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(´ 7
lnformation to be given under Right to information Act2005 u/s 4(1)A
ANNEXURE―A
(Records to be preserved permanently)
L
O
S
NDESCRIPT10N
METHOD OFPRESERVAT:
ONVOLUME FROM DATE TO DATE
PAGENO
REMARKS
1
File of Departmentcirculars and ordersregarding
Registration matters
F‖e Book 06 22-11-1962 31-03-2019
Vol.no.01 22-11-1962 19-09-1995 250
Vol.no.02 06-08-1980 20-01-1983 250
Vol.no.03 21-02-1983 03-08-1987 250
Vol.no.04 22-02-1984 13-05-1988 250
Vol.no.05 30-04-1999 03-08-2012 250
Vol.no.06 18-04-2013 31-03-2020 250
2
File of Departmentcirculars and ordersregarding Stampmatters
F‖e Book 01 27-10-2007 31-03-2020
Vol.no.01 04‐07-2007 31-03-2020 250
3File of Departmentcirculars
F‖e Book 03 20-04-1993 15-19-2011
Vol.no.01 20-04-1993 20-12-1999 250
Vol.no.02 27-09-1996 20-12-1999 250
Vol.no.03 05‐01-2000 15-09-2011 250
4
File of Departmentcirculars and ordersregardingEstablishmentmatters
F‖e Book 07 19-08-1970 30-03-2020
Vol.no.01 19-08-1970 10-12-1971 250
Vol.no.02 09-09-1980 04-12-1981 250
Vol.no.03 31‐03-1986 14-07-1990 250
Volono.04 07-12-1987 02-08-1999 250
Vol.no.05 03-01-2000 23‐ 12-2006 250
Vol.no.06 02‐01-2007 07-05-2012 250
Vol.no.07 16‐01-2013 31-03-2020 250
5
File of Departmentcirculars and ordersregarding Generalmatters
F‖ e Book 02 11-08-1958 31-03-2020
Vol.no.01 11-08-1958 26-05-1959 250
∨ol.no.02 11-11-1987 31-07-2020 250
6 File of Departmentcirculars and orders
regardingComputer matters
F‖ e Book 01 11-11-87 31-03-2020 250
7 Book l volumes Book Form 21 18-04-1966 12-05-2010
Vol.no.01 18-04-1966 05-11‐ 1966 249
F.Vol.No.02(BK l) 5-7-1966 10-9-1976
F.Vol.No.03(memo) 3-9-1966 20-8-1970
Vol.no.04 05-11-1966 01-05-1967 249Vol.no.05 01-05-1967 28-07-1967 249
Vol.no.06 29-07-1967 16-11-1967 249
Vol.no.07 16-11-1967 18-05-1968 249
Vol.no.08 21-05-1968 24-05‐ 1974 249
F.Vol.No.09(memo) 10‐11-1970 21-2-1974
F.Vol.No.10(memo) 10-05-1974 18-1-1989
Vol.no.11 28-05‐1974 08-09-1975 249
F.Vol.No.12(memo) 10-5-1979 13-8-1976
F.Vol. No. 13(Translation file) 7-2-1975 21-7-1976
F.Vol.No.14(plans & maps) 7-2-1975 11-5-2007
Vol.no.15 16-09-1975 29-03-1976 249
Vol.no.16 29-03-1976 25-06-1976 249
Vol.no.17 25-06-1976 06-10-1976 250
F.Vol.No.18(memo) 13-8-1976 14-7-1973
Vol.no.19 06-10-1976 04-03-1977 249
F.Vol.No.20(BK l) 7-10-1976 26-08-1985 480
Vol.no.21 09-03-1977 06-05-1978 250
Vol.no.22 06-05-1978 01-10-1982 250
Vol.no.23 01‐ 10-1982 15-07-1985 250
F.Vol.No.24(memo) 14‐ 7‐ 1983 14-8-1987
Vol.no.25 30-07-1985 01-03-1988 250
F.Vol.No.26(BK l) 26‐08-1985 26-11‐1989 554
Vol.no.27 01-03-1988 07-05-1990 249
F.Vol.No.28(BK l) 21-11-1989 27‐ 10‐1999 300
F.Vol.No.29(BK l) 19-8-2002 26-02-2004 250
F.Vol.No.29(memo) 30-12-1989 25-08-2006
F.Vol.no.30(BK l) 05-05-2004 13-03-2006 250
F.Vol.no.31(BK l) 03-08-2006 09-02-2010 250
Vol.No.30 10-05‐ 1990 21-10-1990 250
Vol.No.31 22-10-1990 27-03-1991 250
Vol.No.32 27-03-1991 11-10-1991 249
