000.00 Construction

Upper Campus - Student Bure, Unassigned $40,000.00 $34,956.79 Construction

Laucala Campus Student Bure Construction , Upper Campus - - Tender In

Progress

Capex Funding Projects

* With $3.5m of allocated budget, above listed projected was planned in 2020

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Status

Deferred Maintenance

Electrical Upgrade $20,000 $16,138 Completed

Roof Upgrade - Admin Building & Mohikilagi Bure $230,000 $233,552 Completed

Total Deferred Maintenance Cost $250,000 $249,690

Stra

tegi

c Pl

annn

ig C

apex

Sewer and Water Pump Replacement - Digital Meteres & Pump at 11th Hall $100,000 $119,225 Completed

Disability Access Fale Building $350,000 $462,185 Completed

Generator Smart Grid - GPRS Monitoring System , Wiring at ICT , Power Analyzer Reader $400,000 $116,236 Completed

Teaching Spaces - Chairs for CTTS $100,000 $10,583 Completed

Fire Protection Remedial/Upgrade- Admin Building & VC's Residence $40,000 $28,359 Completed

Road Cementing $210,000 $89,905 Completed

Disability Washroom - Wot Eva Bar - $64,647 Completed

Total Capex Projects Cost $1,200,000 $891,139

Total Capex and Deferred Spending in 2018 $1,450,000 $1,140,829

* Balance of $ 384,090.54 was rolled to 2019 Capex

Capex Projects 2019 Allocation 2019 Actual Project Status

2018 Rollover Capex $384,091D

efer

red

Mai

nten

ance

Maintenance Works for IPS Building $30,000 $28,671Completed-recurrent funded from 2020 maintenance fund

Library Roof Leakage Repair Work - $150,000 $104,640 Completed

Renovation Works at Level 2 FALE Building $250,000 $247,514 Completed

Dining Hall Roof Repair $100,000 $185,449 Completed

Maintenance Works at E & I Conference Room (104) $30,000 $26,364 Completed

Glass Framing at VC house $5,000 $3,024 Completed

Washroom Upgrade - FBE $177,374 - Completed

Total Deferred Maintenance Cost $742,374 $595,662

Stra

tegi

c Pl

anin

g Ca

pex

Learning and Teaching Space Upgrade - Table and Chairs for CTTS $100,000 $201,437 Completed

New Disability Friendly Van $120,000 - Project on Hold

Replacement of FSTE Main Switch Board $161,000 $184,793 Completed

Sewer & Water Pump Replacement Various- ICT and Marine Sewer & Fire Pumps $100,000 $237,472 Completed

Fire Protection Remedial Main campus- FALE and ICT $55,000 $15,139 Completed

Road Cementing - Sunderland Drive Laucala Campus $240,000 $602,201 Completed

New Generator Replacement- Generator for SPAC & FSTE , ATS Replacement and Control Panel

$100,000 $96,506 Completed

Learning and teaching upgrade - Extension Student Study Area - Building 220 Laucala Campus

$80,000 - Completed (Student Body Funded)

Disability Access (Former project Pedestrian Bridge) $44,000 $1,167 Completed

Total Capex Projects Cost $1,000,000 $1,338,715

Total Capex and Deferred Spending in 2019 $2,126,465 $1,934,377

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Regi

onal

Cam

pus

Mai

nten

ance

Fun

ding

—A2

105

Cam

puse

s (E

xclu

des

Com

mer

cial

/ Tr

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g Fa

cilit

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and

BAU

M

aint

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Ann

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nten

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FJ

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k 1.

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f ARV

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FJD

FJD

FJD

FJD

FJD

FJD

FJD

FJD

FJD

FJD

FJD

2016

(A

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2016

(A

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(Act

ual)

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(A

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2018

(A

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(App

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(Act

ual)

2020

A

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(Act

ual)

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$36,

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$16,

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$83,

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Regional Campus Maintenance for Tradings/Commercial Units

Campuses Deferred

Maintenance (2020)

Annual Maintenance Benchmark (1.5% of

ARV)Commercial Properties (Laucala) $2,642,999 $225,561

Halls of Residence (Laucala) $4,877,960 $804,969

Staff Residences (Laucala) $3,030,662 $441,652

Total Commercial Properties Laucala $10,551,621 $1,472,182 Commercial Properties (Kiribati) $797,728 $24,837

