CaliforniaColleges.edu and transcript data sharing between K-12 and CCC’s

April 13, 2017

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•  (Very)briefhistoryofCaliforniaColleges.eduandCCGI

•  2017integrationwithCCCApply•  Transcriptdataforplacement•  Outreachsupport•  DualEnrollmentopportunity

•  BriefpreviewofnewCaliforniaColleges.edulookandfeel

•  Answeranyquestions

Whatarewegoingtocover?

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Systematicallyincreasecareerandcollegepreparationfor6th-12thgrade

students,andfacilitatesmoothtransitionsfromK-12tohighereducation,sothatstudentsstartpost-secondary

positionedtosucceed.

OurMission

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CaliforniaColleges.eduoriginatedthroughaninter-segmentalbudgetproposalin1998withtwogoals:

-  Createa“commonfrontdoor”tohighereducationand-  Anelectronictranscriptinfrastructure

InJuly2013,theCaliforniaCollegeGuidanceInitiativetookovermanagementofCaliforniaColleges.eduandbuiltout:

-  Anelectronictranscriptinfrastructure-  Aneducator-facingportaltoenabledata-drivencollegeandcareer

preparation-  Staffingrequiredtomeaningfullysupportintegrationofthesetools

intothe6th-12thgradeeducationalexperiencesofallstudents

History

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WhyWeExist

792:1

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WhyWeExist

100:67:26100:32:9

(UCLA,IDEA,2011)

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Allhighschoolseniorsgraduate

withathoughtfulandwell-

informedpost-secondaryplan

OurTwoBigGoals

Capturestudents’academictranscriptdataandSSID

fromK-12schools,andallowittofollowthestudentinamannerthatreducesthe

informationgapsthathinderstudentsuccess.

Goal#1 Goal#2

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-  AccesstoplanningtoolsandacademicplannerusingCMPdropdownmenu

-  Generalregionaltrainingandusersupport

-  AccountlinktoCCCApplyandcalstate.edu/Apply

TwoUseScenarios

-  Data-informedacademicplanningtools

-  CSU/UCeligibilitytoolstoinformincreased“a-g”completionrates

-  Pre-verifieddatainformsapplicationtoCSUsandCCCs

-  DatamatchpilotwithCaliforniaStudentAidCommission

-  Intensive,customizedconsultationandusersupport

OpenAccessUsers PartnerDistricts

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ImportanceofElectronicTranscriptPlatform

K-12Constantviewofprogresstowards“a-g”eligibilitythat

helpsincrease”a-g”completionrates

CommunityCollegeBetterfirst-yearacademic

placementreducesunnecessaryremediation

CaliforniaStudentAidCommission(CSAC)Assist“data-matching”andcommunicationwithothersegmentsforCalGrant

purposes

ElectronicTranscriptPlatform

Pre-verifieddatainaccessibleformatthatkeepsallrecordsreliablyassociatedwiththestudentusingtheirStatewide

StudentIdentifier(SSID)

CSUSystemMoreefficientandaccurateadmissionsprocessreducesdelaysinadmissionand

financialaid

iskey

2017CaliforniaColleges.eduandCCCApplyIntegration

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•  First,onlypossiblethankstosupportfrom:

•  CCCChancellor’sOffice•  FoundationforCCC•  ButteTechCenter•  CCCApplySteeringCommittee•  K-12districts•  Colleges

CCCApplyIntegration–Thankyou

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•  StudentsalreadyexploremajorsandcollegesinCaliforniaColleges.edu

•  Thosewhowishtocanclickanapplylinkfromwithintheiraccount

•  Aminimumofdataissecurelypassedasynchronouslybetweenthesystems,includinginpartnerdistricts,K-12SSID#

•  StudentproceedsthroughApplyprocessasnormal

•  Later,CaliforniaColleges.eduisinformedthatthestudentsubmittedapplicationandCCCID#.ThisdataisavailabletoHighSchool

CCCApplyIntegration–how?

