Annex N, Direction & Control - Socorro … · Web viewSylvia Ugarte-Gil Counselor Assist with emergency procedures and organize reunification process Edgar Rincon Assistant Principal

Socorro Independent School District

El Dorado High School EMERGENCY OPERATIONS PLAN

School Name: El Doardo High SchoolPrincipal: Nora Paugh

Date: 2014-2015

[Type text] Page 1

EMERGENCY OPERATIONS PLAN El Dorado High School Emergency Operations Plan

CAMPUS EMERGENCY PLANNING TEAM

Directions: Identify the names and positions of the planning team who prepared the plan. Obtain their signatures.

Position Name Signature

Principal Nora Paugh

Assistant Principal Edgar Rincon

Assistant Principal Enrique Herrera

SRO Sergeant Jason Durden

Safety Rep – 1st Vacant

Safety Rep – 2nd Tina White

Safety Rep – 3rd Curt Bushaw

Safety Rep – 4th Joel Molina

Safety Rep – 5th Vacant

School Nurse Ida Lugo

Safety Rep – 6th Rudy Troncoso

Safety Rep- 7th Evan Dupuis

Safety Rep-8th Rene Saucedo

Safety Rep- 9th James Althoff

Head Custodian Jose Gomez

Version 1 2010


TABLE OF CONTENTS

Campus Emergency Planning Team.......................................................................................................... ii

Campus Incident Command Team.............................................................................................................1

Campus Incident Command System..........................................................................................................2

Teacher Buddy List...................................................................................................................................... 3

Summary of Staff Skills............................................................................................................................... 4

Special Needs Individuals........................................................................................................................... 6

Off-Campus Evacuation Site.......................................................................................................................7

General Considerations.............................................................................................................................. 8

Map of Building and Grounds.....................................................................................................................9

Communications.......................................................................................................................................... 10

Training......................................................................................................................................................... 11

Log of Campus Emergency Drills and Exercises.....................................................................................12

Emergency Contact Information ...............................................................................................................13

Parent-Student Reunification Process.......................................................................................................15

Version 1 2010


CAMPUS INCIDENT COMMAND TEAM

Directions: Identify the Incident Command Team members, their positions, and their assigned roles and responsibilities. Consider including your principal assistant principal, school psychologist, special education representative, school nurse, counselor, office staff, and other key staff members who will fill Incident Command functions. Assign Incident Command functions with alternates to allow for coverage in case individuals are absent or off-site in emergencies.

No. Name ICS Position Incident Command FunctionRoles and Responsibilities

1. a. Nora Paugh Principal Implement EOP and coordinate on-site direction of emergency personnel

b. Edgar Rincon Asst. Principal Assist with student accountability and emergency procedures

c. Sylvia Ugarte-Gil Counselor Assist with emergency procedures and organize reunification process

4. a. Edgar Rincon Assistant Principal Implement EOP and coordinate on-site direction of emergency personnel

c. Enrique Herrera Assistant Principal Assist with student accountability and emergency procedures

e. Jason Durden SISD Police Assist with emergency procedures and organize reunification process

5. a. Edgar Rincon Assistant Principal Implement EOP and coordinate on-site direction of emergency personnel

b. Jason Durden SISD Police Assist with student accountability and emergency procedures

c. Rene Saucedo Campus Secretary Assist with emergency procedures and organize reunification process

8. a. Jason Durden SISD Police Implement EOP and coordinate on-site direction of emergency personnel

b. James Althoff Athletic Director Assist with student accountability and emergency procedures

c. Ida Lugo School Nurse Assist with emergency procedures and organize reunification process

11. a.b.c.

14. a.c.e.

15. a.c.e.

16. a.c.e.

17. a.c.e.

Version 1 2010


18. a.b.c.

