Annual Meeting

of the Membership

March 13, 2017

TURTLE SHORES OWNERS ASSOC, INC.

Governance

The Association

Committee Reports

Treasurer’s Report

Preview – 2017

New Board Members & Adjournment

2

Agenda

Bob Bruno, President

Dennis Froio, Treasurer

Chuck Hormann (Appointed) ,Secretary

Mark Powell, Vice President

Caroline Prescott, Second Vice President

Will Brannon ( Resigned )

3

Governance: 2016 Board of

Directors

Governance: Background

Articles of Inc. October, 30th 1987

Amenities completed 1988

First owners May 1988 in Phase 1…76 lots

Phase II 1997…68 lots

Phase III 2000…72 lots

Phase IV 2003…82 lots

Total of 298 owners…two lots undeveloped

4

Governance: Management Team

Board of Directors, Committees, Community Advisors

(reserve study firm), Sovereign-Jacobs, McCabe Law

Group

Long Range…Reserve Advisors & Board

Annual Budget…Board, Committees, Sovereign-

Jacobs

Monthly…Board & Committees Review of Financials

and Projects

5

Architectural Review - Eight Members

Community – Thirteen Members

CAM – Two Members

Facilities – Four Members

Finance & Long Range Planning-Four

Members

Landscape – Nine Members

6

Governance: Committees

Architectural Review Committee

Norm Allmen – Chair Dale Hatcher

Bently Burnham James Martucci

Pat Connor Coleen Klimtzak

Dennis Froio Larry Sachs

ARC Requests: approved 84; rejected 3

1 Court Case…Association won

6

S&J Violations Report

Focuses on maintenance issues

S&J monthly community review and report reviewed

with board for approval and action.

Violations Resolved 51

Resolutions in Progress 7

8

Encourages communication and information sharing,

planning social events, programs, welcoming

newcomers and the community newsletter - Turtle Talk

Chris Rich – Chair Linda Harness

Paula Allmen Gale Ladwig

Jack Brady – C0 Chair Cindy Platz

Joelle Connor * Libby Rattrie

Carolyn Davis George Schatz

Joanne Edwards Nancy Wiliby

Karin Froio

* Editor Turtle Talk

Community Committee

9

Community Committee Activities

“Turtle Talk” Newsletter

Socials – Easter Egg Hunt, 4th of July

Celebration, Oktoberfest*, Halloween

Parade, 3rd Friday TGIF

Directory & Resource Guide

Welcome Bags

Maintain Constant Contact E-Mail system

* Family Fall Festival 2017

10

Establish and maintain procedures to protect

community physical assets.

Committee Members: Daily Operations

Dave Schachnovsky, Chair

Bob Bruno

Paul Toffolon, Tech Consultant

Advisors: Community Advisors – Reserve Study

11

Capital Asset Protection [CAP]

Capital Assets

Current Replacement Value $1,200,000.

Assets include: buildings, pool & furniture, pool heaters,

pool gazebo, roadways & curbs, tennis courts & fence,

gates, monitoring equipment, beach facilities, retaining

walls…

Monitoring equipment and personnel serve to protect

Association Property from unauthorized usage,

vandalism, damage and theft.

• . 12

Assure the appearance, maintenance

integrity of common area physical assets.

Bob Bruno

Chris Harness

Chuck Hormann, Chair

Russell Null, Maintenance Supervisor

13

Facilities Committee

Extensive Cleanup & Repair after Hurricane…26K

-Surface Water Management System

-Dune Site Secured & Removed Pavilion

-New Walkway Built

-Trim Trees: roadway, ponds, walkways, playground

-Tennis Court Damage Averted

Extensive Ongoing Maintenance & Teaming with

Landscape Committee

Contract for Pool & Bid Process Review

14

2016 Facility Projects

Maintain & enhance the beauty of common

areas.

Gaby Etchenique – Co Chair

Nancy Francis – Co Chair

Bentley Burnham

Dale Hatcher Chris Rich

Lucy McGill Preston Singer

Caroline Prescott Gabriele Wickens

15

Landscape Committee

Landscape Committee 2016

Projects

Reviewed & recommended all landscape projects &

contracts

Supervised landscape company to ensure

maintenance and new installations of landscaped areas

& irrigation standards

Landscaping & Irrigation for TBL Sidewalk

Upgraded landscaping around Turtle Shores Dr. &

Tennis Cts.

16

Planning Team – Long Range Planning &

Finance Committees

Core Team Members:

Dennis Froio – Chair

Bob Bruno, Joe Hutnan, Rick Lofgren

Budget Process

Budget Elements

“The Numbers”

17

Treasurer’s Report

1. October: solicit next years estimated expenses. Review

current year’s budget and make projections for the next

year.

2. November: Treasurer finalizes budget within CC&R

limitations.

3. Board establishes final budget and homeowner

monthly fee.

4. January: The Board reallocates any surplus funds to the

Operating Account or the Reserve Fund.

The Association is conservative in financial planning.

18

Budget Process

Operating Account: Provides funds for one time

payments or cash “crunch” within a limited time.

Annual Budget: The monthly Balance Sheet [E/R

statement].

Reserve Fund: “Saved Money” to cover “non-annual”

major repairs or replacement of common capabilities: i.e.

pool heaters, clubhouse railing, roadways, retention

walls, CAM cameras; pavilion; etc.

19

Budget Elements

20

2017 vs. 2016 Select Comparisons

2017 Plan 2016 Plan

Income 480,614 457,728

Expenses

Repairs & Mtce 109,000 95,450

Mgmt. & Admin. 77,900 74,000

Utilities 54,500 53,500

Gates/CAM 98,000 98,500

Cont. to Reserve 80,000 78,370

Totals 483,964 460,220

Association’s target has been two months operating expenses

End of Year Results

2016 $117K

2015 $114K

2014 $107K

2013 $112K

2012 $ 86K

2011 $ 61K

* Funds can be moved to Reserve Fund21

Operating Account *

2016 $ 57K

2015 $136K

2014 $ 36K

2013 $112K

2012 $ 72K

2011 $ 57K

22

Annual Reserve Expenditures

2016 Reserve Account

Beginning Balance $ 221 K

2016 Funding $ 78 K

2016 Expenditures $ -57 K

Ending Balance (12/31/16) $ 242 K

23

Seawall:

Issues: -no habitable structure on our two 90 ft. lots

-non-TS southern lot [90 ft.] no structure

Good News: -Tunnel impacts A1A & 296 homes

-North lot has a seawall

-Informal discussions with Tallahassee

Possibility of Getting Seawall…20-40%

24

2017 Initiatives

2017 Initiatives

Pavilion

Plan implementation is dependent upon outcome of

seawall application

- Large & railed platform deck level with walkway

- Built-in seating, tables, electricity, lights

- Shower area

- Removable roofing

25

2017 Initiatives

Playground [Commercial vs Residential]

Delayed due to price negotiation and vendor confusion

Equipment ordered

Installation within a few weeks

26

2017 Initiatives

• Clubhouse Roof…replace …estimate 16K

Pool Furniture…possible phased implementation

37 Chaise Lounges, 16 chairs, 16 bar chairs

8 side tables, 8 large tables…estimate 17K

o Mail Box Posts…need volunteers team to offer

post recommendations…single & double box use.

o New Directory…?

27

3 Nominations Submitted

Bob Bruno

Chris Harness

Caroline Prescott

Election (By Acclamation)

28

Election of the New Board