Annette Berksan aberksan.com/a11y Accessible Presentations 2 Imagine Nov. 19, 1863 4 Imagine? 5 6 Organizational Overview United States of America 7 We are met on battlefield Dedicate portion of field Unfinished work World can never forget Agenda 8 Dedicate Consecrate Hallow this ground World will little note nor long remember Not on the Agenda 9 Men are equal Govt of/for/by the people Critical Success Factors 10 Go to the next slide and find out! Holy Powerpoint, Batman! What point is Annette trying to make? ???? 11 are the presentation YOU 12 Prepare Design Deliver Share Todays Agenda 13 Audience 14 see well or at all hear well or at all move well or at all speak well or at all understand information presented in some ways well or at all Some of you audience may not be able to: Audience Considerations 15 Ask in advance if anyone needs an accessibility accommodation Ask 16 Book early More than one interpreter may be needed Logistics Lighting Technical terms Sign Language Interpreters 17 Assistive listening devices Audio transcripts and video captions CART (Computer assisted real-time translation services) Captioning & Listening Devices 18 Large print Braille the presentation in advance Handouts 19 Captioned Video CART Real-Time Captioning Interpreter Assistive Listening Device Wheelchair Inclusive Presentation Location 20 21 Room size & shape How many seats Stage location Room obstructions Accessibility of venue Venue 22 Theatre Classroom Boardroom Seating 23 Reserve Seating 24 Design 25 Use san-serif fonts (Verdana) At least 20-pt 32-pt is better Avoid Italics Font 26 No more than 6 lines of text per slide 5 or 6 words per line Left justify Mixed case instead of all capitals Content 27 Think of other ways to convey information Parentheses to highlight negative numbers Astericks to highlight important or required information Dont Rely on Color Alone 28 This is blue text on a yellow background. This is red text on a green background. Black text on white is best. Always put text on a plain, solid- colored background Provide Sufficient Contrast 29 Keep them as simple as possible Figures, Graphs & Tables 30 Deliver 31 Use a microphone Speak clearly and at a moderate pace Face the audience to facilitate speech-reading Pause between slides Be Heard & Understood 32 Announce slide numbers, titles and transitions Describe Slides 33 Describe & provide vital information of all graphics including tables, charts and images. Describe Images 34 Repeat questions and comments from the audience for all to hear Question & Answer Session 35 Share 36 Instead of using (continued) in the title, use (1 of 3), (2 of 3), (3 of 3). Accessibility Tips (1 of 3) Accessibility Tips (2 of 3) Accessibility Tips (3 of 3) Give Each Slide a Unique Title 37 Use alt text on all images, charts and tables Group multiple objects together and add alt text to the grouped object Use Alt Text for Graphics 38 Choose standard design with accessibility in mind You can customize standard design in Master Pages Use Standard Design 39 Use standard layout to design each slide You can customize layouts in Master Pages Use Standard Layouts 40 Dont use text boxes Dont copy and paste images Add text and graphics with standard layout options Adding Content 41 For easy design, use Master Pages to set fonts and styles Create new layouts Use multiple designs in same deck Customize Master Pages 42 Home Tab > Drawing Tools > Arrange > Selection Pane Test Reading Order 43 Visual order doesnt match the order in which a screen reader will read the slide. Correct Reading Order 44 Questions DARS Accessibility Team dars.state.tx.us Thanks!