Version 1 2010

Incident CommanderNora Paugh(Principal)

Public Information OfficerDaniel Escobar

(District-level PIO)

Safety OfficerOfficer J. Durden

(SRO)

Liaison OfficerEdgar Rincon

(Assistant Principal)

OperationsIgnacio Estorga


Site Facility Check/SecurityJose Gomez(Custodian)

Light Search and RescueEdgar Rincon


MedicalIda Lugo (Nurse)

Planning/IntelligenceNora Paugh(Principal)

DocumentationRene Saucedo

(Campus Secretary)

Situation AnalysisJames Althoff

(Athletic Director)

LogisticsEnrique Herrera


Supplies/FacilitiesRene Saucedo

(Office Receptionist)

StaffingRene Saucedo

(Secretary)

CommunicationsEdgar Rincon


Finance/AdministrationAyleen Gonzalez

(Central Office Clerk)

Timekeeping (District HR Director)

PurchasingJuan A. Reza

(District Chief Financial Officer)

Student CareSonia Urgarte –Gil (Counselor)

Student ReleaseNora Paugh (Principal)


CAMPUS INCIDENT COMMAND SYSTEMDirections: Identify the names and positions of staff within the Incident Command Team according to their availability, strengths, and day-to-day functions. Some functions may be served by district-level employees. Sample positions have been included in parentheses; however, any staff member can be assigned to any position appropriate.

El Dorado High School

Version 1 2010


TEACHER BUDDY LIST

Purpose: The teacher buddy system is designed to allow teachers to take over for one another if necessary.

Guidelines: Buddy teachers should be in adjacent or nearby rooms. During emergencies, buddy teachers should check to determine each other’s health or the need to remain with injured students. If necessary, one buddy teacher should evacuate both classrooms. If both buddy teachers are available for evacuation, one should lead and one should bring up the rear, checking to ensure that both rooms are empty and closing doors. Also, ensure that each classroom contains a GO-KIT with the class rosters of both buddy teachers. Inform substitute teachers who their buddies are.

Directions: Identify at least one buddy teacher for each teacher at your campus.

Teacher Name Room Buddy Teacher Name RoomRummie Gray C102 SAC Room – Mr. Chasco C104Elvia Flores C108 Writing Lab C110/C112Chenen Bembry C103 Special Ed Office Clerk C105Gina Torres/Alyssa Frausto C107 Victor Rodriguez C111Karla Ramirez C102 Gloria Avalos LibraryBook Room B102 Erika Lucero B104Rosalia Scogin B106 Arnie Miranda B108Tom Gandrup / Jacob Rodriguez B110 Juarez B112David Wyndham B103 Araceli Calderon B105Liliana Cisneros B107 Anna Saucedo B109Tom Tomczuk/Curtis Bushaw D101 Stephanie Schmid D102Guillermo Adame D103 Xochil Foxworth/Jennifer Romero D104Teri Maya D106 Juan Contreras D108Jose Enriquez D116 Georgina Acosta D118David Caldwell D120 Justo Mendoza D122Craig Mc Clain D109 Ayax Serrato D111Donna Sianez D113 Anthony Arellano D115Sylvia Zubiate D117 Vero Flores D119Luisa Valenzuela D121 Don Arms D123Alex Escarciga E101 Mary Henry E103Cindy Shaw E105 Sergio O. Perez E107Alfred Estrada E109 Stephen Scallorn E111Rodolfo Troncoso E113 Tanya Gallegos E115Aileen Mares E117 Jennifer Majchrzak E119Kat Lopez E121 Lizette Shaw E123Roxanne Contreras E102 Belinda Ortega E104David Garcia E106 Gabriel Lopez E110Christina Barraza E112 Paula Woods E114Martina Morgan E116 Kara Baker E118Devy Tafoya E120 Patricia Gonzalez E122Ricky Pendell P1,2 Reginaldo Olivares P3,4Joel Molina P5 Nora Bueno P6Brenda Renteria P7 Martha Molina (Substitute) P8Myriam Remonde P9 Andrea Gonzalez P10Edward Alvarez M101 Pete Fierro/Luis Velasco M102,103Jose Serrato L101 Evan Dupuis K174

Directions: Identify at least one buddy teacher for each teacher at your campus.