Vol.No.33 25-10-1991 30-03-1995 250
Vol.No.34 30-03-1995 12-5-2010 79
F.Vol.no.32(BK I & memo) 09-02-2010 21-07-2011 249
F.Vol.no.33(memo) 15-05-2010 01-06-2014 250
F.Vol.no.34(memo) 02-06-2014 03-06-2016 250
F.Vol.No.35(memo) 03-06‐2016 28-08-2017
F.Vol.No.36(memo) 28‐08-2017 30-01-2018 250
F.Vol.No.37(Memo) 30-01-2018 丁ot‖l date
8 Book 2 volumes ok
rm
BO
b
02 28-11-1919 T‖ l date
Vol.no.01 28-11-1919 03-06-1942 27
Vol.no.02 01-04-1966 Ti‖ date
9 Book 3 Volumes BookForm
03 06-05-1966 丁‖l date
Vol.No.01 06-05-1966 16-04-1990 250VoloNo.02 07-05-1990 17-03-1998 250Vol.No.03 21-08-1998 11-01-2016 250Vol.No.04 10-02-2016 Ti‖ date
10 Book 4 Volumes BookForm
01 04-08-1966 06-04-1991 250
Book 5 (with lndex)Volumes
BookForm
06 01‐04-1910 Ti‖ date
Volume No.01 01-04-1910 04-03-1954
Volume No.02 25-03-1953 31-08-1983
Volume No.03 02/1936 03/1949 720
Volume No,04 0417949 os/72-73 120
Volume No.05 06/1972-73 05/1995-96 2900
Volume No.06 06-1995-96 T‖ l date 249
12 Thumb lmpressionRegister
BookForm
05 18-04-1966 T‖ l date
Volume No.1 18-04-1966 24-11-1966 50
Volume No.2 19-04‐ 1966 29-08-1995 25
Volume No.4 22-08-1989 30‐03-1990 100
Volume No.6 10-06-1991 29-03-2006
Volume No.7 06-04-2006 14-07-2017 97
Volume No.B 22-11-2017 丁i‖ date
13 lndex-l Bookform
05 19-04-1666 31-03-1984
Volume No.1 19-04-1966 27‐03-1967 250
Volume No.2 04-04-1967 31-08-1967 250
Volume No.3 22-05-1968 25-03-1976 250
Volume No.4 1976-77 1982-83 249
Volume No.5 1983 1984 249
14 lndex―‖ BookForm
03 1968-69 06-01-1991
Volume No.3 1968-69 1975-76 249
Volume No.5 11-05-1983 15-04-1987 249
Volume 11-10-1989 06-01-1992 240一b Register of Memos
filed
Fiie bOok 08Refer Sl.no.7
16 Register of power
of attorney
File Book 01 1966-67 1992-93
17 Register ofAffidavits
File Book 01 1976-77
18 Register of Maps
and Plans
F‖ e BoOk 01Refer Sl.no.7
19 Traslation File F‖e3ook 01 Refer SI.no.7
20 Book L Volumes F‖ e Book 08
File Volume.no.20
Refer Sl.no.7
File Volume.no.26File Volume.no.28F‖e∨olume.no.29
File Volume.no.30
File Volume.no.31
21 Book 4 Volumes File Book 02 08-09-1967 20-08-2007
File Volume.no.01 08-09-1967 29‐ 12-1990
File Volume.no.02 04-03-2003 20-08-2007 249
22 Reference Books Book 53
01 The Code of Criminal Procedure02 Guide to Departmental Enquiries against government servants in
Karnataka03 Code of civil Procedure
04 Karnataka stamp and Registration Manual05 Chawlas Election Law and Practice
06 The lndian stamp act-9'n edition07 The Registration Act-7th edition 1983
08 Karnataka Money Lenders Act1961-2no edition 2002
09 Legal Glossary
10 lndian Stamp act 2003 8th edition11 Karnataka Stamp and Registration Manual 2008 ll edition
12 Land Laws in Karnataka Volume 1
13 Land Laws in Karnataka Volume 2
14 lndian Stamp Act 1899 ll edition 1960
15 f^,rr*taf, negistration Manual 2006 3'd edition
16 Mysore Civil List (uPto julY 1970)
17 Karnataka Land Reforms Act 1961 (1998 edition)