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•  Thesecuredata(SSIDandCCCID),applicationresponseisencryptedandpassedthroughasecure,authenticatedAPI

CCCApplyIntegration–how?(2)

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•  Transcriptdata(asdefinedbythecollege)forthosestudentswhohavecompletedsuchanapplicationcanlaterbesecurelytransmittedtothecollege

•  Couldinclude:•  HighestlevelofMath(includingcurrentlyenrolled)•  HighestlevelofEnglish(includingcurrentlyenrolled)•  GPAasdefinedbyHS•  ?(asallowableunderprivacylawsandK-12MOUs)

CCCApplyIntegration–PlacementOpportunity

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•  Asyouknow,itisneverquitethatsimple.Therearechallenges:

•  CollegefacultywouldneedtohavedefinedHSplacementlevel/multiplemeasuresarticulation

•  CCGIonlyholdstranscriptdataonbehalfofdistrictsincertainareasofthestate(butwearegrowing)

•  Integration/processingofthatdataatthecollegeSISlevel

CCCApplyIntegration–PlacementChallenges

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•  SuchalinkbetweentheK-12andtheCollegedistrictsmayalsoprovehelpfulfor:

•  DualEnrollment•  HighSchoolArticulation•  OutreachSupport•  FirstYearExperience•  StudentSuccessSupport(priorityreg.,etc)•  ?

CCCApplyIntegration–DualEnrollment

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•  SuchalinkbetweentheK-12andtheCollegedistrictsmayalsoprovehelpfulfor:

•  DualEnrollment•  HighSchoolArticulation•  OutreachSupport•  FirstYearExperience•  StudentSuccessSupport(priorityreg.,etc)•  ?

CCCApplyIntegration–DualEnrollment

BrieflookattheupdatedCaliforniaColleges.edu

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-  AcademicPlanner-  CSUandUCEligibilityTools-  CollegeSearch-  ProgramandMajorSearch-  CareerSearch-  MiddleSchoolCareerAssessments-  HighSchoolCareerAssessments-  ScholarshipSearch-  MyGoals-  MyJournals-  MyDocuments-  MyTasks-  Calendar

CaliforniaColleges.eduStudentExperience

-  CalState.edu/ApplyIntegrationwithverifiedcoursedata

-  CCCApplyIntegration-  FAFSALaunch-  LinkstoUCandotherapplicationsnot

supportedbyCSU,CCC,andCommonApplication

-  CommonApplication:indiscussion-  Documentmanagement(lettersof

recommendationandtranscripts-  Courseworkmatrix(newreleasein

2017)

Theplatformofferstoolsstudentsuseforplanning,exploration,andreflectionbeginninginmiddleschool.HighschoolseniorscanlaunchcollegeapplicationsandFAFSA. Planning&ExplorationTools Applications

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CaliforniaColleges.edu–NewLook

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StudentOutcomes

Whenstudentscompletetherecommendedsetofactivitiesbygradelevelstartingasearlyas6thgrade,theybuildacomprehensiveandmeaningfulpostsecondaryplan.Educatorstrackprogress.6th–  InterestProfiler–  CareerList–  CollegeList–  Journal

7th–  CollegeList–  CareerList–  Goals–  Journal

8th–  Goals–  LearningStylesAssessment–  AcademicPlan–  MyExperiences

9th

–  Goals–  AcademicPlan–  InterestProfiler–  CollegeList–  Journal

10th–  MultipleIntelligences–  CareerList–  CollegeList–  Program/MajorList–  Journal

11th–  CareerList–  CollegeList–  DoWhatYouAre–  CollegeList–  ScholarshipList–  EFCcalculator*–  MyExperiences–  Resume–  Journal

12th–  CollegeList–  FAFSA–  CollegeApplications–  MyExperiences–  FinancialAid

ComparisonTool*–  Goals–  Journal

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ActivitiesCCGIprovidesadefaultofkeyactivitiesateachgradelevel.Educatorscanadjustthegradelevelsatwhichactivitiesareassigned.Eachactivitycomeswithlessonplansandstudentworksheets.Tasks&CalendarEventsAddmoretasksandcalendareventstoplatform’spre-populatedTaskListandCalendartooneormorestudentsatatime.AddyourowndocumentstoTaskstoencouragestudentengagementontheplatform.SurveysCreate,assign,andanalyzesurveysforgroupsofstudents