Commercial Properties (SI) $110,628 $23,780

Commercial Properties (Tonga) - $7,140

Commercial Properties (Vanuatu) $4,064,506 $297,088

Commercial Properties (RMI - New Campus) $909,679 $134,843

Commercial Properties (Alafua - Accommodation) $4,517,861 $287,966

Commercial Properties (Alafua - Farm) $897,092 $48,377

Total Commercial Properties Regional Campuses $11,297,495 $824,032

Republic of FijiMatanitu Tugalala o Viti (Fijian)

Motto: “Rerevaka na Kalou ka Doka na Tui” (Fijian)“Fear God and honour the Queen

The national bird of Fiji is Collared Lory. It is also called the Parrot of paradise. It is a class of parrot which include in family of the Psittacidae, it was extinguished at the beginning of the last century.

F I J I

National Bird

Use National flag

Adopted 10 October 1970

Design A Light Blue Ensign with the

shield from the National Coat of Arms

centred in the fly half.

The state arms have been slightly modified but the flag has remained the same as during Fiji’s colonial period. It is a defaced sky-blue “Blue Ensign” (the actual Blue Ensign version of the flag is the Government ensign), with the shield from the National Coat of Arms. for changes..

StateFlag

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Training Plans 2021 – OHS, Environment and DISMAC Operations

Training Program Venue Who To Attend Number Of Participants Date Training

ProviderOHS Modules 1 & 2 (Session 1)

Laucala Campus

Nominates OHS Reps

20 People Per Session

19th – 21st April FNU

OHS Modules 1 & 2 (Session 2)

Laucala Campus

Nominates OHS Reps


19th – 21st May FNU

OHS Modules 1 & 2 Labasa Campus

Nominates OHS Reps


23rd – 25th June FNU

OHS Modules 1 & 2 Lautoka Campus

Nominates OHS Reps


24th – 26th August FNU

OHS Modules 1 & 2 Alafua Campus

Nominates OHS Reps


22nd – 24th September TBC

OHS Modules 1 & 2 Emalus Campus

Nominates OHS Reps


13th – 15th October TBC

OHS Modules 1 & 2 Si Campus Nominates OHS Reps


20th – 22nd October TBC

Fire Wardens Training (Session 1)

Laucala Campus

Nominated Emergency Wardens

20 People Per Session 15th July NFA


Laucala Campus


20 People Per Session 16th July NFA


Laucala Campus



16th September NFA


Laucala Campus



17th September NFA

Fire Wardens Training Lautoka Campus


20 People Per Session 26h August NFA

Fire Wardens Training Alafua Campus


15 People Per Session 2nd July Local Fire

Department

Fire Wardens Training Si CampusNominated Emergency Wardens

13 People Per Session 16th July TBC

Fire Wardens Training Emalus Campus


13 People Per Session 23rd July TBC

Fire Wardens Training Kiribati Campus


12 People Per Session TBC TBC

Basic First Aid Training (Session 1)

Laucala Campus

Nominated First Aiders


15th – 16th June

Fiji Red Cross

Basic First Aid Training (Session 2)

Laucala Campus



17th – 18th June

Fiji Red Cross

Basic First Aid Training (Session a3)

Laucala Campus



18th – 19th August

Fiji Red Cross

Basic First Aid Training

Lautoka Campus



9th – 10th Sept

Fiji Red Cross


Labasa Campus



17th – 18th November

Fiji Red Cross

Appendix 2 —OHS Training Plan 2021

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Training Plans 2021 – OHS, Environment and DISMAC Operations