Version 1 2010


Teacher Name Room Buddy Teacher Name RoomIrma Herrera C202 Merida De Leon C204Gilbert Carrillo C206 Anthony Hernandez C208Javier Diaz C210 Apolonia Dominguez C212Ysenia Saucedo Valencia C201 Jacob Meils C203Erica Luna C209 Brett Goodwin C215Elke Ruedas C205 Margaret Gutierrez C207Oscar Cardoso C211 Gerardo Sanchez C213Jimmy Waddle B202 Vacant B204Alfredo Flores B206 Oswald Saucedo B208Rummie Gray B209 Connie Subia B212Ana Trillo B214 Jennifer Gomez Wickes/Adriana

EnriquezB216

Miriam Schimm B218 Sara Olivas B213Catherine Carson B201 Steve Kubala B203Patrick Solis B205 Fancy Adams B207Alma Juarez B211 Evan Dupuis B213Virginia Erickson D201 Allison Vega D202Candace Printz D203 Paulina Hernandez D204Michael Deal D206 Gustavo Rivas D208Manolo Taylor D210 Ted Porras D216Micheal Ramos D218 Ayax Serrato D220Charles Melin D222 Fernando Ruiz D223Frank Ledesma D221 Hillary Hambric D219Sarah Chacon D217 Sergio Perez D215Doug Berta D213 Deborah Hernandez D211Kimberly Keister D209 Andrew Cowart D207Sheri Arevalo E201 James Murry E203Jesus Tapia E205 Tony Castruita E207Leticia Cortez E209 Rosa Harding E211Carrie Allberg E215 Francisco Arrendondo E217Aaron Luna E219 Teresa Hinojos E221Janet Carrillo E202 Ana Regalado E204Garza Siobhan E206 Adrian Herrera E208Aaron Luna E210 Tina White E212Ronquillo E216 Consepcion Ordonez E218Janahy Velarde E220 Amber Berestein E222

Version 1 2010


Note: Add additional rows as needed.

SUMMARY OF STAFF SKILLS

Directions: Based on the results of your staff skills survey, list individuals on your staff who possess the following emergency-related skills. You may or may not have any staff members with some of the skills listed. The survey and summary serve as a tool for your staff to know, prior to an emergency, which individuals might best perform specific emergency functions.

Name Location Radio/Cell # School Ext. Home #FIRST AID

1. Ida Lugo2. Patrick Solis3.

NurseLocker Rm.

Radio Channel 1Radio Channel 1

7321173250

CPR1. Ida Lugo2. Ramona Garcia3. Patrick Solis

NurseNurseLocker Rm.

Radio Channel 1Radio channel 1Radio Channel 1

732117323773250

Heimlich1. Ida Lugo2. Patrick Solis3.

NurseLocker


7321173211

Triage1.2.3.

Fire Suppression1. Reggie Olivares2. Jose Gomez3.

Radio Channel 173427

Evacuation Chair Training1. Ramona Garcia2.3.

Nurse Radio Channel 1 73211

Incident Command System1. Nora Paugh2. Edgar Rincon3. Enrique Herrera

OfficeOfficeOffice

Radio Channel 1Radio Channel 1Radio Channel 1

732027324673303

Search & Rescue 1.2.3.

Running/Jogging1. Evan Dupis2. Patrick Solis3.

Locker Rm.Locker Rm.


7325073250

Law Enforcement1. Jason Durden2. Angel Sanchez3.

Security Office

73203

Version 1 2010


Note: A “Staff Skills Survey” is in your Campus Emergency Planning Toolkit.

SUMMARY OF STAFF SKILLS (Continued)

Name Location Radio/Cell # School Ext. Home #Languages

1. Diana Acosta2. Evelyn Ortiz3.

OfficeOffice


732000

Survival Training1.2.3.

Ham Radio1.2.3.

CB Radio1.2.3.

Shelter Management1.2.3.

Journalism1. Carlos Briano2.3.

73283

Mechanical Ability1. Jose Gomez2.3.

CustodianCustodian

Emergency Management1.2.3.

OfficeOfficeOffice

Chaplain Training1.2.3.

Psychological/Social Services1.2.3.

AED Training 1. 2. 3.

Version 1 2010


SPECIAL NEEDS INDIVIDUALS

Guidelines:

1. Establish a buddy system with at least one alternate for each student or staff member with additional emergency needs. The specific arrangements for assisting a disabled individual in the event of an evacuation should be discussed, along with training and drilling/exercising these arrangements.

2. Attempt a rescue evacuation only if you have had rescue training. If you have not had rescue training, locate the individual in the safest area, away from the hazard, near an exit or stairwell and inform trained emergency responders of their location.

3. Consider what emergency arrangements are needed for individuals with special needs involving communication difficulty—for example, whistles for speech impaired students, flashing alarms for hearing impaired.