CustomizableatSchool&DistrictLevels

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-  Defaultactivitiesateachgradelevelthatincludelessonplanandstudentworksheet

-  AssignSMARTgoalprompts-  Assignjournalprompts-  Addeventstocalendar-  Sendmessagesandtext/SMS-  Populatetasklist-  Addlocalscholarships-  Resetpasswordsbothstudent

andeducator

EducatorExperience

-  Setupparentaccountswithconnectiontotheirstudents

-  Create,assign,andanalyzesurveys

-  Distributeworksheetsandotherdocuments

-  Create,assign,andanalyzesurveysforgroupsofstudents

-  Viewreportsonstudentactivity,academics,andeligibility

Theplatformofferstoolsforeducatorstoguidestudents’useofCaliforniaColleges.edu.

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TranscriptDataViewablethroughDistrictPartnershipsAlamedaCountyOaklandHayward*FresnoCountyFirebaugh*Kerman*WestPark*KingsCountyHanfordJointUnion*LosAngelesCountyComptonElMonteElRanchoHaciendaLaPuenteLongBeachNorwalk-LaMirada*PomonaRowland

OrangeCountyAnaheimGardenGroveSantaAnaRiversideCountyCorona-NorcoDesertSandsHemetJurupa*MorenoValleyMurrietaValleyPerrisUnionTemeculaValleyValVerdeSacramentoCountySacramentoCityElkGrove*

SanBernardinoCountyChaffeyJointChinoValleyUplandSanDiegoCountySanMarcosSanLuisObispoCountyCoast*LuciaMar*PasoRobles*SanLuisCoastal*Shandon*Templeton*SanMateoCountyJeffersonUnionHigh*TulareCountyCutler-OrosiJoint*YoloCountyWoodlandJoint*

*Districtsthathaveappliedfor2017-18buthavenotsignedacontract.

Countieswithcurrentand/orpotentialnew2017-18districts

Countieswithpotentialnew2017-18districts **DistrictsthathaverequestedandreceivedproposalforpartnershipfromCCGI.

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CaliforniaCollegeGuidanceInitiative-  LocalImplementationTeam-  DataAnalysts

District-  CCGILead-  DistrictDataTeamorLead-  SchoolSiteLeads-  Counselors-  Principals-  APs-  Teachers

Strategy-  Fullimmersionacrosscounselingand

instructionaltime

FoundationofPartnership

LeadershipTeams-  Cross-functionalgroupofdistrict

educators,whosepurposeistoguidetheCCGIimplementationprocess

-  SpeakstovariousdistrictperspectivesandprioritiesandcollectivelymakedecisionsabouttheCCGIpartnership

-  Developandexecutedistrict’smulti-yearplan

-  Trackmetrics-  Conductongoingevaluationof

district’scapacity

Governance,Financing,andLegalCompliance

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-  FamilyEducationalRightsandPrivacyAct -  ProtectionofPupilRightsAmendment -  FairInformationPracticePrinciples -  PrivacyTechnicalAssistanceCenterRequirementsandBestPractices -  CASenateBillNo.1177 -  CAAssemblyBillNo.1584 -  Children’sOnlinePrivacyProtectionRule -  CaliforniaColleges.eduPrivacyPolicyforStudentUsers -  CaliforniaCollegeGuidanceInitiativeMemorandumofUnderstanding

DataSecurity

CCGIhandlesPersonallyIdentifiableInformation(PII)carefullyandiscompliantwiththefollowing:

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TheFoundationforCaliforniaCommunityCollegesisthefiscalandlegalhomeofCCGI.TheInitiativeadvisoryboardiscomprisedofleadershipfromeacheducationalsegment,aswellascounselorsandeducatorsfromacrossCalifornia.TheStudentFriendlyServicesBudgetLineitemisappropriatedtotheRiversideCountyOfficeofEducation(Prop98).

Governance

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Interestedintalkingmoreaboutthissubject?Emailusat:CollegePartnerships@CaliforniaColleges.org

BenjaminBaird

DirectorofDataManagement916.952.3785

BBaird@californiacolleges.org

ContactInformation