18 Madras Registration Manual Act
19 indian Evidence Act 1872
20 Part ll of Madras Registration Manual
21 Karnataka Societies Registration Act 1960
22 Manual of Contingent exPenditure
23 Karnataka Civil Rules Of Practice 1967
24 The Mysore Civil Services Rules Volume 1
25 lnOi.r, Sijrnp Act (5th edition)
26 The Mysore Financial Code 1958
27 Karnataka Civil Services (CCA) Rules 1957
28 Karnataka Lokayukta Act 1984
29 Digest of cases relating to disciplinary Proceedings against government
servants-3
30 Law relating to societies Registration
31 Karnataka Lokayukta Act 1984
32 Karnataka SC&ST Certain land Act 1978
33 Karnataka Stamp Act 3'd edition 1995
34 K*".taka Registration Manual 2006 (3'd edition)Eコ
つD Karnataka Civil Services Rules (kannada)2008
36 Karnataka Registration Manual
37 l.dian Penal Code 1860 (1999 23'd edition)
38 Karnataka Civil Services Rules 2004
39 l.d''an St*"p Act iJ'd edition)
40 f.;,rn'rt-ot a Services (3'd edition)Kannada
41 Karnataka Financial Code 1958
42 Principles of Statutory lnterpretation 1999
43 tndi.n sta*p R-t (9th edition)
44 Mulla on the lndian Registration Act 1968
4
5
45 .o n',i, 1,
i ol o f I I I lJlfl l;1?;11 - : ; i ; ; ; ; ; ; ; i
46i百1til石話Act 6th ed忙10n
47
48 Karnatakaしl禦OAAヽ
49 半≡響50 Mysore Fl!9!!l9l!99"51
]モ「F高55652 云日53 045
響器 鮮 蝙 都 詰 識蕎市二l菫壺=28 17-02-1977 Till Date
23
|
02-11-197817‐02-1977volu:
∩a_o,_1978 03-10-1980vOlume.no.U∠
31-10-1980 04-06‐1982volulllE.llu.vJ
Volume.no.04rlnlr rmp-no.05
,■_06-1982 10-03-1983
1∩_03-1983 or.-11-1983
n1 -1 1-1989 25-06-1984Volume.no.06rlnlrrmp no.07
16-11-198425-06-1984
16-11-1984 27-07-L985v^lrrme.no.08
L7-OZ-t986votume.no.09
つ7_07-1985
25-08-198721-02-■ り00v olu rFle
1つ _10-1987 26-08-1989volume.no.■U住
03-02-1989 22-12-1989Volume.no.11
04-01-1990 03‐ 11-1990Glume.no.12
05-12-1990 14-08-1991vOlume.no.13 30-03-1992
31-05-199330-03-1992
ol‐06-1993 23-05-1994
24 ol-02-1995Volume.rlu.rrVolume.no.18
∩Q_∩,-1995 09-10-1996
04-02-L99931-07-200105-02-1999
Volume.rtu.zvVolume.no.21
n7_∩R-2011 13-08‐2003
08-06-2005Volume.no.22
10-06-2005 25-07-2006volume.
26-07-2006 03-09-2007Volume.no.24 11-08-2008[olume.no.25
17-08-2009 _Volume.no.26Volume.no.27Volume.no.28
13-08-200818-10-201019-08-20Uり
2o-10-2011■8 10-20■0
22‐01-2013!olume.no.29 31 10-ZU■■
22-01-2堕 21-04-2014vo:u::1じ .いυ・υV
vOlume.no.3121-04-2014 01_o9-2015
21,-03-2017Volume.no.32 16-07-咀vOlume.no.33、 _]_._^nハ 2′
28-03-ZU■ /
L6-07'20L8 Ti‖ dateVOlu
14‐08‐ 1991 _
09-10‐■リリじ
つ5-08-2003
03-09-ZUUノ
24
Flle
Relating to
Registration
of FirmS
F‖ e Jocket 33 t7-oz-L977 | tittoate
271977-78
1978-79 21
1979-80 36
1980-81 25
1981-82 10
1982-83 08
1983-84 114
1984-85 222
1985-86 50
1986-8766
一48
1987-88
1988-89 37
1989-90 15
1990-91 123
1991-92・bb
一80
1992-93
1993-94 92
1994-95 44
1301995‐96
1996-97 167
1997-98 鵬一831998-99
1999-2000 97
2000-01 螂一・2.2001-02
2002-03 122
2003-04里
・34
一224
2004-05
2005-06
2006-07 ■0■
2007-08 翻一2.72008-09
2009-10249
一22.