4. Note the medications, physician orders, student rosters, and nurse’s copy of enrollment forms needed in the nurse’s go-kit/evacuation transport cart for special needs students and/or staff—for example, asthma, diabetes, seizures, or heart medication.

5. As you receive new students or staff with special needs in emergencies throughout the academic year, update this Campus Emergency Plan to reflect their needs within two weeks of their arrival.

Directions: Identify all special needs students and staff members. List the additional support needed in an emergency situation and the location(s) of that individual during the day. Identify the arrangements required to meet each individual’s additional needs during an emergency.

First Name, Last Initial of Individual

Additional Support Needed

Location(Room/

Schedule)Arrangements to Meet Special Needs

Adult Supervision Rm. E 301(FLS Unit)

Teacher’s Aides Assigned to Assist Teacher

Adult Supervision Rm. SLU C 110

Teacher’s Aide Assigned to Assist Teacher

Adult Supervision Rm. C101(ILC)

Teacher’s Aides Assigned to Assist Teacher

Note: Include a list and map with locations of students, staff, and others with special needs in the main office, nurse’s office, and in your school GO KIT.

Version 1 2010


OFF-CAMPUS EVACUATION SITEGuidelines:

1. An off-campus evacuation site should ideally be within walking distance of the school, yet far enough away to be free of the hazard zone—for example, floods, chemical spill.

2. If at all possible, avoid selecting another school for your emergency evacuation site. In a traumatic situation, such as a school shooting, the arrival of distraught students and parents at another campus is inadvisable because instruction is interrupted and the traumatized population increases.

3. Ideally, a walk to the off-campus evacuation site will not require students (especially elementary-level) to cross a heavily trafficked street.

4. The evacuation site must be large enough to house your entire student body and faculty. Suggested sites include churches, recreation centers, civic buildings, etc.

5. The evacuation site must know and agree on an annual basis that they are, in fact, your evacuation facility.

6. The evacuation site should be handicapped accessible and have adequate bathroom facilities and climate control.

7. Contact your evacuation site at least once each semester to note any changes in contact persons, availability, etc. and modify this Campus Emergency Plan if necessary.

8. Inform parents at the beginning of each semester or more often as to the location of the evacuation facility. Include in your correspondence the requirements for reunification with their child—for example, identification, custodial information, facility parking, and child collection areas.

9. Include a diagram or map of the evacuation/walking route from your school to the evacuation site, along with at least one alternate route in the event that your chosen route is compromised.

10. Identify the area you intend to use for parent-student reunification at your off-campus site.

Directions: Identify the off-campus evacuation site for your campus. List the address, phone numbers, and contact persons of your off-campus evacuation site. List the dates the contact person was contacted each semester to ensure site availability.

Evacuation Site: El Dorado High School Practice Field

Address: 12401 EdgemereEl Paso, TX 79938

Phone Number(s): 915-937-3201

(Include cell #):

Contact Person(s): Nora Paugh (Principal)Edgar Rincon (Assistant Principal)

Date(s) Contacted:(Month) (Year)

(Month) (Year)

Version 1 2010


GENERAL CONSIDERATIONS

Directions: Answer the following questions thoroughly. With your maintenance personnel, complete the table by identifying all utilities within your building, the location of each, and the person responsible for cutting off each. Identify any hazardous materials and the location of each. Check () the box next to yes or no to answer the lower questions.

Who will meet the emergency responders? Jesus Mendez (Asst. Principal) and Luis Lopez (Head Custodian)

Where are the current floor plans and/or room assignments? Front OfficeCentral Location

UtilitiesLocation of

Cut-Off Mechanisms

Persons Responsible for

Cutting off Utilities

*Hazardous Materials

*Locations of Hazardous Materials

Water Utility Control Area (behind cafeteria)

Jose Gomez (Campus)Jose Covarrubias (District)

Gas Utility Control Area (behind cafeteria)

Jose Covarrubias (District)

ElectricityUtility Control Area (behind cafeteria)

Jose Covarrubias (District)

√ Yes

No

Have you developed provisions for modifying the schedule in case of an emergency (extended lunch periods, class schedules)?

Yes √ No

Have you made arrangements to share your Campus Emergency Plan and emergency procedures with summer school staff?

Version 1 2010


MAP OF BUILDING AND GROUNDS

Directions: Insert a map of the building and grounds. NOTE: This map is confidential and is not for general distribution, nor should it be posted; rather it is intended only for use by your staff with ICS functions.