Training Program Venue Who To Attend Number Of Participants Date Training

Provider Basic First Aid Training

Alafua Campus


15 People Per Session TBC Red Cross


Emalus Campus


13 People Per Session TBC Red Cross

Basic First Aid Training Si Campus Nominated First

Aiders 13 People Per

Session TBC Red Cross


Kiribati Campus


12 People Per Session TBC TBC

Working at Heights Training

Laucala Campus

Selected Contracts Administrators E & I , Commercial & USP Laucala

Security Officers

15 People 5th May FNU

Working In Confined Space

Laucala Campus

Selected Contracts Administrators E & I , Commercial & USP Laucala

Security Officers

15 People 15th – 16th September FNU

DISMAC Training Laucala Campus

USP DISMAC members &

Teams emergency wardens

50 People March 4th & 5th

Laucala Campus

DISMAC Training Alafua Campus

Campus DISMAC Team 25 People July 15th &

16thAlafua

Campus

DISMAC Training Emalus campus

Campus DISMAC Team 25 People Sept 2nd and

3rd Emalus Campus

OHS Training Student Cluster Laucala

Laucala Campus

RAs, First year Coordinators

30 Students10 Staff April 29th Laucala

Campus

OHS Training Schools Staff Cluster

Laucala Campus

Schools OHS Committees

70 Staff & Students March 31st Laucala

Campus

Republic of KiribatiRibaberiki ni Kiribati (Gilbertese)

Motto: “Te Mauri, te Raoi ao te Tabomoa”“Health, Peace and Prosperity”

K I R I B A T I

Use: National flag and ensign

Adopted: July 12, 1979

Design: A national flag is a flag that

represents and symbolizes a given nation. A

national flag is typically designed with specific

meanings for its colours and symbols, which may also be used separately from

the flag as a symbol of the nation. The design of a national flag is sometimes

altered after the occurrence of important historical events. The burning or

destruction of a national flag is a greatly symbolic act.

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Commercial Buildings for the Purpose of Business – Requiring Business license, Alcohol license etc.

(shops, supermarkets, banks, bakeries, cafeterias, rental accommodations, workshops, offices, storage areas, warehouses, bars, nightclubs)

· NFA Certification is Mandatory

· Large Buildings – Having several shops, banks etc. in one building or large accommodation block having rented rooms or apartments.

· NFA Certification is mandatory

· Single NFA Certificate for the whole building

In addition, building owners must ensure that Building Fire Insurance Cover is valid and secured.

Role of Structural fire team covers Residential, Commercial and Industrial properties, including licenses for liquor and building plan approvals. The role includes aspects of OHS compliance.

The NFA Building Plan Checks have five objectives. If there is a fire;

· Containment of fire to area of origin

· Safe evacuation of occupants

· Availability of the required fire detection and fire fighting equipment

· Safety of the fire fighters entering the building during a fire (structure can survive standard times)

· Dangerous chemical handling and storage. Highly flammable substances and chemical storage.

The national building code requires particular attention to prevent fire spread horizontally and vertically. Fire rated walls, Penetration seals, Fire rated air transfer, Grill resistant doors, Openings (Stairs, external windows and other means of fire passing from one level to the next), Path of travel and openings towards exits, Consider persons with disabilities and the means for their access and exit from the building, Emergency Evacuation signage, type, location and visibility (when power is out).

Final inspection documentation when buildings are completed are important. For new design buildings, a registered architect should sign on the NFA forms. When dispatching the plan, an accompanying report is required. Ten (10) working days is the normal processing and approval time, if complete submission is received. When receiving an inspection request, the target turnaround time is forty-eight (48) days.

Appendix 3— STANDARD GUIDANCE FOR NFA CERTIFICATION

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Appendix 4 —E&I Social Club Calendar 2021January - April

January February March April

1 Fr New Year's Day 1 Mo 1 Mo 1 Th White Wear/ Kava Barrel

2 Sa 2 Tu 2 Tu 2 Fr Good Friday

3 Su 3 We 3 We 3 Sa

4 Mo 4 Th 4 Th 4 Su

5 Tu 5 Fr Social Club committee Day 5 Fr Landscaping

Day 5 Mo Easter Monday

6 We 6 Sa 6 Sa 6 Tu

7 Th 7 Su 7 Su 7 We

8 Fr Bula Friday 8 Mo 8 Mo 8 Th

9 Sa 9 Tu 9 Tu 9 Fr

International Sports Day - Sports Wear

(4pm to 5pm) E&I Sports Day

10 Su 10 We 10 We 10 Sa

11 Mo 11 Th 11 Th 11 Su

12 Tu 12 Fr

Year of Ox- Brown Friday -Chinese New Year

12 Fr

Tea to celebrate International Womens Day

12 Mo

13 We 13 Sa Valentine Dinner 13 Sa 13 Tu

14 Th 14 Su 14 Su 14 We

15 Fr Bula Friday/ TC Yasa Appeal 15 Mo 15 Mo 15 Th

16 Sa 16 Tu 16 Tu 16 Fr Marshall IS Day

17 Su 17 We 17 We 17 Sa

18 Mo 18 Th 18 Th 18 Su

19 Tu 19 Fr Red Friday - Valentines 19 Fr

E & I Wellness Day - Sports Wear (4pm to 5pm)