2010-11
2011-12 227
2012-13 畑一・96一・65
2013-14
2014-15
2015-16 M一・452016-17
2017-18 180・8.
″2018-19
2019-201
・ 嘱し寺JR凛誦蟄istrar
Bellary.
7
ANNEXURE‐B
I TO be PreserVed for Thirty years)From Date To Date
SL NO. DESCRIPTION-Method
ofPreservation
Volume
民 6
1
一
2
2 3 等
1988-89 Tlll DateEdmittist..tio.,Report of theDepartment
File JocketTrilateralindex files
29-05-1980 Tlll Date
Cash Book Bound B00k3 rs-o+-rgas Tlll DateP--.t Rook 064 Dally KCglsLC
Tlll DateE0
File ofcorrespondencerelating tofamily PensionCASES
File JocketTrilateralindex hles
sub―Reglstrar Haga五bOmmanahalli
sub―Reglstrar Kudligl
K.
X.ttt,lbd,rl SiYed
S[b-Registrar HaganbommarS.S. Pujar
MadivalaYYaSub-Re gistrar HuvlnanacraBa'
sub―Registrar KudligiH.M.ThiPPeswamy
AshOkDriver O/o Drstrtct Kegrstr
fOa, O7o District Kegls[rar ncrrarJ
G.M.lSmall
G.PadmakarFDA, O/o District Reglstrar DtruarJ
Sub― Registrar Kudligi0.Hanumantappa
sub‐ Reglstrar Kudli」Finiuasutu
sub―Registrai Sandurf-s. Sambhrani
Hanumanthu:
G.VeerabhadraPPa
Pcon O/O District Keglslrar DC■10リ
sub Registrar,HOSpet
EKalyanaikSr. Sub Registrar' Huvlnarraua6."
●eon,0/O District Reglstrar DCllalyP.Shekanna
K.GalappaPcon,0/O DiStrlct KC31SLI
sisub Re」鎮raち BallaH
Y.KollaPurtSrSriU Registrar, Kudlrgl'
K_VcCrabasappa
b冨面訂高轟面二I Bellary.
M.Prakash
TGouindachar
K.Srinivasa Rao
H.GujjaraPPaI
I P.Somashekhar
DistriCt Reg■ trar Bellary.
DistriCt Reglstrar Bcllary.
District Rcgistrar Bellary.
Till Dateoto+-tsas-Register
of-Book
Fo.* L91
AppealsServiceRegister ofGovernmentservant whoretires/dieswhile in service
Bound Book Tin Date
K.M.Kashivishwanath Sub-Registrar Hagaribommanahalli
(Death)
K.M.Abdul Sサed Sub― Registrar Kualigi(Rtd)
S・ S・ 馴 ar Sub―Registrar Hagaribommanahalli
(Death)
Madivalayya Sub-Registrar Huvinahadagali (Rtd)
H.M.Thippeswamy Sub― Rcgistrar Kudligi(Rtd)
Ashok Driver District Registrar Bellary. (Death)
G M Ismall FDA, District Registrar Bellary. (Deatl,
G.Padmakar FDA,District Registrar Ё
O.Hanumantappa Sub―Registrar KudHgi。 (Rtd)
S. Srinivasulu Sub―Registrar Kudligi(Rtd)
N.S.Sambhranl Sub-Registra.Sa.rffiHanumanthu Peon, O/o District Registrar
K.Galeppa Peon, O/o District Registrar
8
Bellary.
ヘ
9
ANNEXURE‐C
t TO be Preserved for Ten years}SLNO.
