An explanation of search committees and how to add members to recruitment requests

Search committee information:

Search committees are mandatory for positions of Assistant Director, equivalent and above. They may be added for other positions but are not mandatory

The search committee members must be identified PRIOR to submission of the requisition for approval. The position cannot be posted without the approval of the search committee by the Office of Equal Opportunity Programs

The search committees should be made up of at least three members who are diverse in race and in gender

The members of the search committee do not have to be a part of the hiring department. Individuals with appropriate expertise from outside of a department may be invited to serve

Search committee information:

The search committee members are invited to participate by the hiring manager

One member should be selected as a chair, this can be denoted by placing a comma after his/her name followed by ‘Chair’

The Chair is responsible for: overseeing the search committee, managing the interview process, assuring equal and fair treatment of candidates, and responsibility for following University/department bylaws

The search committee’s general duties include: design screening/interview questions; evaluate applicants for interview; conduct interviews; and provide a hiring recommendation to the Hiring Authority based on a fair and consistent application of the University’s requirements and compliance with all state and federal laws and regulations

Search committee information:

Search committee members should reveal any relationship with the candidates. This includes teacher/student relationships and professional associations

Those having personal/family relationships with a candidate, or who are unable to make unbiased evaluation of a candidate’s qualifications, should withdraw from the search committee

Search committee members may not submit letters of reference on behalf of candidates

The search chair should address potential conflict of interest between search committee members and applicants. Based on the nature of the relationship the committee member may be asked to recluse themselves from the process

Adding a search committee to a recruitment on People Admin:

The search committee tab is found after the posting/requisition form tab on People Admin

When the posting/requisition tab is complete, select ‘Continue to Next Page’ in order to continue to the search committee tab

To begin adding the search committee members, select ‘Add New Entry’

Search committee tab:

Example of how to add search committee members to People Admin:

Adding a search committee to a recruitment on People Admin:

An entry must be added for each of the search committee members

Start by typing in the search committee member’s name

Select the appropriate response from the drop down boxes for the member’s gender and race

When complete, select ‘Add Entry’

Example of how to add search committee members to People Admin:

Adding a search committee to a recruitment on People Admin:

Continue to select ‘Add New Entry’ and complete the information until all of the committee members have been added

The chair should be denoted by placing a comma after his/her name followed by ‘Chair’

The entries may be edited or deleted by selecting the appropriate corresponding link

Example of completed list of search committee members on People Admin:

Search committee access to applications:

Search committee members cannot review applications until the hiring manager sends them an email invitation that includes the Guest User account and password for the recruitment

NOTE: The Guest User account and password will be sent to the hiring manager with the final pool notification on the following business day after a position has closed