An Introduction to Productivity Suite Software

Word in Action

What is Productivity

• What are signs I am not productive?

• How can I tell if I am productive?

• Use productive in a positive sentence related to school today.

• Use productive in a negative sentence related to school today.

To Understand Business

You have to understand Productivity.

Sometime we are lucky and we can relate a concept to our own lives.

Students can understand productivity and know how to manage it.

Businesses and Productivity

Businesses and students know how to • be more productive by being more organized.• break tasks down and take breaks between

tasks.• plan ahead, schedule and manage deadlines.• make work spaces suitable to the work being

done and have resources handy.• use software to help with productivity.

History of Productivity Suites• In the 1980’s application software was sold by different companies

required new learning for each type of program.

• Users wanted everything to look the same to make it easier to learn and to be able to use the same information in different programs without reentering it.

• Lotus launched Symphony in 1984 which was word processing, spreadsheets and databases in one application package but it was not powerful enough.

• Word processing sold with other software such as a spreadsheet are called Productivity Suites.

Microsoft Office Suite

• Bill Gates saw an opportunity and developed the first real “Productivity Suite.”

• A DOS version was released in 1988 but each of the individual products or appplications was not good enough YET.

• The first real functionally competitive Office Suite was released in 2000 (Office 97).

• It is the same age as you. Happy Birthday Office Suite.

Scribing to Printing to Typing to Word Processing

• People used to handwrite, print and then type. The problem was speed, errors and legibility.

• Word processing was not part of computing. That changed with the PC in the late 1980’s.

• Word is a the most commonly used application software and the most commonly used part of all the Office Suites.

Word Processing Has Changed

It is no longer about just making the document uniform in print size, easy to produce, or easy to read.

Nor is it about making it easy for people to type and correct errors.

Word processing software has many features to make documents look professional and visually appealing.

Name a Few?BoldItalicUnderlineFont styleFont sizeColoursShadingsBorders & tablesClip artPicturesMarginsText alignmentWord wrap

Common Word Ribbon IconsHome Ribbon

Insert Ribbon

Page Layout Ribbon

Using Microsoft Office Word

• In a word processor, a window allows you to view only a part of the document at any given time just like a real window lets you see only part of the scene outside.

• By using certain keys on the keyboard such as PgUp and PgDn, the document can be scrolled (moved horizontally or vertically) across the screen and bring into view the part of the document you want to see or work on.

Begin at the Beginning

• That is a wise saying, “It means don’t forget first principals.”

• One of the first and most important things to know is what will happen. If you start typing to know that you have to know where your cursor is!

The document is changed through the use of the cursor. The cursor is the blinking vertical line that tells you where the computer’s attention is currently focused on the screen.

How Long and What are We Doing?

• We will spend 9 to 12 classes including a project.

• We will have some options about what we do but we will probably be making some posters using Word.

• There is no test but there is a mandatory review of knowledge but it will be fun.

Save, Save, Save

• Save your document. Don’t rely on AutoSave. Be sure you are in the right folder.

• Great to make a back up but keep the back up copy up-to-date.

• Otherwise• http://www.youtube.com/watch?v=0ApstMK

NEMI&feature=player_embedded/?start=1&end=13

Home Ribbon –Find and Replace

Features from the Home Ribbon-Find and Replace

• Find, Replace and Go To are in the same area.

• “Find” is just locating something.

• “Replace” adds the additional concept of changing what you “Find.”

• “Go To” allows you to advance to a particular, page, section, line, etc.

Find/Replace-More Tab

• Both the Find and Replace have a button that says “More.”

• That “More” tab allows you to refine your search by setting more “parameters”.

• Most options are self-explanatory. We are going to practise.

Find and Go To

• Why is Go To on the same tab as Find and Replace?

• The idea is that Go to something is a concept similar to finding it.

• There is no More button but a list of locations like page, section or line.

Let’s Practice Using Apples

• Click on the Find and click the “More” button• First tick “wildcards” part way down the page.• In “find what” type *ples and press Enter.Next• Click on Replace. If you see less be sure to

click on it to remove the options.• Find what: Apples “Enter”• Replace with: Oranges “Enter”

Undo and Redo

• In the Quick Access Tool Bar there is an Undo feature which allows you to “Undo” mistakes. It has a little arrow going counter clockwise with the arrow at 9PM.

• What if you used “Undo” and wished you hadn’t? You can “Redo” it. That one also has an arrow going the other way and undoes the Undo.

Nuggets and Numbering

• Let’s look for Nuggets and Numbering on the Home Ribbon

Nuggets and NumbersBullets Numbers Numbers with sub letters

or sub numbers

Point form. May be any order or could be alphabetized.

Sentences. Order of ideas is important.

Multiple ideas listed in sentences. Main points have related sub-point which need to be broken out .

*Trudeau went to London School of Economics

6. Trudeau went to the London School of Economics.

6. Trudeau went to the London School of Economic a) he did not graduate. b) he made friends with Fidel Castro.

Khan’s Homework• Khan is trying to organize his History research

about Pierre Elliott Trudeau and make it easier for him to read it see what he is missing from his list.

15th Prime Minister of Canada.Born October 18, 1919 – September 28, 2000.March 4, 1971, at 52, while Prime Minister; he quietly married Margaret Sinclair who

was a 22-year-old flower child.He became a lawyer in Montreal and got a Master’s Degree from Harvard in the United

States.He studied at the London School of Economics (LSE) with friends Fidel Castrol former

President of Cuba, and Hugo Chavez, former President of Venezuela, both ardent Communists.

He did not graduate from LSE.

Khan’s Homework Reformatted1. 15th Prime Minister of Canada.

2. Born October 18, 1919 – September 28, 2000.

3. March 4, 1971, at 52, while Prime Minister; he quietly married Margaret Sinclair a 22-year-old flower child.

4. He became a lawyer in Montreal and got a Master’s Degree from Harvard in the United States.

5. He studied at the London School of Economics (LSE) with friends Fidel Castrol former President of Cuba, and Chavez, former President of Venezuela, both Communists.

6. He did not graduate from LSE.

Shaneen’s Notes

• Her teacher wants her to compare concepts side by side.

• What did Trudeau do in two separate roles, one as Justice Minister and one as Prime Minister.

• She needs to get this straight. She wrote it but it doesn’t make sense.

Shaneen’s Notes

Justice Minister He was involved in the liberalization of Canada’s divorce laws. He said, “the state has no business in the bedrooms of the nations.” This was the beginning of a change of law (and public opinion) about homosexuality, contraception, abortion and many other controversial issues. The Bill was called the Criminal Law Amendments Act 1968. Prime Minister He repatriated our constitution. In addition, he established the Charter of Rights and Freedoms. He centralized Canadian decision-making. Some say that negatively affected Quebec’s culture and the economy of Western Canada. He said the F word in the House of Common, which was amended to “Fuddle-Duddle.

Shaneen’s Table Works!Role Accomplishments

Justice Minister He was involved in the liberalization of Canada’s divorce laws. He said, “the state has no business in the bedrooms of the nations.” This was the beginning of a change of law (and public opinion) about homosexuality, contraception, abortion and many other controversial issues. The Bill was called the Criminal Law Amendments Act 1968.

Prime Minister He repatriated our constitution. In addition, he established the Charter of Rights and Freedoms.He centralized Canadian decision-making. Some say that negatively affected Quebec’s culture and the economy of Western Canada. He said the F word in the House of Common, which was amended to “Fuddle-Duddle.”