The map must include the following.1. Primary Evacuation Routes2. Secondary Evacuation Routes3. Handicap Evacuation Areas4. Utility Access/Shut-off for Gas, Water, Electricity, HVAC, Telephone System5. Staging Areas for Media, Parents, Volunteers6. Temporary Morgue Locations7. Incident Command Post (Indicate Various Options)8. Parent-Student Reunification Areas (Indoor & Outdoor)9. HAZMAT Storage Areas (Hazardous Materials)10. Wheelchair Access11. Emergency Counseling Room12. School Bus Emergency Loading Area(s)13. Any other relevant information

Note: Indicate the area(s) you will use for parent-student reunification purposes at your off-campus evacuation site(s).

El Dorado football field primary site

Student Activities Complex secondary site

Version 1 2010


COMMUNICATIONS

Directions: Answer the following questions in the boxes provided.

1. What warning system will be used if there is an emergency during school hours?

Warning System (If the public address system, regular phones, and cell phones are inoperable, include method to be used).Public Address SystemRunner System

2. How will information be given to parents and the community?

Initial Contact (information about emergency)District Public Relations Dept.

During EmergencyDistrict Public Relations Dept.

Post EmergencyDistrict Public Relations Dept.School Letter to Parents

3. What is the communication linkage between outlying or portable buildings and the main office and/or security personnel?

Communication LinkageNot Applicable

Version 1 2010


TRAINING

Directions: Answer the following questions in the boxes provided.

1. What is the strategy to train the Campus Emergency Planning Team? (Objectives, participants, presenters, agenda, date, time, place.)

Objectives:Inform teachers and staff about procedures in case of an emergency

Participants:Teachers and staff

Presenters:Officer J. Durden and Edgar Rincon

Agendas (Attach agendas and include date, time, location, etc.)Safety Training (08/04 at 8:02 AM in the Theatre)

2. How will the entire faculty, students, parents, collaborative partners and others receive orientation to the Campus Emergency Plan? What additional safety/security-related training sessions have been conducted?

Target Group Date(s) Topics, Methods of Presentation

Staff

Students

Parents

Collaborative PartnersOthers

Version 1 2010


LOG OF CAMPUS EMERGENCY RESPONSE DRILLS AND EXERCISES

Directions: Once you complete your emergency drills and exercises, fill in the table with the date of the drill, the type of drill conducted, and any after-action report comments. Keep a signed copy of this page in your printed copy of this plan. If you participate in any community tabletop exercises, identify the location, date, and name of the exercise. List the drill/exercise criteria for lockdown and all clear signals.

Complete and submit to (Emergency Management Coordinator/other) a summary of fall emergency drills and exercises no later than the last working day of (November/December/other.)

Complete and submit to (Emergency Management Coordinator/other) a summary of your spring emergency drills and exercises no later than the last working day of (March/April/May/other.)

Date Type of Drill After-Action Report Comments Signature

Participation in Community (Outside Agencies/Collaborative Partners) Tabletop Exercises

Location: Date:

Exercise Scenario:

Version 12010


EMERGENCY CONTACT INFORMATIONDirections: This page has been completed for you, listing the district phone numbers for each contact.

Key RespondersIn the event of an emergency, call the following offices in the order listed:

1. Police @ 9112. Main Administration Building @ 555-333-12123. Emergency Management Coordinator @ (555) 333-1213

Supplemental AssistanceFor additional planning or specific incident support, call the following resources.

Area of Support Phone Number

Communications

24 Hour Hotline 937-4357 (937-HELP)

SRO

Emergency Management

Health Services

Transportation 937-0600

Human Resources

Psychological Services

Child Abuse Prevention

Maintenance

Version 12010


EMERGENCY CONTACT INFORMATION (Continued)

Directions: Identify parents, volunteers, or community leaders who are available to assist your campus in emergency mitigation, preparedness, response, and/or recovery.

Additional Contacts:

Contact Name Contact Phone Number(s)

Note: For technical assistance in completing your Campus Emergency Plan, please contact (EMC) @ 555-1212.

Version 12010

Documents

Annex N, Direction & Control - Socorro … · Web viewSylvia Ugarte-Gil Counselor Assist with emergency procedures and organize reunification process Edgar Rincon Assistant Principal