An introduction to III Service Rules 1980 as amended up to 1st August 2011

An introduction to III Service Rules 1980as amended up to 1st August 2011 Applicable to whole time salaried employees.Confirmed in the service.

DefinitionsInstituteCommitteeCompetent AuthorityPresidentserviceCategory of EmployeesCategory I Secretary (Officers) Dy Secretary Asstt. Secretary A.O.Category II Sr Assistant (Clerical) Assistant Record Clerk3. Category III Subordinate Staff

Leaves granted to Employees

Types of LeavesGeneral ConditionsCasual LeavePrivilege LeaveSick LeaveAddl Sick LeaveMaternity LeaveEOLSpl LeaveQuarantine LeaveThese leaves can be availed with prior permission onlyLeave can not be claimed as a right.Sundays and Holidays intervening during the period of leave shall be counted as leave.Sanction of leave can not be presumed.In case of exigencies sanction may be cancelled .Overstay after expiry of sanctioned leave may attract loss of pay and or other disciplinary action

Casual Leave RulesAvailable during a Calendar Year Maximum 15 days.Maximum 3 continuous days C.L. on any one occasionOn any one occasion during Nov/Dec max. 6 continuous days with prior permission.For LTC (on reimbursement basis) up to 6 continuous days C.L. may be granted.In case of unforeseen emergency one days C.L. without prior sanction may be availed.Half day C.L is permitted but Saturday will be counted as full day for the purpose of leave.Casual Leave Rules ContinuedCasual Leave will be treated as duty for calculation of P.L.Casual Leave can not be combined with any other leave except Special Leave.Un availed C.L. during a Calendar Year shall be converted to Additional Sick Leave.

Privilege LeaveP.L. calculated at the rate of 1/11th part of duty.Duty means period spent in service reduced by period availed as leave (Except C.L.)Maximum 240 days P.L. can be accumulated .

Sanction of P.L.Application to be submitted 15 days before the date of proposed leave.Mini 4 days P.L. Max .60 days may be granted.Maximum 120 days P.L. for going abroad.On Health ground or on LPR the condition of maximum P.L. is relaxed.P.L. less than 4 days may be granted by Comp. Auth. 2 times in a calendar year.(On Health Ground P.L. not treated as short duration)Sick LeaveEntitlement : On completion of one year of service 30 days S.L. ( Maximum 480 days during entire service) on half pay.Conversion to Full Pay : Allowed to be converted. Twice the period of commuted leave shall be debited against the half pay leave.Medical Certificate :From a RMP certifying the illness and period of leave for joining a certificate of fitness for duty will also be required. Additional Sick LeaveUn availed C.L. converted to Addl Sick Leave up to 60 days on Full Pay during the entire service of employee. This Leave may be availed only after exhaustion of S.L. All the other rules are common to S.L.Maternity LeaveMaximum 360 days M.L. During the entire service period for female employees.May be granted for 6 months M.L. from the date of its commencement.In case of miscarriage or medical termination of pregnancy up to 6 weeks M.L. subject to proper Medical Certificate.For adoption of only one child upto the age of 1 year of child or for two months which ever is earlier subject to medical certificate. Extra Ordinary Leave (Without Pay)If no leave to the credit of employeeFor reasons beyond control of the employeeMax 180 days during the entire service.Not more than 90 days in one occasion.Leave period not counted as service for increment.Competent authority may allow increment if satisfied that EOL was on Medical ground.Special LeaveThe Special Leave may be granted by President of I.I.I. to an Employee for specified purposes and duration.

The terms and conditions may be decided by President.

Quarantine LeaveLeave granted to employee on Presence of Infectious disease (Cholera, small pox, plague, diphtheria , typhus fever, meningitis) in the household of employeeOrder / certificate of Public Health Officer / Medical Officer Not exceeding 21 days (exceptional 30 days) If Employee suffering from infectious disease SL/PL will be granted. ( Not entitled for Q.L.)Part time studiesWritten Permission requiredMere permission does not entitle the employee for leave for part time studies and appearance for examination. Permission if granted will be subject to office exigencies.

An Employee who remains on unauthorized absence or overstays sanctioned leave for a period exceeding 21 days without intimation shall be deemed to have abandoned the service of I.I.I.Wages and PaymentsSalary = Basic pay + Addl pay (stagnation) + Spl pay + DA +Funct pay + HRA + CCA + Transport Allow + Graduation Allow + FPA

excludes overtime & other compensatory allowancesIncrementsTypes ADVANCE IncrementGraduation IncrementNGIStagnation incrementFixation of Basic Pay on Promotion

One Increment in lower grade, Fix in higher grade if stage is available else at immediate higher stage. If after one increment in lower grade, the basic remains lower than the start of higher grade, fix at Minimum of higher gradeIf after one increment in lower grade, the basic goes higher than the last stage of higher grade, fix at maximum of higher gradeStagnation increments are not part of grade.

Option for fixation at future date within one year.

Encashment of P.L.Once in a block of two calendar years (2011-12)Minimum 30 days PL balanceEncashment up to 15 days onlyOnly Basic + D.A. No P.F. deduction or contribution by IIIAt the time of retirement max 240 days P.L. encashment.If cover taken from Insurance company for PL encashment liability, in addition to balance PL encashment amt. equal to risk cover will also be paid in case of death of employee during service.

Duty Hours category II and III Duty Hours in a week (excluding lunch hrs) 33 hours for Sr / Assistants 39 hours for subordinate staffLate attendance more than 3 occasions or in excess of 1 hrs will attract deduction of Cl/PL

Over time paymentOnly category II and IIIMore than half an hour beyond normal working hrs.Wages 1 times of hourly on working days or holidays 2 time on Sundays.Maximum 90 hours during a calendar year.

Provident Fund12 % of Basic + D.A. monthly contribution of confirmed employeeEqual contribution by III ever month.

In case of termination of service due to any disorderly conduct, Employee not entitled for III contribution

GratuityOn completion of 5 years or more full time service. 15 days salary for each completed year.>= 6 months taken as full year. For salary calculation month is considered of 26 daysSalary = Basic Pay + D.A.

Gratuity CalculationAverage monthly salary of last 10 months

Maximum Gratuity as per act 10 lakhs

If paid more than 10 lakh by employer, excess amt is taxable.Gratuity amt =(Basic + DA ) * 15 / 26 * No. of years

(In case of death 5 years condition is relax able)

Housing Loan Interest subsidyInterest paid over and above 5% will be reimbursement by iiiMaximum subsidy 7% ( Interest rate up to 12%)Reimbursed twice a year.Employee has to submit proof of interest paymentEmployee to bear the tax liability if anyMaximum yearly liability of iii Rs 4 lakh.Under Revision

Retirement ageOn completion of 60 years of age.In he interest of III any employee can be retired from service after completing age 55 yrs, after giving 3 months notice / salaryVoluntary retirement after 55 yrs of age can be opted by Employee after giving 3 months notice.On health ground (not capable for further continuous service) Comp. Auth. may retire any employee at ANY TIME without notice/salary Retirement Benefits(Summary)Provident Fund contribution of EmployeeInterest on contributionAdditional P.F. ContributionInterest on APF

III contribution equal to 1 above + interestGratuityPL encashmentSavings part of group insurance if anyThank You