Anam Document

7/31/2019 Anam Document

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SYSTEM PROJECT

ON

Online Admission System

Of Institute Of

Management Sciences

Project Supervisor

Mr. Liaquat Javed

Developed By

Anam Syed

BT-07-22

BBA-IT

8th Semester

Institute of Management Sciences

Bahauddin Zakariya University, Multan


2/20

Table of Contents

Introduction of Online Admission SystemProblem Definition

Purpose

ScopeProject Requirements

Software RequirementsHardware Requirements

Overall DescriptionFeasibility StudyWorking of Present System

Disadvantages of Present System

Proposed System

Data Flow Diagram

System DescriptionLogin Authentication

New User Registration

Change Password FormGenerate Merit List Form

Program Details Form

Search Form

Update Form

Administrator Main FormAdmission Form

Payment Detail Form

Reports

Database Schema

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ONLINE ADMISSION SYSTEM

Problem Definition:

Today all the work at the time of admission of the students is done manually by ink

and paper, which is very slow and consuming much efforts and time.

It is required to Design of a Computerized Automated Student Admission System,

to speed up and make it easy to use system.

Purpose:

1). Student Admission System Supports the student admission and registration

process, the maintenance of student personal, academic and fee related data.

2). Database maintained by this system usually contains the students personal,

academic and its fee related information. It focuses on storing and processing (insertion,

updation) by using web pages.

3). Generates student information in formatted html tables.

4). Set the Merit for different programs.

5). Generate Students Merit Lists for different programs.

6). Generate Students all students currently deposited their fees.

Scope:

An application Software it will work for an institute conducting a professionalPrograms like BBA(morn), BBA(even), MBA(morn), MBA(even), MBA-2 and

MBA(exec). Students are admitted according to their merit in examination and their choice

of program.Activities like Updation, Creations done in the system by the System Operator will

be maintained in the form of tables for auditing and maintaining the integrity of the system.

Project Requirements:

Automate manual paper work done at the time of students admission in the college.

Eliminate paper work.

efficiently manage the student admission process.

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Software Required:

Operating System: Microsoft Windows XP

Front End tools: HTML, PHP.NET

Back End tools: MYSQL Server

Feasibility Study:-

It is to serve as a decision document. It has three questions to answer.

Since, the present system is manual all the work is done in papers and ink by hand so it is

much costly and difficult to use and to operate and it is also time consuming.So our automated computerized student admission system is much feasible, in cost, time,

and efforts as compare to the previous manual system.

It is economically feasible, it will only require a single operator to operate the system, whois responsible for entering the data into the database via a user interface provided to him,

who can also able to show all the data in html tabular form so to provide informationregarding the students who are either taken admission or to take admission, since it requires

only a single person to operate the whole system thus reduces the cost to operate thesystem.

It is technically feasible, since the whole system is designed into the latest technologies like

PHP and MYSQL Server which are the most recent technologies to develop web basedsystems and design databases. It uses the latest hardware technologies like P4 Systems so

easy to operate.

It is Behavioral feasible, since the system is providing a attractive user interface to theoperator/end user, so he feel very easy to work onto it. Response to operator/end user is

very fast and very good. Since, as we mentioned above that it requires much less amount of

cost, it uses computer work so it is very fast to operate and it is very easy for user to workon it.

Working of the Present System:-

In present, all work is done manually by hand in bulk of files which is hard to operate and

hard to maintain the reports of the student presently, took admission in college.

1. When the student comes in university.2. First of all, he/she takes admission form from reception.

3. Fills it and submits it into office.

4. Filled form is first checked, if there is any mistake then it is corrected.5. At the time of submission of it the fees is deposited by the candidate.

6. At the time of submission of admission form enrollment no. is assigned to the

candidate by the university.7. Candidate gets the receipt of fees deposition.

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Disadvantages of Present System:-

1. Require much man power i.e. much efforts, much cost and hard to operate and

maintain.

2. Since, all the work is done in papers so it is very hard to locate a particular studentrecord when it is required.

Proposed System:-

1. It is automated computerized web based software system.

2. It uses latest technologies like PHP and MYSQL Server.3. It is easy to operate.

4. Attractive User Interface

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DATA FLOW DIAGRAM

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No

Student AdmissionForm

1

Submits

Setting

Merit

2

GenerateMerit List

3

Rejection

Yes

Deposit

Fee

4

Enroll

Student

5

Student

Master File


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Login Authentication

Through this form only Administrators have the access to use the project.

New User Registration

Through this form new users can be authenticated to access the system. Here in this form

all the fields are compulsory to enter the relevant record.

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Change Password Form

By this form users can change their passwords.

Generate Merit List Form

By this form administrator can set and then generate the merit list of different programs.

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Search Form

By this form administrator can search the record of any student by Roll No, First Name,

Last Name etc.

Update Form

By this form administrator can update the record of any student.

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Administrator Main Form

This is the main administration page on which different operations can perform the

administrator related to admission of a student in different programs.

Payment details Form

By this form the students will confirm that they have deposit the fee in the bank they have

to enter the reference no that will be given by the bank on depositing fee.

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Admission Form

This is the admission form that will be available on the ims site and any student can fill it

online only computer n net is required to submit the admission form.

