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P1/KDC/PRO.03.01/2147
CIRCULAR NOTE
ANNUAL DUTY-FREE QUOTAS FOR DIPLOMATIC PURCHASES
(01/02/2018)
The Federal Public Service Foreign Affairs, Foreign Trade and Development Cooperation presents its compliments to the Diplomatic Missions and has the honour of informing them that duty-free quotas are granted for each calendar year for diplomatic purchases of spirits, wine, tobacco products and fuel for vehicles registered in Belgium.
These maximum quantities authorised are intended to cover, during the year, the official needs of the Diplomatic Missions on the one hand and the private needs of diplomatic agents and members of the administrative and technical staff of the Diplomatic Missions on the other hand. For certain Diplomatic Missions, the maximum quantities have been decreased in application of the rules on reciprocity.
For orders, you are kindly requested to follow the current procedure set out in the circular note on Form 136F (cfr. https://diplomatie.belgium.be/sites/default/files/downloads/136F_EN.pdf). Forms 136F can be obtained from the FPS Finance :
Administration générale des douanes et accises Administration Gestion des clients et Marketing Composant central – Equipe Gestion des autorisations et des clients North Galaxy - Tour A - 11ième étage, Boulevard du Roi Albert II 33 boîte 382, 1030 Bruxelles
Upon presentation of the written request of the Diplomatic Mission concerned.
The Protocol Directorate highlights the fact that the duty-free diplomatic purchase of fuel for cars is linked to the existence of a valid third-party insurance contract with an authorised insurance company in Belgium. The Protocol Directorate reserves the right to request proof at any time of the existence of such a contract which is a legal requirement in Belgium. Vehicle fuel may
only be paid using a « postpaid » system, which can be ordered from one of the companies listed below, recognised by the Federal Public Service Finance :
* ESSO – Forax N.V., PB 210 à 1210 Bruxelles (� : 02/669.94.44, fax: 026699441, email: [email protected], site web: www.forax.eu);
* Q8 - Forax N.V., PB 210 à 1210 Bruxelles (� : 02/669.94.44, fax: 026699441, email: [email protected], site web: www.forax.eu);
* SHELL – Forax N.V., PB 210 à 1210 Bruxelles (� : 02/669.94.44, fax: 02/6699441, email: [email protected], site web: www.forax.eu);
* TOTAL BELGIUM N.V. Rue de Commerce, 93 à 1040 Bruxelles (� : 02/288.99.36, fax 02/2883343). email [email protected], site web : www.diplomatic-total.be).
For the duty-free diplomatic purchase of spirits, wine and tobacco products, the following companies were recognised :
* CHACALLI DE DECKER, Hermesstraat, 6 D, à B-1930 Zaventem, � 02/721 37 74, fax 02/721 4328, email [email protected], site web : www.chacalli.com;
* DIPLOMATIC ON TOP sprl, Rue de l'Autonomie, 9-13, à 1070 Bruxelles, � 02/527.27.20, fax. 02/527.26.20, email : [email protected], site web : www.diplomaticontop.be;
* K.GJERTSEN &Co, Heizegemweg 11, 2030 Antwerpen, � 03/544.40.45, fax 03/ 541 71 72, site web
* SUNNY EUROPE -THE DIPLOMATIC HOUSE, Scheurweg, 11, te 2030 Antwerpen, �/fax 03/5402777, email [email protected], site web : www.thediplomatichouse.eu.
*LA CASA DEL HABANO, rue Faider 1C 1060 Bruxelles � 02 534 29 00, email [email protected], site web : https://lacasadelhabano-brussels.be/;
Diplomatic Missions shall receive in December of each year the table showing the quantities allocated for the following year (see model in Appendix 2). Orders can be made from 1 January up until 20 December. Details of the amount still available in the course of the year can be requested from one of the following e-mail addresses :
[email protected] [email protected]
The Federal Public Service Foreign Affairs, Foreign Trade and Development Cooperation avails itself of this opportunity to renew the assurance of its highest consideration to the Diplomatic Missions established in Brussels.
Brussels, 1st February 2018 Signed by: F. Gustin To the Diplomatic Missions established in Brussels