19 Mo

20 We 20 Sa 20 Sa 20 Tu

21 Th 21 Su 21 Su 21 We

22 Fr

Welcome Party and Capricorn Babies/ E&I Monthly Meeting

22 Mo 22 Mo 22 Th

23 Sa 23 Tu 23 Tu 23 Fr OHS Day

24 Su 24 We 24 We 24 Sa

25 Mo 25 Th 25 Th 25 Su

26 Tu 26 FrAquarius Babies/ E&I Monthly Meeting

26 Fr

Pisces Babies - Purple Friday /E&I Monthly Meeting

26 Mo

27 We 27 Sa 27 Sa 27 Tu

28 Th 28 Su 28 Su 28 We

29 Fr Nauru Day- Blue Friday 29 Mo 29 Th

30 Sa 30 Tu 30 Fr

Aries Babies - All shades of Red/

E&I Monthly Meeting

31 Su 31 We

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Appendix 4 —E&I Social Club Calendar 2021May - August

May June July August1 Sa 1 Tu 1 Th 1 Su

2 Su 2 We 2 Fr Projects Day 2 Mo

3 Mo 3 Th 3 Sa 3 Tu

4 Tu 4 FrWorld Environment Day - Bula Green

4 Su 4 We

5 We 5 Sa 5 Mo 5 Th

6 Th 6 Su 6 Tu 6 Fr Design Team Day

7 Fr Assets Team Day 7 Mo 7 We 7 Sa

8 Sa E&I Social Day 8 Tu 8 Th 8 Su

9 Su 9 We 9 Fr Bula Wear 9 Mo

10 Mo 10 Th 10 Sa 10 Tu

11 Tu 11 Fr World Blood Day-Bula Red 11 Su 11 We

12 We 12 Sa 12 Mo Kiribati National Day - Wear Red 12 Th

13 Th 13 Su 13 Tu 13 Fr Left Handers Day

14 Fr Regional Campus Day 14 Mo 14 We 14 Sa

15 Sa 15 Tu 15 Th 15 Su

16 Su 16 We 16 Fr 16 Mo

17 Mo 17 Th 17 Sa 17 Tu

18 Tu 18 Fr Facilities Day 18 Su 18 We

19 We 19 Sa 19 Mo 19 Th

20 Th 20 Su 20 Tu 20 Fr E&I Photography Day - Bula Wear

21 Fr Plant a Tree Day 21 Mo 21 We 21 Sa

22 Sa 22 Tu 22 Th 22 Su

23 Su 23 We 23 Fr

Cancer Babies White/Silver/Grey Friday/E&I Monthly Meeting

23 Mo

24 Mo 24 Th 24 Sa 24 Tu

25 Tu 25 Fr

Gemini Babes - Yellow /Light Green/E&I Monthly Meeting

25 Su 25 We

26 We 26 Sa 26 Mo 26 Th

27 Th 27 Su 27 Tu 27 Fr

Leo Babies - Orange/Gold/

Red/ E&I Monthly Meeting

28 Fr

Taurus Babies - Blue/Dark Green/E&I Monthly Meeting

28 Mo 28 We 28 Sa

29 Sa 29 Tu 29 Th 29 Su

30 Su 30 We 30 Fr Clean up your Workstation Day 30 Mo

31 Mo 31 Sa 31 Tu

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Appendix 4 —E&I Social Club Calendar 2021September to December