DESCRIPT10N Method ofPreservation
Volume From Date To Date
2 3 4 5 6
1 Accounts of transfer duty i.e.,surcharge
Book Form 1-04-2001 Tin Date
2 Receipt Book Counter foilReceipt Book
Book Form 1-04-2005 TiH Date
3 Oflice order Book Book Form 20-08-2005 TiH Date
4 Register of applications forcopies,
Book From 01-04-2005 Tin Date
に0 Register of Refunds Book Form 04 01-04-2005 Tin Datc
6 Treasury remittance Book Book Form 01‐ 04‐ 2005 TiH Date
7 Case Registter Book Form 01-04-2005 TiH Date
8 File of correspondence relating toinstruments certified under Sec
31, 32 and 41 of Indian StampAct and KSA 1957
File JocketTrilateralindex files
01-04-2005 Till Date
9 File of correspondence relating tosanction of Increment
File JocketTrilateralindex files
01-04-2005 Tin Date
10 File of correspondence relating tosanction of refunds
File JocketTrilateralindex files
01-04‐ 2005 TiH Date
Register of fees and deposits forcopies, searches and inspections
Book Form 01 01‐ 04‐ 2005 Till Date
istrarRegBellary.
ン
10
ANNEXURE-D
( To be Preserrred for Five years I
SLNO.
DESCRIPT10N Method ofPreservation
Volume From Date To Date
1 2 3 4 5 6
1 Budget statements File JocketTrilateral indexfiles
01-04-2011 Till Date
つ4 Bill Register Book Form 01-04-2011 Tlll Date
3 Consolidates statements oftransfer dutlr
File JocketTrilateral indexIiles
01-04-2011 Tlll Date
Ll Despatch Register Book Form 01-4-2011 Till Date
5 Detailed Budget estimates of anoflice and correspondence thereto
File JocketTrilateral indexfiles
01-04-2011 Till Datc
6 File of applications for copies ofmisc records
File Book 01-04-2011 Till Date
7 File of Correspondence andregisters etc., connected withrecruitment committee
File JocketTrilateral indexfiles
01-04-2011 Till Datc
8 File of Correspondence relating toFDA
File JocketTrilateral indexfiles
01-04-2011 Tin Date
9 File of Correspondence relating toconstructions improvements ofbuilding etc.,
File JocketTrilateral indexfiles
01-04-2010 Tlll Date
10 File of Correspondence relating toGPF hnal withdrawal
File JocketTrilateral indexfiles
01-04-2010 Till Date
File of Correspondence relating toGPF partial final withdrawal
File JocketTrilateral indexfiles
01-04-2010 Tlll Datc
つ4 File of Correspondence relating to
GPF temperary advanceFile JocketTrilateral indexfiles
01-04-2010 Till Date
13 File of Correspondence relating toreimbrusement of Medical charges
File JocketTrilateral indexfiles
01-04-2011 Tin Date
14 File of Correspondence of routinenature
File JocketTrilateral indexhles
01-04-2010 Till Date
⌒
11
E0 File of Correspondence regarding
sub-vouchers sent to audit officeFile JocketTrilateral indexfiles
01-04-2010 Till Date
16 File of Correspondence relating tosuppiy of furniture, books freeclothing and all other officeequipments.
File JocketTrilateral indexfiles
01-04-2011 Tin Datc
17 File of Correspondence relating totransfers
File JocketTrilateral indexfiles
01-04-2011 Till Datc
18 File of Correspondence with PSCregarding appointments
File JocketTrilateral indexhles
01-04-2010 Till Date
19 General Receipt Register Bound Form 01-04-2011 Tlll Date
20 Leave accounts of non-gazettedgovernment servants
Book Form 01-04-2011 Till Date
21 Library issue register Book Form 01-04-2011 Till Date
22 Local delieverly book Book Form 01-04-2011 Till Date
23 Notes of Inspections and Auditreports
File Book 01-04-2011 Till Datc
24 Office copies of LPC File JocketTrilateral indexfiles
01-04-2011 Till Date
25 Register of contingent expenditure Book Form 01-04-2011 Tin Date
26 Register of documents adjudicated Book Form 01-04-2011 Till Date
27 Register of impounded documents Book Form 01-04-2011 Tin Date
28 Register of reference under sec 45A ofKSA 1957
Book Form 01-04-1993 Tin Date
29 Stamp Register Book Form 01-04-2011 TiH Date
30 Statement of monthly progressiveexpenditure and correspondencerelating to discrepancy in figure
File JocketTrilateral indexfiles
01-04-2011 Tin Datc
31 Statement of monthly progressivereceipts and correspondencerelating to discrepancy in figure
File JocketTrilateral indexfiles
01-04-2011 Till Date
32 Stock account of stationary Book Form 01-04-2011 Tin Date
33 Treasury schedules received fromDistrict treasures
Loose sheets stichedinto the books at theclose of the years(distrvise, SRO wise)
01-04-2011 Till Date
34 Application for deed writerslicense/ Form A and RenewalForm B
File Jocket'lrilateral indexliles
01-04-2011 Till Date
12
35 | Form I calculation sheets (land
I endorsements regarding market
i value) U/s 45 A of KSA, 5 years orI ciate of inspection whichever isI Iu,..
