Ann Brown MD MHS Associate Vice Dean for Faculty Development New
Faculty Orientation 9/21/10 Slide 2 Contact Office for Faculty
Development 268 Baker House, Duke South Phone 684-4139 Email:
[email protected]@mc.duke.edu Web:
facdev.medschool.duke.edu View and register upcoming events See
videos OR materials from past events Selected resources on
professional development Slide 3 Outline Faculty Snapshot Promotion
Process Basics Clinical and Basic Sciences Description of 5
Clinical Pathways Check bright green sheet of paper in your folder-
it has your track (according to database) Slide 4 Slide 5 Basic
Science Departments 8/31/10 Data Slide 6 Clinical Science
Departments 8/31/10 Data Slide 7 Data from dFac 8/31/10 School of
Medicine Faculty Slide 8 Gender Distribution by Rank Slide 9
Promotion Basics Slide 10 Basic Science Promotion and Tenure Review
Timeline Faculty member and Chair agree To submit dossier BS- APT
Committee MCEC/Dean Provosts APT Committee BoT Final action
BS-APT=Basic Science APT MCEC= Medical Center Executive Committee
BoT= Board of Trustees Departmental review About 12 months Dossier
for promotion with tenure MUST be submitted by beginning of 7 th
year Slide 11 Clinical Science Promotion and Tenure Review Timeline
Faculty member & Chair Agree to submit dossier Faculty member
submits dossier to DAPT Committee DAPT Committee forwards
recommendation to Chair Chair forwards to Med Ctr CS- APT Committee
BoT Final action Chair notifies faculty member of DAPT
recommendation DAPT=Departmental APT BoT=Board of Trustees
CS-APT=Clinical Sciences APT About 12 months Dossier for promotion
with tenure MUST be submitted by beginning of 10 th year Slide 12
What are the Ranks? Clinical Basic Medical Instructor (incubator
status, tenure clock not active) Assistant Professor Associate
Professor Associate Professor with Tenure Professor with Tenure
Professor (without tenure) Tracks 4&5 only Assistant Professor
Associate Professor with tenure Professor And others tailored to
individual circumstances, not linked to tenure track Slide 13 What
is tenure? Tenure is a promise of continued employment, absent
malfeasance A specific salary is not promised For basic scientists,
tenure promises full (or near full) salary For clinicians who
belong to the PDC, salary guarantee is limited Tradition has been
25K Assoc Prof and 30K Full Prof For Clinical Science faculty who
do not belong to PDC, tenure may have a different meaning Slide 14
Preparing for Promotion Request an annual review with your
Chief/Chair to Assess your progress toward promotion Solicit
feedback about areas to work on in coming year You should play an
active role in the process of deciding when to go up for promotion
You can bring this up with your Chair/Chief Slide 15 Things to do
now Cultivate potential external evaluators APT dossier must
include names of 6 individuals external to Duke University who are
qualified to evaluate the candidate's scholarly contributions
(Faculty Handbook) These should not be collaborators, co-authors,
mentors. Slide 16 Things to do now Create a Duke-formatted CV and
update it periodically Faculty APT office website or call 684-3852
Develop a system for keeping track of your activities. Publications
Lectures (Duke, regional, national, international) Clinical
activities (and nice patient letters) Teaching activities (keep
your evaluations) Service on committees (Duke, societies, NIH etc)
Slide 17 Keep track of accomplishments ( see package of folders)
Files for: Committee memberships Annual Reviews
Awards/Recognitions/Kudos CME Correspondence/ Networking
Mentor/Advisor Activities Teaching Long term goals
Privileges/Credentials Keep a separate file for each Presentation
Publication Scholarly Activity (other) Slide 18 Promotion
criteria-Basic Science see Faculty Handbook Appendix J
Contributions to the field Publication record Demonstrated ability
to secure funding from peer- reviewed sources Teaching Service
http://www.provost.duke.edu/pdfs/fhb/FHB_App_J.pdf Slide 19 What
are the criteria? Tenure-eligible pathways require scholarship
Scholarship, research and creative activity means the systematic
investigation in some field of knowledge undertaken to discover or
establish facts or principles, and the scholarly effort to
interpret, integrate or synthesize research findings or the
preparation and execution of creative projects. Slide 20 Promotion
Criteria-Clinical Science Criteria based on which Track you are on
There are five tracks (revised 2006) Standard Tenure Clock (10
years)* 1: Clinician / Administrator / Educator 2: Clinician
Researcher 3: Research focused faculty Non-clocked term
appointments 4: Clinician 5: Researcher Slide 21 Why have Tracks?