September October November December

1 We 1 Fr International Day of Older Persons 1 Mo 1 We

2 Th 2 Sa 2 Tu 2 Th

3 Fr Tokehega Day - Blue Friday 3 Su 3 We Hindu

Traditional Wear 3 Fr

4 Sa 4 Mo 4 Th Diwali 4 Sa E&I End of the year party.

5 Su 5 Tu 5 Fr Tonga National day wear RED 5 Su

6 Mo 6 We 6 Sa 6 Mo

7 Tu Constitution Day 7 Th 7 Su 7 Tu

8 We E&I Social club book drive 8 Fr World Food Day 8 Mo 8 We

9 Th 9 Sa 9 Tu 9 Th

12 Su 12 Tu 12 Fr World Diabetes Day/ Walkathon 12 Su

13 Mo 13 We 13 Sa 13 Mo

14 Tu 14 Th 14 Su 14 Tu

15 We 15 Fr Pinktober - TBC 15 Mo 15 We

16 ThInternational Day for the preservation of the Ozone Layer

16 Sa 16 Tu 16 Th

17 Fr Tree Planting - Green Friday 17 Su 17 We 17 Fr

18 Sa 18 Mo Profit Mohammed Birthday 18 Th 18 Sa

19 Su 19 Tu 19 Fr

Scorpio Babies - Yellow/Red/Orange/E&I Monthly Meeting

19 Su

20 Mo 20 We 20 Sa 20 Mo

21 Tu 21 Th E&I Monthly Meeting 21 Su 21 Tu

22 WeVirgo babies - Silver/Indigo/Dark Violet/ E&I Monthly Meeting

22 FrE & I Wellness Day - Sport Wear(4pm to 5pm)

22 Mo 22 We

23 Th 23 Sa 23 Tu 23 Th

24 Fr Black Friday 24 Su 24 We 24 Fr

25 Sa 25 Mo 25 Th 25 Sa Christmas Day

26 Su 26 Tu 26 Fr Bula Wear Clean up the workshop 26 Su

27 Mo 27 We 27 Sa 27 Mo Xmas Day Holiday

28 Tu 28 Th 28 Su 28 Tu Boxing Day Holiday

29 We 29 Fr Diwali Dinner family night 29 Mo E&I Annual

Workshop 29 We

30 Th World Maritime day - Foreshore cleanup 30 Sa 30 Tu E&I Annual

Workshop 30 Th

31 Su 31 Fr

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Theme: Redefining the Student Experience in the “New Normal”

Venue: Lecture Room B206, Statham Campus

Date: 10th & 11th December 2020

Objective of the Workshop:

The key objective and the major outcomes of the workshop were:

· To set service level expectation for the Estates & Infrastructure section by hearing from the key stakeholders.

· To appreciate and understand the customer service level required of section for 2021.

· Finalize 2021 E&I targets and milestones for each department for 2021.

· To set individual KPI’s, performance evaluation process and individual staff training needs for 2021.

Workshop Methodology

The workshop was outcome driven. The workshop had presentation, discussions and breakout sessions and was facilitated by the relevant internal and external stakeholders to achieve the workshop objective. The process was thoroughly engaging and consultative to come up with E&I’s Annual Plan for 2021.

Workshop Participants

The workshop engaged the Senior Management Team, key stakeholders and staff of the E&I Section

Appendix 4 —Estates & Infrastructure: 2021 Annual Plan Workshop

Republic of VanuatuRipablik blong Vanuatu (Bislama)

Motto: “Long God yumi stanap” (Bislama)“With God we stand”

V A N U A T U

Use: National civil and state ensign

Adopted: 18 February 1980

Design: A horizontal bicolor of red and

green with the black isosceles triangle based

on the hoist side bearing the golden boar’s tusk

encircling two crossed namele cycad fronds in the center and the golden pall, a

thin yellow narrow horizontal stripe that splits in the shape of the horizontal Y,

centered over the partition lines and was edged in black against the red and the

green bands while the two points of the Y faces on each corner and encloses the

triangle on the hoist-side.

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Agenda - Annual Workshop 2020 – Work Plan 2021 10th December 2020

08:00 – 08:05 Registrations & Housekeeping Announcement Prayer Mr. Jioji

08:05 – 08:10 Welcome Address Director E&I,Mr. Mervyn Lepper

08:10 – 08:15 Official Opening Professor Pal Ahluwalia

08:15 – 08:30

Session 1: Guest Speaker VCP & DVC (LTSS)

Professor Pal Ahluwalia

Professor Jito VC perspective DVC (LTSS) Perspective

08:30 – 08:40 E&I Response Session Director E&I, Mr. Mervyn Lepper

08:40 – 08:45 Photo shoot Session Forum

08:45 – 09:20 Annual Plan Initiative & Delivery 2021 Director E&I, Mr. Mervyn Lepper