01-04-2011 Tin Datc
%1落ItlIW擬慧i詳
ptFile」ocket
Trilatcral indcx
fllcs
01-04-2011 Till Date
1,3
ANNEXURE-E
( To be Presenred for One years )
SLNO.
DESCRIPTION Method ofPreseration
Volume From Date Till Date
1 2 3 5 6
1 A11 papers received for informationlor which no action is necessary
File JocketTrilatseralindex {iles
01-04-2015 Till Date
つ乙 Applications for casual leave File Jocket
Trilateralindex files
01-04-2015 Till Date
3 Applications for leave & Transfer File JocketTrilateralindex files
01-04-2015 Till Date
4 Attendence Register BookForm
01-04-2015 Tin Date
( Certilicates of transfer of charge andreports of joining and relief
File JocketTrilateralindex files
01-04-2015 Till Date
6 File of correspondence relating toapplications requesting inform etc.,relating to stamp and registrationmatters from public
Flle JocketTrilateralindex files
01-04-2015 Tin Date
7 File of correspondence relatinggrant of copies inspections ofrecords relating to RegistrationFirms and Societies.
to
Of
File JocketTrilateralindex files
01-04-2015 Till Date
8 File of correspondence relating tointerpretations
File JocketTrilateralindex files
01-04-2015 Tlll Date
9 File of intermediate correspondencereiating to Registation of firmschange of constitution
File JocketTrilateralindex files
01-04-2015 Tlll Date
Petrol Register BookForm
01-04-2015 Till Datc
Periodical Register BookForm
01-04-2015 Tin Datc
12 Postal receipts andacknoledgements
File Book 01-04-2015 Tlll Datc
13 Register of allotments BookForm
01-04-2015 Till Date
14
14 | Register ofcasual leave andI examination leavel
B。。k
F。rm
01-04-2015 Till Date
bl榊滉諸騰賦 BookForm
01-04-2015 Till Date
Qノ
jPellary・
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"だ:
dr.bellaryの kamataka。 2ovoin
(1)ご輸 eoざdゎ咄
19o8,~~
(2)ぎωo「
"ぎ6鍮Deod“ めαbこお
`ぬ1965,
(3)ぎむ「“
ぎモ鵡電Oぎ わ咄 Ю57,
(4)ぎm「ωぎ
誌"電
0ぎ(dttJee"dじoお灘p%3dd電めぎ)。 Qわめ d働 1977,
(5)ぎ蔽)「ωぎる称。eod“ (d彎ざec詢
ωdぎmddお dぃお6)
Oαもこbd働 1979.
(6)印OdCeαも ωoωωOoぎ
00わQもめ 1932
(7)ぎm「ωぎ d“電 oぎ (η―鴨
Oび歯 oぎ こあ電 ωOぎ3め討)
おQ力め 6嗅)2009.(8)ぎωo「C3ぎ 試Dttoぎ ぉQもめ
1958
(9)ぎm「 8ぎ 試DGDoぎ
(鵡電0ぎ耐じの電宅)
おQ力め d嗅)20000ぎmml記
誦麗湘
oom“,おo可ddめ砲づぎωJmOぎeocかぉ赫 昴討お詢 3Qも じおお)aQヵめ
`働2003.
(11)ああ3ぎ魂 oOお (油め2005.
8389
16
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