Pathways designed to help faculty succeed within framework of
institutional needs Many ways to develop a successful career at
Duke Create a consistent set of expectations Provide guidance to
Appointment, Promotion and Tenure (APT) Committees Slide 22
Guidelines Apply To Clinical Departments MDs PhDs MD/PhDs Other
terminal degree holders in the clinical departments Slide 23 What
are the criteria? Varies with track Selection of a given track
defines the promotion expectations Track 1:
Clinical/Admin/Educational Track 2: Mixed Research and Clinical
Track 3: Research Track 4: Clinical Track 5: Research Slide 24 What
are the criteria? Focus Build a thread of continuity throughout
your work The theme should be apparent to reviewers Be cautious of
diffusion of your efforts Slide 25 Tenure Clock Tenure clock starts
with first appointment at Assistant Professor rank regardless of
track Slide 26 Changing Tracks Not casual- consult with chair
Transfer within Tracks 1-3 relatively easier Transfer from Tracks
4, 5 to Tracks 1-3 requires Deans office approval due to tenure
implications Slide 27 Path 1: Clinician / Administrator/ Educator
Designed to reward physicians who see patients (typically 75%) and
do some research, administration, or education Primary focus:
publications & reputation Referral patterns National committees
& professional organizations Review articles, case reports,
chapters Slide 28 Path 1: Clinician / Administrator/ Educator Also
appropriate for faculty who spend the majority of their time on a
combination of clinical care, administration, and/or teaching
Similar to Track 4, but difference is stronger emphasis on
scholarly activity in Track 1 Slide 29 Path 1 Grants Clinical
volumes Teaching or administrative accomplishments Tenure clock
applies: must initiate tenure review by the start of 10 th year
Earlier review okay Slide 30 Path 2: Clinician / Researcher
Designed to reward physicians who see patients and do ~50% research
Natural home for Clinical Investigators Primary focus: publications
& reputation Referral patterns National committees &
professional organizations Manuscripts high level journals Slide 31
Path 2 Grants Clinical volumes lower volumes expected than on Track
1 Teaching or administrative accomplishments count but are
secondary to research and clinical care expectations Slide 32 Path
3: Primary Research Designed for faculty who typically do 75%
research Natural home for Lab-focused MDs and PhDs Primary focus:
publications & reputation History of funding Publications
Nationally significant research Slide 33 Path 3 Grants Peer
reviewed (NIH, Selective foundations) Publications expect to be
placed in major journals Teaching or administrative accomplishments
count but are secondary to research objectives Slide 34 Path 4:
Clinician Designed for faculty who typically do 75% clinical work
As with Track 1, combinations of clinical work, teaching and
administration also fit here Natural home for pure clinicians
Primary focus: clinical care Referral patterns National committees
& professional organizations - reputation Slide 35 Path 4 No
tenure clock But remember, if you later switch to track 1, your
tenure clock started on date of first appointment to Assistant
Professor in the non-tenure track Can only transfer to Tracks 1-3
during the first ten years in Path 4 Slide 36 Path 4 Grants very
secondary Publications much less critical, although they enhance
clinical reputation Slide 37 Path 5: Researcher Designed for
faculty who typically do 80% research Natural home for PhDs in
clinical departments Primary focus: publications & funding
Publications high level journals Consistent funding annual
appointments Slide 38 Path 5 Teaching or administrative
accomplishments count but are secondary to research objectives Most
teaching in the context of the research work Slide 39 Questions?
Resources Department Administrative Liaison Faculty Liaison Faculty
Handbook and APT Guidelines http://medschool.duke.edu/ Select
resources for faculty on Left Bar Duke Advantages for Faculty
http://www.provost.duke.edu/faculty/ Office for Faculty Development
http://medschool.duke.edu/ Slide 40 APT Panel after lunch Dona
Chikaraishi PhD Basic Science APT Committee Thomas Coffman MD
Department of Medicine APT Committee Phyllis Leppert MD PhD
Clinical Sciences APT Committee Slide 41 Next Panel Building a
Career in Academic Medicine John Alexander MD MHS FACC Sally
Kornbluth PhD Bob Lefkowitz MD