09:20 – 09:30 Ice Breaker Mr. Peter J

09:30 – 09:45Session 2: Guest Speaker

Acting City Planner, Suva City CouncilSCC perspective

Mr. Filipo Tawake

09:45 – 10:00 E&I Response Session Mr. Apisai/Mr. Monesh

10:00 – 10:10 WQ&A Session Forum

10:10 – 10:30 Morning Tea Forum

10:30 – 10:45 Ice Breaker Ms. Pritika Charan

10:45 – 11:00Session 3 Guest Speaker

USPSAUSPSA Perspective

Mr. Emosi/ Mr. Aneet

11:00 – 11:15 E&I Response Session Mr. Jioji Tuinaceva/Mr. Peter Joseph

11:15 – 11:25 Q&A Session Forum

11:25 – 11:30 Annual Plan Initiative & Delivery 2021 – Cont’d Mr. Mervyn Lepper


Director Assurance and Compliance Ms. DorasRisk and Compliance Perspective

12:00 – 12:10 E&I Response Session Dr. Roman



Senior Communication Officer, FHEC Mr. Epi RawalaiFHEC Perspective

12:30 – 12:45 E&I Response Session Dr. Roman / Mr. Peceli Kiliraki


12:55 – 2:00 Lunch Forum

02:00 – 02:15

Session 6: Guest Speaker WAF Central Eastern Infrastructure Water & Wastewater

Service Delivery Mr. Leigh Chan

WAF Perspective

02:15 – 02:25 E&I Response Session Mr. Davies Mani


02:30 – 02:45 Ice Breaker/ Afternoon tea Mr. Peter. J

02:45 – 04:15 Annual Plan 2021 - SLA E&I Line Managers

04:15 – 04:30 Wrap up for the day Mr. Jioji Tuinaceva

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Agenda - Annual Workshop 2020 – Work Plan 2021 10th December 2020

08:00 – 08:05 Registrations & Housekeeping Announcement Prayer Mr. Jioji

08:05 – 08:15 Welcome Address Reflection from Day 1 Workshop

D/E&I (Mr. Mervyn Lepper)

08:15 – 08:25 Session 1: Guest Speaker EDPWS

Mr. Jone Nemani


08:30 – 08:45

Session 2: Guest Speaker EDF EDF perspective

Mr. Kolinio Boila

08:30 – 08:45 E&I Response Session Mr. Davies Mani/Mrs. Pritika Charan


09:15 – 09:30Session 3: Guest Speaker Guest Speaker EDF

EDF perspective E&I Response Session

Mr. Karunesh Rao

09:30 – 09:40 E&I Response Session Mr. Petero


09:45 – 10:00Session 4 : Guest Speaker

Acting Director Health, Suva City Council SSC Perspective 3

Mr. Naresh Narayan

10:00 – 10:10 E&I Response Session Mr. Jioij/Mr.Peter


10:15 – 10:30 Morning Tea Forum

10:30 – 10:45 Review of Final SLA Group Phot o shoot

Forum


CEO NFA NFA perspective

Mr. Puamau Sowane

11:00 – 11:10 E&I Response Session Dr. Roman/Mr. Davies


11:15 – 11:30 Ice breaker Mr. Nemani


Deputy Director ICT ICT Perspective

Mr. Fred

11:45 – 11:55 E&I Response Session Mr. Apisai/Mr. Monesh


12:15 – 01:00 Review of the PD’s Forum

01:00 – 02:00 Lunch Forum

02:00 – 02:15 Review of Final PD’s Forum

02:15 – 02:20 Discussion of the TNA Forum

02:20 – 02:35 Review of the E&I Calendar 2020 Forum

02:35 – 03:05 Observation and Feedback from DVC(RC, E&I) DVC (RC & E&I)

03:05 – 03:20 Observation & Feedback from DEI Mr. Mervyn Lepper

03:20 – 03:35 Formal Awards – 2020 DVC(RC, E&I and DEI)

03:35 – 03:45 Vote of Thanks Mr. Peceli Kiliraki

03:45 – 04:00 Afternoon Tea/Wrap up for the day Forum/Mr. Jioji Tuinaceva