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REPORTS

1. Applicant List

2. Merit List of BBA(morn)

3. Merit List of BBA(even)

4. Merit List of MBA(morn)

5. Merit List of MBA(even)

6. Merit List of MBA-2

7. Merit List of MBA(exec)

8. List of Students Paid Fee

9. List of BBA(morn) Class

10. List of BBA(even) Class

11. List of MBA(morn) Class

12. List of MBA(even) Class

13. List of MBA-2 Class

14. List of MBA(exec) Class

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DATABASE SCHEMA

Table Name: Admin_Login

Primary Key: id_noField Name Type Description

Id_no Int(20) Administrator IDUser_name Vachar(2

0)User Name

Password Varchar(20)

Password

Table name: student_formPrimary key: student_idField Name Type Description

Student_id Int(50) Student IDFirst_name Varchar (20) First Name of studentLast_name Varchar (20) Last Name of StudentGender Varchar (20) GenderAddress Varchar

(100)Address

Cell_no Varchar (20) Mobile NoCity Varchar (20) CityState Varchar (20) StateCountry Varchar (20) CountryCurrent_education

Varchar (20) Current Qualification

Marks Varchar (20) MarksProgram_taken1

Varchar (25) Program applied

Program_taken2

Varchar (20) Program applied 2nd

Program_taken3

Varchar (20) Program applied 3rd

Program_taken4

Varchar (20) Program applied 4th

Program_take Varchar (20) Program applied 5th

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n5Program_taken6


Table name: merit_list_bbaPrimary key: Std_idField Name Type Description

Std_id Int(50) Student IDname Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentCurrent_edu Varchar (20) Current QualificationCurrent_marks

Varchar (20) Marks

Program_taken1 Varchar (25) Program applied

Program_taken2


Program_taken3


Program_taken4


Program_taken5


Program_taken6


Table name: merit_list_bba2Primary key: Std_idField Name Type Description

Std_id Int(50) Student ID

name Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentCurrent_edu Varchar (20) Current QualificationCuurent_marks

Varchar (20) Marks

Program_taken1


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Program_taken2


Program_taken3


Program_taken4 Varchar (20) Program applied 4th

Program_taken5


Program_taken6


Table name: merit_list_mba

Primary keyStd_idField Name Type Description

Std_id Int(50) Student IDname Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentCurrent_edu Varchar (20) Current QualificationCurrent_marks

Varchar (20) Marks

Program_take

n1


Program_taken2


Program_taken3


Program_taken4


Program_taken5


Program_taken6 Varchar (20) Program applied 6

th

Table name: merit_list_mba2Primary key: Std_idField Name Type Description

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Std_id Int(50) Student IDname Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentCurrent_edu Varchar (20) Current Qualification

Current_marks Varchar (20) Marks

Program_taken1


Program_taken2


Program_taken3


Program_taken4


Program_taken5


Program_taken6


Table name: merit_list_mba3Primary key: Std_id

Field Name Type DescriptionStd_id Int(50) Student IDname Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentCurrent_edu Varchar (20) Current QualificationCurrent_Marks

Varchar (20) Marks

Program_taken1


Program_taken2 Varchar (20) Program applied 2

nd

Program_taken3


Program_taken4


Program_take Varchar (20) Program applied 5th

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n5Program_taken6


Table name: merit_list_mba4Primary key: Std_idField Name Type Description

Std_id Int(50) Student IDname Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentCurrent_edu Varchar (20) Current QualificationCurrent_Mark

s

Varchar (20) Marks

Program_taken1


Program_taken2


Program_taken3


Program_taken4


Program_taken5 Varchar (20) Program applied 5th

Program_taken6


Table Name: paymentPrimary Key: id_noField Name Type Description

Id_no Int(10) Student IDFirst_name Varchar(

20)First Name

Last_name Varchar(50)

Last Name

Program Varchar(50)

Program takem

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Ref_no Varchar(20)

Fee reference no

Table name: bbaPrimary key: Std_idField Name Type Description

Std_id Int(10) Student Roll Noname Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentGender Varchar (20) GenderAddress Varchar

(100)Address

Cell_no Varchar (20) Mobile NoCity Varchar (20) CityState Varchar (20) StateCountry Varchar (20) Countryeducation Varchar (20) Current QualificationMarks Varchar (20) MarksProgram Varchar (25) Program Name

Table name: bba2Primary key: Std_idField Name Type Description


(100)Address

Cell_no Varchar (20) Mobile NoCity Varchar (20) CityState Varchar (20) StateCountry Varchar (20) CountryEducation Varchar (20) Current QualificationMarks Varchar (20) Marks

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Program Varchar (25) Program Name

Table name: mba

Primary key: Std_idField Name Type Description


(100)Address

Cell_no Varchar (20) Mobile No

City Varchar (20) CityState Varchar (20) StateCountry Varchar (20) CountryEducation Varchar (20) Current QualificationMarks Varchar (20) MarksProgram Varchar (25) Program Name

Table name: mba2Primary key: Std_idField Name Type Description


(100)Address

Cell_no Varchar (20) Mobile NoCity Varchar (20) CityState Varchar (20) StateCountry Varchar (20) CountryEducation Varchar (20) Current QualificationMarks Varchar (20) Marks

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Program Varchar (25) Program Name

Table name: mba3

Primary key: Std_idField Name Type Description


(100)Address

Cell_no Varchar (20) Mobile No

City Varchar (20) CityState Varchar (20) StateCountry Varchar (20) CountryEducation Varchar (20) Current QualificationMarks Varchar (20) MarksProgram Varchar (25) Program Name

Table name: mba4Primary key: Std_id

Field Name Type DescriptionStd_id Int(10) Student Roll Noname Varchar (20) First Name of studentfname Varchar (20) Last Name of StudentGender Varchar (20) GenderAddress Varchar

(100)Address

Cell_no Varchar (20) Mobile NoCity Varchar (20) City

State Varchar (20) StateCountry Varchar (20) CountryEducation Varchar (20) Current QualificationMarks Varchar (20) MarksProgram Varchar (25) Program Name

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